Company Number.. 03788484 Charty Number.. 1079635 THE ARBORY TRUST IA company limited by guarantee and not having share capital) REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 310ECEMBER 2020
THE ARBORY TRUST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 Contents Pages Trustees, report Independent examiners, report Statement of financial ath'vilies B81ance Sheet Notes lo the financial slalemenls 7-13 Principal addr9SS: Bishop Woodford House Barton Road Ely CB7 4PX Company Number: 03788484 Charity Number: 1079635 Bankers.. Barclay5 Bank PIC Cambridge CB2 3XN Sollcitors: Lee Bolton Monier- Williams 1 The Sanctuary Westminster London Independent Examiner Ms N Hedger BFP FCA CTA Beech House 4a Newmarket Road Cambridge CB5 8DT
THE ARBORY TRUST TRUSTEES, REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 The Trustees present their annual repgrt with the financial slalements of the Trust for the period ended 31 December 2020. OBJECTIVES AND ACTIVITIES The object of the charity 15 the provision and maintenance of public burial grounds in the advancement of Christian religion. The Trustees in setting their objectives have had due regard to the public benefit guidance issued by the Charity Commission. ACHIEVEMENTS AND PERFORMANCE The popularity of Barton continues. We have moved up to the North Glebe for Burials and have filled Glade 1 (Hombeaml and Glade 2 (Aspen), Glade 4 (Birch) and Crab Apple IGlade 51, Willow (Glade 31 and Spindle IGlade 8} are now open. The AcsS Track lo Willow Glade was completed in January 2020. There were in total, 166 burials and 44 inlermenls of ashes in 20201152 Burials and 32 Ash inlemrnents in 20191. There was a conslstent flow of Funerals throughout the year. The Lodge has been closed most of the year because of the Coronavirus situab'on and we were unable lo hire il out lo families since March 2020. Reservations wère suspended from June 2019. Whilst this affects Dur income considerably. the Trust look the responsible decision to make sure the land is ulilised and that the Burial Ground is open to all not just for Reservations. The Trust can retract that decision at any lime in the future. The Trust anlicip8tes that the number of reservations and interments in 2021 will continue to match not exceed that of previous years. 11 is the dedication and cohesion of the whole team, whether employees or volunteers both al Barton and Ely, that conlribules hugely lo the Trust's Sucss. Trustees David Bellamy has sadly died. We have tr0 new Trustees- Mr Francis Burkitt and Mr Paul Evans. REVIEW OF THE YEAR The net surplus for the year amounted to £99,83012019 - £100,578}. Risk analysis The Iruslees confirm that major risks lo which the Trust is exposed are reviewed regularly. The Iruslees delegate lo a Working Group of Iru51ees the task of ensuring that risks are reviewed and managed. Reservas policy The Trust aims to hold free reserves sufficient to cover 12 months of charitable expenditure, tuentlY estimated al £ 95,000. AI 31 December 2020 the Trust's free reserves were £715,694. The long term aim is for the Reserves to enable the creation of another Arbory Trust woodland burial site.
