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2023-10-31-accounts

Charity Registration No. 1079475

Company Registration No. 03816738 (England and Wales)

PROJECT 34

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023

PROJECT 34

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr A Turner
Mr X Vernon
Mrs L Bowe
Mrs S Worgan
Secretary Mr A Turner
Charity number 1079475
Company number 03816738
Registered office 32-34 Weaste Road
Salford
M5 5FW
Independent examiner AJP Corporate Accountants Limited
9 Brenton Business Complex
Bond Street
Bury
BL9 7BE

PROJECT 34

CONTENTS

Page
Trustees' report 2 - 5
Independent examiner's report 6
Statement of financial activities 7
Balance sheet 8
Statement of cash flows 9
Notes to the financial statements 10 - 16

PROJECT 34

STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 OCTOBER 2023

The trustees, who are also the directors of Project 34 for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Project and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Project and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Project and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

PROJECT 34

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 OCTOBER 2023

The trustees present their annual report and financial statements for the year ended 31 October 2023.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Project's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016)

Objectives and activities

The Project's objects are to provide social housing accommodation, care and support for the vulnerable homeless. From 4 December 2014 Project 34 is also a Registered Provider with the ‘Regulator of Social Housing’ (RSH) – Registration number 4800 and is required to comply with their Regulatory Framework. There has been no change in activities during the year.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Project should undertake.

Achievements and performance

Significant activities and achievements against objectives

At the main hostel, Project 34 provides fully-furnished individual rooms, with cleaning services and laundry, together with communal kitchen, dining and lounge facilities, for 27 vulnerable homeless people. There is also a ‘move on’ hostel with duplicate communal services, but much lighter supervision, this can accommodate a further 8 individuals. Occupancy levels are usually over 95%.

Project 34 sees the demonstration of Value for Money (VfM) as an important factor in ensuring that our Commissioners and Regulators are able to take a view on the investment made of public monies. We already monitor against various VfM indicators and are looking to identify how we can adapt our systems so as to reflect some of the new Standards that the RSH have introduced, even though these are mainly geared towards ‘large Registered Providers with bed-units of 1,000 or more.

Tenant Satisfaction Survey

Project 34 has always had high regard to what its tenants think of the overall service it provides, The Regulator of Social Housing (RSH) now require all Registered Providers to carry out a formal survey to ascertain this - in Project 34's case, every two years.

Accordingly, we have surveyed all Tenants using the following relevant questions suggested by the RSH

Some of the questions were not relevant to individual tenants as they hadn't experienced certain aspects of the service (eg b), c) and i)) and after taking these in account, the satisfaction levels averaged 98%. For the small minority who expressed non-satisfaction (ie 2%), further discussions took place and the respective issues were resolved.

PROJECT 34

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023

Financial review

Income from room rentals was up this year. In total, incoming resources rose by 12% to £661,841. Increases in the costs of wages, rent and heating were the main reasons why expenditure rose by 3% so that income exceeded expenditure by £46,595.

Also as the building is aging and with its specific usage, the frequency and cost of 'standard/annual repairs' is increasing but also the need for additional ad-hoc repair costs which though they may not occur every year, do need to be 'saved for' (i.e. 'contingency provision') so that they can be afforded when they happen.

The total funds at 31 October 2023 amounted to £624,609, so the project is still well able to fund its day to day operations and to seek new opportunities for its expertise while remaining completely self-supporting and without having to resort to public appeals.

Reserves policy

It is the policy of the Project that unrestricted funds which have not been designated for a specific use should be maintained at a level to give it an adequate safety margin and that will enable it to consider running other hostels as and when the opportunity arises. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Project’s current activities while consideration is given to ways in which additional funds may be raised. The trustees have maintained the £300,000 capital building fund in order to support the proposed new building development. This level of reserves has been maintained throughout the year.

