Registered Charity Number: 1079765 Company number: 03808850
Tiddlywinks Centre
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS For the year ended 31 March 2021
Tiddlywinks Centre
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees’ annual report | 2-8 |
| Independent examiner's report | 9 |
| Statement of financial activities | 10 |
| Balance sheet | 11 |
| Notestotheaccounts | 12-18 |
VAS Community Accountancy
Tiddlywinks Centre
Legal and administrative information for the year ended 31 March 2021
Previous names
Arbourthorne Tiddly-winks Club
Trustees/Directors
Sarah Newton Chair from February 2021 Janice Robinson Chair until February 2021 Nadine Wynter Treasurer from February 2021 Nicola Davis Treasurer until February 2021 Resigned 15 June 2021 Caroline Beattie James Linfoot
Company Secretary Christine Plant
Management team Tracey Thompson Centre Manager Fay Haughton Assistant Manager Carol Ryan Finance Officer Christine Plant Business Officer and Project Development Coordinator
Charity number 1079765
Company number 03808850
Registered office 7 Eastern Drive Sheffield $2 3WP
Independent Examiner Sarah Lightfoot, FCA DChA On behalf of: VAS Community Accountancy The Circle 33 Rockingham Lane Sheffield S1 4FW
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Tiddlywinks Centre
Trustees’ annual report For the year ended 31 March 2021
The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31 March 2021 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the charities Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; FRS 102) issued in October 2019.
Objectives, activities and public benefit
The objects of the charity are to enhance the development and education of children and families in Sheffield and surrounding areas by encouraging parents to understand and provide for the needs of their children by:
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e offering appropriate facilities, activities and training courses, together with the right of parents and carers to take responsibility for and to become involved in the activities, ensuring such activities offer opportunities for all children, regardless of means, sex, sexual orientation, race or of political, religious or other opinions.
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e Encouraging the understanding of the needs of such children and their families and promoting public interest in and recognition of such needs in the area of benefit.
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e Providing facilities and support services in the interests of social welfare for such children and their families with a view to improving the conditions of life of such persons.
Nothing in the articles shall authorise an application of the property of the charity for purposes which are not charitable in accordance with section 7 of the charities and trustee investment (Scotland) act 2005 and/or section 2 of the charities act (Northern Ireland) 2008.
In setting our objectives and planning our activities the trustees have given careful consideration to the Charity Commission’s public benefit guidance, especially with regards to charging fees.
We provide a local community service, building a charitable business based on income generation which is not dependant on grant funding. We offer families living in Arbourthorne and surrounding areas of Sheffield a quality childcare and family support service. Each year we host several open days through the year to encourage the local families and the wider community to visit the centre and experience the services on offer. A consultation is carried out annually to seek the views of its users.
Tiddlywinks Centre ethos;
- ¢ Tobea multipurpose centre at the hub of the community ® To act as a catalyst for economic renewal in Arbourthorne e To help break the poverty cycle for children and families
The charity aims to address the following issues:
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e Local parents / carers face a range of barriers to improving their family’s standard of living and future prospects.
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e Local parents / carers need access to flexible, affordable childcare in order to support a return to work or education.
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) Many children starting school in the area are currently judged as not ready to engage with and benefit from school.
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¢ Pre-school children need a safe and stimulating environment to develop their confidence and interest in learning and in building relationships.
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Tiddlywinks Centre
Trustees’ annual report - continued For the year ended 31 March 2021
Objectives, activities and public benefit — continued
Core Business of Tiddlywinks Centre achieves:
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e Local parents / carers have access to flexible, affordable childcare which supports a return to work or education.
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e All children starting school from Tiddlywinks are ready to engage with and benefit from school.
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e Pre-school children enjoy a safe and stimulating environment in which they develop physical, emotional and social skills, capabilities and confidence.
Activities and achievements:
Impact of COVID-19
In late March 2020 the UK entered a significant period of lockdown and social distancing to combat the spread of COVID-19.
Tiddlywinks Centre drew up a pandemic plan in early March 2020 as soon as we were aware that coronavirus could becomea serious threat. We put in place plans to be able to manage the on-going charity business even if we had to close, The Trustees formed a subgroup which was able to respond quickly and support the management team with any decisions that needed to be made as the situation changed on a daily basis. The Centre closed for two months in April and May 2020. Although we had initially planned to place mostofthe staff team on furlough, due to the change in government guidance we were only able to claim 30% of staffing costs (due to the Centre receiving a payment of FEL) against furlough. The decision was made by the Covid subgroup to keep staff pay at 100% over this period in recognition of the fact that not doing so would cause many of our staff significant financial hardship and worry. Although we hada significant loss of income from childcare fees during this period the Centre had already received FEL fees for this period. Tiddlywinks Centre’s reserves were robust enough to allow this investment. At the start of the pandemic we had created a pandemic budget to model the likely financial impact it would have on Tiddlywinks Centre, using this model we were able to explore various options and plans. So despite the many uncertainties we knew that we could afford to do this.
