REGISTERED COMPANY NUMBER: 03897969 (England and Wales) REGISTERED CHARITh NUMBER: 1080042 Roport of the Trustees and Financial Statements for the Year Ended 31st March 2025 for Droltwlch Spa and Rural Councll for Voluntary Service The Richards SaDdy Partrsership Thorneloe House 25 Barbourne Road Worceslef Worcestershire WR1 1RU
Droitwich Spa and Rural Council for Voluntary Ser¥lce Contents of the Financial Statements for Ihe Year Ended 31st March 2025 Page Reference and Admlnlstrativè Dètails Report of the Trustees Indèpendont Examiner's Report statement of Financial Activltles Balance Sheet Notes to the Flnan¢ial Statements 8 to 19 Detailed Statement of Flnancial Activlties 20 to 21
Droitwich Spa and Rural Council for Voluntary Sgrvice Reference and Administrative Detalls for the Year Ended 31st March 2025 TRUSTEES Mrs Lynda Gillespie (resigned 6.11.241 Philip Richardson Sarah Beauchamp (resigned 29.11.24) Derek Radcliffe Mf Richard Morris (appointed 9.1.25) REGISTERED OFFICE The Old Library Centre 65 Ombersley Street East Droihvich Spa Worcestershire WR9 8QS REGISTERED COMPANY NUMBER 03897969 (England and Wales) REGISTERED CHARrrY NUMBER 1080042 INDEPENDENT EXAMINER The Richards Sandy Partnership Thomeloe House 25 Barboume Road Worcester Worcestershire WR1 1RU CHIEF EXECUTIVE OFFICER Tonia Enderbury BANKERS CAF Bank Limited 25 Kings Hill Avenue West Malling Kent ME19 4JQ Page 1
Droltwich Spa and Rural Councll for Voluntary Sarvi¢e Report of the Trustees for the Year Ended 31st March 2025 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2025. The Iw51ees have adopted the provisions of Accounting and Reporting by Charities= Sialement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} (effective 1 January 20191. OBJECTNES AND ACTIVITIES Objectives and aim5 The principle activities of the Iximpany in the year under review were.. lo promote any charitable purposes for the benefit of the community in the Droihvich area and. in particular, the advancement of education, the protection of health and the relief of poverty, distress and sickness.. and to promote and organise co-operation in achievement of the above purposes and to that end lo bring together in council representatives of statutory bodies and voluntary organisations engaged in the furtherance of the above purposes within the Dro1leh area. Public benefit The Trustees confirm that they have complied with the duty in Section 1715} of the 2011 Charities Act lo have due regard to guidance on pijblic benefit published by the Charity Commission when reviewing the charity's objectives and in planning future activities. ACHIEVEMENT AND PERFORMANCE The Trustees have priorilised financial stability this Financial Year lo ensure the charivs svslainability. This will enable us to continue providing outstanding services to the community whilst securing the future of the charity. The development programme for stsff continued lo help focus on the charily's Aims and Objectives and to sel priorities. Our Values Our Vision Our Mission Community. Connection, Collaboration. A connected community where every person feels valued. supported and safe. Providing seNices that focus on the needs of the community, to improve connections and the well-being of people. 11.Become financially self-sufficient. 2) Continue to develop our services to reflect the needs of our community. 3) Widen our profile reach to include rural communities sumunding Droitwich Spa. Our Objectives As a registered charity il is very challenging to undertake long term financial forecasting due to on going national financial uncertainty- We value all our funders who enable us lo develop and continue the important work this charity undertakes for all our residents. Every grant and donation 15 used for new iniliatives alongside our well-eslablished SeiceS which are based on our values of Community, Connection and Collaboration. An increase in both operational and financial resources would afford us the opportunity to grow Ihe services and outreach we provide to meet the ever-growing demand. There has been a sharp increase in demand for our services which indude.. - Community Transport Cars & Minibus Signposting Services and Community Engagement Community Fridge and Café Volunteer Recruitment Household Support Grants Community Training (First Aid, Safeguarding elcl Coordinating new activities for rural communities (exercise classes, acts.vity and social groups) Family events (Youth Cenlre. school holiday aclivities, cookery) Food Bank Referrals Coffeemales social aftemoons Seasonal support such as Winter Warmer Bags and Christmas meals. Our Community Showcase in May 2024 enabled 33 charities and community groups to promote their work and aclivilies. The event was attended by over 300 residents who also enjoyed demonstrations from local interest groups and choirs. The NHS Community Health Bus provided onsite medical testing and received excellent feedback from residents. Working with key partner organi5ations we continue lo develop and coordinate collaborative opportunities. We work alongside County, DistrTcl and Town Councils, Social Housing Providers, Primary Care Networks and local GP practices. West Mefcia Police, Citizens Advice. Droitwich Food Bank. Churches. and many other support services. To meet our goal of becoming financially self-SUStaining we have focused on increasing income from Community Transport SeiceS and room and office rental income. Atong5ide the growth in income there has been an increase in the charity's expenditure from both cost-of-living increases and related volume from growth in demand. Page 2
Droitwieh Spa and Rural Council for
Voluntary Servlee
Report of the Trustegs
for the Year Ended 31$t Mah 2025
Transport Fare Income
£30.CKX).(X)
Buildings Income
£20iKK)LK)
25,0(X).(M)
£15iYJJ.tx)
£20,
