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2024-03-31-accounts

REGISTERED COMPANY NUMBER: 03897969 (England and Wales) REGISTERED CHARITY NUMBER: 1080042

Report of the Trustees and

Financial Statements for the Year Ended 31st March 2024

for

Droitwich Spa and Rural Council for Voluntary Service

The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU

Droitwich Spa and Rural Council for Voluntary Service

Contents of the Financial Statements for the Year Ended 31st March 2024

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8 to 9
Notes to the Financial Statements 10 to 21
Detailed Statement of Financial Activities 22 to 23

Droitwich Spa and Rural Council for Voluntary Service

Reference and Administrative Details for the Year Ended 31st March 2024

TRUSTEES Mrs Lynda Gillespie Philip Richardson Sarah Beauchamp Derek Radcliffe (appointed 8.1.24) REGISTERED OFFICE The Old Library Centre 65 Ombersley Street East Droitwich Spa Worcestershire WR9 8QS REGISTERED COMPANY NUMBER 03897969 (England and Wales) REGISTERED CHARITY NUMBER 1080042 INDEPENDENT EXAMINER The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU CHIEF EXECUTIVE OFFICER Tonia Enderbury BANKERS CAF Bank Limited 25 Kings Hill Avenue West Malling Kent ME19 4JQ

Page 1

Droitwich Spa and Rural Council for Voluntary Service

Report of the Trustees for the Year Ended 31st March 2024

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The principle activities of the company in the year under review were:

Public benefit

The Trustees confirm that they have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance on public benefit published by the Charity Commission when reviewing the charity's objectives and in planning future activities.

ACHIEVEMENT AND PERFORMANCE

The Trustees have prioritised financial stability this Financial Year to ensure the charity's sustainability. This will enable us to continue providing outstanding services to the community whilst securing the future of the charity. The development programme for staff continued to help focus on the charity's Aims and Objectives and to set priorities.

Our Values Community, Connection, Collaboration.
Our Vision A connected community where every person feels valued,supported and safe.
Our Mission Providing services that focus on the needs of the community, to improve connections and the
well-being of people.
Our Objectives 1)Increase our profile in Droitwich Spa.
2)Continue to develop our services to reflect the needs of our community.
3)Become financially self-sufficient.

Buildings

Rental income continued to be generated from long term office lettings. There was a short period of crossover between exit and new tenant which had an impact. New hirers for lettings of the hall and small meeting room have been lower this year, which we have attributed to groups now accessing free spaces.

Rotary House bookings have remained steady. Most of the internal improvements to provide a modern meeting venue have now been completed.

Essential maintenance has continued at both venues with the help of a volunteer handyman and gardener.

Community Transport

Community transport has been in demand throughout the year with vehicles and volunteer drivers being booked for a variety of purposes, including hospital and medical appointments, visits to clubs and social events.

The minibus trips have proved to be extremely popular and visit a range of places including shops, restaurants and other tourist venues. These trips provide a much-needed service to alleviate social isolation and reduce loneliness. We are grateful for donations this year from Droitwich Lions Club and John Lewis Partnership enabling us to subsidise the cost of some trips.

Worcestershire County Council continued to fund the bus pass subsidy grant at pre-pandemic level for this year and advised of a sliding scale of payments for next year.

With the help of our fantastic team of volunteer drivers 4776 passenger journeys were completed through the community transport scheme and minibus trips during this financial year.

Page 2

Droitwich Spa and Rural Council for Voluntary Service

Report of the Trustees for the Year Ended 31st March 2024

Moving Forward Project

The Moving Forward project has continued this year with grant funding from:

During this year the staff team and volunteers have supported Droitwich West residents by running:

Community Builder

The year has been a busy one with many new initiatives in both Droitwich Spa and the surrounding villages including:

Other Community Initiatives

Our networking meetings have continued throughout the year and have been very well attended. These enable groups and organisations to exchange ideas, share information and generally support each other. It is an opportunity for the Statutory sector to find out information and talk to grassroots organisations that are supporting residents.

We continued to manage grants through the Government's Household Support Fund on behalf of Wychavon District Council. Grant referrals have been received from local residents which included the purchase of white goods, food, beds, winter bedding, shower adaptions, boiler repairs and school uniform vouchers.

We received positive feedback and high demand for our Cost-of-Living booklets, which details various initiatives to support residents through the Cost-of-Living Crisis. Droitwich United Charities offered to fund a second reprint and update later in the year.