Principal funding sources

The project's primary source of income is currently Housing Benefit claimed on behalf of the client group. We are however looking at opportunities to diversify with other income streams whilst maintaining the overall aims and objectives of the Charity and also complying fully with RSH registration and standards.

The Charity is currently liaising with Salford City Council rough sleeper team with a view to locating sleeping pods on land owned by the Charity which is currently vacant. This would be utilised for entrenched rough sleepers with extensive needs and issues that would make it difficult to accommodate them within the main Project. This would be a useful source of future income.

Plans for future periods

Project 34 is still mindful that the Government may still at sometime in the near future look to impose restrictions on social housing funding and is therefore will continue to explore ways in which can demonstrate Value for Money. Project 34 has also purchased a plot of land immediately adjacent to the main building with a view to immediate development. Full planning permission is now in place for 9 one bed room flats for affordable rent. This decision was made to increase the Project's operating surplus and also mitigate against any potential future funding changes. The trustees are aware that this building project will absorb some cash reserves, but do not expect this will put undue pressure on their reserves policy. Trustees are also looking to further improve upon ‘Tenants Satisfaction Measures (TSM)’ monitoring in order to ensure that they are able to demonstrate a greater transparency concerning landlord performance and are also able to inform the RSH in its efforts to improve ‘consumer standards’ nationally.

Structure, governance and management

Project 34 is a company limited by guarantee, incorporated on 30 July 1999 and registered as a charity from that time. The Memorandum of Association sets out the powers and objects of the charitable company which is governed under its Articles of Association. In the event of a winding up, members have guaranteed to contribute an amount not exceeding £10.

PROJECT 34

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mr A Turner

Mr X Vernon Mrs L Bowe Mrs S Worgan

Recruitment and appointment of trustees

The Articles prescribe that these shall be a minimum of 3 and a maximum of 12 Trustees and that one third of their number shall retire at each Annual General Meeting. Only a retiring Trustee, or a person nominated by the Trustees, is eligible for election.

The trustees, networking with the local authority, the police, the probation service and other interested parties, are continuing to seek new candidates to join their ranks, and particularly, younger people with appropriate specialist knowledge. Trustee numbers and responsibility awareness will remain a key feature in the Project’s governance arrangements.

Trustee Induction and Training

The legal, financial and managerial framework, together with the obligations of a Trustee, are thoroughly explained to each candidate, before he or she accepts office. After that, the new Trustee, in the company of the very experienced hostel manager, spends time at the hostels, seeing at first hand, how operations are conducted and how the day to day problems are dealt with in order to gain a reasonable understanding of the breadth of the social business This is followed by discussions with other trustees as to the contribution the newcomer can make and how this fits into the future plans for the development of the Charity. Trustees also receive external training so as to better understand their role and responsibilities.

Risk Management

Risks, Risk Management and Stress Testing is a frequent agenda item at staff and Trustee Meetings and risks such as:

are assessed and mitigation options considered.

A thorough assessment of the risks to which the charity is exposed, is also regularly undertaken externally by a professional risk assessment firm, covering the risks faced by the Charity, its staff and its users in all departments. Their recommendations have been implemented and risks are kept under constant review.

There have been no collections from the public and cash receipts are small, so risks to the Charity’s funds from dishonesty are minimal. With 4 trustees it has been possible to institute a simple, but robust system of internal control, as recommended by the Charity’s independent examiner.

Trustees and Senior Staff also state ‘Declarations of Interest’ at any discussion/decision making process (eg Trustee meetings)

Organisational structure

Organisational Structure

The trustees meet formally or informally, whenever necessary, in order to manage the Charity's affairs. Administration is delegated to a full-time Project Manager (reporting to the Trustee Chairman as required) and he and his staff, look after the day to day operation of the hostel. The Trustees provide their services on a voluntary basis; the manager and other staff are paid.

PROJECT 34

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023

Employee involvement

The Project's policy is to consult and discuss with employees, through unions, staff councils and at meetings, matters likely to affect employees' interests.