On reopening in June 2020 the number of children able to attend the Centre was greatly reduced in order to comply with guidelines, keeping both children and staff as safe as possible. From the Autumn term we began to steadily rebuild the occupancy capacity. The Centre was able to continue to operate at these reduced occupancy levels during the November lockdown and under Tier 3 restrictions.
Tiddlywinks Centre team have worked tirelessly throughout and continue to, to meet the latest guidelines to enable the Centre to continue to operate and provide vital services to families. We are working closely with other support agencies across the city to support all our families and are working in partnership to distribute food parcels and activity resources to local families throughout the school holidays, alongside providing a service in the Centre. From the Autumn term we started to widen the support services we offered to families to get back to full capacity. Alongside this we will continue to link with other current initiatives to enable us give additional support to our families where needed. We see Tiddlywinks Centre as a vital community hub to be central to offering support to not only vulnerable families but all families. There has also been a significant impact on our staff, with heightened anxiety for many, logistical difficulties for some such as childcare / schooling issues, breakdown of relationships and partners’ loss of jobs. As an organisation we want to support our staff, and we truly appreciate the amazing way they have risen to the unique and ongoing challenges over this period.
Families: In 2020-2021, we engaged with over 100 families from Arbourthorne and other areas of Sheffield. The number of families accessing the Centre has fallen for the first time in many years. We feel the pandemic and lock down including the closure of school has affected the number of families accessing 2-year and 3 & 4 yearold ‘Funded Nursery Early Learning’ (FEL) funding. Many working families have either been placed on furlough or have lost jobs over this period.
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Tiddlywinks Centre
Trustees’ annual report - continued For the year ended 31 March 2021
We have built up an excellent reputation within the Arbourthorne & the surrounding areas for providing quality childcare. Over the last few years before lockdown, we were holding a waiting list of families wanting childcare places. Since the pandemic we have experienced a massive slowdown in enquires. During the 2™ period of school closures from January — March 2021, enquiries almost stopped. Families requesting childcare places since have gradually increased since the schools have reopened.
We continue to provide quality childcare and family support services. Families who have accessed the Centre come from a wide range of backgrounds from families living on the poverty line, struggling to exist within the benefit system, to families in employment trying to find the work/life balance. The Centre continues to focus on supporting local families to enter into training or seek employment to escape the cycle of poverty.
SEN Support: We continue to support an ever-growing number of children requiring Special Education Needs (SEND) support. The effect of lockdown has meant the amount of families of two-year-olds now applying to access the Centre on funded entitlement are entering the nursery with significant higher needs than before. The percentage of children needing low level additional support is enormous.
The Centre has built strong working relationships with staff working in the statutory support services. This has meant we can give coherent support to families and individual children. The increase in the number of children requiring additional support continues to create an extra pressure on the services we provide. The Centre SENCO & management team have a continuing and increasing workload, as more children require SEN support whilst statutory services are continually being reduced or withdrawn. The pandemic has made a further negative impact on these statutory services, with families waiting months for referrals to be processed and even longer to receive any support. Tiddlywinks Centre continues to support these families, providing a high level of care for children. Supporting parents to navigate through these ever increasing complex systems to secure specialised support.
Safeguarding: This year we have continued to see an increase in families requiring additional support/ intervention from social services. There has always been a need from some families who required social service intervention and this continues to increase year on year. The pandemic has increased the pressure on families who were already struggling to manage their day to day lives. We see the main causes of these struggles are related to families who are living or falling into the poverty trap. Families who are living in crisis, finding themselves with increasing debt, dealing with depression & other health related issues, drugs & alcohol abuse. This leads to families struggling to provide for their own children. The Centres assistant manger is also the safeguarding officer. We have increasing numbers of families/children who require support through safeguarding related issues. This support increases the pressure on the Centre’s resources, for which, we do not receive any additional funding.