Coffee Mates is a social group held monthly enabling people to meet in a relaxed atmosphere, make new friends and have fun over refreshments and cake. This group is very popular, and numbers have increased to around 30 each month.

We were granted funding from the National Grid again which meant we could offer residents a Winter Warmer bag. This included a fleece blanket, a hot water bottle, a thermos mug, hat, scarf, gloves etc.

FINANCIAL REVIEW

Financial review

The results for the year and the financial position of the charity are as shown in the annexed financial statements.

Total income in the 12 months to 31 March 2024 was £257,505 (2023: £268,608) split £127,476 of unrestricted income (2023: £120,430) and £130,029 of restricted income (2023: £148,178).

Total expenditure in the year ended 31 March 2024 was £269,256 (2023: £318,304) split £108,359 of unrestricted expenditure (2023: £97,408) and £160,897 of restricted expenditure (2023: £220,896).

Net expenditure for the year was £11,751 (2023: £49,696) split £19,317 of unrestricted net income (2023: income £23,022) and £31,068 of restricted net expenditure (2023: deficit £72,718).

Page 3

Droitwich Spa and Rural Council for Voluntary Service

Report of the Trustees for the Year Ended 31st March 2024

FINANCIAL REVIEW

Reserves policy

The trustees' policy is to ensure that there are sufficient reserves to finance expenditure for the next 6 months. The unrestricted general fund balance (excluding fixed assets) is £160,781 and this represents 7 months of charity expenditure so the policy is currently being achieved. There is also a designated operational reserve of £104,330 in place to cover any deficit if required.

The total unrestricted general fund balance (including fixed assets) at 31st March 2024 was £165,444 (2023: £135,644), of which £160,781 was free current reserves (2023: £128,667) . This is held for the future funding of the charity.

The unrestricted Rotary House reserve, excluding fixed assets, was £32,722 at 31 March 2024 (2023: £34,193). This fund has been presented separately from general unrestricted funds in order to identify easily the surplus/deficit and net assets attributable to this activity.

The charity also has a designated operational reserve fund with free reserves of £104,330 (2023: £110,000) which will be used to cover the charity's future overheads should there be a decrease in funding. There is also a designated winding up fund with balance of £52,787 (2023: £52,787) and this will be used to cover the cost of redundancies should the charity cease operating.

The restricted fund balance as at 31st March 2024 was £279,243 (2023: £310,312) and of this balance £204,989 (2023: £211,054) relates to the value of the leasehold property.

The current reserves of the charity as at 31 March 2024 were £242,193 (2023: £422,052) and with the inclusion of tangible fixed assets of £313,673 (please refer to note 14) (2023: £327,565) this brings total reserves of the charity to £737,866 (2023: £749,617).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, the Memorandum & Articles of Association adopted on 21st December 1999, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

In accordance with Section 60(1)(a) of the Companies Act 2006, the company is exempt from the requirements of that Act to include 'Limited' as part of its name. The charity is registered with the Charity Commissioners. The company registration number is 03897969 and the charity registration number is 1080042.

As the charitable company is limited by guarantee, no trustee has any interest in the share capital of the company.

Recruitment and appointment of new trustees

Trustees are appointed at the Annual General Meeting to ensure that the Board represents a cross section of the community and individuals with relevant professional backgrounds.

Trustees are recruited from wider Droitwich Spa based on their skills and experience.

New Board members are provided with copies of the most recent annual report and accounts, a role description of the responsibilities of a trustee, a copy of the Memorandum and Articles of Association, copies of recent minutes of meetings and a copy of the Charity Commission publication, "Responsibilities of Charity Trustees". New trustees also have an induction session with the Chief Officer.

New trustees are asked to consider any potential conflict of interest and these are recorded as appropriate.

The trustees are responsible for financial controls and accounts; for developing and overseeing a reserves policy; for ensuring that all procedures and policies adhere to their legal requirements as employers; for reviewing risk management of the organisation; to ensure all aspects of charity and company law are fully and properly adhered to and to generally protect the charity's property. The trustees have complied with their duty in Section 17(5) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission on public benefit.

The directors are responsible for agreeing the annual report and accounts, as well as reviewing the activity during the year against the annual year plan. The Chief Officer has delegated authority, under terms approved by the Board, for all day to day activity including financial, employment and staff supervision, but has to present a report at each meeting of the Board.

QUALIFYING THIRD PARTY INDEMNITY PROVISIONS

The charitable company has made third party indemnity provisions for the benefit of its directors during the year and these provisions remain in force at the reporting date.

