2021-03-31-accounts - Bowness And Windermere Community Care Trust

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REGISTERED COMPANY NUMBER: 03857179 (England and Wales) REGISTERED CHARITY NUMBER: 1079452

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

FOR

BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

	Page
Report of the Trustees	1 to 3
Independent Examiner's Report	4
Statement of Financial Activities	5
Balance Sheet	6 to 7
Notes to the Financial Statements	8 to 15
Detailed Statement of Financial Activities	16

BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and Aims

The Charity exists to promote the wellbeing of the local community by engaging, responding, caring and serving.

The principal activities of the trust are the delivery of community facing services such as activities at the Phoenix Centre, the Luncheon Club, the Drop in Centre, provision of hot meals for the elderly, management of the public conveniences, and projects engaging with young people in the Windermere and Bowness area.

Details of the activities during the year are outlined in the Chairman's statement.

The Trustees have considered the guidance published by the Charities Commission in relation to public benefit and confirm that they adhere to this guidance. The Trustees are of the opinion that the objectives and activities of the charity ensure that it assists beneficiaries in the Bowness and Windermere area.

FINANCIAL REVIEW

Review of the year

The year was materially impacted by the Coronavirus Pandemic and the necessary imposition by Government of severe lockdown restrictions.

Lockdown resulted in immediate cancellation of forward bookings for The Phoenix Centre and concern from our regular tenants regarding their ability to meet future rental liabilities.

Additionally the immediate implications on the management of safety for our contractors involved in cleaning and maintaining the public toilets also resulted in closure of the public toilets. This action coincided with the decision of the directors to terminate operation of the public toilets and return them to Windermere Town Council, this was completed in June 2020.

The impact of immediate and future income of the organisation was therefore materially impacted and it was decided that it would be necessary to take advantage where appropriate of the Government furlough arrangements in order to minimise outgoings. The chair agreed to maintain his oversight of the security and well being of The Phoenix Centre alongside his ongoing maintenance of much of the day to day financial and physical administration.

Fortunately appropriate Covid related grant support schemes introduced by Government were extended to Community Halls and Sporting facilities and this enabled the chair to make application on behalf of BWCCT to access grant funding. Successful applications enabled the loss of rental income to be offset and reimbursement of rents paid by our key users to be made to ease the financial burden on themselves.

Opportunity was however identified to help support the elderly, isolated and vulnerable impacted by Covid by introduction of a twice weekly hot meals delivery service delivered by volunteers. Discussion with The Lamplighter Dining Rooms identified their support to produce the meals and the Covid Support Windermeals project was launched in April 2020.

Immediate and ongoing funding for this project was received from a great many local businesses, service organisations, membership organisations, local authorities and other charities for which BWCCT is extremely thankful. In the financial year concerned some 8000 Windermeals were delivered.

As a consequence the directors recognise that the financial statement accompanying this report reflects the extraordinary conditions created by the Covid-19 Pandemic and believe that, under the circumstances, the outcome was not as severe is it might otherwise have been.

Page 1

BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

FINANCIAL REVIEW

Reserves policy

The Trust had free reserves (general reserves excluding fixed assets and restricted reserves) of £187,010 at 31 March 2021. The Trustees policy is to maintain a sufficient level of reserves in line with its operational and strategic needs and they consider that the reserves retained achieves that aim.

This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Charity is controlled by its governing documents, a Memorandum of Association which establishes the objects and powers of the charitable company and its Articles of Association which constitute a limited company, limited by guarantee, as defined by The Companies Act 2006.

Recruitment and appointment of new trustees

The Trustees may appoint a person who is willing to act as a Trustee either to fill a vacancy or as an additional Trustee. The Charity may, by ordinary resolution appoint a person who is willing to act, to be a Trustee either to fill a vacancy or as an additional Trustee.