THE ARBORY TRUST TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 COVID-19 Impact on the Arbory Trust The impact of Covid -19 has been relatively small lo the Arbory Trust as an Organisalion. As we deal with Burials, il is s8dly our job lo help the families bury the victims of Coronavirus. However. one concern we have would be if the Pandernic had a second or third wave that people would opt for Cremation as il is quicker and would have no family present lo minimise infection. We would then lose revenue by the reduction in Burials. During the Coronavirus pandemic isolation stsges, The Lodge was closed and Services could not lake place. This resulted in a reduction in Lodge Hire incorne. We have Coronavirus information and guidance on our Website. We have had large swing signs made for the public lo respect the Distancing Regulations. Vve have Hand Saniliser available lo all visitors. Our Staff are equipped with protectNie gloves and face masks. We have strict rules in place concèrning funerals and how many people can attend. Our Stsff are protected and do not mix wth the congregation during the Lockdown period. We have instructed Funeral Directors of our rules. We anticipate minimal interruption to the running of the Woodland Burial Sile during the Coronavirus Pandemic. The only interruption would be if the Funeral Directors close down lo protect their Staff and that is very unlikely. Plans for the future The search for another piece of land to be developed into a second site has been successful and at this present lime the Trust is wailing for their application of Planning Pemiission on the piece of Land North of the Arbory Trust Perimeter to be approved, in order to move forward wlh the purchase. This ¥MII enlarge the Sile considerably rf sucessful. STRUCTURE GOVERNANCE & MANAGEMENT The charity was incorporated as a company limf(ed by guarantee on 11 June 1999 and registered wlh the Charity Commission on 29 February 2000. charity number 1079635. Day to day management of the work of the Trust is undertaken by the Adminislralor, under the direction of the working group of Trustees. The working group meets 4 limes per year, usually February, April. June and November and the full annual meeting lakes place in September. Appolntment of Trustees The Chairman of the Trust musl be a Bishop of the Church of England. Other trustees are appointèd to provide expertise in the following areas.. land and woodland management," finance., ecological matters,. and burial practice of the Christian Church. All of these areas are covered by the current trustees. Upon appointment new trustees are given an induction pack, which includes working group meeting minutes, past issues of the newsletter and the most recent annual accounts, and are invited to attend a trustees meeting before accepting the Irusleeship.
THE ARBORY TRUST TRUSTEES. REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 Trustees. rnspansib¢litlo$ The tnJslees are responsible for prepartno finanial 51alements for each finanaal year which give a Inje and fair view of the state of affdrs of the trust 3s al the end of the financial year and ol the sutplus or cjeficil of the tr1 for that perrod. In preparing those fwanaal sl8tements. the trustees are required to.. s¢lect suita& accounting policies and then apthern consist8nty, make judgemenis and estimates that a rèasonable and prudent coMY with appli¢able Accountsng Slanda¥ds. subject lo any material d8partures disdosed and explained ill the financ731 statements., prepare the financial statements on the going concem basis unjess it is Inappropriate to presume that the tnjst Mll continLte 2n ix&siness. The truste0$ are re8ponsiNe for maintaining proper a¢cX)Unng records which dis¢lose reasonablo accuracy at any time the financial posititsn of the trust and to enatde thom to ensure that the financial statements compty the Charities A¢t and the Companies Act 2006. Thoy are also responsib for safÈguarding the assets of the injst and henee for taking rèasonable steps for the Pfeventson and dgtectson of fraud and othèr IWegLarftiO5. Charlty Trustees The TTLtst6es vtha served duriry the period wère: Rt Revd Bishop of By Stephen Conway Ichaimianl Sir Hugh Dubedy KCVO CBE The Lord Fairhaven The Revd Peter G fven Jones Mr How8rd John Dellar r Gareth John Thomas Dr Malthew Lams Judy Pearson Mr Richard Pemberton Mr John Bo[oCk BE Mrs Deryn Coe Igned 22 September 20201 Se¢r¢tary MTS S MHa SvJned by. D&te- 8th SÈpiember 2021 The Rt Rovd S C¢nway Chaimian of Trustees