Page 4

Droitwich Spa and Rural Council for Voluntary Service

Report of the Trustees for the Year Ended 31st March 2024

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ Mrs Lynda Gillespie - Trustee

Page 5

Independent Examiner's Report to the Trustees of Droitwich Spa and Rural Council for Voluntary Service

Independent examiner's report to the trustees of Droitwich Spa and Rural Council for Voluntary Service ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

We refer you to the accounting policy for grant recognition and critical accounting judgements and key sources of estimation uncertainty notes to the accounts, where the charity details departure form Charities SORP in order to achieve a true and fair view. Our opinion is unmodified in regard to this.

Melissa Godwin ACA ACCA

The Institute of Chartered Accountants in England and Wales

The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU

Date: .............................................

Page 6

Droitwich Spa and Rural Council for Voluntary Service

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31st March 2024

2024 2023
Unrestricted Restricted Total Total
funds funds funds funds
as restated
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 3 19,939 113,431 133,370 21,193
Charitable activities 6
Transport 40,125 - 40,125 35,799
Core 29,201 - 29,201 29,996
Projects 19,617 16,598 36,215 170,497
Rotary House 10,291 - 10,291 8,327
Other trading activities 4 222 - 222 98
Investment income 5 8,081 - 8,081 2,698
Total 127,476 130,029 257,505 268,608
EXPENDITURE ON
Raising funds 1,528 388 1,916 1,484
Charitable activities 7
Transport 25,292 3,832 29,124 25,726
Core 66,287 6,065 72,352 67,297
Projects - 150,812 150,812 209,085
Rotary House 15,052 - 15,052 14,712
Total 108,159 161,097 269,256 318,304
NET INCOME/(EXPENDITURE) 19,317 (31,068) (11,751) (49,696)
RECONCILIATION OF FUNDS
Total funds brought forward 439,305 310,312 749,617 799,313
TOTAL FUNDS CARRIED FORWARD 458,622 279,244 737,866 749,617

The notes form part of these financial statements

Page 7

Droitwich Spa and Rural Council for Voluntary Service

Balance Sheet 31st March 2024

Notes
FIXED ASSETS
Tangible assets
14
CURRENT ASSETS
Debtors
15
Cash at bank
CREDITORS
Amounts falling due within one year
16
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
NET ASSETS
FUNDS
17
Unrestricted funds:
General fund
Operational Reserve Fund
Rotary House
Winding Up Fund
Restricted funds
TOTAL FUNDS		 Unrestricted
funds
£
107,861
5,179
361,190
366,369
(15,607)
350,762
458,623
458,623		 Restricted
funds
£
205,812
-
73,431
73,431
-
73,431
279,243
279,243		 2024
Total
funds
£
313,673
5,179
434,621
439,800
(15,607)
424,193
737,866
737,866
165,444
104,330
136,062
52,787
458,623
279,243
737,866		 2023
Total
funds
as restated
£
327,565
5,318
427,253
432,571
(10,519)
422,052
749,617
749,617
135,644
110,000
140,874
52,787
439,305
310,312
749,617

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 8

continued...

Droitwich Spa and Rural Council for Voluntary Service

Balance Sheet - continued 31st March 2024

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Mrs Lynda Gillespie - Trustee

The notes form part of these financial statements

Page 9

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements for the Year Ended 31st March 2024

1. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006, except in regard to the recognition of grant income where the charity departs from Charities SORP in order to achieve a true and fair view. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

The accounts are prepared in sterling, which is the functional currency. Monetary amounts in these financial statements are rounded to the nearest £.

COMPANY STATUS

The charity is a company limited by guarantee. The members of the company are the trustees named in the Report of the Trustees. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from grants and donations (including government grant income) is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income from grants is only deferred when the charity has to fulfil conditions not yet met before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

Multi-year grant awards considered to in substance, if not in legal form, restrict when the charity is able to spend the grant funds are recognised only to the extent that they are deemed to relate to the current financial year. This is a departure from Charities SORP that requires that grants that are not subject to time constraints specifically mentioned in the grant documentation to be recognised in full immediately upon notification from the grant provider of the award.

Rental and management fee income is recognised in line with the periods to which such income relates, up to the extent that it is probable that such income is recoverable.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

RAISING FUNDS

Raising funds includes all expenditure incurred by the charity to raise funds for its charitable purposes and includes costs of all fundraising activities, events and non-charitable trading.