The Trustees may appoint one or more of their number to the unremunerated office of Managing Director or to any other unremunerated office under the Charity. Any such appointment may be made upon such terms as the Trustees determine. Any appointment of a Trustee to an executive office shall terminate if they cease to be a Trustee.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

03857179 (England and Wales)

Registered Charity number

1079452

Registered office

2 Windermere Works Oldfield Court Windermere Cumbria LA23 2HJ

Trustees

B J B Drury J J Richards M D Pollard W F Smith K P Dorgan (resigned 30/4/2021) A Jackson E M Mullen R A Pow

Company Secretary

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 31 MARCH 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Independent Examiner

Gillian Telford FMAAT RFM Lancaster Limited 39 Northgate White Lund Morecambe Lancashire LA3 3PA

Solicitors

Progression Solicitors 5 Crescent Road Windermere LA23 1EA

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

.............................................................. W F Smith - Trustee

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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

Independent examiner's report to the trustees of Bowness and Windermere Community Care Trust ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Gillian Telford FMAAT RFM Lancaster Limited 39 Northgate White Lund Morecambe LA3 3PA

Date: .............................................

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 21,025 Charitable activities Phoenix Centre 8,763 Luncheon Club 83 Public Toilets - Investment income 2 1,419 Other income 44,957 Total 76,247 EXPENDITURE ON Raising funds 3,936 Charitable activities 3 Phoenix Centre 43,989 Luncheon Club - Public Toilets 80 Windermeals 17,702 Total 65,707 NET INCOME/(EXPENDITURE) 10,540 RECONCILIATION OF FUNDS Total funds brought forward 767,411 TOTAL FUNDS CARRIED FORWARD 777,951	Restricted funds £ - - - 5,000 - - 5,000 - - - 19,606 - 19,606 (14,606) 34,855 20,249	2021 Total funds £ 21,025 8,763 83 5,000 1,419 44,957 81,247 3,936 43,989 - 19,686 17,702 85,313 (4,066) 802,266 798,200	2020 Total funds £ 200 38,624 812 133,639 753 - 174,028 - 53,583 5,441 124,891 - 183,915 (9,887) 812,153 802,266

The notes form part of these financial statements

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

BALANCE SHEET 31 MARCH 2021

Notes FIXED ASSETS Tangible assets 8 CURRENT ASSETS Debtors 9 Cash at bank CREDITORS Amounts falling due within one year 10 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 11 Unrestricted funds: General fund Phoenix Centre Refurbishment Reserve Phoenix Centre Capital Fund Phoenix Revaluation Reserve Phoenix Centre General Project Fund Public Toilets Restricted funds: Public Toilets TOTAL FUNDS	Unrestricted funds £ 601,260 5,367 173,288 178,655 (1,964) 176,691 777,951 777,951	Restricted funds £ - - 21,442 21,442 (1,193) 20,249 20,249 20,249	2021 Total funds £ 601,260 5,367 194,730 200,097 (3,157) 196,940 798,200 798,200 187,010 7,339 347,898 126,905 108,799 - 777,951 20,249 798,200	2020 Total funds £ 619,488 15,596 175,838 191,434 (8,656) 182,778 802,266 802,266 160,947 7,339 365,920 126,905 107,380 (1,080) 767,411 34,855 802,266

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The notes form part of these financial statements

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

BALANCE SHEET - continued 31 MARCH 2021

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

.............................................

W F Smith - Trustee

The notes form part of these financial statements

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Bowness And Windermere Community Care Trust is a private charitable company limited by guarantee, registered in England and Wales.

The financial statements are prepared in sterling which is the functional currency of the company and rounded to the nearest £.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

RAISING FUNDS

Costs of generating funds comprise the costs associated with attracting voluntary income, the costs of fundraising and procuring investment income. As these costs are negligible, no figure has been attributed to this item.

CHARITABLE ACTIVITIES

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

TANGIBLE FIXED ASSETS

The freehold property was valued on 22 March 2010 by professional valuers Hackney & Leigh Ltd, Windermere and is included at the re-valued amount, the difference between the net book value prior to re-valuation and the market value being taken to the Revaluation reserve included in Unrestricted reserves. The Trustees seek an informal confirmation each year when the insurance is renewed from professional valuers Hackney & Leigh Ltd, Windermere to ensure that the market value of the property is still in line with that as stated in the accounts.