THE ARBORY TRUST INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 I report lo the charity trustees on my examination of the acccsunts of the company for the year ended 31 December 2020 lch are sel out on pages 5 to 13. RESPONSIBILITIES AND BASIS OF REPORT A$ the ch8rity Injslees of the company you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'lhe 2006 Act'i- Having satisfied myself that the aecounls of the company are not required ltr be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your companls accounts as carried out under section 145 of the Charities Act 2011 I'lhe 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect-. lal aoUntIng rerdS were not kept in respect of the comp8ny as required by section 386 of the 2006 Act.. or (bl the accounts do not accord with those records., or Ic} the account5 do not comply with the accounting requirements of section 396 of the 2006 Ael than any requirement that the accounts give a "true and fair view, which is not a matter considered as part of an independent examination.. or Idl the accounts have not been prepared in accordan wrth the methods and principles of the Stslement of Recommended Practice for accounting and reporting by ¢harilies lapplicable to charities preparing their account. in accordance wth Financial Reporting Sland8rd applicable in the UK and Republi¢ of Ireland IFRS 102)]. I have no concem5 and have come across no other matters in connection with the examin81ion lo which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached Naomi Hedger B Chaler Allan LLP CA CTA {Independent Examiner) Chartered Accounlanls Beech House 4a Newmarket Road Cambridge CB5 8DT 21 September 2021
THE ARBORY TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 Unrestricted Funds General Restrlcted Totsl Fund Fund 2020 Totsl 2019 Note Income From: Donations Charitable activities Investments 10,715 161,130 7,105 10,715 161,130 7,105 1,250 171,838 6,826 Total 178.950 178,950 179,914 Expenditure On.. Charitable activities 95,328 95,328 114,834 Total 95.328 95,328 114,834 Nel gainlllossl on investments 16,208 16,208 35,498 Net Income (Expenditure) 99.830 99,830 100,578 Transfer betwe&n Funds: Net Movement In Funds 99.830 99,830 100,578 Reconciliation Of Funds.. Total funds brought forward 1,182,543 1,182,543 1,081,965 Total funds carrled fopNard 1,282,373 1,282,373 1,182,543 Continulng operations None of the Trust's activities were acquired or discontinued during the above kn financial periods.
ThE ARBORY TRLisr BALANCE SHEET AS AT 31 DECEMBER 2020 Number: 03n8484 2019 Fe0 ASSETS T3ngibl& assets In¥e$lmenrs 318,300 229.936 253.107 CURRÈNT AsseTS Sk Oeblors Cash at bank 233.524 236.475 470,726 231.699 408.7n 61.514 ¢REDrroRS AmouNS falling due ithin on8 yr 8.139 ,207 NET CURREIIT ASSErs 462.587 634.307 TOTAL ASSETS LESS ¢URRENf UA8ILmES 1282,373
.182,$43
NET ASSETS 1,282,373 1,182,$43 FUNDS UTrrestriCled nd9'. General ftsnd.. Other r8sttTVts Revaluation reserve 1,224.512 57,861 1.105.392 7T.151 13 11 1.282a73 1,182.543 RestActed fund$ 11 1.282,373 1,182S43 Thè chafltable company i% eTrtiUed to mpIOn from audit under SKJi¢w 477 olthe Cf#npanles AcL2LI)6 for the year ended 31 Decernber 2020 Tha members have not requed the 5TnY to obtah an aud ol its finand81 $trtemts for yeor 31 Detsmb¥ 2020 in acwtJ8nce S8con 476 of the COMP3n Act 2006 ThOtFle0$ their re6[8$bIlItles fir. lal ensuring that the ¢h8Thtaèle ccfflpanykeeps 80xtIng records whith comptyY•th SeclKms 386 and 387 ofthe CfyrpanKJ85 20 and., Ibl preparing finanaat Statemenls¥thlch give a true and fairwawof the stÈte of atrairs of the GIafttab ¢Dmpany as at the end ofÈa(* fin{al year and d Its profft or loss for fin8nt¥31 Y9 M a¢[[la¢t the requirements of Section$ 394 and 395 ar¥d vthith otheis comply with the requirernents of the Compani85 A 2006 relatiry to finanL¥81 StatntS, 50 far a5 awicable to the charitslje c(ryny. The finandaj slaiom8nts were approved by the Board 0fTrueos on 8th Septwthr 2021 wsre $iqn86 E)n h8 The Rt Revd S Chatrman of Trus rruslee
THE ARBORY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 1. ACCOUNTING POLICIES lal Basis of accounting Tho financial slalements have been prepared under the historical cost convention, with the exception of investments whi¢h are included at market value. The financial 51alements have been prepared in accordance with the Ac¢ounling arTrd Reporting by Charities.. Slalemenl of Recommended Practice applicable lo charities preparing their accounts in accordance with the Finanaal Reporting Standard applicable in the UK and The Charity constilules a public benefit entity as defined by FRS102 Ibl Income Income is recognised when the charity h85 enlillement to the funds. any performance conditions attached to the item of income have been