Droitwich Spa and Rural Council for Voluntary Servb¢Q Report of the Trustees for the Year Ended 31 st March 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by ils governing document. Ihe Memorandum & Articles of Association adopted on 21st December 1999, and constitutes a limited company. limited by guarantee. as defined by the Companies Act 2006. In accordance with Section 60{1 }la} of the Companies Act 2006. the company is exempt from the requirements of that Act lo include 'Limiled' as part of its name. The charity is registered with the Charity Commissioners. The company registration number is 03897969 and the charity registration number is 1080042. As the charitable company is limited by guarantee. no trustee has any interest in the share capital of the company. Rècruitment and appointment of new trustees Trustees are appointed al the Annual General Meeting to ensu that the Board represents a cross section of the community and individuals with relevant professional backgrounds. Trustees are recruited from wider Droitwich Spa based on their skills and experience. New 8oard members are provided with copies of the most recent annual report and accounts, a role description of the responsibilities of a Iruslee, a copy of the Memorandum and Articles of Association, copies of recent minutes of meetings and a copy of the Charity Cornmission publication. "Responsibilities of Charity Trustees.. New Iruslees also have an induction session with the Chief Officer. New Iruslees are asked to consider any potential conflict of interest and these are recorded as appropriate. The trustees are responsible lor financial controls and accounts- for developing and overseeing a reserves policy,. for ensuring that all procedures and policies adhere to their legal qUIrementS as employers., for reviewing risk management of the organisalion,. lo ensure all aspects of charity and company law are fully and properly adhered lo and lo generally protect the charrty's propety. The trustees have complied with their duty in Section 17(51 of the 2011 Charities Act to have due regard to guidance published by Ihe Charity Commission on public benefit. The directors are responsible for agreeing the annual report and accounts, as well as reviewing the activity during the year against the annual year plan. The Chief Officer has delegated authority, under tems approved by the Board, for all day to day acts'vity including financial. employment and staff supemsion, bul has to present a report at each meelin9 of the Board. QUALIFYING THIRD PARTY INDEMNITY PROVISIONS The chari18ble company has made third paty indemnity provisions for the benefit of ils directors during the year and these provisions remain in force at the reporting date. This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating lo small companies. Approved by order of the board of trustees on and signed on its behalf by.. Derek Radcliffe - Trustee Page 4
Independent Examinerfs Report to the Trustees of Droitwi¢h Spa and Rural Council for Voluntary Service Independent examiner's report to the trustees of Droilwich Spa and Rural Council for Voluntary Service I'the Company'l I report lo the charity trustees on my examination of the accounts of the Company for the year ended 31 sl March 2025. R¢sponslbllities and bas1$ of report As the charity's trustees of the Company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061.the 2006 Act'l. Having satisfied myself that the accounts of the Company are not required lo be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carrsed out under Sectson 145 of the Charitses Act 2011 I'the 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charity Commission under Section 14515) Ib) of the 2011 Act. Independent exarniner's ststement Since your charity's gross income exceèded £250,000 your examiner musl be a member of a listed body. I can confimi that l am qualrIed lo undertake the examination because l am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act- or the accounts do not accord with those records.. or the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.. or the accounts have not been prepared in accordance with the rnethods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable lo charities prepaNng their accounts in accordance wilh the Financial Reporting Stsndard applicable in the UK and Republic of Ireland {FRS 1021). I have no concerns and have come across no other mattets in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. We refer you to the accounting policy for grant recognition and critical accounting judgements and key sources of estimation uncertainty notes to the accounts, where the charity details departure form Charities SORP in order to achieve a true and fair view. Our opinion is unmodified in regard lo this. Melissa Godwin ACA ACCA The Institute of Chartered Accountants in England and Wales The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU Dale.. Page 5
Droitwich Spa and Rural Councll for Voluntary Service Ststement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31st March 2025 2025 Total funds 2024 Total funds Unrestricted funds Restricted funds Notes INCOME AND ENOOWMENTS FROM Donations and legacies 22.779 135.278 158.057 133,370 Charitable activities Transport Core Projects Rotary House 49,832 33,420 23,550 12.076 49.832 33.420 58.550 12,076 40,125 29,201 36,215 10,291 35,000 Other trading activities Investment income Other income 68 9,237 2.000 68 9.237 2.000 222 8,081 Total 152,962 170,278 323,240 257,505 EXPENDITURE ON Raising funds 946 3.180 4.126 1.916 Charitable activities Transport Core Projects Rotary House 33.051 114.037 79 21.744 426 6.104 120,614 33,477 120,141 120.693 21.744 29,124 72,352 150,812 15,052 Total 169,857 130,324 300.181 269,256 NET INCOMEIIEXPENDITURE) Transfers between funds (16.895) 3.364 39.954 3,3641 23.059 111,7511 16 Net movement in funds (13.531) 36.590 23.059 111.751) RECONCILIATION OF FUNDS Total funds brought forward 458.623 279.243 737,866 749,617 TOTAL FUNDS CARRIED FORWARD 445.092 315.833 760,925 737,866 The notes form part of these financial statements Page 6