Depreciation is provided on fixed assets using the following rates and methods:-

Freehold Property - 2% straight line. All other Fixed Assets - 20% reducing balance.

TAXATION

The charity is exempt from corporation tax on its charitable activities.

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES - continued

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

GOVERNMENT GRANTS

Grants have been accounted for using the performance model. The performance model requires that: - A grant that does not impose specified future performance-related conditions on the recipient is recognised in income when the grant proceeds are received or receivable.

A grant that imposes specified future performance-related conditions on the recipient is recognised in income only when the performance-related conditions are

2. INVESTMENT INCOME

INVESTMENT INCOME
	2021	2020
	£	£
Interest Receivable	1,419	753

3. CHARITABLE ACTIVITIES COSTS

CHARITABLE ACTIVITIES COSTS
	Direct
	Costs (see
	note 4)
	£
Phoenix Centre	43,989
Public Toilets	19,686
Windermeals	17,702
	81,377

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

4. DIRECT COSTS OF CHARITABLE ACTIVITIES

Staff costs Rent Rates and water Insurance Utilities Telephone Food Taxis Cleaning Maintenance Miscellaneous + Project Costs Accountancy and independent examination fee Toilets Direct Costs Public Toilets overheads Covid meals Depreciation 5. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets Independent examination fee	2021 £ 12,540 891 3,295 1,783 536 - - 502 2,954 755 7,600 4,002 10,589 17,702 18,228 81,377 2021 £ 18,228 400	2020 £ 12,859 1,760 3,320 3,017 631 528 3,225 478 7,939 1,575 11,070 52,361 67,130 - 18,022
		183,915
		2020 £ 18,022 400

6. TRUSTEES' REMUNERATION AND BENEFITS

Let's Talk Shop Limited, a company of which W F Smith is a director and shareholder, provides administration services for which it received £1,397 (2020 £2,047). This is provided for in the Memorandum of Association.

Apart from the above, there were no Trustees' remuneration or other benefits for the year ended 31 March 2021, nor for the year ended 31 March 2020.

TRUSTEES' EXPENSES

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 200 Charitable activities Phoenix Centre 38,624 Luncheon Club 812 Public Toilets - Investment income 752 Total 40,388 EXPENDITURE ON Charitable activities Phoenix Centre 53,583 Luncheon Club 5,441 Public Toilets 1,080 Total 60,104 NET INCOME/(EXPENDITURE) (19,716) RECONCILIATION OF FUNDS Total funds brought forward 787,127 TOTAL FUNDS CARRIED FORWARD 767,411 8. TANGIBLE FIXED ASSETS Freehold Plant and property machinery £ £ COST At 1 April 2020 and 31 March 2021 901,100 7,976 DEPRECIATION At 1 April 2020 282,644 7,054 Charge for year 18,022 184 At 31 March 2021 300,666 7,238 NET BOOK VALUE At 31 March 2021 600,434 738 At 31 March 2020 618,456 922	Restricted funds £ - - - 133,639 1 133,640 - - 123,811 123,811 9,829 25,026 34,855 Office equipment £ 1,371 1,261 22 1,283 88 110	Total funds £ 200 38,624 812 133,639 753 174,028 53,583 5,441 124,891 183,915 (9,887) 812,153 802,266 Totals £ 910,447 290,959 18,228 309,187 601,260 619,488

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

2020 £ 14,762 834 15,596 2020 £ 6,401 305 - 1,950 8,656 At 31/3/21 £ 187,010 7,339 347,898 126,905 108,799	2020 £ 14,762 834	2020 £ 14,762 834
	15,596
		2020 £ 6,401 305 - 1,950
		8,656
777,951 20,249
798,200