mèt, il is probable that the incomè will be received and the amount can be measured reliably. Reservation fees are recognised upon receipt and not tated as 51cted due to future costs being negligibl6 1¢) Expenditure Expenditure is recognised On there is legal or constructive obligation to make a payment to third party, it is probable th81 settlernent will be required and the amount of the obligation ¢an be measured reliably. Idl Tangible fixed assets Land is not depreciated. The Memorial Lodge and il's fumishings are depreciated lo write off the eosl over the estirnated useful life of beeen 10 and 25 years. Computers are depreciated over an eslimaled useful life of 3 years. lel Taxation The company is a registed charty and as such is not liable to laxalion. If) Income and èxpèndlture The inclusion of an Income and Expenditure account is not deemed necessary as the r&levant information is included in the Stalerrent of Financial Activities. Igl Investm&nts InvÈslfflents listed at the slook exchange are staled al market value at the balance sheet date. The SOFA includes the nel gains and losses arising on revaluations and disposal throughout the year. Ihl Pension contributions The company operates a defined benefit pension scheme for one member of staff. It is a mulli-employer scheme and il is not possible to attiibule scheme assets and liabilities to specific employers. Contributions are a¢counted for as if it was a defined contribution scheme. {[) GoFng Concern The trustees have considered the financial position of the charitable company and believe it Is well placed to manage its business llsk successfully. The trustees have considered thè impact of COVID-19 and even though there are uncertainties believe there will not be a rnaterial adverse impact on the charitable company's ability to continue lo operate. The trustees ttave a reasonable expectation that the charitable company will have adequate resources lo meet its financial obligations for the next 12 to 18 months and, on that basis, they continue to adopt the going concern basis in preparing the annual reports and the financial slalemenls.
THE ARBORY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 2 INCOME FROM CHARITABLE ACTIVITIES Gravè spacg reservation fgès Burial f88S Room hire and other Ineome Total 2020 Totsl 2019 Grants Woodland burial ground 58.300 101,100 3,730 161,130 171,838 3a EXPENDITURE ON CHARITABLE ACTIVITIES SUMMARY Dlrect Costs Support Costs Total 2020 Totsl 2019 Woodland burial ground 86,293 9,035 95,328 114.834 3b EXPENDITURE ON DIRECT COSTS General Fund Restricted Fund Totsl 2020 Total 2019 Siaff costs Travel and guardi8n expenses Telephone Payroll processing costs Printing and stationèry Subscription Website expenses Grave digging Lodge expenses Grounds maintenance Professional fees Depreciation Car park rent Donations ProTnolion 42.823 604 1,203 908 933 726 923 5,128 6,882 7.974 3,060 14,129 1,000 42.823 604 1.203 908 933 726 923 5.128 6,882 7,974 3,060 14,129 1,000 54,163 1.929 1,620 800 593 1,776 1,858 4,775 11,376 9,637 13,917 1,000 450 942 104,836 86,293 86,293 3¢ EXPENDITURE ON SUPPORT COSTS General Fund Restrlcted Fund Totsl 2020 Total 2019 Insurance 1.184 1.301 3.000 2,880 670 9,035 1,184 1.301 3,000 2,880 670 9,035 1,137 1,154 3,000 4,440 2e7 9,998 Diocesan office costs Governance (Note 41 Bank charges
THE ARBORY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 4 EXPENDITURE ON GOVERNANCE General Fund Designatad Fund Total 2020 Total 2019 Accountsncy fees- current year under accrual in prior year 2,880 2.880 2,940 1,500 4.440 2.880 2.880 No Trustèès received any expenses during the year12019.' £Nill. S STAFF COSTS 2020 2019 Wages and salaries Social Security costs Pension cost Pension deficit reduction cost 42.902 3.136 14,2151 1.000 43,865 1,022 2,940 6,336 42.823 54,163 Key management personnel The total employment beneffts including pension contributions of key management personnel was £30.871 12019.. £26,856) No employee earnèd £60,000 or more during the year. The average number of employees during the year was 312019- 3) No trustee received remuneration during the year12019.' £Nil} 6 TANGIBLE FIXED ASSETS Memorial Lodge Land Equlpment Total Cost Al 1 January 2020 Additions 188,088 260,389 144,862 13,109 2.119 346,059 262,508 Al 31 December 2020 448,477 144,862 15,228 608.567 Dopreciatlon At 1 January 2020 Charge for year 19,056 9,528 8,704 4,600 27,780 14,128 At 31 December 2020 28.584 13,304 41.888 Net book value Al 31 D6¢ember 2020 448,477 116,278 1.924 566,679 Al 31 December 2019 188.088 125.806 4,405 318,299 The Trust's fixed assets are all used ft)r charitable purposes.