Information of matters of concern to employees is given through information bulletins and reports which seek to achieve a common awareness on the part of all employees of the financial and economic factors affecting performance.

The trustees' report was approved by the Board of Trustees.

Mr A Turner Trustee

Mr X Vernon Trustee

18 April 2024

PROJECT 34

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PROJECT 34

I report to the trustees on my examination of the financial statements of Project 34 (the Project) for the year ended 31 October 2023.

Responsibilities and basis of report

As the trustees of the Project (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the Project are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Project’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the Project’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

AJP Corporate Accountants Limited

9 Brenton Business Complex Bond Street Bury BL9 7BE

Dated: 18 April 2024

PROJECT 34

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2023

Unrestricted
funds
2023
Notes
£
Income from:
Donations and grants
3
10
Charitable activities
4
661,841
Investments
5
558
Other income
6
-
Total income
662,409
Expenditure on:
Charitable activities
7
615,814
Net income/(expenditure) for the year/
Net movement in funds
46,595
Fund balances at 1 November 2022
278,014
Fund balances at 31 October 2023
324,609
Capital
funds
2023
£
-
-
-
-
-
-
-
300,000
300,000
Total
2023
£
10
661,841
558
-
662,409
615,814
46,595
578,014
624,609
Total
2022
£
5
589,455
22
(1,563)
587,919
597,122
(9,203)
587,217
578,014

The statement of financial activities includes all gains and losses recognised in the year.

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

PROJECT 34

BALANCE SHEET

AS AT 31 OCTOBER 2023

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Capital funds
Building
Income funds
Unrestricted funds
2023
£
117,861
283,033
400,894
(22,644)
£
246,359
378,250
624,609
300,000
324,609
624,609
2022
£
104,074
245,020
349,094
(20,949)
£
249,869
328,145
578,014
300,000
278,014
578,014

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 October 2023.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 18 April 2024

Mr A Turner Trustee

Mr X Vernon Trustee

Company Registration No. 03816738

PROJECT 34

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 OCTOBER 2023

Notes
Cash flows from operating activities
Cash generated from/(absorbed by)
operations
17
Investing activities
Purchase of tangible fixed assets
Proceeds from disposal of tangible fixed
assets
Investment income received
Net cash used in investing activities
Net cash used in financing activities
Net increase/(decrease) in cash and cash
equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
2023
£
(648)
-
558
£
38,103
(90)
-
38,013
245,020
283,033
2022
£
(57,339)
23,000
22
£
(9,345)
(34,317)
-
(43,662)
288,682
245,020

PROJECT 34

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2023

1 Accounting policies

Charity information

Project 34 is a private company limited by guarantee incorporated in England and Wales. The registered office is 32-34 Weaste Road, Salford, M5 5FW.

1.1 Accounting convention

The accounts have been prepared in accordance with the Project's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The Project is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the Project. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the Project has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

1.4 Incoming resources

Income is recognised when the Project is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

1.5 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings 2%
Leasehold land and buildings 10%
Fixtures and fittings 33.3%
Motor vehicles 20%

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.6 Impairment of fixed assets

At each reporting end date, the Project reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

PROJECT 34

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023

1 Accounting policies

(Continued)

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.8 Financial instruments

The Project has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Project's balance sheet when the Project becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Project’s contractual obligations expire or are discharged or cancelled.

