2025-06-30-accounts - Rotary Club Of Godalming Woolsack Charity Trust Fund

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ROTARY CLUB OF GODALMING WOOLSACK CHARITY TRUST FUND Registered Number 1079545

REPORT AND ACCOUNTS FOR THE YEAR ENDED 30[TH] JUNE 2025

ROTARY CLUB OF GODALMING WOOLSACK CHARITY TRUST FUND

Registered Number 1079545

Trustees’ Annual Report

Trustees

The Trustees have pleasure in presenting their report for the year ended 30[th] June 2025.

Principal Address: West Surrey Golf Club, Enton Green, Godalming, Surrey, GU8 5AF

The Trustees who served during the period were:

Martin Richard Lambert (Appointed 1[st] July 2021) Seymour Woolley Baker (Appointed 1st September 2023) Graham Sopp (Appointed 1st July 2023) Matthew Clay (Appointed 1[st] July 2024)

Pursuant to a Resolution approved by the Club on 13[th] December 1999, the Charity was formed on 25[th] February 2000 and was registered with the Charity Commission as a registered holder of Trust Funds, by reference to a Deed of Trust dated 27[th] January 2000, in the form adopted by Rotary International in Great Britain and Ireland. The objects of this Charity are the relief of the poor and needy locally, nationally and internationally. The Trustees are appointed in accordance with the Trust Deed and include (unless the members of the Rotary Club of Godalming Woolsack decide otherwise) the President, Secretary and Treasurer. All Trustees must be members of the Club. All Trustees give of their time freely and no remuneration or expenses were paid in the year.

The Charity’s Trustees have kept in mind the Charity Commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant. The Charity did not experience any serious incidents or other matters that should have been brought to the attention of the Charity Commission.

Funds raised

Fund raising activities

The Charity’s funds are normally sourced from a series of fund-raising activities undertaken during the course of the year. We delivered a Golf Day, Spring Fair and several smaller activities. The annual Duck Race planned for September 2024 had to be cancelled due to bad weather, but prizes were still awarded by a lottery. The charity also continued its significant fund-raising campaign to support the cancer centre at The Royal Surrey Hospital through the Cut Out Cancer campaign. We

also supported the Godalming Youth Centre - Garden project and a Young Citizen Award programme. Repair Café Godalming is also organised through the charity as a restricted fund

Overall

Total funds raised and donations received amounted to £55,806 (2023/24 £82,829). Of this amount, £14,595 (2023/24 £24,482) was distributed in accordance with the Charity’s objects. Local charities and needy causes received £10,900 (75%) (2023/24 £19,513 (80%)), national charities, £450 (3%) (2023/24 £1,425 (6%)) and internationally charities £3,245 (22%) (2023/24 £3,544 (14%))

The surplus of income over expenditure in the year amounts to £29,911 (2023/24 £45,632). The surplus has increased the reserves as at 30[th] June 2025 to £80,070 (2024: £50,159). Of this total, £75,306 was in the Cut out Cancer restricted fund, pending an application for Rotary grants in 2025/6 following which the money will be disbursed to the Royal Surrey Charity to support purchase of high tech medical equipment for the new cancer unit. £2,784 was in other restricted funds and the remaining balance of £1,980 was in general reserves. It is the policy of the charity to maintain unrestricted reserves of at least £1,000.

General

The Trustees consider that an independent examination is required for this year under the Charities Act 2011.

The Trustees have approved this Trustees’ Report.

Matthew Clay Chairman of Trustees Date: 15 December 2025

Independent Examiner’s Report to the Trustees of the Rotary Club of Godalming Woolsack

Charity Trust Fund Registered No. 1079545

I report on the accounts for the Rotary Club of Godalming Woolsack Charity Trust Fund for the year ended 30[th] June 2025 as set out on pages 4 to 9.

Respective responsibilities of the trustees and the examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (the Act) and that an independent examination is required under Section 145 of the Act. It is my responsibility to:

examine the accounts under Section 145 of the Act,
follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145 (5)(b) of the Act), and
state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In the course of my examination, no matter has come to my attention

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with Section 130 of the Act: and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met: or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Richard Gidlow

6 Fox Dene, Bargate Wood, Godalming GU7 1YQ

Date 15 December 2025

ROTARY CLUB OF GODALMING WOOLSACK CHARITY TRUST FUND

Registered Number 1079545

Income and Expenditure for the year ended 30[th] June 2025

INCOME Fundraising and donations Interest Income Total Income EXPENDITURE Charitable payments Fundraising costs Total Expenditure Surplus/(Deficit)	2025 Unrestricted Restricted Total £ £ £ 24,548 31,258 55,806 - 1,398 1,398 24,548 32,656 57,204 11,624 2,971 14,595 9,210 3,488 12,698 20,834 6,459 27,293 3,714 26,197 29,911	2024 Notes £ 82,829 1 - 82,829 24,482 2 12,715 3 37,197 45,632