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

11. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds General fund Phoenix Centre Capital Fund Phoenix Centre General Project Fund Restricted funds Public Toilets TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Phoenix Centre Refurbishment Reserve Phoenix Centre Capital Fund Phoenix Revaluation Reserve Phoenix Centre General Project Fund Public Toilets Restricted funds Public Toilets TOTAL FUNDS	Incoming resources £ 74,828 - 1,419 76,247 5,000 81,247 At 1/4/19 £ 162,311 7,339 383,942 126,905 106,630 - 787,127 25,026 812,153	Resources Movement expended in funds £ £ (47,685) 27,143 (18,022) (18,022) - 1,419 (65,707) 10,540 (19,606) (14,606) (85,313) (4,066) Net movement At in funds 31/3/20 £ £ (1,364) 160,947 - 7,339 (18,022) 365,920 - 126,905 750 107,380 (1,080) (1,080) (19,716) 767,411 9,829 34,855 (9,887) 802,266

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds General fund Phoenix Centre Capital Fund Phoenix Centre General Project Fund Public Toilets Restricted funds Public Toilets TOTAL FUNDS	Incoming resources £ 39,638 - 750 - 40,388 133,640 174,028	Resources Movement expended in funds £ £ (41,002) (1,364) (18,022) (18,022) - 750 (1,080) (1,080) (60,104) (19,716) (123,811) 9,829 (183,915) (9,887)

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds General fund Phoenix Centre Refurbishment Reserve Phoenix Centre Capital Fund Phoenix Revaluation Reserve Phoenix Centre General Project Fund Public Toilets Restricted funds Public Toilets TOTAL FUNDS	At 1/4/19 £ 162,311 7,339 383,942 126,905 106,630 - 787,127 25,026 812,153	Net movement in funds £ 25,779 - (36,044) - 2,169 (1,080) (9,176) (4,777) (13,953)	At 31/3/21 £ 188,090 7,339 347,898 126,905 108,799 (1,080) 777,951 20,249 798,200

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021

11. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
Unrestricted funds
General fund	114,466	(88,687)	25,779
Phoenix Centre Capital Fund	-	(36,044)	(36,044)
Phoenix Centre General Project Fund	2,169	-	2,169
Public Toilets	-	(1,080)	(1,080)
	116,635	(125,811)	(9,176)
Restricted funds
Public Toilets	138,640	(143,417)	(4,777)
TOTAL FUNDS	255,275	(269,228)	(13,953)

Purpose of funds

Phoenix Capital Fund - arose on redevelopment of the Phoenix Centre. Phoenix Revaluation Reserve - arose from revaluation of the Phoenix Centre on 22 March 2010. Phoenix Centre General Project Fund - set aside for future development of the Phoenix Centre. Phoenix Centre Refurbishment Reserve - for refurbishment of the Phoenix Centre.

Public Toilets - for operation, maintenance and management of the Public Toilets. The total income of this project has been treated as a restricted fund as some of the income received has been provided by public bodies who would be unlikely to be able to agree to the income being applied for other purposes.

The Trust has started to undertake other projects, the funding for which is likely to be restricted. As these are small and not significant to the other funds as at 31 March 2021 they have not been analysed separately in the accounts.

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

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BOWNESS AND WINDERMERE COMMUNITY CARE TRUST

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

INCOME AND ENDOWMENTS Donations and legacies Donations Investment income Interest Receivable Charitable activities Income Recharges for Utilities Grants Other income Government grants Total incoming resources EXPENDITURE Other trading activities Bad debts Charitable activities Wages Rent Rates and water Insurance Utilities Telephone Food Taxis Cleaning Maintenance Miscellaneous + Project Costs Accountancy and independent examination fee Toilets Direct Costs Public Toilets overheads Covid meals Depreciation of tangible fixed assets Total resources expended Net expenditure	2021 £ 21,025 1,419 11,851 1,995 - 13,846 44,957 81,247 3,936 12,540 891 3,295 1,783 536 - - 502 2,954 755 7,600 4,002 10,589 17,702 18,228 81,377 85,313 (4,066)	2020 £ 200 753 158,824 13,251 1,000 173,075 - 174,028 - 12,859 1,760 3,320 3,017 631 528 3,225 478 7,939 1,575 11,070 52,361 67,130 - 18,022 183,915 183,915 (9,887)

This page does not form part of the statutory financial statements

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