Quality Curriculum: One of Tiddlywinks Centre’s overarching targets is to raise the attainment of the children entering schoo] at foundation stage. To strengthen the Centre’s delivery of this target we are committed to provide a high level of staff training, continual reviewing of practice and setting out a strong plan for the staff team to deliver a quality & enhanced curriculum for the Centre. This plan always has the individual child at its heart. Staffing Shortage: Over the last few years we have seen a continuing decline in the number and amount of trained, experienced nursery staff applying for positions. Since the pandemic this decline has drastically increased. As a Centre we are struggling to fill job vacancies which arise and we are having to look at inventive ways to deliver quality care.
Staff training & development: is key to the Centre offering quality care. The pandemic has had an enormous impact on securing face to face training. All courses are now delivered on line.
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Tiddlywinks Centre
Trustees’ annual report - continued For the year ended 31 March 2021
Links with local schools: Tiddlywinks Centre continues to strengthen links with Arbourthorne Community Primary, King Edwards primary and Norfolk primary schools to forge strong transitions for children and their families within the community. This year we have seen a number of children transiting to other schools outside of the Arbourthorne area. Including Gleadless primary & Bankwood primary schools. Unfortunately, this year again we are unable to have the annual transition Tea Party were parents, children, staff & teachers come together to celebrate children moving onto school.
Holiday Playcare: The 10 place Holiday Playcare service has been placed on hold over the pandemic period following government advice to limit the mixing of children from other school & settings. We hope to reopen the activities in the Summer of 2021.
Community Group: Tiddlywinks Centre has continued to work closely with the Best Start Project run through Manor & Castle Development Trust. We are part of the people keeping well panel. The Centre continues to work in partnership with the Wybourn Family Centre, along with local representatives from the Health service, local schools and other organisations.
Staffing: The Centre employs 26 full & part time staff. A high percentage of the staff team are local people who started as volunteers or on apprenticeships and have gained employment status and childcare qualifications to work within the Centre. Tiddlywinks believes in personal development, encouraging staff to access training to enhance their skills, knowledge and experience. We provide a programme of staff training. A number of staff have achieved a degree level qualification. Tiddlywinks has an ethos of providing training & employment opportunities to local people.
Recruitment: The Childcare sector is experiencing a crisis in recruitment. This has just really started to effect Tiddlywink Centre over the last 6 months. Although we have an excellent staff retention record we do have a number of staff leaving us to go on maternity leave. Most of the staff do return after this period but it is becoming increasingly difficult to recruit to Nursery Nurse Practitioner roles.
Apprenticeships: As part of the chartable aims we offer apprenticeship opportunities for loca! young persons to gain employment skills and achieve a childcare qualification. This apprentice scheme is delivered in partnership with Sheffield & Barnsley Colleges. We currently have 3 young people on the apprenticeship scheme.
Volunteers: Tiddlywinks Centre supports local people by offering volunteer opportunities. Unfortunately, due to the Covid pandemic we have been unable to offer any volunteer opportunities over this last year due to limiting the number of people in the building.
Other programmes: Both the Music Programme and the Intergenerational Project were suspended last February as the pandemic started to take hold. We still have no confirmed date as to when these projects will begin again.
Outdoor: This year we have invested in the outside play area for the under 2’s age range. We have created an all-weather garden to allow the children to be outside whatever the weather.
Financial review:
Tiddlywinks Centre Board of Trustees agreed to invest approximately £20,000 from reserves in the 2020-2021 period to allow the development of future projects & improvements to the building and grounds:
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e Project Development Coordinator salary from April to January e Toreplace 7 windows to improve energy efficiency for the building. e New laptops to allow some staff where possible to home work. e Refurbishment & reconfiguration of the Foundation nursery room. e Extend the planning permission for the capital build for Appleby House due to the project having to be put on temporary hold due to the pandemic.
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e Legal cost for solicitor support in the negotiation of a new 30-year peppercorn lease from Sheffield City Council.
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Tiddlywinks Centre
Trustees’ annual report - continued For the year ended 31 March 2021
Financial impact:
Tiddlywinks Centre was predicting a significant deficit by the end of the 2020-21 financial period due to the loss of revenue and restrictions placed on the Centre at the height of the pandemic. We followed a programme of cost saving measures to minimise this impact including a review of fees, and a revised staffing plan. In Autumn 2020 the government announced an increase in the FEL (early years funding) rate for 2021-22, but this rise was not significant.
Due to our cost saving measures we have minimised the loss to the charity. We ended the year with a general fund deficit of approximately £24,000 excluding a ring-fenced grant for Appleby House. After taking into account an investment of £16,500 of agreed reserves the actual deficit from budget was closer to £7,500.
The true cost of the pandemic restrictions is continuing to be felt in the reduced number of children attending the centre this year and the relatively recent struggle to recruit quality, experienced childcare staff.