CHARITABLE ACTIVITIES

Charitable activities costs include all costs of fulfilling the objectives of the charity.

TANGIBLE FIXED ASSETS

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - not provided Leasehold property - 2% on cost Plant and machinery - 25% on cost Motor vehicles - 20% on cost Assets costing less than £500 are not capitalised.

Page 10

continued...

Droitwich Spa and Rural Council for

Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

1. ACCOUNTING POLICIES - continued

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

PENSION COSTS

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

FINANCIAL INSTRUMENTS

The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS 102 to all of its financial instruments.

Financial instruments are recognised when the charity becomes party to contractual provisions of the instrument.

Financial assets are offset, with the net amounts presented in the accounts where there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic Financial Assets

Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest.

Basic Financial Liabilities

Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of future receipts, discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of the operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction cost.

2. CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY

Accounting estimates and judgement are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Critical accounting judgements

The charity is in receipt of a multi-year National Lottery grant award to fund an ongoing service provided by the charity to the beneficiaries of the charity. Whilst not stated in the grant agreement, there is considered to be an implied understanding that this is to be treated as multiple annual grants and not recognised as a single grant covering a 3 year project and the charity is considered in substance, if not in legal form, to be able to offset current year expenditure against grant income receivable under this grant agreement receivable in future years. This interpretation has been confirmed with the National Lottery. The National Lottery have issued the restricted fund grant to finance an ongoing project to provide a service and have set project aims to be delivered over the course of the project. The National Lottery monitor the charity's progress with the project on an ongoing basis and if they consider that the charity has failed to make good progress with the project or is unlikely to complete the project or achieve the impacts agreed, then the National Lottery has the power to suspend or cease making future payments under the grant award due for payment in future years. The National Lottery is paying the charity the grant award in equal instalments over the life of the project and have confirmed in writing their intention for the grant to be recognised on an annual basis. At the year end the National Lottery is due to pay the charity £268,315 (2023 - £nil) over the next 2 (2023 - 0) years under the current grant award.

Page 11

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

2. CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY - continued

A critical accounting judgement is in setting the depreciation rates for tangible fixed assets. Details for these rates can be found in the accounting policies in note 1. The carrying value of tangible fixed assets can be found in note 14.

Judgement is also used in determining the allocation of salary costs between the different activities and projects. Time sheets will be reviewed each month and an apportionment will be established across the activities and individual unrestricted and restricted funds depending on the hours spent on each.

3. DONATIONS AND LEGACIES

Donations
Gift aid
Grants
Grants received, included in the above, are as follows:
Droitwich Spa Town Council
Hubbub
National Grid
National Lottery Community Fund
Platform Housing Group
Tesco Community Grants - Groundwork
Western Power
Worcestershire Community Foundation
Worcestershire County Council
Worcestershire County Council Divisional Fund - R Morris
Wychavon District Council
Wychavon District Council - UK Shared Prosperity Fund
4.
OTHER TRADING ACTIVITIES
Office services
5.
INVESTMENT INCOME
Bank interest receivable		 2024
2023
as restated
£
£
20,687
5,120
630
817
112,053
15,256
133,370
21,193
2024
2023
as restated
£
£
3,000
3,000
7,000
1,000
4,603
1,000
52,665
-
4,552
1,298
-
5,000
-
2,232
-
1,476
1,733
-
-
250
8,500
-
30,000
-
112,053
15,256
2024
2023
as restated
£
£
222
98
2024
2023
as restated
£
£
8,081
2,698

Page 12

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

6.
INCOME FROM CHARITABLE ACTIVITIES
Grants
Fares
Management fees
Rents received
Grants
Fares
Management fees
Rents received
Grants received, included in the above, are as follows:
Bus Service Operators Grant
National Lottery Community Fund
Voluntary & Community Sector Emergencies Grant/NAVCA
Worcestershire Community Transport Partnership
Worcestershire County Council
Worcestershire County Council - Good Neighbour Network
Worcestershire County Council - Transport Subsidy Claim
Wychavon District Council
Wychavon District Council - Contain Outbreak Management Fund
(Community Builder)
Wychavon District Council - Household Support
7.
CHARITABLE ACTIVITIES COSTS
Transport
Core
Projects
Rotary House		 Transport
£
14,530
24,995
600
-
40,125
Rotary
House
£
-
-
-
10,291
10,291
Direct
Costs
£
13,603
6,521
58,168
3,341
81,633		 Core
Projects
£
£
-
22,848
-
582
-
12,785
29,201
-
29,201
36,215
2024
2023
as restated
Total
Total
activities
activities
£
£
37,378
165,244
25,577
20,008
13,385
21,044
39,492
38,323
115,832
244,619
2024
2023
as restated
£
£
605
1,159
-
59,424
1,250
1,750
8,004
7,811
-
2,000
-
51,952
5,921
5,921
5,000
16,501
4,098
-
12,500
18,726
37,378
165,244
Support
costs (see
note 8)
Totals
£
£
15,521
29,124
65,831
72,352
92,644
150,812
11,711
15,052
185,707
267,340

