Chairperson’s Report
2022 has been another year of change and moving forward for the Society.
The Council and Officers have worked together as a team. Meetings have been a mix of zoom and face to face meetings.
Kate Waite has made an excellent job with her first year as Show Secretary, supported by her husband Richard, Daughter Kate, and the Council Show Group, with help on the set-up from Amy & Richard Balmer and Charlie Parker. Show numbers have been down slightly since covid however, the camaraderie has been excellent and some nice ponies forward. The trend on numbers has been countrywide and must be in part due to the economic uncertainty.
Dales have been represented at the three Rare Breed Roadshows; Middlesborough, West Lothian & Okehampton, thanks go to all who have played a part in these, speakers, pony providers and attendees.
Stud owners have kindly hosted open days for us; Caphouse, Carrock, Castle Hill, Griseburn, Highclose, Kynaston, Pennybrook, Rosebarr and Sunglow. All fabulous days and we really do appreciate the hard work that went into hosting these.
Area Reps have been busy with events and shows, Dave Sanders and Val Strong have resurrected classes and a show for their members. All Areas have worked hard for the members, not just those interested in showing.
Congratulations must go to Andrew & Helen Horn as breeders of Griseburn Major, on taking the overall M&M Championship at the 2022 Horse of the Year Show (HOYS) and recognising the hard work and dedication of Joe Watson & Rob McIver. I was fortunate to be sitting in a prime area that evening and it was a very proud moment!
Thanks go to all those who have flown the flag contesting shows countrywide, including the Pennell family had an excellent time at HOYS achieving numerous top placings in the Dales and Junior Ridden classes. Shows are the place to showcase our ponies however, we are so fortunate to be well represented in many spheres; dressage, endurance, pleasure rides, snigging, and many other areas in between.
PLS continue to build on their knowledge and relationships with our members. We have been most fortunate that Jo Ashby has continued to support them following the handover and provide guidance for us. I’m appreciative of the work done by Claire Crow during her six months as Honorary Secretary. Jill Graham has worked hard throughout the year and been a great support to myself and the Council. As you know Ian Graham returned as treasurer on a temporary basis and continued as Company Secretary. Ian is about to relinquish this demanding role, handing it over to Lindsay Knight. A hard act to follow Lindsay but we know that Ian will be there to support you!
The Society has been pleased to welcome April Hughes into her new role and great that she has settled in so quickly. Many of you will know April from her previous involvement with the Young Committee and the Midlands Area.
For this weekend it has been great to have so much support from everyone; Stephen Longstaff & Anna Pennell, we appreciate you organising the Supper Dance and Kate Waite for arranging this morning’s Foal Show.
My personal thanks go to our President Jeff Daley, Life Vice Presidents, Council especially those who have taken on sub-group responsibilities, Penny Eminson for heading up the Newsletters and upcoming Year Book, Sarah Evans for the very popular Annual Points Awards and to you, all the members who have continued to support the Breed over the last twelve months.
Thank you
Honorary Secretary’s Report
I’d like to start by thanking you all for the warm welcome I’ve received to my new role as Honorary Secretary within the Society, it’s a pleasure to be able to play my part in preserving the breed that I so love. I gained some insight to the tremendous amount of behind the scenes work that takes place by so many when I was a member of the Society’s Young Committee, but it’s only now that I truly appreciate the scale of input required to operate on behalf of our Members, alongside meeting ever changing legislation.
I must express my gratitude to those who have kept the administrative side of the Society running through another year of turbulence, and for the seamless handover they are giving me. In particular Jo, Jill, Ian, Janet and Lindsay, there will perhaps be a week, in the not too distant future, where I don’t have to pick your brains about one matter or another. Although I’m well aware that it’s unlikely I’ll ever become such a fountain of Dales Pony knowledge as Jo and I hope she’ll accept my forgiveness in advance for the questioning that lies ahead.
Thanks also to Penny for last minute production of Members’ newsletters and for the heads up on just how long it takes to stuff 500 envelopes! The team behind the new yearbook are busy shaping articles and it promises to be a lovely keepsake to reflect on 2022 with our fantastic ponies, across all disciplines. Please do continue to send us any updated contact details including email addresses, as we endeavour to keep you well informed of upcoming Society events.
We continue to develop the working relationship we hold with the team at Pedigree Livestock Services, who having now been through an annual cycle of Society administration, are becoming more familiar to us all. Following a visit to the PLS offices, we will be looking into any efficiencies that can be made across our processes and continuing the shift of the Society to a more digital facing world.
Whilst the Society as a whole has been undergoing change over the past few years, 2021 figures from the newly available Volume 40 of the studbook, show a move back towards normality following Covid.