Droitwich Spa and Rural Council for Voluntary Service Balance Sheet 31st March 2025 2025 Total funds 2024 Total funds Unrestricted funds Restricted funds Notes FIXED ASSETS Tangible assets 13 126,853 200.621 327,474 313.673 CURRENT ASSETS Debtors Cash at bank 14 4.701 324.424 4,701 439,636 5,179 434,621 115.212 329.125 115.212 444,337 439,800 CREDITORS Amounts falling due within one year 15 (10,886) {10.886) {15,6071 NET CURRENT ASSETS 318.239 115,212 433,451 424,193 TOTAL ASSETS LESS CURRENT LIABILITIES 445.092 315.833 760.925 737,866 NET ASSETS 445,092 315.833 760,925 737.866 FUNDS Unreslricled funds.. General fund Operational Designated Fund Rotary House Winding Up Fund 16 153,557 82.554 127,155 81.826 165.444 104,330 136.062 52,787 445.092 458.623 Restricted funds 315.833 279,243 TOTAL FUNDS 760.925 737,866 The charitsble company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2025. The members have not required the company lo obtain an audit of its financial slalemenls for the year ended 31 sl March 2025 in accordance with Section 476 of the Companies Act 2006. The Iruslees acknowledge their responsibilities lor lal ensuring that the charitable company keeps accounting re(x)rds that comply wlh Sections 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the state of affairs of the charitable company as al the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply wth the requirefflenls of the Companies Act 2006 relating lo financial statements. so far as applicable to the charitable company. Ibl These financial statements have been prepared in accordance with the provisions applicable lo charitable companies subject to the small companies regime. The finan al Statepnts were approved by the Board of Trustees and authorised for issue on and were signed on ils behalf by.. Derek Radcliffe - Truste The nole5 form part of these financial statements Pa9e 7
Droitwich Spa and Rural Council for Voluntary Ser4Sce Notes to the Financial Ststements for the Year Ended 31$t March 2025 ACCOUNTING POLICIES BASIS OF PREPARING THE FINANCIAL STATEMENTS The financial slalemenls of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charitses SORP IFRS 1021 'Accounling and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffeclive 1 January 20191.. Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republi¢ of Ireland, and the Companies Act 2006. except in regard lo Ihe recognition of grant income where the charity departs from Charities SORP in order lo achieve a true and fair view. The financial statements have been prepared under the historical cost convention, with the eXPIlon of investments which are included at market value, as modified by the revaluation of certain assets. The accounts are prepared in sterling. which is the functional currency. Monetary amounts in these financial statements are rounded lo the nearest £. COMPANY STATUS The charity is a company limited by guarantee. The members of the company are the Iruslees named in the Report of the Trustees. In the event of the company being wound up. the liability in respect of the guarantee is limited lo £1 per member of the charity. INCOME All income is recognised in the Slalement of Financial Aclivitses once the charity ha5 enlillemenl lo the funds, it is probable that the income will be received and the amount can be measured reliably. Income from grants and donation5 (including govemment grant income) is recognised in the period in which the charity is entitled lo receipl and the amount can be measured with reasonable certainty. Income from grants is only deferred when the charity has lo fuffil conditions not yet met before becoming entitled to it or where the donor has specified that the income is lo be expended in a future perii)d. Mulli-year grant awards considered to in substance, if not in legal form, restrict when the charity is able to spend the gr8nt funds are recognised only lo the extent that Ihey are deemed to relate to the current financial year. This is a departure from Charities SORP that requires that grants that are not subject to lime con5tr3inls specifically mentioned in the grant documentation to be recognised in full immediately upon notification frorn the grant provider of the award. Rental and management fee income 15 recognised in line with the periods to which such income relates, up lo the extent Ihat it is probable that such income is cOverable. EXPENDITURE Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation commtiting the charity lo that expenditure, il is probable that a transfef of economic benefits will be required in SettMent and the arnounl of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been cla55ified under headings that aggregate all cost related lo the category. Where costs cannot be directly allribuled to particular headings they have been allocated lo activities on a basis consistent wth the use of resources. RAISING FUNDS Raising funds includes all expenditure incurred by the charity lo raise funds for ils charÈlable purposes and includes costs of all fundraising activities, events and non-charilable Irading. CHARITABLE ACTIVITIES Charitable activities costs include all costs of futfilling the objectives of the charity. TANGIBLE FIXED ASSETS Depreciation is provided al the following annual rates in order to write off each asset over ils estimated useful life. Freehold propety Leasehold propety Plant and machinery Motor vehicles not provided 2 /0 on cost 25°A on cost 20•/0 on cost Assets costing less than £500 are not capitalised. Page 8 continued...