ROTARY CLUB OF GODALMING WOOLSACK CHARITY TRUST FUND

Registered Number 1079545

Balance Sheet as at 30[th] June 2025

Charity Assets and Liabilities Notes Current Assets Bank - current account Bank - COC deposit account Owed from Social account Total Current Assets Less: Current Liabilities Accruals Income in advance Owed to Social Account Total Current Liabilities Net Assets Charity Reserves 5 Restricted Funds Unrestricted Funds	2025 £ 51,179 36,872 - 88,051 7,700 270 11 7,981 80,070 78,090 1,980 80,070	2024 £ 25,113 30,000 10
		55,123
		4,500 425 39
		4,964
		50,159
		48,893 1,266
		50,159

These accounts have been approved by the Trustees on 15 December 2025 Matthew Clay

ROTARY CLUB OF GODALMING WOOLSACK CHARITY TRUST FUND Registered Number 1079545

Notes

1. Fundraising and Donations received.

Unrestricted funds Duck race income Golf day income Spring Fair income Other income and donations Unrestricted funds Total Restricted Funds Broadwater Youth Project Cut out Cancer campaign Repair café Restricted funds Total Total Fundraising and donations received	2025 £ 5,849 8,039 7,523 3,137 24,548 - 29,272 1,986 31,258 55,806	2024 £ 10,284 9,658 7,478 1,529
		28,949
		14,273 37,606 2,001
		53,880
		82,829

ROTARY CLUB OF GODALMING WOOLSACK CHARITY TRUST FUND Registered Number 1079545

Notes – continued

2. Charitable Payments

Phyllis Tuckwell Hospice Broadwater Youth centre garden project Rotary Foundation Kids Out Christmas Toy Box Rotary Foundation UK End polio now Royal British Legion Godalming Football Club Meath Midhurst and Petworth RC barrel project RYLA and Competition prizes Skillway Godalming Rotary Club Shelterbox Seeds for Development Solar Lights Project Community Store Sight for Surrey Green Hub Repair Café Royal Surrey Charity Charitable Payments Total	2025 Unrestricted Restricted £ £ - - - 1,946 1,000 - 875 - 400 - 1,625 - 50 - 250 - 500 - 500 - 804 - - - 1,000 - - - - - 120 - 4,500 300 - 300 - 425 - - - - 11,624 2,971	2024 £ 2,000 11,414 1,000 850 - 2,044 75 - - - - 1,500 - 500 500 - 1,000 - - 1,002 2,597
		24,482

ROTARY CLUB OF GODALMING WOOLSACK CHARITY TRUST FUND

Registered Number 1079545

Notes - Continued

3. Fundraising costs

3. Fundraising costs Duck Race Golf Day Spring Fair Other Costs Repair Café Cut out Cancer campaign Total Fundraising costs	2025 Unrestricted Restricted £ £ 2,355 - 4,526 - 2,203 - 126 - - 615 - 2,873 9,210 3,488	2024 £ 3,602 5,618 3,495 - - -
		12,715

4. Breakdown of key fundraising activities

Duck race Income Less expenses Net Golf Day Income Less expenses Net Spring Fair Income Less Expenses Net	2025 £ 5,849 2,355 3,494 8,039 4,526 3,513 7,523 2,203 5,320	2024 £ 10,708 3,603
		7,105
		9,658 5,618
		4,040
		7,478 3,801
		3,677

ROTARY CLUB OF GODALMING WOOLSACK CHARITY TRUST FUND

Registered Number 1079545

Notes - Continued

5. Fund Movements Unrestricted Repair Café Broadwater Garden Project Cut out Cancer	Balance at 30.6.24 Incoming Resources Outgoing Resources Transfer between Funds Balance at 30.6.25 £ £ £ £ £ 1,266 24,548 20,834 -3,000 1,980 1,025 1,986 1,640 - 1,371 2,859 - 1,946 500 1,413 45,009 30,670 2,873 2,500 75,306
	50,159 57,204 27,293 - 80,070

6. Transfer Between Funds

During the year, it was decided to allocate £2,500 to Cut Out Cancer and £500 to the Broadwater Garden Project from general fundraising activities as shown above.