In the UK in 2021, we registered 41 Section A colts, 53 Section A fillies and 2 Section A geldings. 4 Section B fillies were registered, along with 7 Section B geldings. Registered as Section X, were 1 colt which was by an unlicensed stallion and 1 filly which was out of a Section X mare. This resulted in a UK total of 109 foals entered into the studbook, up slightly on 2020.
9 UK stallions were licenced in the year, all having been tested clear of the FIS gene. One of these stallions was licensed provisionally under the new ruling for licensing correctly marked colts out of Section B mares, agreed by the Council to maintain genetic diversity. 3 stallions were licensed in North America.
Overseas registrations totalled 21 ponies, comprised of 4 colts and 4 fillies in Europe, and 5 colts, 4 fillies and 4 geldings in North America. This gives a total of 130 registrations overall.
Part bred registrations comprised 6 colts and 5 fillies in the UK, 1 colt in Europe and 2 fillies in North America.
Following lower numbers in 2020, undoubtedly due to Covid restrictions, transfers were back to more normal levels in 2021. There were UK transfers of 5 stallions, 27 colts, 85 mares, and 46 geldings. Alongside 47 international transfers.
FIS testing has continued throughout the year, with grant payments in place for all breeding stock. The rate of carriers vs. non carriers remains at about 14% in the breed, meaning measures taken have prevented an increase in the faulty gene in the population.
Membership numbers have remained steady on last year at just over 500, after a slight dip during 2020 due to Covid. As ever, it would be fantastic to see greater membership figures.
I look to you all as Members to assist me in this journey. We’re all here because of our love of Dales Ponies, we must pull together to ensure the preservation of a genetically diverse, true to type, fantastic breed. A Society’s Members and volunteers are what make an effective organisation; from newsletters to shows, to area events and stud visits. It all forms part of a Society for us all to enjoy, and all efforts are appreciated.
Finally, please don’t hesitate to get in touch, whether it be an administrative enquiry, to have a chat about your ponies, or to share an interesting historical article. I look forward to seeing how, together, we can progress the Society for the better of the breed.
Treasurer’s Report
In July the Council appointed me the new treasurer to take over from Ian Graham. The transition has been slow due to the bank mandate still being unavailable. Ian and I will continue to work together to ensure a smooth takeover when the mandate comes through.
For the first time in a number of years, the Society is showing a loss on the Balance Sheet. Although it only shows £170, it should have been in the region of £2,400 as the Society should have spent the additional grant money of £2,250 that was given to the Society when the Horserace Betting Levy Board changed its timetable for issuing the grants. This change was reported to the Council by the Secretary at the time in the previous financial year.
Also, in the previous financial year, the Treasurer provided Council with an estimate of the costs of transferring membership and registration processes to a third party. When it was agreed to proceed with the contract, it was recommended by the Treasurer that the subject of fund raising should be a major consideration during the year. Although, it was discussed on at least one occasion, no plans were put in place. The consequence of this is that unlike previous years, where the Society has been showing a profit of just under £7,000 per annum, it is now in a loss making position.
In addition, the latest submission to HBLB on the expenditure of the grant includes a statement that the additional £2,250 which the Society received will be distributed in the current financial year.
Subscriptions have remained about the same as in previous years, but transfers had reduced, however registrations had increased but not enough to compensate for the loss of trading most likely due to the insecurity of the financial situation in the country due to the recent pandemic. The reduction in FIS testing was expected as the catch up on older animals is reducing. However, the testing premiums identified in the previous financial year were paid out in this financial year, but this was planned expenditure in previous submissions to the HBLB.
We know that the shows are running at a loss and the cost of rosettes has risen considerably. Council has therefore discussed and approved the revival of looking for sponsorship to help support the shows.
For these three reasons alone, it is paramount that the Society puts in place plans to ensure that its operations are financed adequately. It will be an agenda item in the new year.