Droilmich Spa and Rural Council for Voluntary Service Notes to the Financial Statements - continued for the Year Ended 31st March 2025 ACCOUNTING POLICIES- continued TAXATION The charity is exempt from corporation tax on its charitable aclivilies. FUND ACCOUNTING Unrestricted funds can be used in accordance with the charitsble objectives al the discretion of the trustees. Restricted funds can only be used for particular restricted putposes within the objects of the charity. Restrictions arise when specified by the donor or when fijnds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes lo the financial statemenls. PENSION COSTS The eharilable company operates a defined contribution pension scheme. Contributions payable lo the charitable company's pension scheme are charged lo the Statement of Financial Activities in the period to which they relate. FINANCIAL INSTRUMENTS The charity has elected to apply the provisions of Section 11 'Basic Finanual Instruments, and Section 12 '01her Financial Instruments Issues. of FRS 102 to all of its financial instruments. Financial instrvmenls are ¢99n[sed when the charity becomes paty to conlraetual provisions of the inslrumenl. Financial assets are offset, with the net amounts presenled in the accounts where there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or lo realise the asset and settle the liability sirnullaneou5ty. 8aslc Flnancial Assets Basic financial assets, which indude Irade and other ieceivables and cash and bank balans, are initially measured at transaction price includit79 transactiori costs and are subsequently carried al amortised cost using the effective interest method unless the arrangement constitutes a financing transaction. where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Basic Flnanclal Llabllltles Basic financial liabilities. including trade and other payables. are initially recognised al transaction price unless the arrangement conslilules a financing transaction. where the debt instrument is measured at the present value of future receipts, dis¢ounled al a rnatket rale of interest. Debt instruments are subsequently carrièd at amortised cost, using the effective inlefesl rale method. Trade payables are obligations lo pay for goods or seNices that have been acquired in the ordinary course of the operations from suppliers. Accounts payable are classified as current liabilitie5 if paymenl is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction cosl. CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY Accounting estim2tes and judgement are continually evaluated and are based on historical experience and other factors. including expectations of luture events that are believed to be reasonable under the circumstsnces. Critical accounting judgements The charity is in receipt of a mulli-year National Lollery grant award to fund an ongoing service provided by the charity to the beneficiaries of the charity. Whilst not stated in the grant agreement. there is considered lo be an implied understanding that this is lo be treated as multiple annual grants and not recognised as a single grant covering a 3 year project and the charity is considered in substance, if not in legal form, lo be able to offset current year expenditure against granl income receivable under this grant agreement receivable in future years. This interpretation has been confimed with the National Lottery. The National Lottery have i551Jed the restricted fund grant lo finance an ongoing project to provide a service and have set project aims lo be delivered over the course of the project. The National Lollery monitor the charity's progress with the project on an ongoing basis and if they consider that the charity has failed lo make good progress with the project or 15 unlikely to complete the project or achieve the impacts agreed, then the National Loltery has the power to suspend or cease making future payments under the grant award due for payment in future years. The National Lollery is paying the charity the grant award in equal inslalments over the life of the project and have confimied in writing their intention for the grant lo be recognised on an annual basis. Al the year end the National Lollery is due lo pay the charity £161,60212024 - £268,315) over the nexl 1 12024 - 21 years under the current grdnl award. Page 9 continued...
Droitwich Spa and Rural Council for Voluntary Service Notes to the Financial Statemènts - continued for the Year Ended 31st March 2025 CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY- continued A critical accounting judgemenl is in setting the depreciation rates for tangible fixed assets. Details for these rates can be found in the accounting FX)licie5 in note 1. The carrying value of tangib fixed assets can be found in note 13. Judgement is also used in delem)ining the allocation of salary costs beeefi the different activities and projects. Time sheets will be reviewed each month and an apportionment will be established across the activities and individual unrestricted and reslricled ftjnds depending on the hours spent on each. DONATIONS AND LEGACIES 2025 2024 Donations Gift aid Grants 20.788 339 136,930 20,687 630 112,053 158,057 133,370 Grants received. included in Ihe above. are as follows.. 2025 2024 Droitwich Spa Town Council Hubbub National Grid National Lottery Community Fund Platform Housing Group Worcestershire County Council Wychavon District Council Wychavon District Council - UK Shared Prosperity Fund 3,000 5,230 3,000 7,000 4.603 52,665 4,552 1.733 8,500 30,000 106,715 4.215 6.370 11.400 136,930 112,053 OTHER TRADING ACTIVITIES 2025 2024 Office seNices 68 222 INVESTMENT INCOME 2025 2024 Bank interest receivable 8.081 Page 10 continued...
Droitwich Spa and Rural Council for Voluntsry Service Notes to the Financial Statements - continued for the Year Ended 3151 March 2025 INCOME FROM CHARITABLE ACTIVITIES Transport Core Projects Grants Fares Managemernt fees Rents received 16.361 32.471 1,000 45,000 13,550 33.420 49,832 33,420 58.550 2025 Total activities 2024 Total activities Rotary House Grants Fares Management fees Rents received 61,361 32,471 14,550 45,496 37.378 25,577 13,385 39,492 12.076 12.076 153,878 115,832 Grants received. included in the above, are as folksws- 2025 2024 Bus SeNice Operators Grant Voluntary & Community Sectof Emergencies GranUNAVCA Worcestershire Community Transport Partnership Worcestershire County Council - Transport Subsbdy Claim Wychavon District Council Wychavon District Council - Community Builder Wychavon District Councsl - Household Support 1,905 605 1,250 8,004 5,921 5,000 4,098 12,500 9,461 4,995 10,000 25,000 10.000 61,361 37.378 CHARITABLE ACTIVITIES COSTS Support costs Isee note 81 Direct Costs Totals Transport Core Projects Rotary House 14.484 6,267 49,147 3,341 18,993 113.874 71,546 18,403 33,477 120,141 120,693 21,744 73.239 222.816 296,055 Page 11 continued...