Page 13

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

8. SUPPORT COSTS

SUPPORT COSTS
Governance
Management
costs
£
£
Transport
15,521
-
Core
62,742
3,089
Projects
92,538
106
Rotary House
11,711
-
182,512
3,195		 Totals
£
15,521
65,831
92,644
11,711
185,707

Salaries are allocated between the activities by reviewing monthly timesheets for employees and splitting the cost across the activities based on time spent on each.

Support costs, included in the above, are as follows:

Wages
Social security
Pensions
Rates and water
Insurance
Light and heat
Telephone
Sundries
Repairs and maintenance
Travel and accommodation
Staff training
Subscriptions
Cleaning
Professional services
Accountancy fees
Wages
Social security
Pensions
Rates and water
Insurance
Light and heat
Telephone
Sundries
Repairs and maintenance
Travel and accommodation
Staff training
Subscriptions
Cleaning
Professional services
Accountancy fees		 Transport
£
11,959
-
186
-
-
-
948
2,428
-
-
-
-
-
-
-
15,521
Rotary
House
£
5,323
-
45
145
1,623
713
316
100
920
-
-
-
2,526
-
-
11,711		 Core
Projects
£
£
36,189
87,426
5,609
-
3,031
469
822
-
2,243
-
2,450
-
2,700
2,501
1,029
42
2,937
-
106
1,221
101
540
362
-
4,075
-
1,088
339
3,089
106
65,831
92,644
2024
2023
as restated
Total
Total
activities
activities
£
£
140,897
126,121
5,609
4,277
3,731
3,737
967
863
3,866
3,514
3,163
3,378
6,465
5,820
3,599
2,647
3,857
7,949
1,327
790
641
2,550
362
95
6,601
5,916
1,427
1,364
3,195
2,756
185,707
171,777

Page 14

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

9. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2024 2023
as restated
£ £
Depreciation - owned assets 13,892 14,533
Fees payable to Independent Examiner in respect of external scrutiny 2,472 2,424
Fees payable to Independent Examiner in respect of other accountancy
services 724 332

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2024 nor for the year ended 31st March 2023.

TRUSTEES' EXPENSES

There were no trustees' expenses paid for the year ended 31st March 2024 nor for the year ended 31st March 2023.

11. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs
The average monthly number of employees during the year was as follows:
Employees		 2024
2023
as restated
£
£
140,897
126,121
5,609
4,277
3,731
3,737
150,237
134,135
2024
2023
as restated
7
7

No employees received emoluments in excess of £60,000.

Total remuneration paid to key management personnel during the year was £59,200 (2023: £57,982).

12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
8,785
Charitable activities
Transport
35,799
Core
29,996
Projects
34,727
Rotary House
8,327
Other trading activities
98
Investment income
2,698
Total
120,430		 Restricted
Total
funds
funds
as restated
£
£
12,408
21,193
-
35,799
-
29,996
135,770
170,497
-
8,327
-
98
-
2,698
148,178
268,608		 Restricted
Total
funds
funds
as restated
£
£
12,408
21,193
-
35,799
-
29,996
135,770
170,497
-
8,327
-
98
-
2,698
148,178
268,608
268,608

Page 15

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued

Unrestricted
funds
£
EXPENDITURE ON
Raising funds
987
Charitable activities
Transport
20,472
Core
61,233
Projects
4
Rotary House
14,712
Total
97,408
NET INCOME/(EXPENDITURE)
23,022
RECONCILIATION OF FUNDS
Total funds brought forward
416,281
TOTAL FUNDS CARRIED FORWARD
439,303		 Restricted
Total
funds
funds
as restated
£
£
497
1,484
5,254
25,726
6,064
67,297
209,081
209,085
-
14,712
220,896
318,304
(72,718)
(49,696)
383,032
799,313
310,314
749,617		 Restricted
Total
funds
funds
as restated
£
£
497
1,484
5,254
25,726
6,064
67,297
209,081
209,085
-
14,712
220,896
318,304
(72,718)
(49,696)
383,032
799,313
310,314
749,617
318,304
(49,696)
799,313
749,617