Perhaps the greatest threat to Tiddlywinks Centre however is the lack of connection between the FEL rate paid to nurseries and the continual increases in the national minimum wage. This is becoming unsustainable for community nurseries that operate in areas of economic disadvantage, with families are in great need but unable to afford any additional charges.
Proposed future development plans
Tiddlywinks Centre will continue with plans to develop and build a new community building (Appleby House) on site. This will enable the Centre to deliver extended family support services, training and provide community space for other local groups use. We plan to gather together a package of funding including investing an amount from our own reserves and raising capital funding from grants and trusts to complete the project in 2022-23. We envision the new community house to be a cradle to grave support service for the local community.
This year we have invested in additional hours for a future plan to be developed to extend the current services offered by Tiddlywinks Centre. The Centre has current architect drawings in place and planning permission successfully obtained for a new community house to be built on the existing land.
Lease: Tiddlywinks Centre are in the final stages to secure a new 30-year lease at peppercorn rent. This new lease will have an important impact on securing Tiddlywinks Centre future.
Reserves Policy
The board of trustees reviewed and revised the reserves policy in July 2021. They considered the current risks to the organisation. Understanding the need to balance, protecting the existing operational activities, whilst needed to invest in the Centre future to grow and diversity income streams. The charity needs to grow to reflect and meet the needs of the local community. The revised policy is based on risk probability and impact.
The revised free reserves target is £130,000, based on estimated closure costs plus additional for key building repairs. Previously the target reserves were 6 months of operating costs.
The trustees have set aside £75,000 in the year as a designated fund towards the development of Appleby House — to use for initial costs, as fundraising commences in earnest, and also if required as a matched funding element.
In addition to the £75,000 Appleby House designated fund, the charity has aiso set aside the net book value of the property and associated depreciation in a designated fund to more clearly show the ongoing running costs within general funds. This balance at 31 March 2021 is £579,078.
Free reserves at 31 March 2021 (also being the general fund balance) were £174,596. This is approximately £45,000 over target, which allows for future development investment: including planned projects to allow Tiddlywinks Centre charity to grow & diversify stream of income. Including refurbishment & replacement of equipment and small projects.
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Tiddlywinks Centre
Trustees’ annual report - continued For the year ended 31 March 2021
Risk management
The major risks to which the company are exposed are examined and reviewed regularly and systems have been established to mitigate any risks identified. Major external risks to funding are currently being reviewed by the trustees. Internal risks are minimised by procedures for authorisation of all transactions and to ensure a high quality of service delivery throughout the organisation. All regulations set out by Ofsted are regularly reviewed and adhered to. These procedures and policies are reviewed annually to ensure that they continue to meet the needs of the organisation.
Structure, governance and management
The organisation is a company limited by guarantee and a registered charity. The charity's governing documents are its Memorandum and Articles of Association.
The charity was incorporated as a company limited by guarantee without share capital, on 16 July 1999 and the charity was formed on 9th March 2000 under a Trust deed registered with the Charity Commission. The articles of association were changed on 8 January 2018 to reflect the current practice of the organisation.
Tiddlywinks carried out a Governance Review during 2017 including a review of the organisation’s registered Objects and Articles of Association culminating in revised Articles of Association based on the Charity Commission’s current model articles for a Charitable Company. The Trustees agreed to change the company/charity name from Arbourthorne Tiddly-winks Club to Tiddlywinks Centre. (The Centre is known locally as the Tiddlywinks Centre). The charity is organised so that the trustees and its Management Team Team meet regularly to manage its affairs. The Board meets every 6 weeks and is made up of local people, parents and other associated professionals. At each meeting key senior staff attend and present management and financial reports. The agendas are set by the senior management team and approved by the chairperson.
The charity is organised so that the trustees and its Management Team Team meet regularly to manage its affairs.
The Centre has a clear management structure in place to manage the charity/company. The day-to-day management of the charity is delegated to the Management Team. The Management Team meet weekly. The trustees approve all major expenditure.
The company has no share capital and in the event of the Charity being dissolved, every member promises to pay £1 towards the cost of dissolution and the liabilities incurred by the charity.
Appointment of trustees
The directors of the charitable company are also trustees for the purpose of charity law and are referred to in this report as trustees.
Appointment of members is governed by the trust deed of the charity. The board of trustees is authorised to appoint new trustees to fill vacancies arising through resignation or death of an existing trustee.
