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2020-12-31-accounts

THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

REPORTS AND FINANCIAL STATEMENTS

31 DECEMBER 2020

Company No. 00901015 Registered Charity No. 1079591

RAWSE, VARLEY & CO Chartered Accountants Bradford

THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

Annual Report of the Trustees for the year ended 31 December 2020

Trustees’ Report

The Trust Board has pleasure in presenting their report and the group financial statements for the year ended 31 December 2020, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

Constitution

Following a special resolution of ‘The A4 Locomotive Society Limited’ to change its name to 'The Sir Nigel Gresley Locomotive Preservation Trust Limited’ in 1998 as a company limited by guarantee and not having a share capital (retaining company registration number 901015), the Trust was registered as a charity number 1079591. An Extraordinary General Meeting held on the 26[th] October 2014 passed a resolution that changed the name to ‘The Sir Nigel Gresley Locomotive Trust Limited’. The Trust is governed by a Memorandum and Articles of Association. In the event of the company being wound up or dissolved the liability in respect of the guarantee is limited to a sum not exceeding £10.00 per member of the company.

The Charity’s Objects

The Trust was established to advance the education of the public through the preservation, operation and exhibition of locomotives of historic or scientific importance, specifically the A4 Pacific Locomotive named ‘Sir Nigel Gresley’. The Trustees will carry forward the original objectives of The A4 Locomotive Society from its formation in 1967 to maintain ‘Sir Nigel Gresley’ in main line working order. To this end overhauls have been carried out periodically to comply with the safety requirements of the national railway system. The most recent overhaul commenced in November 2015.

There were no material changes in the policies of the Charity during the year.

Risks & Reserves

The Trustees continue to identify and review major risks to which the Charity is exposed in furthering its objectives and have put systems in place to mitigate these risks. The locomotive is protected and insulated in the ownership of the Trust and an improved distinction between the owner (The Trust) and the Operator (The Sir Nigel Gresley Locomotive Company Limited (SNGLC)) exists, in particular the financial arrangements incorporated in a Bailment Agreement between the Companies.

A register of relevant interests of Trustees and SNGLC Directors is maintained; this is in line with Charity Commission guidance.

With an overhaul now under way the key risk the Trust faces is that the cost of the work required may exceed the available funds. In common with all steam locomotive overhauls it is impossible to fully quantify the work required until the locomotive is fully dismantled; however, this stage has been achieved and nothing beyond normal expectations has been uncovered. The Trustees are regularly monitoring committed costs vs. planned spend. The impact of COVID-19 has had a significant impact on the Trust and was not a risk previously identified. Delays to the overhaul compounded by the impact of COVID-19 restrictions means we are beyond the terms of our workshop access agreement – this represents a new substantive risk to the organisation which is being addressed by attempting to conclude the overhaul as swiftly as possible but without jeopardising the safety of our team.

The Trust policy on reserves is somewhat different from most charities in that the objective of the charity is on a 10-year funding cycle based on the operational period of the locomotive. This means that what the Trust often refers to as the “overhaul fund” is in other words a type of reserve. As such, the policy of the Trust is to accumulate a reserve sufficient to fund an overhaul every 10 years. This policy has been in place since the formation of the Trust and a review was carried out in 2017. In line with the SORP requirements (see below), the level of reserves is effectively our existing cash balance, as documented herein, and the purpose of the funds is to fund the overhaul of our locomotive and coach, and return them to mainline operation. The timing of the majority of expenditure is during the present overhaul process. It is our objective to have a residual reserve fund to start the next operating period but, as noted above, the Trustees recognise that the nature of our activity is such that this is impossible to guarantee.

Main activities and achievements of the year 2020

The beginning of 2020 saw work on the overhaul continuing to progress, however the global pandemic of COVID-19 brought work to a stop. The Trustees agreed a policy on COVID-19 which was revised regularly during 2020. With the enforced closure of the NRM during lock-down, work on the overhaul was suspended on 19[th] March. Despite the easing of UK Government restrictions during the summer of 2020 many of the NRM staff remained on furlough making even communication about restarting work difficult. We were not permitted to re-start work at the NRM until the autumn. When work re-commenced on 6[th] October SNGLC was limited to only four days a week with working-time restrictions and a maximum of 5 people per shift. The headcount limit stayed in force for the rest of the year and beyond.