Droitwich Spa and Rural Council for Voluntary Service Notes to the Financial Statements - continued for the Year Ended 31st Mar¢h 2025 SUPPORT COSTS Govem8nce costs Management Totals Transport Core Projects Rotary House 18.993 111,064 71.258 18.403 18,993 113,874 71,546 18,403 2,810 288 219.718 3,098 222,816 Salaries are allocated between the activities by reviewing monlhty timesheets for employees and splitting the cost across the activities based on time Spent on each. Support costs. included in the above. are as follows= Transport Core Projects Wages Social security Pensions Rates and water Insurance Light and heal Telephone Sundries Repairs and maintenance Travel and accommodatson Staff training Subscriptions Cleaning Professional seivices Accountancy fees 13,445 72.579 7.139 3,771 867 2.621 3.919 3,014 1,548 10.103 95 59,694 370 256 1.112 4.066 2,697 72 6,370 969 921 410 4,069 819 2,810 279 288 18,993 113874 71,546 2025 Total activities 2024 Total activities Rotary House Wages Social security Pensions Rates and water Insurance Light and heat Telephone Sundries Repairs and maintenance Travel and accommodation Staff training Subscriptions Cleaning Professional services Aceounlancy fees 6.723 152,441 7.139 4.583 1.016 3.664 3.846 7.162 5,763 23.901 1,064 1,031 410 6,600 1,098 3,098 140.897 5,609 3,731 967 3.866 3.163 6,465 3,599 3.857 1.327 641 362 6,601 1,427 3,195 186 149 1.043 {731 339 77 7.428 2,531 18,403 222,816 185,707 Page 12 continued...
Droitwich Spa and Rural Council for Voluntary Serviee Note5 to the Financial Statements - continued for the Year Ended 31$t March 2025 NET INCOMEI{EXPENDITUREI Net incomel(expenditurel is staled after chargingllcrediting)= 2025 2024 Depreciation - owned assets Surplus on disposal of fixed assets Fees payable lo Independent Examiner in respect of extemal swtiny Fees payable to Independent Examinef in respect of other accountancy services 13,022 12.0001 2,580 13,892 2.472 518 724 10. TRUSTEES. REMUNERATION AND BENEFITS There were no Iruslees. remuneration or other beneffts for the year ended 31 sl March 2025 nor for the year ended 31st March 2024. TRUSTEES. EXPENSES There were no Iruslees. expenses paid for the year ended 31st March 2025 nor for the year ended 31st March 2024. 11. STAFF COSTS 2025 2024 Wages and salaries Social security costs Other pension costs 152,441 7,139 4,583 140,897 5,609 3,731 164,163 150,237 The average monthly number of employees during the year was as follims.. 2025 2024 Employees No employees reiVed emoluments in excess of £60.000. Total remuneration paid to key management personnel during the year was £64.788 {2024.. £59,200). 12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricled funds Restricted fvnds Total funds INCOME AND ENDOWMENTS FROM Donations and le9acies 19.939 113,431 133,370 Charitable actlvltles Transport Core Projects Rotary House 40,125 29.201 19.617 10.291 40.125 29,201 36,215 10,291 16.598 Other trading activities Investment income 222 8.081 222 8.081 Total 127.476 130,029 257,505 EXPENDITURE ON Raising funds 1,528 388 1,916 Page 13 continued...
Droitwich Spa and Rural Council for Voluntsry Service Notes to the Financial Statements - continued for the Year Ended 31st Mah 2025 12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted funds Restricted funds Total funds Charitable activities Transport Core Projects Rotary House 25.292 66,287 3.832 6,065 150,812 29.124 72,352 150,812 15,052 15,052 Total 108,159 161.097 269.256 NET INCOMEIIEXPENDITURE) 19,317 131.0681 {11,7511 RECONCILIATION OF FUNDS Total funds brought forward 439.305 310.312 749,617 TOTAL FUNDS CARRIED FORWARD 458,622 279,244 737,866 13. TANGIBLE FIXED ASSETS Freehold propety Leasehold propety Plant and machinery Motor vehicles Totsls COST Al 1 sl April 2024 Additions Disposals 100,000 308.470 49.191 1.828 78.472 24,995 536.133 26,823 17,7401 At 31st March 2025 100.000 308.470 51.019 85,727 545,216 DEPRECIATION Al 1 sl April 2024 Charge for year Eliminated on disposal 99.018 6,171 45.396 3.925 78,046 2,926 17.7401 222,460 13,022 17,7401 At 315t Marth 2025 105 189 49,321 63,232 217.742 NET BOOK VALUE At 31st Maich 2025 100.000 203.281 1.698 22.495 327.474 At 31st March 2024 100,000 209.452 3.795 426 313,673 14. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade debtors Prepayments 3,465 4.141 1.038 4.701 5,179 Page 14 continued...