The Trustees of the Charity are elected at each Annual General Meeting (AGM). The minimum number of directors shall be three (3) but {unless otherwise determined by ordinary resolution) shall not be subject to any maximum. All trustees must retire at each AGM but may offer themselves for re-election. A director may not appoint an alternate director or anyone to act on his or her behalf at meetings of the directors. The Trustees may at any time co-opt any individual duly qualified to be appointed as a Trustee to fill a vacancy in their number or as an additional Trustee. However, a co-opted Trustee holds office only until the next AGM and the total number of co-optees at any one time shall not be more than one-half of the elected Trustees. No co-opted Trustee can serve for more than four consecutive years.
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Tiddlywinks Centre
Trustees’ annual report - continued For the year ended 31 March 2021
Small Companies Statement
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
The trustees declare that they have approved the Trustees’ annual report above on Ao =© bel : 2 | and signed on behalf of the directors by:
Print namey. RRA < . , Trustee
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Independent examiner’s report to the directors of Tiddlywinks Centre (‘the Company’)
| report to the charity directors on my examination of the accounts of the Company for the year ended 31 March 2021.
Responsibilities and basis of report
As the directors of the Company you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). in carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. | confirm that | am qualified to undertake the examination because | am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to organisations preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
|rahne
Lightfoot, FCA DChA On behalf of: VAS Community Accountancy The Circle 33 Rockingham Lane Sheffield $1 4FW
Date: &6 October 2oal
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Tiddlywinks Centre
Statement of financial activities
(incorporating the income and expenditure account) for the year ended 31 March 2021
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|---|---|---|---|---|---|---|---|---|
|General|Designated|Restricted|2021|2020|
|Notes|fund|funds|funds|Total|Total|
|£|£|£|£|£|
|income from:|
|Donations|and|legacies|2|27,683|-|5,000|32,683|5,802|
|Charitable|activities|3|398,746|-|-|398,746|467,041|
|Investments|-|bank|interest|108|-|-|108|432|
|Other|50|-|-|50|$15|
|Total|income|426,587|-|5,000|431,587|473,790|
|Expenditure|on:|
|Fundraising|-|-|-|-|16|
|Charitable|activities|4|449,849|17,309|1,806|468,964|489,622|
|Total|expenditure|449,849|17,309|1,806|468,964|489,638|
|Net income/(expenditure)|(23,262)|(17,309)|3,194|(37,377)|(15,848)|
|Transfers|12|(75,000)|75,000|-|-|-|
|Net movement|in funds|(98,262)|57,691|3,194|(37,377)|(15,848)|
|Reconciliation|of funds:|
|Total|funds|brought|forward|272,858|596,387|5,000|874,245|890,093|
|Total|funds|carried forward|174,596|654,078|8,194|836,868|874,245|
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The statement of financial activities includes all gains and losses recognised in the year. All of the charitable company's operations are classed as continuing.
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Tiddlywinks Centre
Balance Sheet As at 31 March 2021
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|---|---|---|---|---|---|---|---|
|2021|2020|
|Notes|£|£|
|Fixed|assets|
|Tangible|assets|8|579,078|598,817|
|Total|fixed|assets|579,078|598,817|
|Current|assets|
|Debtors|9|1,689|2,225|
|Cash|at|bank and|in|hand|265,380|282,518|
|Total|current assets|267,069|284,743|
|Creditors:|amounts|falling due|within|one year|10|(9,279)|(9,315)|
|Net current|assets|257,790|275,428|
|Total|assets|less|current|liabilities|836,868|874,245|
|Creditors:|amounts|falling due|after one|year|“|-|
|Total|net assets|836,868|874,245|
|Represented|By|
|FUNDS|
|General|funds|174,596|272,858|
|Designated|funds|11|654,078|596,387|
|Total|unrestricted|funds|828,674|869,245|
|Restricted|funds|12|8,194|5,000|
|Total|charity funds|13|836,868|874,245|
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For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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@ The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
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@ The director's acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
The accounts have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within part 15 of the Companies Act 2006.
Approved by the board on_ 2X2 - CO %~- 202dd signed on its behalf by:
Print name: Sa. WGvcre4
Trustee
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Tiddlywinks Centre Notes to the Accounts for the year ended 31 March 2021
1 Accounting Policies
- {a) Basis of preparation
Tiddlywinks Centre is a charitable company in the United Kingdom limited by guarantee. In the event that the charity is wound up the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the company information on page 1 of these financial statements.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The financial statements have taken advantage of the exemption not to prepare a Statement of Cashflows.
The charity meets the definition of a public benefit entity as defined under FRS102. The financial statements are presented in sterling which is the functional currency of the charity and are rounded to the nearest £1.
