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← Rye And District Community Transport

2025-03-31-accounts

REGISTERED COMPANY NUMBER: 03898093 (England and Wales) REGISTERED CHARITY NUMBER: 1079421

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

FOR

RYE & DISTRICT COMMUNITY TRANSPORT

Gibbons Mannington & Phipps LLP Chartered Accountants

82 High Street Tenterden Kent TN30 6JG

RYE & DISTRICT COMMUNITY TRANSPORT

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

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Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 13
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RYE & DISTRICT COMMUNITY TRANSPORT (REGISTERED NUMBER: 03898093)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the Charity are to provide and maintain non-profit community transport services and to assist the charitable work of other organisations providing relief to the inhabitants of Rye and district who are in need because of age, mental or physical disability or otherwise. The focus of the Charity's activities must always be public benefit - the Charity's strength is entirely due to its position within the community.

The trustees have regard to the Charity Commissions guidance on public benefit.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

The RDCT continues to deliver its core services to the community in an efficient and cost-effective manner under Section 19 and 22 Permits, exclusively for non-commercial purposes in support of its Objectives and its 326-community bus service (Section 22 Permit). In normal times it provides transport for more than half the primary schools in the Rye area to swimming lessons and other academic and sporting activities while 3 buses deliver students to and from Homewood School in Tenterden. The Dial-a-Ride service helps to transport the elderly and infirm to attend clinics at Rye Hospital and medical appointments, go shopping, and attend club meetings and day centres. With the opening in 2021 of the Hub on the Hill (part of Rye Hospital) the bus service is vital in transporting users of its facilities. Group Hire is also very popular.

Page 1

RYE & DISTRICT COMMUNITY TRANSPORT (REGISTERED NUMBER: 03898093)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

FINANCIAL REVIEW

Financial review

During the past year, the Directors' efforts have continued to concentrate on stabilising the Charity's financial position and focussing on a business strategy to ensure ongoing viability. The cost base for RDCT is high but the Permits only allow for recovery of certain operating costs from passengers and excludes any administrative expense. This means that the charity relies heavily on community funding for financial assistance.

Organisations such as the Friends of Rye Hospital, Rye Town Council, the Rye Fund, Icklesham Parish Council, Sussex Community Foundation. Rye Bonfire Society, Sunflower Shop and Jempsons have all supported the Charity during the year and much is also done by other fund-raising initiatives. It is also extremely grateful for very generous donations from the public who have used the service and value its contribution to their transport needs.

During the past year, whilst income from fares increased by 4%, the Charity continued to suffer particularly from inflationary cost pressures and the need to maintain an ageing transport fleet. This has entailed a higher funding need, placing even greater emphasis upon donations and grants.

However, decisions were taken to replace two aging buses. This followed a serious accident resulting in an insurance claim of some £14,000.

Thanks to substantial donations, two replacement buses (Harry Conlin's and Priscilla Ryan's) were purchased for £23,700 which should contribute to overall reliability and lower maintenance costs.

The Directors wish to express their gratitude to everyone who make donations for the new buses and in particular Jane Conlin for all she did to fund raise for the bus in memory of her late husband.

The surplus donations for the two buses of almost £7,000 did cover the overall and unwelcome funding shortfall for providing the bus services and the Directors are aware that more needs to be done to eliminate the operating financial deficit thereby reducing funding needs.

The Trustees would like to thank the Operations Manager for her unstinting commitment to the Bus Company, the employees and all the volunteers and donors who do so much to ensure we continue to provide an excellent and much appreciated community service. The Bus Company is indeed the glue that binds the community together.

Reserves policy

The Trustees have continued to ensure that reserves should be sufficient to permit operations to continue for at least 12 months in the event of a major downturn in income and to help build up funds for any future bus replacement.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

Trustees are recruited and appointed from members of the local community who wish to assist the charity.

Risk management

The Trustees continue to work to ensure that risks to which the charity is exposed are identified and dealt with appropriately, with particular regard to fraud and error and the safety of passengers and drivers.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

03898093 (England and Wales)

Registered Charity number

1079421

Page 2

RYE & DISTRICT COMMUNITY TRANSPORT (REGISTERED NUMBER: 03898093)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

Registered office

Rye Wharf Harbour Road Rye Harbour Rye East Sussex TN31 7TE

Trustees

M J Miller B M Nealon I J Foster

No director has any beneficial interest in the charitable company. All directors are appointed representatives of member organisations who have guaranteed to contribute £1 in the event of a winding up. The number of guarantees at 31 March 2025 was 25.