1.9 Employee benefits

Termination benefits are recognised immediately as an expense when the Project is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.10 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

PROJECT 34

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023

2 Critical accounting estimates and judgements

In the application of the Project’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Unrestricted
funds funds
2023 2022
£ £
Donations and gifts 10 5
4 Income from charitable activities
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Services provided under contract 661,841 589,455
5 Income from investments
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Interest receivable 558 22
6 Other income
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Net gain on disposal of tangible fixed assets - (1,563)

PROJECT 34

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023

7 Charitable activities

Staff costs
Depreciation and impairment
Property rental costs
Council tax and insurance
Light, heat and water
Cleaning
Repairs and maintenance
Printing, postage and stationery
Telephone
Motor running expenses
Travelling expenses
Consultancy fees
Accounting and payroll services
Sundry expenses
Food
Computer running costs
2023
£
358,960
4,158
71,509
9,596
42,690
12,193
73,168
6,474
4,395
2,548
230
4,875
5,850
1,810
10,376
6,982
615,814
2022
£
337,554
10,881
66,512
9,116
31,769
7,838
87,305
2,594
4,120
6,898
1,329
3,854
5,830
3,929
11,970
5,623
597,122

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the Project during the year.

9 Employees

The average monthly number of employees during the year was:

Employment costs
Wages and salaries
Social security costs
Other pension costs
2023
Number
11
2023
£
324,971
26,735
7,254
358,960
2022
Number
11
2022
£
304,803
25,983
6,768
337,554

PROJECT 34

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023

10 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

11 Tangible fixed assets

Freehold land
and buildings
Leasehold
land and
buildings
Fixtures and
fittings
£
£
£
Cost
At 1 November 2022
238,887
57,407
159,010
Additions
-
-
648
At 31 October 2023
238,887
57,407
159,658
Depreciation and impairment
At 1 November 2022
36,944
57,406
148,748
Depreciation charged in the year
3,066
-
1,092
At 31 October 2023
40,010
57,406
149,840
Carrying amount
At 31 October 2023
198,877
1
9,818
At 31 October 2022
201,943
1
10,262
12
Debtors
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income
Motor
vehicles
£
47,079
-
47,079
9,416
-
9,416
37,663
37,663
2023
£
58,496
800
58,565
117,861
Total
£
502,383
648
503,031
252,514
4,158
256,672
246,359
249,869
2022
£
42,039
100
61,935
104,074
13
Creditors: amounts falling due within one year
Other taxation and social security
Payments received on account
Accruals and deferred income
2023
£
7,166
2,270
13,208
22,644
2022
£
8,796
2,270
9,883
20,949

PROJECT 34

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023

14 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of income which are not subject to specific conditions as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1
November
2022
Incoming
resources
Resources
expended
At 31
£
£
£
General funds
278,014
662,409
(615,814)
Previous year:
At 1
November
2021
Incoming
resources
Resources
expended
At 31
£
£
£
General funds
287,217
587,919
(597,122)
Analysis of net assets between funds
Unrestricted
Capital
funds
funds
2023
2023
£
£
Fund balances at 31 October 2023 are represented by:
Tangible assets
246,359
-
Current assets/(liabilities)
78,250
300,000
324,609
300,000
Unrestricted
Capital
funds
funds
2022
2022
£
£
Fund balances at 31 October 2022 are represented by:
Tangible assets
249,869
-
Current assets/(liabilities)
28,145
300,000
278,014
300,000
October
2023
£
324,609
October
2022
£
278,014
Total
2023
£
246,359
378,250
624,609
Total
2022
£
249,869
328,145
578,014

15 Analysis of net assets between funds

16 Related party transactions

There were no disclosable related party transactions during the year (2022 - none).

PROJECT 34

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 OCTOBER 2023

17 Cash generated from operations 2023 2022
£ £
Surplus/(deficit) for the year 46,595 (9,203)
Adjustments for:
Investment income recognised in statement of financial activities (558) (22)
(Gain)/loss on disposal of tangible fixed assets - 1,563
Depreciation and impairment of tangible fixed assets 4,158 10,881
Movements in working capital:
(Increase) in debtors (13,787) (10,974)
Increase/(decrease) in creditors 1,695 (1,590)
Cash generated from/(absorbed by) operations 38,103 (9,345)

18 Analysis of changes in net funds

The Project had no material debt during the year.