In view of the situation SNGLC took cost saving measures making use of the UK Government’s furlough scheme to pay 80 % of the wages of their one employee. Further savings have come from a reduction in rent payments until we can return to the workshop facilities. We were in the fortunate situation that all our primary assets were in secure, covered locations prior to the lock-down.

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The financial results for the year are set out in the following Group Statement of Financial Activities. The final results show the group net income for the year was £41,858. Cash at the end of the year was £175,588, a decrease of only £8,928 during the year. In the difficult circumstances the results for the year were satisfactory. The overhaul expenditure is over-budget, however income has continued to hold up well, meaning cash reserves appear sufficient to complete the overhaul of the locomotive. However, the margin for further overspend remains limited.

Income from subscriptions, donations and gift aid amounted to £50, 959 (2019 - £60,324). Merchandise and memorabilia sales amounted to £4.224 (2019 - £10,726) despite internet sales being limited to calendars and face-coverings for the majority of the year.

Where possible during 2020 work has progressed the overhaul of the chassis and reassembly at York, unfortunately the progress was relatively limited. Late in the year the ‘Roger Barker Coach’ was moved from storage at Margate to Rampart Engineering Ltd. in Chesterfield for fitting of a waste retention tank in order to meet mainline operating requirements – this work is funded by Network Rail. Rampart Engineering will also carry out the overhaul of the bogies; the current BR1 roller-bearing units will be retained.

To keep members up to date with activities regular updates are made on our website, including the exclusive Members’ area, and in our magazine 'Chime'. In addition, the Trust runs a Facebook page to provide regular updates and also as a promotional activity.

During 2020, the overhaul of the Locomotive was managed by the engineering and support team organised in The Sir Nigel Gresley Locomotive Company Limited.

The Trust has an agreement with the Royal Scot Locomotive and General Trust about the mainline operation of 60007 following completion of the overhaul. The arrangement achieves the following objectives:

At the end of the 2020 Membership year, Trust membership remained healthy at a total of 781 (809 in 2019/20), comprising 244 life members (236 in 2019/20) and 537 annual members (573 in 2019/20)).

Future Developments

As the COVID-19 situation deteriorated in early 2021, a number of volunteers stopped attending York pending access to vaccination and in mid-January the decision was taken to suspend all activities in York in line with Government advice. Although we could have attempted to maintain some activity, the decision to shut down was taken because the Trustees considered we had a duty of care to the SNGLC team. From March 2021 activities have been cautiously re-started.

The Trustees are monitoring the situation closely and will continue to take appropriate actions. We still have a number of uncertainties in the route to completion which makes predicting timescales impractical at the time of writing.

The Trustees are confident that the company remains a going concern.

The Trustees

The Trustees during the year and at the date of signing this report are:

Vice President C D D Newton
Vice President J F Graham
Chairman
C N Wilson
Deputy Chairman J R Wilkinson
Secretary J F M Jackson
Chief Mechanical Engineer R Swales
Treasurer
M McHugh
Education Officer D McIntosh
Trustee responsible for sales D B Gott
Trustee A Flood
Editor of Chime M Bateman
Volunteering Representative B Shearman

In accordance with the Articles of Association of the Trust, Messrs Bob Shearman, Malc Bateman, David McIntosh and Nigel Wilson retire from the Board and, being eligible to do so, offer themselves for re-election.

Although the Trustees provide their time on a voluntary basis, there is a recognised need for professionalism and safety in the ownership, repair and running of the Locomotive. The Trustees have working roles as indicated above.

The Trustees periodically review the composition of the board of Trustees and from time to time seek to appoint new Trustees. Vacancies are usually advertised in ‘Chime’. Potential new Trustees are asked to provide a CV, after which they are interviewed by the Chairman and at least one other appropriate Trustee, appropriate being determined by anticipated responsibilities. The prospective appointee must

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then be approved by the board of Trustees and must provide two references of good character that will be reviewed by the Hon. Secretary and the Chairman. They are also directed to the Charity Commission website in order to read the duties and responsibilities of trustees, after which they must sign an eligibility to become a trustee form. Once these steps have been completed the appointment is confirmed by the Hon. Secretary.