- (b) Income
Income is recognised in the SOFA when the charity has entitlement to the funds, any performance conditions attached to the monies have been met, the receipt of the income is probable and its amount can be reliably measured.
Funding for projects is recognised when the charity has entitlement to the funds, any performance conditions attached to the projects/grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
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(c) Expenditure and liabilities Expenditure is recognised where an there is a legal or constructive obligation to pay a third party, it is probable that settlement will be required and the amount of the obligation can be reliably measured. All expenditure is reported gross of irrecoverable VAT.
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(d) Tangible fixed assets
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided on all tangible assets at the following annual rates calculated to write off the cost less estimated residual value, on a straight line basis over their useful economic lives:
Land and buildings 50 years General equipment 5 years Play equipment 5 years
Items of equipment are capitalised where their purchase price exceeds £1,000. All Computer/IT equipment is to be fully expensed in the year of purchase.
- (e) Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
- (f) Trade debtors
Trade debtors are amounts due from customers for services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the company will not be able to collect all amounts due according to the original terms of the receivables.
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Tiddlywinks Centre
Notes to the Accounts - continued for the year ended 31 March 2021
1 Accounting Policies - continued
- (g) Trade creditors
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
(h) Defined contribution pension scheme
The charity contributes to a defined contribution pension scheme for the benefit of the employees. The pension costs charged against net incoming resources are the contributions payable to the scheme in respect of the accounting period in accordance with FRS102.
- (i) Operating iease rentals Rentals under operating leases are charged to the Statement of Financial Activities on a straight line basis over the lease term.
(j) Fund accounting Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.
Designated funds are unrestricted funds of the charity which the trustess have decided at their discretion to set aside to use for a specific purpose.
Restricted funds are either donations which the donor has specified are to be solely used for particular areas of the charity's work or grant income sought for specified activities.
- (k) Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
2 Income from donations and legacies
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|---|---|---|---|---|---|---|---|---|
|General|Designated|Restricted|2021|2020|
|Fund|Funds|Funds|Total|Total|
|£|£|£|£|£|
|Donations|(and|fundraising|events)|19|-|-|19|802|
|Sheffield|Church|Burgesses Trust|-|-|5,000|5,000|:|
|Sheffield Town|Trust|-|-|-|.|5,000|
|Furlough|scheme|27,664|-|-|27,664|-|
|27,683|-|5,000|32,683|5,802|
|Prior|year fund|comparative|802|-|5,000|5,802|
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VAS Community Accountancy
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Tiddlywinks Centre
Notes to the Accounts - continued
for the year ended 31 March 2021
----- Start of picture text -----
|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|3|Income from|charitable|activities|
|General|Designated|Restricted|2021|2020|
|Fund|Funds|Funds|Total|Total|
|£|£|£|£|£|
|Sheffield|City|Council|-|2yr|FEL|109,344|-|-|109,344|115,039|
|Sheffield|City Council|-|3yr|FEL|204,914|-|-|204,914|183,194|
|314,258|-|-|314,258|298,233|
|Nursery fees|78,572|-|-|78,572|157,318|
|Milk reimbursement scheme|897|-|-|897|2,043|
|Sheffield|City|Councit|-|Early|Years|Inclusion|5,019|-|-|5,019|7,476|
|People|Keeping|Well|-|-|-|.|1,971|
|398,746|-|-|398,746|467,041|
|Prior|year fund|comparative|465,070|-|1,971|467,041|
|4|‘Expenditure on|charitable|activities|
|General|Designated|Restricted|2021|2020|
|Fund|Funds|Funds|Total|Total|
|Notes|£|£|£|£|£|
|Direct|costs|
|Staff costs|5|279,810|-|-|279,810|293,996|
|Other|staff|costs|759|-|-|759|2,189|
|Activity costs|17,032|-|-|17,032|21,665|
|Support|costs|
|Staff costs|5|94,309|-|-|94,309|90,285|
|Payroll|fees|834|-|~|834|961|
|Administration|costs|8,459|-|-|8,459|7,951|
|Insurance|4,861|-|.|4,861|5,295|
|Legal|and|professional|fees|1,463|-|1,806|3,269|2,269|
|Utilities|and|waste|disposal|12,398|-|-|12,398|14,602|
|Repairs|and|maintenance|20,902|-|-|20,902|25,166|
|Maintenance|contracts|4,017|-|-|4,017|2,826|
|Bank|charges|685|-|-|685|878|
|Depreciation|2,430|17,309|-|19,739|19,739|
|Independent|examination|fee|6|1,890|.|-|1,890|1,800|
|Governance|costs|-|-|-|.|-|
|449,849|17,309|1,806|468,964|489,622|
|Prior year fund|comparative|469,168|17,309|3,145|489,622|
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VAS Community Accountancy
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Tiddlywinks Centre
Notes to the Accounts - continued
for the year ended 31 March 2021
5 Staff costs
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Salaries | 352,545 | 362,265 |
| Employer's National Insurance contributions | 19,794 | 19,207 |
| Employer's allowance | (4,000) | (3,000) |
| Employer's pension contributions | 5,780 | 5,809 |
| 374,119 | 384,281 | |
| Average number ofemployees | 2021 | 2020 |
| Management and administration | 5 | 5 |
| Service delivery | 22 | 25 |
| 27 | 30 |
No employee received emoluments of more than £60,000 in either year.