Droitwich Spa and Rural Coun¢il for Voluntsry Service Notes to the Financial Statements - continued for the Year Ended 31 st Mah 2025 15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Trade creditors Social security and other taxes Pension cre(Jitor Funds received as agent Accrued expenses 2,166 2,439 775 2,664 2,842 3,195 2,808 760 5.665 3.179 10.886 15,607 16. MOVEMENT IN FUNDS Net movement in funds Transfers between funds Al 31.3.25 Al 1.4.24 Unrestricted funds General fund Operational Designated Fund Rotary House Winding Up Fund 165.444 104.330 136,062 52,787 13.788 (21.7761 18,9071 125,6751 153,557 82.554 127,155 81.826 29,039 458,623 (16.8951 3,364 445,092 Restricted funds Community Builder Community Fridge Fund Community Transport Fund Food and Essential Supplies Fund Good Neighbour Network Household Support Grant fund Miscellaneous Project Fund Moving Forward Moving Forward Next Steps National Lottery Fund (Property Leasehold) National Lottery Coronavirus Community SLJPPOrt Fund UK Shared Prosperity Fund Community Engagement 1.366 9,080 3,790 5.613 3,573 3,701 7.127 196 39,607 204,989 12,406 3.011 1426) {13.772} 12,091 (3,3641 {5,6131 {1,6231 {9621 (1,2111 11.9501 12.7391 11,1701 {1961 29,249 {6,065) 4.746 68.856 198.924 201 {201) 8,035 18,035) 31.216 31.216 279,243 39.954 3.364 315,833 TOTAL FUNDS 737.866 23,059 760 925 Page 15 continued...
Droitwich Spa and Rural Councll for Voluntary Service Notes to the Financial Statements - continued for the Year Ended 31st March 2025 16. MOVEMENT IN FUNDS- continued Nel movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted funds General fund Operational Designated Fund Rotary House 140.125 (126.337) (21,776) 21,744) 13.788 121,7761 12.837 152.962 (169.857) {16.8951 Restrl¢ted funds Community Builder Community Fridge Fund Community Tran5POrt Fund Good Neighbour Network Household Support Grant fund Miscellaneous Project Fund Moving Forward Moving Forward Next Steps National Lottery Fund IPropety Leasehold) National Lollery Coronavirus Community Support Fund UK Shared Prosperity Fund 25,000 5.660 112,594} (2,6491 {4261 {1,9501 112,7391 (12,6751 (1961 {77,4641 16.0651 12,406 3,011 (4261 {1.9501 (2,7391 (1.1701 11961 29,249 (6.065 10.000 11.505 106.713 (2011 3,365 12011 8.035 11.400 170.278 130,324 39,954 TOTAL FUNDS 323.240 300,1811 23,059 Comparatlves for movement in funds Net movement in funds Al 31.3.24 At 1.4.23 Unrg$trl¢tgd funds General fund Operational Designated Fund Rotary House Winding Up Fund 135.644 110,000 140.874 52,787 29,800 {5,6701 (4,812) 165,444 104,330 136,062 52,787 439.305 19.318 458,623 Re$tri¢ted funds Community Builder Community Fridge Fund Community Transport Fund District Incident Management Team Fund Food and Essen1121 Supplies Fund Good Neighbour Network Household Support Grant fund Miscellaneous Project Fund Moving Forward Moving Forward Next Steps National Lottery Fund (Property Leasehold) National Lottery CoroDavirus Community Support Fund 20.767 4,632 6,339 480 5,627 9,239 3,537 4.167 43.868 {19,4011 4.448 (2.549) (4801 {14} 15,666} 164 2.960 {43,672} 39,607 16,065} 1,366 9,080 3.790 5.613 3.573 3.701 7,127 196 39,607 204,989 211.054 602 201 310.312 31.0691 279,243 TOTAL FUNDS 749.617 11,7511 737.866 Page 16 continued...
Droltwlch Spa and Rural Council for Voluntary SeNice Notes to the Financial Statements - continued for the Year Ended 31st March 2025 16. MOVEMENT IN FUNDS - continued Comparative nel movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestrlcted funds General fund Operational Designated Fund Rotary House 117.184 (87,3841 {5,6701 29,800 {5,6701 10,292 127.476 (108,1581 19,318 Restrlcted funds Community Builder Community Fridge Fund Community Transport Fund District Incident Management Team Fund Food and Essential Supplies Fund Good Neighbour Network Household Support Grant fund Miscellaneous Project Fund Moving Fotward Moving Fotward Next Steps National Lottery Fund {Property Leasehold) National Lottery Coronavirus Community Support Fund UK Shared Prosperity Fund 4.098 8,651 1,283 123,4991 (4,203} (3.832) {4801 {14) {5.666} {10,837} (19.372} {43,671 } {13,0571 16.0651 {19,401 } 4,448 12,5491 1480} (141 15.6661 164 2,960 143,6721 39,607 16,0651 11,001 22,332 52.664 14011 30,0011 14011 30.001 130.029 161.098 31,0691 TOTAL FUNDS 257,505 269,2561 11.7511 TRANSFERS BETWEEN FUNDS The following transfers have been made during the year. From the Miscellaneous Project Fund Ukranian English Lessons 1£1.2111, the Good Neighbours Network1£1,6231, the UK Shared Prosperity Fund {£8,035}, the Community Builder Fund1£13.7721, the Household Support Grant Fund (£9621, the Fwd and Essentials Supplies Fund (£5,613> to the Community Engagement Fund. From the General Fund (£29,039) to Ihe Winding Up Fund. The trustees agreed lo make Ihe transfer lo adjust the balance on the designated winding up fund as at 31 March 2025. From the Community Transport Fund (£3.364) to the General Fund, as a contribution towards the unreslricled vehicle purchase during the year. 17. RELATED PARTY DISCLOSURES There were no related paty transactions for the year ended 31st March 2025. 18. PURPOSE OF FUNDS UNRESTRICTED FUNDS General Fund This fund can be used for any charitable purpose approved by the trustees. Operational Designated Fund This has been designated in order to SUPEK)rt the charity whilst incoMeeneratIng activities continue to return lo pre-pandemic levels. Rotary House This has been designated in order to separate the income and expenditure of the newly-acquired trade and assets of Rotary Club of Droitsvich Spa Charitable TTUSI and identify the net incomeldeficit attributable lo this fund. Page 17 continued...