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the Trustees’ Report and the financial statements for each accounting period in accordance with applicable law and regulations. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing those financial statements, the trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Charities SORP (FRS 102) requires Trustees to include in their report:

Independent Examinations

A company that meets two of the following three criteria may elect for exemption from audit under company law:

To be eligible for Independent Examination a charity's gross income must not exceed £1,000,000 or where gross income exceeds £250,000, the aggregate value of its assets must not exceed £3.26m.

As the Trust fulfils the above criteria the Trustees resolved in 2012 and until further notice to move to publishing Independently Examined accounts in place of Audited accounts.

So far as each Trustee is aware, there is no relevant information of which the company’s Independent Examiner is unaware. Each Trustee has taken all the steps that they ought to have taken as a Trustee to make themselves aware of any relevant information and to establish that the Independent Examiner is aware of that information.

Other relevant organisations

Independent Examiner: Roger Varley of Rawse, Varley & Co, Lloyds Bank Chambers, Hustlergate, Bradford BD1 1UQ

Bankers: HSBC Bank plc, The Parade, Leamington Spa for main business accounts;

The Unity Trust Bank plc, Nine Brindley Place, Birmingham, B1 2HB for members’ subscriptions and regular donations

Trading Company: The Sir Nigel Gresley Locomotive Company Limited (formerly The A4 Locomotive Society Ltd.), Lloyds Bank Chambers, Hustlergate, Bradford, BD1 1UQ

Independent Examiner

Roger Varley of Rawse, Varley & Co is willing to continue in office, and a resolution proposing his reappointment and authorising the Trustees to fix his remuneration will be put to the annual general meeting.

Signed on behalf of the Trustees by

C. N. WILSON Chairman

8 May 2021

J. F. M. JACKSON Secretary

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THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

Independent Examiner’s Report to the Trustees of

The Sir Nigel Gresley Locomotive Trust Limited

I report on the financial statements of The Sir Nigel Gresley Locomotive Trust Limited for the year ended 31 December 2020 set out on pages 5 to 11 which comprise the Group Statement of Financial Activities, the Group and Company Balance Sheets and the related notes.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (The Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the financial statements present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention to indicate that:

K R Varley Chartered Accountant Bradford

8 May 2021

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THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

Accounting Policies

The Trust and its subsidiary company have adopted the following accounting policies which form an integral part of the financial statements.

Basis of accounting

These financial statements have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland 102 (Charities SORP (FRS 102)), as updated, and with the Financial Reporting Standard applicable in the United Kingdom and the Republic of Ireland 102 (FRS 102) and with the Companies Act 2006. The Trust is a public benefit entity for the purposes of FRS 102.

Basis of consolidation

The group financial statements combine the financial statements of The Sir Nigel Gresley Locomotive Trust Limited and its subsidiary company made up to 31 December each year.

Fund accounting

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of any of the purposes of the Trust.

Designated funds form part of the unrestricted funds and represent funds earmarked by the Trustees for particular purposes. The Trustees have the power to re-designate such funds within unrestricted funds.

Restricted funds are subject to restrictions imposed by donors as to the purposes to which the funds may be applied.

Income recognition

All income is included in the statement of financial activities when the group is entitled to the income, the receipt of the income is considered probable and the amount can be measured reliably. Donated goods and services are included at the value to the Trust, when any conditions associated with the donated items have been met and economic benefit can be measured reliably.

Expenditure

Expenditure is recognised on the accruals basis when there is a legal or constructive obligation to make payment to a third party and the amount of the obligation can be measured reliably. Expenditure on raising funds comprises costs of commercial trading. Expenditure on charitable activities comprises locomotive running and repair costs, insurance, other direct costs and associated support costs.

Support costs are those functions that assist the work of the company but are not directly incurred in raising funds and undertaking charitable activities. Such costs are presently allocated wholly to expenditure on charitable activities on the grounds that any costs relating to the raising of funds are insignificant.

Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. The locomotive, boiler and coach are treated as separate assets and each are subject to periodic major overhauls that restore the operating potential of the asset.

The cost of such major overhauls is capitalised as representing the cost of the asset concerned.

Depreciation is calculated to write off the above costs over the period to the next expected major overhaul. No depreciation is charged whilst overhauls are in progress.

Stock

Stock is stated at the lower of purchase cost and net realisable value.

