## **Phase 5 Preschool** ## **Annual Trustee Report** ## **1. Managers Report** Tracy Thornton is the manager of Phase 5. This year we have had 12 members of staff working alongside her of varying qualifications. We have worked to gain planning permission for a new building to replace the current on on out Kelston close site. We have done lots with children and their parents in the past year. In Dec we took the children to a snow mouse production and to Avon valley on a school Xmas trip and Santa visit. In February we had an open day in the afternoon, April we did an Easter bonnet parade also holding an open session with parents. Some staff came into work over half term to do a garden tidy up. In June we did a king and queen day for the celebration of the queens jubilee. In July we started preparing children for the next stages, acorn children went to visit Oak tree setting and play ready for September. We had sports day in the summer term too. ## **2. Treasurer Report:** We currently have 3 bank accounts. 1[st] account has 59,870.92, in the reserve account has 20,000. The redundancy pot has £23,000. We made around £10,000 last year. We are saving for new building for both settings to be under the same roof and have planning permission to do so however will need to continue fund-raising. ## **3. Committee Chair report:** We are a registered charity, and although the day to day running of the preschool is done by Tracy and team, the committee manages it and makes the overall decisions. Our committee is made up of volunteer parents/carers of past and present children who attend the preschool. As a committee we are committed to ensuring the best for the preschool, its staff and the children who attend. We are keen to support where necessary and particularly to ensure the longevity of Phase 5. I feel that in order for this to happen we need to fund-raise for a new preschool building next year to safeguard our future. ## **Accounts Report for** # **Phase 5 Pre - School Playgroup** ## **Kelston Close** **Yate** **South Gloucestershire** **BS37 8SZ** **For the year ended** **###** **Charity Number: 1079768** **----- Start of picture text -----**
Phase 5 Pre School Playgroup 1079768
Receipts and payments accounts
For the period 1/2/1900 8/31/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Voluntary Income 139,706 - - 139,706
Fundraising 1,830 - - 1,830
Charitable activities income 39,168 - - 39,168
Governement Grants 1,790 - - 1,790
- - - -
- - - -
- - - -
- - - -
182,493 - - 182,493
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - - -
Sub total - - - -
Total receipts 182,493 - - 182,493
A3 Payments
Rent 11,042 - - 11,042
Utilities 1,557 - - 1,557
Salaries and wages costs 140,518 - - 140,518
Uniform 586 - - 586
Cleaning & Laundry 1,337 - - 1,337
Repairs and maintenance 5,543 - - 5,543
Licences & Insurance 1,664 - - 1,664
Printing, Postage & Stationery 1,989 - - 1,989
Consumable equipment 5,509 - - 5,509
Telephone 1,634 - - 1,634
Memberships 1,199 - - 1,199
Staff perks, gifts and donations 688 - - 688
Training &DBS costs 971 - - 971
Advertising & Marketing 163 - - 163
Audit & Accountancy 844 - - 844
Other Expenses 5,201 - - 5,201
Sub total [ 180,445 ] - - 180,445
A4 Asset and investment
purchases, (see table)
Computer equipment and FF - - -
- - - -
Sub total [ - ] - - -
Total payments 180,445 - - 180,445
Net of receipts/(payments) 2,048 - - 2,048
A5 Transfers between funds - - - -
A6 Cash funds last year end 73,173 - - 73,173
Cash funds this year end 75,221 - - 75,221
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**||**_Total cash funds_**|**to nearest £**
**75,221**
**-**
**-**
**75,221**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree|balances with receipts and payments
account(s))|OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |**B5 Liabilities**|**Details**
PAYE owing||**707**
**707**
**Fund to which**
**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| |||**Jason Scantlebury**|_Jason Scantlebury_||| |||**Matt Pritchard**|**Matt Pritchard**||| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** **to the nearest £** **----- Start of picture text -----**
139,125
484
27,415
4,313
-
-
-
-
171,337
**----- End of picture text -----**
**171,337** **9,068 1,591 128,854 621 2,155 5,555 4,244 1,705 2,869 1,278 1,097 174 1,134 257 1,518 4,890 167,011** **579 579 167,590 3,747 - 69,426 73,173** ## **Endowment funds** **to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - - Current value (optional) - - - - -** **Current value (optional) - - - - - - - - - When due (optional)** Date of approval **6/28/2023 6/28/2023** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accou nts Section A Independent Examiner's Report Report to the trusteesl membgrs of Phase 5 Pre School Playgroup On accounts forthe year ended Charity no Irf any} 31 Augusl 2022 1079768 Set out on pages I reF)Ort to the trustees on my examination of the accounls of the above charily ("Ihe Trust") for the year ended 3110812019 Responsibilities and basis of report As the charity's tTUStees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (￿he Act-). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity CommisS￿n under section 145{51{b) of the Acl. Independent examiner's statement I have completed my examination. I confirn that no material matters have come to my attention in connection wilh the examination {olher than that disdosed below ') which gives me cause to believe that in. any material respect- the accounting records were not kept in accordance with section 130 of the Chants'es Act.. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the fom) and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts gwe a 'true and fair, view which is not a matter onsidered as part of an independent examination. I have no concems and have come a¢Joss no other matters in Connection with the examination lo vthich attention should be drawn in this report in order to enable a proper understanding of Ihe account5 to be reached. ' Please delete Ihe words in the brackets if they do not apply. Signed: Date: 28106123 Name- Christopher John Bush Relevant professional qualification(sl or body FCA IER October 2018 (rf any): Address: 24-25 Bamack Business Centre. Blakey Road, Salisbury, Wiltshire SP1 2LP Section B Disclosure Only complete if the examiner needs to highlight material mallers of concern (see CC32, Irbdependent examination of tharity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. None IER October 2018