13. PRIOR YEAR ADJUSTMENT

The comparative figures have been restated as follows:

The impact of these adjustments is as follows:

14. TANGIBLE FIXED ASSETS

COST
At 1st April 2023 and
31st March 2024
DEPRECIATION
At 1st April 2023
Charge for year
At 31st March 2024
NET BOOK VALUE
At 31st March 2024
At 31st March 2023		 Freehold
property
£
100,000
-
-
-
100,000
100,000		 Leasehold
property
£
308,470
92,848
6,170
99,018
209,452
215,622		 Plant and
machinery
£
49,191
40,224
5,172
45,396
3,795
8,967		 Motor
vehicles
£
78,472
75,496
2,550
78,046
426
2,976		 Totals
£
536,133
208,568
13,892
222,460
313,673
327,565

Page 16

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

15. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade debtors
Prepayments
16.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
Pension creditor
Funds received as agent
Accrued expenses
17.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Operational Reserve Fund
Rotary House
Winding Up Fund
Restricted funds
Community Builder
Community Fridge Fund
Community Transport Fund
District Incident Management Team Fund
Food and Essential Supplies Fund
Good Neighbour Network
Household Support Grant fund
Miscellaneous Project Fund
Moving Forward
Moving Forward Next Steps
National Lottery Fund (Property Leasehold)
National Lottery Coronavirus Community
Support Fund
TOTAL FUNDS		 At 1.4.23
£
135,644
110,000
140,874
52,787
439,305
20,767
4,632
6,339
480
5,627
9,239
3,537
4,167
43,868
-
211,054
602
310,312
749,617		 2024
2023
as restated
£
£
4,141
4,233
1,038
1,085
5,179
5,318
2024
2023
as restated
£
£
3,195
1,606
2,808
2,120
760
622
5,665
3,039
3,179
3,132
15,607
10,519
Net
movement
At
in funds
31.3.24
£
£
29,800
165,444
(5,670)
104,330
(4,812)
136,062
-
52,787
19,318
458,623
(19,401)
1,366
4,448
9,080
(2,549)
3,790
(480)
-
(14)
5,613
(5,666)
3,573
164
3,701
2,960
7,127
(43,672)
196
39,607
39,607
(6,065)
204,989
(401)
201
(31,069)
279,243
(11,751)
737,866

Page 17

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

17. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 117,184 (87,384) 29,800
Operational Reserve Fund - (5,670) (5,670)
Rotary House 10,292 (15,104) (4,812)
127,476 (108,158) 19,318
Restricted funds
Community Builder 4,098 (23,499) (19,401)
Community Fridge Fund 8,651 (4,203) 4,448
Community Transport Fund 1,283 (3,832) (2,549)
District Incident Management Team Fund - (480) (480)
Food and Essential Supplies Fund - (14) (14)
Good Neighbour Network - (5,666) (5,666)
Household Support Grant fund 11,001 (10,837) 164
Miscellaneous Project Fund 22,332 (19,372) 2,960
Moving Forward (1) (43,671) (43,672)
Moving Forward Next Steps 52,664 (13,057) 39,607
National Lottery Fund (Property Leasehold) - (6,065) (6,065)
National Lottery Coronavirus Community
Support Fund - (401) (401)
UK Shared Prosperity Fund 30,001 (30,001) -
130,029 (161,098) (31,069)
TOTAL FUNDS 257,505 (269,256) (11,751)

Page 18

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

17. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Operational Reserve Fund
Rotary House
Winding Up Fund
Restricted funds
Community Builder
Community Fridge Fund
Community Transport Fund
District Incident Management Team Fund
Food and Essential Supplies Fund
Good Neighbour Network
Household Support Grant fund
Miscellaneous Project Fund
Moving Forward
National Lottery Fund (Property Leasehold)
National Lottery Coronavirus Community
Support Fund
TOTAL FUNDS		 At 1.4.22
£
106,203
110,000
147,291
52,787
416,281
48,268
2,042
9,434
1,370
8,993
-
3,948
200
90,655
217,118
1,004
383,032
799,313		 Net
movement
in funds
£
29,441
-
(6,417)
-
23,024
(27,501)
2,590
(3,095)
(890)
(3,366)
9,239
(411)
3,967
(46,787)
(6,064)
(402)
(72,720)
(49,696)		 At
31.3.23
£
135,644
110,000
140,874
52,787
439,305
20,767
4,632
6,339
480
5,627
9,239
3,537
4,167
43,868
211,054
602
310,312
749,617