Company Secretary

I J Foster

Independent Examiner

David Ashby FCCA ACA Gibbons Mannington & Phipps LLP Chartered Accountants 82 High Street Tenterden Kent TN30 6JG

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 25 November 2025 and signed on its behalf by:

B M Nealon - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RYE & DISTRICT COMMUNITY TRANSPORT

Independent examiner's report to the trustees of Rye & District Community Transport ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David Ashby FCCA ACA

Gibbons Mannington & Phipps LLP Chartered Accountants 82 High Street Tenterden Kent TN30 6JG

10 December 2025

Page 4

RYE & DISTRICT COMMUNITY TRANSPORT

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
70,294
Charitable activities
Operation of bus service
80,732
Other trading activities
3
7,895
Investment income
4
736
Other income
14,837
Total
174,494
EXPENDITURE ON
Raising funds
2,400
Charitable activities
Operation of bus service
144,534
Other
753
Total
147,687
NET INCOME/(EXPENDITURE)
26,807
Transfers between funds
13
449
Net movement in funds
27,256
RECONCILIATION OF FUNDS
Total funds brought forward
26,944
TOTAL FUNDS CARRIED FORWARD
54,200		 Restricted
funds
£
-
-
-
-
-
-
-
2,203
-
2,203
(2,203)
(449)
(2,652)
9,209
6,557		 2025
Total
funds
£
70,294
80,732
7,895
736
14,837
174,494
2,400
146,737
753
149,890
24,604
-
24,604
36,153
60,757		 2024
Total
funds
£
37,945
76,829
6,774
399
-
121,947
2,400
127,774
-
130,174
(8,227)
-
(8,227)
44,380
36,153

The notes form part of these financial statements

Page 5

RYE & DISTRICT COMMUNITY TRANSPORT (REGISTERED NUMBER: 03898093)

BALANCE SHEET 31 MARCH 2025

Unrestricted
Restricted
fund
funds
Notes
£
£
FIXED ASSETS
Tangible assets
10
23,784
6,475
CURRENT ASSETS
Debtors
11
4,961
82
Cash at bank and in hand
34,584
-
39,545
82
CREDITORS
Amounts falling due within one year
12
(9,129)
-
NET CURRENT ASSETS
30,416
82
TOTAL ASSETS LESS CURRENT
LIABILITIES
54,200
6,557
NET ASSETS
54,200
6,557
FUNDS
13
Unrestricted funds:
General fund
Restricted funds
TOTAL FUNDS		 2025
Total
funds
£
30,259
5,043
34,584
39,627
(9,129)
30,498
60,757
60,757
54,200
6,557
60,757		 2024
Total
funds
£
11,784
4,254
28,923
33,177
(8,808)
24,369
36,153
36,153
26,944
9,209
36,153

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 25 November 2025 and were signed on its behalf by:

B M Nealon - Trustee

The notes form part of these financial statements

Page 6

RYE & DISTRICT COMMUNITY TRANSPORT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1. STATUTORY INFORMATION

Rye & District Community Transport is a private charitable company limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found in the reference and administrative details in the Report of the Trustees.

2. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

GOVERNMENT GRANTS

Government grants are recognised and accounted for under the performance model.

Grants that do not specify any future performance-related conditions are recorded when the grant proceeds are received or receivable. Any grant that imposes specified future performance-related conditions is recognised only when the performance-related conditions are met. Grants received before the revenue recognition criteria are satisfied are recognised as a liability.

TANGIBLE FIXED ASSETS

Fixed assets are recorded at cost or, in cases where fixed assets have been donated to the Charity, at valuation at the time of acquisition.

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Office equipment 20% on written down value Motor vehicles 25% on written down value

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

As all the activities of the charity are within its primary objective to provide non-profit community transport services, it has not been considered necessary to designate any funds or show any funds as restricted.

Where funds are received for a significant and specific project these are allocated to restricted funds.

DONATED SERVICES

Donated services are included at a value equivalent to market value at the date of donation.

continued...

Page 7

RYE & DISTRICT COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

2. ACCOUNTING POLICIES - continued

DEBTORS AND CREDITORS

Debtors and creditors are recognised at their settlement amount after allowing for any trade discounts.

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.

3. OTHER TRADING ACTIVITIES

2025
£
Fundraising events
3,214
Social lotteries
4,681
7,895
INVESTMENT INCOME
2025
£
Deposit account interest
736
SUPPORT COSTS
Governance
Management
Finance
costs
£
£
£
Operation of bus service
12,480
430
1,500
Support costs, included in the above, are as follows:
GOVERNANCE COSTS
2025
Operation
of bus
service
£
Independent examination
500
Accountancy fees
1,000
1,500
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2025
£
Depreciation - owned assets
4,472
Deficit on disposal of fixed assets
753		 2024
£
1,884
4,890
6,774
2024
£
399
Totals
£
14,410
2024
Total
activities
£
525
1,050
1,575
2024
£
3,914
-

4.

5. SUPPORT COSTS

6. NET INCOME/(EXPENDITURE)

continued...

Page 8

RYE & DISTRICT COMMUNITY TRANSPORT NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

TRUSTEES' EXPENSES

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.

8. STAFF COSTS

9.