Dales Pony Swety Page l of ? Souree afjd A lication of Funds 2021 Rteti I?O.00 Subscriptions ?O?On021 14,i91.15 Subscriptions ?02 Ir2022 l i5.00 Subscriptions ?022J20 26.00 Show Affiliations 3 ??5.00 Registraiions 1.075.00 Stalliotl Licences 376.02 Prefix Registrations 5,470.i9 Trdnsfers 451.50 Sales of G<M)ds 2,768.00 Entry Fe ?13.00 Catalogue Sales and Gate Mthey 11 ?50.00 Betting Ley Board l Grants lJ5.00 S(Kial Events 36.69 Income Virgin Monry 4.)0 Income Business Premium Account 37?.00 Donations and Event ContributTrons j?O.00 Sponsorships 1,845.00 DNA I FIS Tesiing I ?0.00 Passports 3,6??.67 centary Fund Donations 31stAu 2021 Pa ments 178.00 Stud B(x)k Printing 78.00 Cathlogue5 Setting-up and Printing 1,750.(Kl Newslrtier Printing & Desp81th 2,597.00 Geral Printing i,OJO.03 Postage 603.68 Meeting Expenses 10.(J)O.00 Honi)rdria ? I?O.00 Colt & Stallion Premiums ).840.00 Mare Premiums i45.00 Affiliation Fees 556.80 Acc(yJntant Fee5 195.00 Central PrefLi Register Payrnents 70.(M) Prize Money I?O.QO Cups and Engraving l ?li.09 Rosettes and NLunbers 2:957.4i In5uran¢e {Ev¢nts and Indemnity) ?J86.70 Show Expen 176.4) Purchases of Sales Goo&8 90.(K) Bank. Charges 2:054.06 DNA I FIS Testing 0.00 Exhibitions. Events and Prornotions ?6.IKJ Companies House JOI.40 Refunds 298.54 Office Equipment 85 j ?0 Stud B(K)k Softre 47).00 Websiie Hosting l Domain Name 999.9) FIS Testing Premiums ?-4.79 Accounting and Other Software 70.00 Rewrned Cheques 589.00 Telephone 296.00 Siock Adjustment for Promotions 0.00 Registration & Memlrship Servic t 2022 2022 0.00 14,480.4) 0.00 278.00 4.081.17 745.00 ?0.00 3.800.?8 943.00 i.614.(10 704.00 9.1.00 741.i) 23.10 i.)9 1674_35 2022 145.00 110.00 I,i)l.00 1.319.74 ? 374.00 851.44 ?,750_00 ? 650.00 4,000.00 i0.00 7?0.00 0.00 ?60.(10 217.7? ? j81 ?8 4,Jl 1.63 3.414.4? 94.99 90.01 1.646.40 1165.00 li.00 67).00 1.489.?0 2,199.88 461.99 235_99 0.00 7.700.00 38.6ii.10 6.831.67 Profit for Ye3r carried d¢)wn 45.456.72 4j.7 j8.?9 45.456.72 4J,588.07 4J.588.07 A Company Limited by Guarante4 cpanY No. 355i410 Registered Charity 1079619
Dales Pony sIety Pag¢ ? of2 Balance Sheet at 31st A 2021 Liabilities 51,041.0) Surplu5 as at i I st August 20?] 111. S l Defererred Income 6,828.07 Excess of Income ovu Expenditure for the year 2022 2022 57.980_?1 0.00 2021 Assets ?.607.i4 Siwk (at cost) 19a? 6.4J Virgin Money" 8,015.29 Barcla Bar]k Cur¢ Aceouni 2).881.61 Barcla Bank BPA j,6?2.67 Barclays Ba¥tk Community 626.87 Cash in Hand 2022 ? 5i5.oi 19.?49.53 1 ? 689.59 20.885.00 2,07) ?0 j77.6? 57.980.21 57,809 99 j7.980.?1 57.809.99 Notes Cash ar Bank in Curro)t Account is Ixlance at i l Augu ?Oa? (£1?,981.59) less unpresented ch4u¢s and paJThent transfers (L?92_(x)) The above accounts dts n4X refiea the 31 Challenge Cups held by the &xiety (insured value £8,700.00) In my opinion the financial statunents give a tnje and fair view of the stste of the companys affairs ar the i l Augusi ?0?? and have Ixen properly prwed in ac¢(xdance with the provÉsions of the Companie5 Act 1985 applib]e to small c¢xMpani ILfr I,.1202 Mr Paul Dickson On Behalf of J T Renni¢ & Co Reportin8 Aecounlan( For the vear ending J l August 20?? the cmpany entitled to exemption from audit under section 477 of the Companies Act 2006 relating lo small cornpantes. The member5 have not requir the c(Mnwdny EO obtain an audit of its acoxmts for the Jrar Én questÈon in accordance with sectÈon 476 of the Companits Aa ?006. The direciors acknowledge their rwnsibilitie5 for complyng with the requtrements of the Act wilh respect to a¢counting records and the preparation of accounts. These accounts have been prepared in aLY(rdance with the provisions applicable to companic5 subject to the small Companies. regime. 11. 32 Dirtttor Mr5 Janet Jam¢5 A Company Limit1 by GuaTant¢¢. Cc¥npany No. 3553410 Registered Charity 1079619
