Trustees’ Annual Report for the period
From 06-04-20 Period start date To 05-04-21 Period end date
Charity name: 1st Spixworth Scout Group
Charity registration number: 1079272
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote good citizenship amongst young people. See the Royal Charter for full details. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the ~~accounts~~ |
Para 1.17 and 1.19 |
All Scouting Activities as agreed with the national body. |
| ~~accounts~~ Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | • The trustees have given due consideration to the Charity Commission’s published guidance on the Public Benefit requirement under the Charities Act 2011. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment |
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity continued to provide Scouting activities throughout the year to all age groups from 6 to 18 for both boys and girls. These activities were provided by each of the group sections Beavers, Cubs, Scouts and Explorers. The nature and range of these activities varied greatly as they were provided by the leadership under the restrictions placed upon them by the Coronavirus rules in place at the time. Guidance was received on a regular basis from the National Scout Association and risk assessments for each and every activity was undertaken to ensure all took place so the safety of all the young people, the leaders and the helpers was maintained. The water activities that form an important part of a Sea Scout Groups activities were unable to take place throughout most of the year as the site used was out of bounds under the governments restrictions. However other land based Scouting took place as that could be facilitated from the group headquarters. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | It was the intention of the group to enable scouting to continue throughout the year despite the restrictions that were placed upon it. To that end when Covid prevented face to face meetings then where possible the leaders used Zoom to engage with the young people and provide activities online. The cub section were particularly successful in this regard |
|---|---|---|
| Unfortunately the group were unable to | ||||
| hold any of its main fundraising events | ||||
| Performance of fundraising | which it had planned for the year. | |||
| activities against objectives | Para 1.41 | However several requests were received | ||
| set | from other organisations to provide BBQ | |||
| catering and this was supported by a | ||||
| small team made up of leaders and | ||||
| committee members and brought in a | ||||
| welcome addition to funds. | ||||
| Investment performance | Para 1.41 | |||
| against objectives | ||||
| Other | ||||
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity held funds of £31,328.63 at 5th April 2021 with the balance of £6,000.00 outstanding to the Norwich Area Scout Trust leaving a total of £25,328.63 as a net fund. The vast majority of the income in this financial year was received in the form of grants & donations with £19,907.43 in Council grants and £8108.00 in assorted donations. The charity was also able to claim £6190.00 in Gift Aid. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees have agreed to maintain a an appropriate reserve to cover the essential annual running costs. |
| Amount of reserves held | Para 1.22 | £5,000.00 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | An initial loan of £10,000.00 from NAST was received to help fund the building of a new storage facility. £4,000.00 of this has been repaid including £1000.00 agreed by the trustees out of funds in this financial year. It is the charities intention to increase the payment to £2000.00 in the next financial year as the fundraising income returns. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The trustees have every confidence in the charity continuing to provide scouting to the young people as the fears associated with the pandemic have eased and the financial strength of the group has been maintained. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | There is every hope that the next financial year will open up the opportunities to restart our fundraising programme and enable the major events such as the Fireworks Display, Quiz Night, Bag Packing and BBQs will again produce significant income. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
| The main risks to the charity are those | ||||
| associated with the Covid 19 | ||||
| A description of the principal | Para 1.46 | coronavirus. If the restrictions are such | ||
| risks facing the charity | that the group cannot hold face to face | |||
| meetings for a long period of time then | ||||
| the appeal of scouting to the young | ||||
| people may dissipate. The volunteers | ||||
| who provide the activities may also | ||||
| become disillusioned with the situation | ||||
| and this combination of events would | ||||
| place the whole of the scouting | ||||
| movement under threat. | ||||
| The other risk to the projected income | ||||
| Other | for the Charity would be any change in | |||
| the law which would prevent the group | ||||
| from holding its major Firework event | ||||
| each year as this is a significant | ||||
| proportion of the income. However the | ||||
| resilience of the people involved in the | ||||
| charity leave the trustees to have faith | ||||
| that another form of fundraising would | ||||
| be found to compensate for this. | ||||
Structure, Governance and Management
| Description of charity’s |
||
|---|---|---|
| ~~t~~ ~~t~~ Type of governing document (trust deed, royal charter) |
Para 1.25 | The Scout Association Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | By the Royal Charter January 4th 1912 |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more |
Para 1.25 | Elected at Group AGM |
| ~~trustees~~ |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | 1st Spixworth Scout Group |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1079272 |
| Charity’s principal address | 59 Windsor Park Gardens Norwich NR6 7PR |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Mark Allcock | Chairman | ||
| Beris Laxton | Treasurer | |||
| Toby Hartley | Group Scout Leader |
|||
| David Minturn |
Executive Committee |
|||
| Barry Youngs |
Executive Committee |
|||
| Robert Smith | Executive Committee |
|||
| David Cubitt | Executive Committee |
|||
| Barbara Muntendham |
Executive Committee |
|||
| Sue Davila | Executive Committee |
|||
| Nicola Cubitt | Section Leader |
|||
| Sarah Alcock | Section Leader |
|||
| Lewis Atwood |
Section Leader |
|||
| Sean Lock | Section Leader |
|||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Accountant Nigel Harrod 6 Howe Lane, Poringland, Norwich, NR14 7LH
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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