Droitwich Spa and Rural Council for Voluntary Service Notes to the Financial Statements - Continued for the Year Ended 31 st March 2025 18. PURPOSE OF FUNDS - continued Winding Up Fund This has been designated in order lo provide 5ufficienl funds to cover the cost of redundancy in the event of the charity winding up. RESTRICTED FUNDS Communlty Builder Fund This fund is made up grant funding received from Wychavon District Courscil for a Community Builder post. At the year end, the remaining balance of this fund has been transferred for use by the new Community Engagement posl. Community Fridge Fund This fund is restricted for the purpose of providing a Community Fridge. Community Transport Fund This fund is restricted for the continued delivery and development of our community transport scheme in Droitwich and surrounding areas. The balance on this fund includes the nel book value of a van purchased using this grant income, which al the year end has been fully depreciated. District Incident Managemént Team Fund This fund is made up of grant funding from the Contain Outbreak Management Fund and was received from Wychavon Distn"cl Council in fespecl of vaccination hesitancy work and providing transport to vaccination cenlres. Food and Essential Supplies Fund This fund is restricted for Ihe purpose of providing food Courses in order to combat food poverty. Good Nelghbour Network The fund is restricted for the purpose of delivering 8 Good Neighbour Netsvork service. Housèhold Support Grant Fund This fund is restricted for the purpose of assisting Wychavon residents and providing essential household support. Miscellaneous Project Fund This fund is reslricled for grant funding vthich has been received for small one-off projects. Moving Forward The restricted Moving Forward fund is a National Lottery Community fund project, to improve social mobility for the residents of Droitsvich Wesl. The balance on this fund relates to the nel book value of fixed assets purchased using these funds. which at the year end has been fully depreciated. Moving Forward Next Steps The Moving Fotward Next Steps fund is a conlinualion of the previous Moving Forward project, following a new funding agreement with the National Lottery Community fund. who have commilled to support this project for a total of 3 years. National Lottery Fund {Proporty Leasehold) The restricted National Lottery fund was used lo purchase the leasehold propety for use by the charitable company and is subject to certain reslriclions. The terms of the fund agreement stale. if the lease is sold within 80 years, the funds musl be retumed to the Natiorkal Lottery. National Lottery Coronavirus Community Support Fund This fund was restricted to contribute towards the charity's overheads whilst our income streams were severely affected by COVID-19. The monies were spent in full and the balance remaining on this fund equates to the nel book value of the telephone systems purchased using this restricted grant. which at the year end has been fully depreciated. UK Shared Prosperity Fund This fund is reslricled for the purpose of providing community support in Droitwich. Page 18 continued...
Droitwich Spa and Rural Council for Voluntary Service Notès to the Financial Statements- continued for the Year Ended 31st March 2025 18. PURPOSE OF FUNDS - continued Community Engagement Fund This is to fund a 12 month post to provide quality signposting to residents, strengthening community connections to improve health and wellbeing outcomes. This fund is made up of the following reslricted balances which. with the grant funders, permission. have been re-purposed lo fund a Community Engagement post". Miscellaneous Project Fund Ukraine English Lessons Good Neighbours Network UK Shared Prosperity Fund Community Builder Household Support Grant Fund Food and Essential Supplies Fund 19. FUNDS HELD AS AGENT The charity receives grant income from Worcestershire County Council which the charity then re4islributes as part of the Worcestershire Community Transport Consortium. During the year the charity recèived grant income of £nil 12024.. £7,500) and re-dislribuled grants of £4,121 12024- £3.4511. At the year end the charity held £99 12024= £4.2191 of grant income yet to be distributed. The charity also holds money on behalf of the Westlands Groups and distributes funds upon request. During the year the charity received grant income of £2,000 {2024.' £4001 on behalf of Westlands Stay & Play and Westlands Coffee & Craft and re4islribuled funds of £2.04912024.. £1,870). At the year end the charity held £1.39712024.' £1,446} of funds yel to be distributed. Page 19
Droitwich Spa and Rural Coun¢il for Voluntary Service Detailed Ststement of Financial Activities forthe Year Ended 31st March 2025 2025 Total funds 2024 Total funds Unrestricted funds Restn'cled funds INCOME AND ENDOWMENTS Donations and legacies Donations Gift aid Grants 18,680 339 3.760 2.108 20.788 339 136,930 20,687 630 112,053 133,170 22.779 135,278 158,057 133.370 Other trading activitles Office ServIS 68 68 222 Investment Income Bank interest receivable 9.237 9,237 8.081 Charitable activities Grants Fares Management fees Rents received 26.361 32.471 14,550 45,496 35.000 61,361 32,471 14.550 45.496 37,378 25,577 13,385 39,492 118,878 35.000 153.878 115,832 Other income Gain on sale of tangible fixed assets 2.000 2.000 Total incoming resources 152,962 170.278 323,240 257,505 EXPENDITURE Ralslng donations and legacies Advertising Postage, photocopying and slalionery 2,416 764 2,416 1,710 186 1,730 946 946 3,180 4,126 1.916 Charitable activities Vehicle running costs Management charges General costs Room hire Project managemenl Project delivery Household support purch8ses Long leasehold P18nt and machinery Motor vehicles 11.558 11.558 13,015 427 8.472 7,300 11,583 7,861 6,170 3,927 2.926 11.053 8.250 6,311 8,911 9.307 14,722 9,187 6,170 5.172 2,550 13,015 427 8.472 7.300 11,561 7,861 6.065 527 426 22 105 3.400 2,500 17.585 55.654 73.239 81,633 Support costs Management Wages Carried forward 92.747 92.747 59,694 59.694 152.441 152.441 140,897 140,897 This page does not form part of the stalulory financial statements Page 20