THE ARBORY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 7 STOCK 2020 2019 Grave Microchips 727 1.038 8 DEBTORS AND PREPAYMENTS 2020 2019 Prepayments Accrued income Due from Ely Diocesan Board of Finance 2,152 2,000 229,372 3.413 1,250 227,036 233,524 231,699 9 INVESTMENTS 2020 2019 Listed inveslrllenls.. Centr81 Board of Finanee Income Shares 253,107 229,936 253.107 229,936 Movèmgnts in the year: Income shares Balance at 1 January 2020 Additions Reinvested income Disposals Transfer from deposit Revaluats"tsn - unrealised realised 229,936 6,962 1e.209 Balance * 31 December 2020 2S3,107 10 CREDITORS.. Amounts falliny due within on8 year 2020 2019 Creditors & accruals 8,139 7.207 8,139 7.207 10
THE ARBORY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 11 FUNDS General Fund Restrictsd Fund$ Total Balan at 1 January 2020 SuiplusllDeficitl for the period Transfer between funds 1,182.543 99,830 1,182,543 99,830 Balance al 31 December 2020 1.282,373 1,282,373 The restricted fund related lo donations for trees 12 ANALYSIS OF NET ASSETS BETWEEN FUNDS General Fund Restricted Funds Total Fixed assets Net assetsllliab¥liliesl 566,679 715,694 566,679 715,694 Total nel assets 1,282.373 1,282,373 13 REVALUATION RESERVE 2020 2019 Balan at 1 January 2020 Rev8lualion in the yèar Transf¢rred lolfrom General fund other reserves 41.653 16,208 41,653 35,498 Balance at 31 Decernber 2020 57,861 77,151 14 CONTROLLING PARTY The charity is controlled by the Board of Trustees.