5

THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

Group Statement of Financial Activities (incorporating an income and expenditure account) Year ended 31 December 2020

Donations and legacies:
Membership subscriptions
Gift Aid tax receivable
Other donations and legacies

Other trading activities:
General sales
Investment income:
Bank deposit interest
Income from charitable activities
Hire of locomotive
Total income and endowments
Expenditure on raising funds
Fund raising trading: Cost of general sales
Expenditure on charitable activities
General repairs and maintenance
Locomotive running costs
Insurance
Travelling and subsistence
Depreciation

Support costs allocated to charitable activities
Salaries and national insurance (note 2)
Chime magazine
Postage and telephone
Printing and stationery
General expenses
Bank charges
Professional fees
Independent examiner’s fee
Total expenditure
Net income before depreciation
Depreciation
Net income before taxation
Taxation (note 3)
Net movement in funds (note 8)
£
10,077
8,244
32,638

1,784
-
-
6,212
120
-
6,332
-
3,677
366
76
302
305
586
1,228
6,540
41,858
-
2020
£
50,959
4,224
1,331
-
56,514
14,656
41,858
-
41,858
£
7,292
9,507
43,525
2,406
-
-
5,851
2,361
-
8,212
-
5,743
316
672
4,726
338
692
1,204
13,691
49,808
-
2019
£
60,324
10,726
3,067
-
74,117

24,309
49,808
-
49,808

The above statement relates entirely to unrestricted funds.

6

Company No. 00901015

THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

Group Balance Sheet 31 December 2020

Net assets employed
Fixed assets
Tangible fixed assets (note 4)
Current assets
Stock held for sale
Trade debtors
Other debtors
Prepayments
Cash at bank and building society
Current liabilities
Creditors due within one year:
Trade creditors
Other taxes and social security
Accruals
Net current assets
Total assets less current liabilities
Represented by
Unrestricted funds:
Designated funds (note 6)
General funds (note 6)
Total funds(note 8)
£
4,228
-
9,310
6,932
175,588
196,058
2,977
2,078
5,277
10,332




2020
£
823,898
185,726
1,009,624
164,749
844,875
1,009,624
£
4,101
867
19,513
-
184,516
208,997
8,971
2,153
7,916
19,040
2019
£
777,809

189,957
967,776
164,749
803,017
967,766

The accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by the trustees on 8 May 2021 and signed on their behalf by:

C. N. WILSON Chairman

J. F. M. JACKSON Secretary

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Company No. 00901015

THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

Balance Sheet 31 December 2020

Net assets employed
Fixed assets
Tangible fixed assets (note 4)
Investment in subsidiary company (note 5)
Current assets
Stock held for sale
Amount owed by subsidiary
Trade debtors
Other debtors
Prepayments
Cash at bank and building society
Current liabilities: creditors due within one year
Other taxes and social security
Accruals
Net current assets
Total assets less current liabilities
Represented by
Unrestricted funds:
Designated funds (note 6)
General funds (note 6)
Total funds(note 8)
£
4,228
94,160
-
8,244
6,540
154,417
267,589
1,026
3,954
4,980
2020
£
823,898
-
262,609
1,086,507

164,749
921,758
1,086,507
£
4,101
87,323
867
9,673
-
164,336
266,300
-
5,847
5,847
2019
£
777,809
-
260,453
1,038,262
164,749
873,513
1,038,262

For the year ended 31 December 2020 the company was entitled to exemption from audit under Section 477 (2) of the Companies Act 2006.

The members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for:

(i) ensuring the company keeps accounting records which comply with Section 386 and 387 of the Companies Act 2006; and

The accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by the trustees on 8 May 2021 and signed on their behalf by:

C. N. WILSON Chairman

J. F. M. JACKSON Secretary

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THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

Notes to the Financial Statements 31 December 2020

1. Statutory information

The Sir Nigel Gresley Locomotive Trust Limited is a private company, limited by guarantee, registered in England and Wales. The company’s registered number is 00901015 and its registered office is Lloyds Bank Chambers, Hustlergate, Bradford BD1 1UQ. The Trust is a registered charity, number 1079591

2. Staff costs and Trustees’ remuneration and expenses

The average number of employees during the year was one (2019 – one).

Staff salaries amounted to £37,350 (2019 - £41,019) and Employer’s National Insurance contributions amounted to £2,281 (2019 - £1,171). These amounts have been charged to the overhaul contract in progress in full. For the current year the charge has been made net of government grants of £14,757 specifically related to staff costs.