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Rotary House
Restricted funds
Community Builder
Community Fridge Fund
Community Transport Fund
District Incident Management Team Fund
Food and Essential Supplies Fund
Good Neighbour Network
Household Support Grant fund
Miscellaneous Project Fund
Moving Forward
National Lottery Fund (Property Leasehold)
National Lottery Coronavirus Community
Support Fund
TOTAL FUNDS		 Incoming
resources
£
112,103
8,327
120,430
1
6,247
-
-
-
51,953
18,726
11,826
59,425
-
-
148,178
268,608		 Resources
Movement
expended
in funds
£
£
(82,662)
29,441
(14,744)
(6,417)
(97,406)
23,024
(27,502)
(27,501)
(3,657)
2,590
(3,095)
(3,095)
(890)
(890)
(3,366)
(3,366)
(42,714)
9,239
(19,137)
(411)
(7,859)
3,967
(106,212)
(46,787)
(6,064)
(6,064)
(402)
(402)
(220,898)
(72,720)
(318,304)
(49,696)

Page 19

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

18. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st March 2024.

19. PURPOSE OF FUNDS

UNRESTRICTED FUNDS

General Fund

This fund can be used for any charitable purpose approved by the trustees.

Operational Reserve Fund

This has been designated in order to support the charity whilst income-generating activities continue to return to pre-pandemic levels.

Rotary House

This has been designated in order to separate the income and expenditure of the newly-acquired trade and assets of Rotary Club of Droitwich Spa Charitable Trust and identify the net income/deficit attributable to this fund.

Winding Up Fund

This has been designated in order to provide sufficient funds to cover the cost of redundancy in the event of the charity winding up.

RESTRICTED FUNDS

Community Builder Fund

This fund is made up grant funding received from Wychavon District Council for a Community Builder post. The fund balance will be carried forward to the next financial year to be spent by 31 March 2024.

Community Fridge Fund

This fund is restricted for the purpose of providing a Community Fridge.

Community Transport Fund

This fund is restricted for the continued delivery and development of our community transport scheme in Droitwich and surrounding areas. The balance remaining on this fund includes the net book value of a van purchased using this grant income.

District Incident Management Team Fund

This fund is made up of grant funding from the Contain Outbreak Management Fund and was received from Wychavon District Council in respect of vaccination hesitancy work and providing transport to vaccination centres.

Food and Essential Supplies Fund

This fund is restricted for the purpose of providing food courses in order to combat food poverty.

Good Neighbour Network

The fund is restricted for the purpose of delivering a Good Neighbour Network service.

Household Support Grant Fund

This fund is restricted for the purpose of assisting Wychavon residents and providing essential household support.

Miscellaneous Project Fund

This fund is restricted for grant funding which has been received for small one-off projects, including Platform Family Fun Day, Ukraine English Language Lessons, Warm Spaces and Community in Crisis.

Moving Forward

The restricted Moving Forward fund is a National Lottery Community fund project, to improve social mobility for the residents of Droitwich West. The remaining balance on this fund of £196 relates to the net book value of fixed assets purchased using these funds.

Moving Forward Next Steps

Page 20

continued...

Droitwich Spa and Rural Council for Voluntary Service

Notes to the Financial Statements - continued for the Year Ended 31st March 2024

19. PURPOSE OF FUNDS - continued

The Moving Forward Next Steps fund as a continuation of the previous Moving Forward project, following a new funding agreement with the National Lottery Community fund, who have committed to support this project for the next 3 years.

National Lottery Fund (Property Leasehold)

The restricted National Lottery fund was used to purchase the leasehold property for use by the charitable company and is subject to certain restrictions. The terms of the fund agreement state, If the lease is sold within 80 years, the funds must be returned to the National Lottery.

National Lottery Coronavirus Community Support Fund

This fund was restricted to contribute towards the charity's overheads whilst our income streams were severely affected by COVID-19. The monies were spent in full and the balance remaining on this fund equates to the net book value of the telephone systems purchased using this restricted grant.

UK Shared Prosperity Fund

This fund is restricted for the purpose of providing community support in Droitwich West.