Droltwich Spa and Rural Council for Voluntary Servlcè Detailed Statomont of Financial Activitles for the Year Ended 31st March 2025 2025 Total funds 2024 Total funds Unreslricled funds Reslricled funds Management Brought forward Social security Pensions Rates and water Insurance Light and heat Telephone Sundries Repairs and maintenance Travel and accommodation Staff training Subscriptions Cleaning Professional services 92,747 7.139 4.327 1.016 3.664 3,846 4.465 5.691 17.531 95 166 410 6.600 819 59,694 152,441 7,139 4.583 1.016 3,664 3,846 7.162 5.763 23.901 1,064 1,031 410 6.600 1,098 140,897 5.609 3.731 967 3.866 3,163 6,465 3,599 3.857 1.327 641 362 6,601 1,427 256 2.697 72 6,370 969 865 279 148.516 71,202 219.718 182,512 Governance costs Accountancy fees 2.810 288 3.098 3.195 Total resources expended 169.857 130.324 300.181 269,256 Net expenditure 16,895) 39.954 23,059 11,7511 Thi5 page doe5 not form part of Ihe statutory financial statemenls Page 21
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Droilwich Spa and Rural Council for Volunlary Services The Old Library Centre 65 Ombersley Street East Droitwich Spa Worcestershire WR9 8QS The Richards Sandy Parlnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU Dear Sirs The following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience such as we consider necessary in connection with your report on the charitable company's financial statements for the year ended 31 March 2025. These enquiries have included inspection of supporting documentation where appropriate. All representations are made to the best of our knowledge and belief. General 1. We acknowledge that the work performed by you is substantially less in scope than an audit performed in accordance with International Standards on Auditing (UK) and that you do not express an audit opinion. 2. We confirm that Ihe charitable company qualifies as small in accordance with the conditions set out in chapter 1 of part 15 of the Companies Act 2006. 3. We confirm that the charitable company was entitled to exemption under section 144 of the Charities Acl from the requirement to have its financial statements for the financial year ended 31 March 2025 audited. We also confirm that the members have not required the charitable company lo obtain an audil of its financial statements for the financial year in accordance with section 476 of the Companies Act 2006. 4. We have fulfilled our responsibilities as trustees. as set out in the terms of your engagement letter under the Companies Act 2006 for preparing financial statements in accordance with applicable law and United Kingdom Accounting Standards (UK Generally Accepted Accounting Practice), for being satisfied that they give a true and fair view. 5. All the transactions undertaken by the charitable company have been properly reflected and recorded in the accounting records. 6. All the accounting records and related financial information, including minutes of all management and trustee meetings and correspondence with The Charity Commission have been made available to you for the purpose of your work. Assets and liabilities 7. The charitable company has satisfactory title to all assets and there are no liens or encumbrances on the charitable company's assets, except for those that are disclosed as applicable in the notes to the financial statements. 8. All actual liabilities, contingent liabilities and guarantees given lo third parties have been recorded or disclosed as applicable. 9. We have no plans or intentions Ihat may materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements.
Loans and arrangements 10. The charitable company has not granted any advances or credits to. or made guarantees on behalf of. trustees other than those disclosed in the financial statements. Legal claims 11. We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate. have been properly accounted for and disclosed as applicable in the financial statements. Laws and regulations 12. We have disclosed to you all known instances of non-compliance or suspected non-compliance with laws and regulations whose effects should be considered when preparing the financial stalements. Related parties 13. Related party relationships and transactions have been appropriately accounted for and disclosed as applicable in the financial statements. We have disclosed to you all relevant information concerning such relationships and transactions and are not aware of any other matters which require disclosure in order to comply with the requirements of company law or accountin9 standards. Subsequent events 14. All events subsequent to Ihe date of the financial statements which require adjustment or disclosure have been properly accounted for and disclosed as applicable. Going concern 15. We believe that the charitable company's financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charitable company's needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charitable company's ability to continue as a going concern need to be made in the financial statements. Grants and donations 16. All grants, donations and other income. the reipt of which is subjecl to specific terms or condilions, have been notified to you. There have been no breaches of terms or conditions in the application of such income. VAT 17. We have reviewed the VAT status of the charitable company and we believe that the charitable company does not require to be VAT registered. You fully Trustee Signed on behalf of the board of trustees Date