Dales Pony Society Page l of 2 Source and A lication of Funds 2021 Recei I ?0.00 Sub5cription5 202012021 14.391.15 Subscriptions 202112022 135.00 Subscriptions 202212023 26.00 Show AITiliations J,225.00 Registrations 1.075.00 Stallion Licences 376.02 Prefix Registrations 5,470.39 Transfers 451.50 Sales of Go(Kls 2,268.00 Entry Fees 213.00 Catalogue Sales and Gate Money 11,250.00 Betting Le Board l Grants 135.00 Social Events 36.69 Income Virgin Money 4.)0 Income Busine55 Premium Account J72.00 Donations and Event Contributions 320.00 Sponsorships 1,845.00 DNA / FIS Testing 120.00 Passports 3,622.67 Centenary Fund Donations 31stAu 2021 P# ments 178.00 Stud Book Printing 78.00 Catalogues Setting-up and Printing 1,750.00 Newsletter Printing & Despatch 2,597.00 General Printing 3.030.03 Postage 603.68 Meeting Expens¢s I O.000.00 Honoraria 2,120.00 Colt & Stallion Premiums 3,840.00 Mare Premiums 345.00 Affiliation Fees 556.80 Accountant Fees 195.00 Central Prefix RegisEer Payments 70.00 Prize Money 120.00 Cups and Engraving 1,213.09 Rosettes and Numbers 2,957.43 Insurance (Events and Indemnity) 2.586.70 Show Expenses 176.45 Purchase5 of Sales Good5 90.00 Bank Charges 2.054.06 DNA I FTS Testing 0.00 Exhibitions, Events and Promotions 26.00 C¢)mpanies House JOI.40 RendS ?28.54 Office Equipment 853.20 Stud Book Software 475.00 WebsEte Hosting / Domain Name 999.93 FIS Testing Premiums 234.79 Accounting and Other Software 70.00 Returned Cheques 589.00 Telephone 296.00 Stock Adjustment for Promotions 0.00 Registration & Membership Servic&, st 2022 2022 0.00 14.480.43 0.00 278.00 4,081.17 745.00 120.00 3,800.28 943.00 3,614.00 704.00 9,000.00 741.35 23.10 3.39 2,674.35 440.00 1,265.00 675.00 0.00 2022 145.00 110.00 I,i51.00 ,319.74 2.374.00 851.44 2.750.00 2,650.00 4,000.00 30.00 720.00 0.00 260.00 217.72 2,)81 ?8 4.311.63 3,414.42 94.99 90.01 1,646.40 2,165.00 li.00 0.00 1,489.20 2,199.88 461.99 0.00 235.99 0.00 7,700.00 38.635.10 6.8?1.62 Profit for Year earried down 45,456.72 43,758.29 -170.22 43.588.07 45.456.72 43,588.07 A Company Limited by Guarantee. Company No. 3553410 Registered Charity 1079619
Dales Pony Society Page 2 of 2 Balance Sbett at 31st Au 2021 Liabilities 51,041.03 Surplus as at 3 1st August 2021 I I i. I I tkfererred Income 6.828.07 Exccss of In¢ome over Expenditure for the year ust 2022 2022 57,980.?1 o_oo -170.22 2021 A$5¢ts 2.607.34 Stock lat cost} 19.226.43 Virgin Money 8,015.29 Barclay5 Bank Current Account 23.881.61 Barclays Bank BPA 3,622.67 Barclays Bank Community 626.87 Cash in Hand 2022 2.5i5.05 19,249.53 12,089.59 20.885.00 2,073.20 377.62 57,980.?1 57.809.99 57,980.21 57,809.99 Notes Cash at Bank in Current Account is balance at 31 August 2022 (£1?,981.59) less unpresented cheques and paJThent transfeis (£292.00) The above acuntS do not reflect the 31 Challenge Cups held by the Swiety (insured value £8,700.00) In my opinion the financial statements give a true and fair view of the st2te of the companls affairs at the ) l August 2022 and have been properly prepared in accordance 1th the provisions of the Companies Act 1985 applicable to small ¢ompani¢s. Mr Paul Dickson On Behalf of J T Rennie & Co Reporting Accountant Date For the ye2r ending 31 August 20?? the company was entitled to exemption from audit under sectio[] 477 of the Companies Act 2006 relating to small companies. The member5 have not required the company to obtain an audit of its aceounts for the year in question in accordan¢e with seetion 476 Of the Coinpanies Act 2006. The dire¢tOfS acknowledge their responsibilities for c¢)mpliing with the requirements of the Act with respect to accounting records and the preparation of a¢¢ounts. These accounts have been prepared in accordance with the provisions applicable to Companies subject to the small companie5. regime. Director Date Mrs Janet Jame5 A Company Limited by Guarantee. Company No. 3553410 Registered Charity 1079619