20. FUNDS HELD AS AGENT

The charity receives grant income from Worcestershire County Council which the charity then re-distributes as part of the Worcestershire Community Transport Consortium. During the year the charity received grant income of £7,500 (2023: £3,500) and re-distributed grants of £3,451 (2023: £4,941). At the year end the charity held £4,219 (2023: £171) of grant income yet to be distributed.

The charity also holds money on behalf of the Westlands Groups and distributes funds upon request. During the year the charity received grant income of £400 (2023: £1,534) on behalf of Westlands Stay & Play and Westlands Coffee & Craft and re-distributed funds of £1,870 (2023: £1,990). At the year end the charity held £1,446 (2023: £2,869) of funds yet to be distributed.

Page 21

Droitwich Spa and Rural Council for Voluntary Service

Detailed Statement of Financial Activities for the Year Ended 31st March 2024

Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS
Donations and legacies
Donations
16,309
4,378
Gift aid
630
-
Grants
3,000
109,053
19,939
113,431
Other trading activities
Office services
222
-
Investment income
Bank interest receivable
8,081
-
Charitable activities
Grants
20,780
16,598
Fares
25,577
-
Management fees
13,385
-
Rents received
39,492
-
99,234
16,598
Total incoming resources
127,476
130,029
EXPENDITURE
Raising donations and legacies
Advertising
-
186
Postage, photocopying and stationery
1,528
202
1,528
388
Charitable activities
Car running costs
9,770
1,283
Management charges
-
8,250
General costs
-
6,311
Room hire
-
8,911
Project management
-
9,307
Project delivery
-
14,722
Household support purchases
-
9,187
Long leasehold
105
6,065
Plant and machinery
3,692
1,480
Motor vehicles
-
2,550
Grants to institutions
-
-
13,567
68,066
Support costs
Management
Wages
53,472
87,425
Carried forward
53,472
87,425		 2024
2023
Total
Total
funds
funds
as restated
£
£
20,687
5,120
630
817
112,053
15,256
133,370
21,193
222
98
8,081
2,698
37,378
165,244
25,577
20,008
13,385
21,044
39,492
38,323
115,832
244,619
257,505
268,608
186
137
1,730
1,347
1,916
1,484
11,053
8,642
8,250
19,795
6,311
24,704
8,911
7,881
9,307
8,311
14,722
43,811
9,187
17,264
6,170
6,169
5,172
5,816
2,550
2,550
-
100
81,633
145,043
140,897
126,121
140,897
126,121		 2024
2023
Total
Total
funds
funds
as restated
£
£
20,687
5,120
630
817
112,053
15,256
133,370
21,193
222
98
8,081
2,698
37,378
165,244
25,577
20,008
13,385
21,044
39,492
38,323
115,832
244,619
257,505
268,608
186
137
1,730
1,347
1,916
1,484
11,053
8,642
8,250
19,795
6,311
24,704
8,911
7,881
9,307
8,311
14,722
43,811
9,187
17,264
6,170
6,169
5,172
5,816
2,550
2,550
-
100
81,633
145,043
140,897
126,121
140,897
126,121
21,193
98
2,698
165,244
20,008
21,044
38,323
244,619
268,608
137
1,347
1,484
8,642
19,795
24,704
7,881
8,311
43,811
17,264
6,169
5,816
2,550
100
145,043
126,121
126,121

This page does not form part of the statutory financial statements

Page 22

Droitwich Spa and Rural Council for Voluntary Service

Detailed Statement of Financial Activities for the Year Ended 31st March 2024

Unrestricted
Restricted
funds
funds
£
£
Management
Brought forward
53,472
87,425
Social security
5,609
-
Pensions
3,261
470
Rates and water
967
-
Insurance
3,866
-
Light and heat
3,163
-
Telephone
3,964
2,501
Sundries
3,557
42
Repairs and maintenance
3,857
-
Travel and accommodation
106
1,221
Staff training
101
540
Subscriptions
362
-
Cleaning
6,601
-
Professional services
1,088
339
89,974
92,538
Governance costs
Accountancy fees
3,089
106
Total resources expended
108,158
161,098
Net expenditure
19,318
(31,069)		 2024
2023
Total
Total
funds
funds
as restated
£
£
140,897
126,121
5,609
4,277
3,731
3,737
967
863
3,866
3,514
3,163
3,378
6,465
5,820
3,599
2,647
3,857
7,949
1,327
790
641
2,550
362
95
6,601
5,916
1,427
1,364
182,512
169,021
3,195
2,756
269,256
318,304
(11,751)
(49,696)

This page does not form part of the statutory financial statements

Page 23