6 Trustees and Key management personnel remuneration, benefits and expenses
No trustees received any remuneration or out of pocket expenses during the year.
The key management personnel of the charity, comprise the trustees, and the management team (noted on page 1 of the accounts). The total employee benefits of the key management personnel of the charity were £79,893 (2020: £75,018).
7 Independent examination fees
| Independent examination fees | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Independent examination fee (incliding accountancy and taxwork) | 1,890 | 1,800 |
| In addition tothe independent examination fee, the independent examiner's organisation was paid the following: | ||
| Subscriptions | 252 | 252 |
| Other services | 210 | - |
| Training | 50 | 325 |
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Tiddlywinks Centre
Notes to the Accounts - continued for the year ended 31 March 2021
| 8 | Tangible fixed assets | |||
|---|---|---|---|---|
| Land and | Fixtures and | |||
| Buildings | Fittings | Total | ||
| £ | £ | £ | ||
| Cost | ||||
| As at 1 April 2020 | 865,453 | 12,151 | 877,604 | |
| As at 31 March 2021 | 865,453 | 12,151 | 877,604 | |
| Depreciation | ||||
| As at 1 April 2020 | 269,066 | 9,721 | 278,787 | |
| Charge this period | 17,309 | 2,430 | 19,739 | |
| As at31 March2021 | 286,375 | 12,151 | 298,526 | |
| Net bookvalue | ||||
| As at31 March 2021 | 579,078 | - | 579,078 | |
| - | ||||
| As at 31 March 2020 | 596,387 | 2,430 | 598,817 | |
| All fixed assets are considered to be for direct charitable purposes. | ||||
| 9 | Debtors | |||
| 2021 | 2020 | |||
| £ | £ | |||
| Trade debtors | - | 536 | ||
| Prepayments | 1,689 | 1,689 | ||
| 1,689 | 2,225 | |||
| 10 | Creditors: amounts fallingduewithin oneyear | |||
| 2021 | 2020 | |||
| £ | £ | |||
| Trade creditors | 1,309 | 2,985 | ||
| Othercreditors | 1,753 | 1,686 | ||
| Accruals | 2,100 | 1,800 | ||
| Othertaxes and social security | 4,117 | 2,844 | ||
| 9,279 | 9,315 |
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Notes to the Accounts - continued for the year ended 31 March 2021
11 Designated funds
| 11 | Designated funds | |||||
|---|---|---|---|---|---|---|
| Balance | Balance | |||||
| b/fwd | Income | Expenditure | Transfers | c/fwd | ||
| £ | ff | if | £ | £ | ||
| Property | 596,387 | . | (17,309) | - | 579,078 | |
| Appleby House project | - | - | - | 75,000 | 75,000 | |
| 596,387 | - | (17,309) | 75,000 | 654,078 | ||
| The property is held in a designated fund to more clearlyshowthe ongoing position ofthe charity. | ||||||
| Appleby House project | ||||||
| The trustees have formally set aside £75,000 to assist with initial project | costs, and to be | used as match | funding if | |||
| required. | ||||||
| Prioryearcomparison | Balance | Balance | ||||
| b/fwd | Income | Expenditure | Transfers | c/fwd | ||
| £ | £ | £ | £ | £ | ||
| Property | 613,696 | - | (17,309) | - | 596,387 | |
| 613,696 | - | (17,309) | - | 596,387 | ||
| 12 | Restricted funds | |||||
| Balance | Balance | |||||
| b/fwd | Income | Expenditure | Transfers | c/fwd | ||
| £ | £ | £ | £ | £ | ||
| Building extension | 5,000 | 5,000 | (1,806) | - | 8,194 | |
| 5,000 | 5,000 | (1,806) | - | 8,194 | ||
| Building extension | ||||||
| Moneygiven towards the extension ofthe building. | ||||||
| Prioryearcomparison | Balance | Balance | ||||
| b/fwd | Income | Expenditure | Transfers | c/fwd | ||
| £ | £ | £ | £ | £ | ||
| Building extension | - | 5,000 | - | - | 5,000 | |
| intergeneration work | - | 1,971 | (3,145) | 1,174 | - | |
| - | 6,971 | (3,145) | 1,174 | 5,000 |
intergeneration work
Monies received towards intergenerational work were fully spent in the year - the work undertaken involved £1,174 more than the grant received - this was transferred from general funds.