THE ARBORY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 15 PENSION COSTS The Arbory Trust is part of the Ely Diocesan Board of Finance IDBS) pension scheme. Ely DBF IDBSI participates in the Defined Benefits Scheme section of CWPF for lay staff. The Scheme is administered by the Church of England Pensions Board, which holds the assets of the scheme separately from those of the Employer and the other participating employers. The Church Workers Pension Fund has a section known as the Defined Benefits Scheme, a deferred annuity known as Pension Builder Classic and a cash b313nce section known as Pension Builder 2014. The Defined Benefits Scheme {'DBS"13eclion of the Church Workers Pension Fund providgs benefi15 for lay staff based on final pensionable salaries. For funding purposes, DBS is divided into sub-pools in respect of each participating employer as well as a further sub-pool, known as the Life Risk Pool. The Life Risk Pool exists lo share certain risk5 beeen employer5. including those relating to mortality and posl-retiremenl investment returns. The diwsion of thè DBS into SUpoOlS is notional and is for the purpose of calculating ongoing contributions. They do not alter thè fact that the assets of the DBS are held as a single trust fund out of whi¢h all the benefits are to be provided. From time lo lime, a ntstional premium is Irar15ferred from ¢mployers' su&pools Its the Life Risk Pool and all pensions and death benefits are paid from the Life Risk Pool. The scheme is 8 mulli-employer scheme as described in Section 28 of FRS102. It is not possible to attribute DBS assets and Iiabililies to specifie employers, since e8ch employer, through the Life Risk Section, is exposed to actuarial risks associated with the current and former employees of other entiti65 participating in DBS. This means that contributions are a¢¢ounted for as if OBS were a defined contribution scheme. The pensions costs charged to The Arbory Tnjsl SOFA during the year are contributions payable towards benefits and expenses accrued in that year12020.. £2,121, 2019.. £2.9401 plus the figures in relation lo The Arbory Trust's share of the DBS deficit highlighted in the table below as being recognised in the SOFA. giving a total charge of 1£3,2151 for 202012019.. £9.2761. If. following an actuarial valuation of the Life Risk Pool, there is a surplus or deficit in the pool, further transfers may be made from the Life Risk Pool to the ernployers, sub-pools, or wce versa. The amounts to be transferred land their allocation beeen the sUpOOls) will be settled by the Church of England Pensions Board on the advice of the A¢lu8ry. A valuation of DBS is carried out once every three years. The most recently finali5ed was carried out as al 31 Decernber 2016. In thi5 valuation, the Life Risk Stsdion was shown to be in dèficit by £2.6m and £2.em was notionally transferred from the employers, su&ptsols lo the Life Risk Section. Thi5 IncaSett the Employer onlributions th81 would otherwise have been payable. The overall dèficit in DBS was £26.2m. A valuation as at 31 December 2019 was undèr way as at 31 December 2020. The contributions aged al that valuation will be rèflected in the figures disdsoed in the 2021 accounts. Following the valuation, the Employer has entered into an agreement with the Church Workers Pension Fund lo pay a contribution rale of 22.4°A of pensionable salary and expenses of £5,900 per year. In addition deficit payments of £52,177 per year have been agreed for 6.25 years Irc>rll 1 April 2018 in respect of the shorfall in the Employer sub-pool. This obligation has been recognised as a liability within the EmployeI5 financial statements. 12
THE ARBORY TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 15 PENSION COSTS Icontlnu•dl Section 28.11A of FRS 102 requi$ agreed defic(( recovery payments to be COgnised as a liabilty.The ovement in the provision is set out below- 2020 2019 Balance sheet liability 811 January 2020 eficit contribution paid Interest cost Irewgnised in SOFA) Remaining change to the balance sheet liabilivlrecognised in SOFA} Balance sheet liability at 31 December 2020 11.0001 16,3361 1.000 6,336 ' Ctynprises changelll 4reed deficit rom lan and Gharye In dlscouni rate year.ends This liabilty Tepresents the present value of the defial contributions agreed as at the accounting date and has been valued using the following assumptions. sel by referen to the duTion of the deficit recovery payments.. Dgc-20 Dec.19 ov. Dec-18 Discount rate The legal structure of the scheme is such that if another employer lails. the ernployer could bè¢ome responsible for paying a share of that employerfs pension liabilitie$. 16 STATEMENT OF FINANCIALACnVITIES DETAIL FOR 2019 Unrestricted Funds General Fund Re$trT¢ted Fund Total 2019 Income From: Donations Charitable activities Investments 1,250 171,838 6,826 1,250 171,838 6,826 Total 179,914 179.914 Expenditure On: Charitable activities 114,834 114,834 Total 114,834 114,834 Net gainlllossl on investments 35.498 35.498 Net Income IExpenditur•l 100,578 100,578 Transfar between Funds: Net Movemènt In Funds 100,578 100,578 Reeon¢iliation Of Funds.. Total funds brought forward 1,081,965 1,081,965 Total funds Carried foard 1,182,543 1,182.543 13