The Trustees received no remuneration for the year (2019 - none).

The Trust reimbursed travel and subsistence expenses incurred by Trustees in the course of providing services to the Trust and its subsidiary amounting to £117 (2019 - £2,459) including VAT, from which donations amounting to £117 (2019 - £2,026) were made to the Trust.

3. Taxation

No charge for taxation arises on the net income for the year (2019 – none).

In general terms the Trust is exempt from tax on income and gains applied to its charitable objects.

4. Tangible fixed assets

Group and company
Locomotive
£
Cost:
1 January 2020
370,996
Additions
45,568
31 December 2020
416,564
Depreciation:
1 January 2020 and 31 December 2020
-
Net book value - 31 December 2020
416,564
- 31 December 2019
370,996
Boiler
£
333,312
183
333,495
-
333,495
333,312

Coach
£
73,501
338

73,839
-
73,839
73,501
Total
£
777,809
46,089
823,898
-
823,898
777,809

The above assets are considered to be heritage assets for the purposes of the Charities SORP (FRS 102), as updated.

No charge for depreciation has been made, because the overhaul of the assets was in progress at the year end.

5. Investment in subsidiary company

The Trust has effective voting control of The Sir Nigel Gresley Locomotive Company Limited, which is a company limited by guarantee (company no. 03700456) and there is therefore no cost of investment. The main activity of the subsidiary is the operation of Class A4 steam locomotive Sir Nigel Gresley, including the overhaul.

Transactions with the subsidiary comprised overhaul costs of £46,089 (2019 - £193,261) and group VAT movements of £11,949 (2019 - £27,993) less funding and minor transfers of £64,875 (2019 - £231,680).

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THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

Notes to the Financial Statements 31 December 2020

5. Investment in subsidiary company (contd.)

The summary financial performance of the subsidiary is as follows:
Income
Expenditure
Net income/(loss)
The assets and liabilities of the subsidiary were:
Current assets
Current liabilities
Net liabilities
6.
Fund accounts
Group
Opening balances
Net income for the year
Transfer of funds

Closing balances
Analysis of net assets between funds:
Tangible fixed assets
Current assets
Current liabilities

Net assets
Company
Opening balances
Net income for the year
Transfer of funds

Closing balances
Analysis of net assets between funds:
Tangible fixed assets
Current assets
Current liabilities

_
Net assets
2020
£
-
6,387
__
(6,387 )
23,655
100,538
_
(76,883 )
Major
General
Overhaul
Fund
Fund
£
£
803,017
164,749
41,858
-
-
-
_
_
844,875
164,749
823,898
-
31,309
164,749
(10,332 )
-
_
_
844,875
164,749
873,513
164,749
48,245
-
-
-
_
_
921,758
164,749
823,898
-
102,840
164,749
(4,980 )
-
_
_____
921,758
164,749
2020
£
-
6,387
__
(6,387 )
23,655
100,538
_____
(76,883 )
2020
£
-
6,387
______
(6,387 )
2019
£
-
9,664
__
(9,664)
30,020
100,516
_
(70,496)
Total
£
967,766
41,858
_
1,009,624
823,898
196,058
(10,332 )
_
1,009,624
1,038,262
48,245
-
_
1,086,507
823,898
267,589
(4,980 )
______
1,086,507

Both funds are unrestricted funds. The major overhaul fund is a designated fund. There are no restricted funds.

10

THE SIR NIGEL GRESLEY LOCOMOTIVE TRUST LIMITED

Notes to the Financial Statements 31 December 2020

7. Parent company statement of financial activities

As permitted by Section 408 of the Companies Act 2006 the statement of financial activities of the parent company has not been presented. In summary, the financial performance of the parent company included in the group statement of financial activities is as follows:

Income
Expenditure
Net income
2020
£
56,514
8,269
______
48,245
2019
£
74,117
14,645
______
59,472

8. Reconciliation of movement in members’ funds

Opening members’ funds
Net income for the year

Closing members’ funds
Group

2020
2019
£
£
967,766
917,958
41,858
49,808
__
______
1,009,624
967,766
Company
2020
2019
£
£
1,038,262
978,790
48,245
59,472
_
_

1,086,507
1,038,262

9. Financial commitments

There were contracted capital expenditure commitments at 31 December 2020 of £1,000 (2019 – £2,000).

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