2025
£
Wages and salaries
62,704
62,704
The average monthly number of employees during the year was as follows:
2025
Drivers
3
Administration
1
4
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
fund
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
37,945
-
Charitable activities
Operation of bus service
76,829
-
Other trading activities
6,774
-
Investment income
399
-
Total
121,947
-
EXPENDITURE ON
Raising funds
2,400
-
Charitable activities
Operation of bus service
124,726
3,048
Total
127,126
3,048
NET INCOME/(EXPENDITURE)
(5,179)
(3,048)
RECONCILIATION OF FUNDS
Total funds brought forward
32,123
12,257		 2024
£
61,766
61,766
2024
3
1
4
Total
funds
£
37,945
76,829
6,774
399
121,947
2,400
127,774
130,174
(8,227)
44,380

continued...

Page 9

RYE & DISTRICT COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

----- Start of picture text -----
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted Restricted Total
fund funds funds
£ £ £
TOTAL FUNDS CARRIED FORWARD 26,944 9,209 36,153
10. TANGIBLE FIXED ASSETS
Office Motor
equipment vehicles Totals
£ £ £
COST
At 1 April 2024 1,589 63,368 64,957
Additions - 23,701 23,701
-
Disposals (15,001) (15,001)
At 31 March 2025 1,589 72,068 73,657
DEPRECIATION
At 1 April 2024 1,411 51,762 53,173
Charge for year 36 4,436 4,472
-
Eliminated on disposal (14,247) (14,247)
At 31 March 2025 1,447 41,951 43,398
NET BOOK VALUE
At 31 March 2025 142 30,117 30,259
At 31 March 2024 178 11,606 11,784
11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2025 2024
£ £
Trade debtors 472 557
Other debtors 3,044 2,146
Prepayments 1,527 1,551
5,043 4,254
----- End of picture text -----

continued...

Page 10

RYE & DISTRICT COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Social security and other taxes
Creditors
Other creditors
13.
MOVEMENT IN FUNDS
Net
movement
At 1/4/24
in funds
£
£
Unrestricted funds
General fund
26,944
26,807
Restricted funds
20/20
449
-
Bus Fund
8,760
(2,203)
9,209
(2,203)
TOTAL FUNDS
36,153
24,604
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
174,494
Restricted funds
Bus Fund
-
TOTAL FUNDS
174,494		 2025
£
842
-
8,287
9,129
Transfers
between
funds
£
449
(449)
-
(449)
-
Resources
expended
£
(147,687)
(2,203)
(149,890)		 2024
£
802
1
8,005
8,808
At
31/3/25
£
54,200
-
6,557
6,557
60,757
Movement
in funds
£
26,807
(2,203)
24,604

Comparatives for movement in funds

Net
movement
At
At 1/4/23
in funds
31/3/24
£
£
£
Unrestricted funds
General fund
32,123
(5,179)
26,944
Restricted funds
20/20
599
(150)
449
Bus Fund
11,658
(2,898)
8,760
12,257
(3,048)
9,209
TOTAL FUNDS
44,380
(8,227)
36,153

continued...

Page 11

RYE & DISTRICT COMMUNITY TRANSPORT NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

13. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
20/20
Bus Fund
TOTAL FUNDS		 Incoming
resources
£
121,947
-
-
-
121,947		 Resources
expended
£
(127,126)
(150)
(2,898)
(3,048)
(130,174)		 Movement
in funds
£
(5,179)
(150)
(2,898)
(3,048)
(8,227)

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement
At 1/4/23
in funds
£
£
Unrestricted funds
General fund
32,123
21,628
Restricted funds
20/20
599
(150)
Bus Fund
11,658
(5,101)
12,257
(5,251)
TOTAL FUNDS
44,380
16,377		 Transfers
between
At
funds
31/3/25
£
£
449
54,200
(449)
-
-
6,557
(449)
6,557
-
60,757

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
20/20
Bus Fund
TOTAL FUNDS		 Incoming
resources
£
296,441
-
-
-
296,441		 Resources
expended
£
(274,813)
(150)
(5,101)
(5,251)
(280,064)		 Movement
in funds
£
21,628
(150)
(5,101)
(5,251)
16,377

The 20/20 fundraising appeal was set up to mark the Charity's 20th anniversary and allowed the replacement of 2 buses. All funds have been spent and the balance on the fund represented the carrying value of the fixed assets acquired. Following the disposal of these buses in the year, the remaining fund balance has been transferred to unrestricted funds.

continued...

Page 12

RYE & DISTRICT COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

13. MOVEMENT IN FUNDS - continued

The bus fund consists of grants and donations which were used to complete the purchase of the new Dial-a-Ride bus and the purchase and fit-out of the replacement to FN04 NLM (written off in an accident). A small amount of these funds still remains and will be used to cover the costs of any further equipment required.

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2025.

15. ULTIMATE CONTROLLING PARTY

The company is controlled by the Board of Trustees.

16. GOVERNMENT GRANT INCOME

The charity received £4,500 in the year in the form of financial assistance from local government.

Included in the above figure, is £4,500 which was unrestricted in relation to helping towards the general running costs of the charity.

The funds received from Government and its Agencies were:- £2,500 from Icklesham Parish Council and £2,000 from Rye Town Council.

Page 13