VAS Community Accountancy
17
?
Tiddlywinks Centre
Notes to the Accounts - continued for the year ended 31 March 2021
- 13 Net assets by fund
| 13 | Net assets by fundfund | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| General | Designated | Restricted | Total | ||||||||
| funds | funds | funds | 2021 | ||||||||
| £ | £ | £ | £ | ||||||||
| Tangible fixed assets | - | 579,078 | - | 579,078 | |||||||
| Netcurrentassets | 174,596 | 75,000 | 8,194 | 257,790 | |||||||
| 174,596 | 654,078 | 8,194 | 836,868 | ||||||||
| Prioryearcomparision | General | Designated | Restricted | Total | |||||||
| funds | funds | funds | 2020 | ||||||||
| £ | ic | © | £ | ||||||||
| Tangiblefixed assets | 2,430 | 596,387 | - | 598,817 | |||||||
| Netcurrentassets | 270,428 | - | 5,000 | 275,428 | |||||||
| 272,858 | 596,387 | 5,000 | 874245 | ||||||||
| 14 | Related party transactions | ||||||||||
| During the year the company purchased repairs and maintenance services amounting to £7,110 | (2020: £6,381) | from Mark Rodriguez, | |||||||||
| the partner of Ms J Robinson | (Chairperson). These services | were | purchased on | an arms-length basis. There were no amounts | |||||||
| outstandingto orfrom thecompany atthe yearend (2020: Enil). | |||||||||||
| 15 | Operating leases | ||||||||||
| The charity's futureoperating lease payments forequipment are: | |||||||||||
| 2021 | 2020 | ||||||||||
| £ | £ | ||||||||||
| Within oneyear | 473 | 473 | |||||||||
| Between one and five years | = | - | |||||||||
| 16 | Statement ofFinancial Activities | - prioryear comparison | |||||||||
| 2021 | 2020 | ||||||||||
| General | Designated | Restricted | 2021 | General | Designated | Restricted | 2020 | ||||
| fund | funds | funds | Total | fund | funds | funds | Total | ||||
| Notes | £ | £ | £ | £ | E | £ | £ | £ | |||
| Income from: | |||||||||||
| Donations and legacies | 2 | 27,683 | - | 5,000 | 32,683 | 802 | - | 5,000 | 5,802 | ||
| Charitable activities | 3 | 398,746 | : | - | 398,746 | 465,070 | ” | 1,971 | 467,041 | ||
| Investments - bank interest | 108 | - | - | 108 | 432 | - | - | 432 | |||
| Other | 50 | . | . | 50 | 515 | - | - | 515 | |||
| Total income | 426,587 | . | 5,000 | 431,587 | 466,819 | - | 6,971 | 473,790 | |||
| Expenditure on: | |||||||||||
| Fundraising | - | - | - | - | 16 | - | - | 16 | |||
| Charitable activities | 4 | 449,849 | 17,309 | 1,806 | 468,964 | 469,168 | 17,309 | 3,145 | 489,622 | ||
| Totalexpenditure | 449,849 | 17,309 | 1,806 | 468,964 | 469,184 | 17,309 | 3,145 | 489,638 | |||
| Netincome/(expenditure) | (23,262) | (17,309) | 3,194 | (37,377) | (2,365) | (17,309) | 3,826 | (15,848) | |||
| Transfers | 12 | (75,000) | 75,000 | - | : | (1,174) | - | 1,174 | - | ||
| Netmovementinfunds | (98,262) | 57,691 | 3,194 | (37,377) | (3,539) | (17,309) | 5,000 | (15,848) | |||
| Reconciliation of funds: | |||||||||||
| Totalfunds brought forward | 272,858 | 596,387 | 5,000 | 874,245 | 276,397 | 613,696 | - | 890,093 | |||
| Totalfundscarriedforward | 174,596 | 654,078 | 8,194 | 836,868 | 272,858 | 596,387 | 5,000 | 874,245 |
VAS Community Accountancy
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