REGISTERED COMPANY NUMBER: 03890869 (England and Wales) REGISTERED CHARITY NUMBER: 1078963
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
ABERCONWY DOMESTIC ABUSE SERVICE
Williams Denton Cyf Chartered Certified Accountants Glaslyn Ffordd y Parc Parc Menai Bangor Gwynedd LL57 4FE
ABERCONWY DOMESTIC ABUSE SERVICE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 14 |
| Detailed Statement of Financial Activities | 15 | to | 16 |
ABERCONWY DOMESTIC ABUSE SERVICE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE) (effective 1 January 2015).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The trustees are satisfied that the objectives of the charity as set out in the company's memorandum of association are for the public benefit as defined in the Charities Act 2006.
The relief of physical and mental distress by providing emotional and practical support to any persons who are experiencing physical, mental or sexual abuse, in particular but not exclusively, by providing temporary suitable refuge, on request, for women and their children who are experiencing such abuse.
The full report of the activities and review of the year are contained in the annual report which is issued in conjunction with the financial report. A summary is as follows:
During the year the charitable company continued to provide information and support to victims and their children who have experience of domestic abuse, both within the community, at the 'One Stop Shop', and at the refuge. This year our counselling department has continued to grow, after successful funding applications to the Lotteries fund and CAADA/Home Office funding. The department provides services to adult, children and young people and aims to keep waiting times short so that service users obtain the help they need quickly. We believe in partnership working so this much needed resource is open to other relevant domestic abuse recovery agencies.
The charitable company continued to promote the aims and objectives of the charity by raising awareness of issues surrounding domestic violence, by liaising with statutory and voluntary agencies, by leaflet and poster distribution to the local media and community. We continue to raise public awareness raising and are also part of the Ask and Act training which "ensures relevant professionals are trained to provide effective, timely and appropriate responses to victims and survivors [of domestic abuse]". Fundraising has continued in order to financially support additional benefits for the service users.
ACHIEVEMENT AND PERFORMANCE Charitable activities
Long-term aim
The charity continues to be mindful of possible funding difficulties in light of the local authorities funding constraints. The charity will continue to provide the optimum service to users of the One Stop Shop' domestic abuse information centre, and will continue its high standard of care and support to outreach service users and those residing at the refuge facility.
The charity endeavours to meet the Aims and Objectives of the company but also recognises that there is a need to identify additional funding to enhance the outreach and 'One Stop Shop' service to people in the community and will seek to identify funding to provide dispersed units in the community for the purpose of providing Move On accommodation to those ready to leave refuge but still waiting for a permanent tenancy.
Page 1
ABERCONWY DOMESTIC ABUSE SERVICE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
Reserves policy
Any surplus funds are retained in bank deposit accounts. At 31 March 2023 the value of the charitable Company's bank accounts stood at £220,686, and total reserves were £636,618. Included in total reserves is an amount of £387,897 relating to property owned by the company on Glyn Y Marl Road, Llandudno Junction. The Welsh Assembly Government have the right to purchase the property back for £1 should the company cease trading or vacate the property (see Note 10). Under the Memorandum and Articles of Association the charity has the power to apply any surpluses to create a general reserve for the continuation and development of the charity.
This is maintained at a level sufficient for the following purposes in accordance with the aims and objectives of the charity: -
i) To cover three months running costs ii) To cover any redundancies iii) To provide a fund for any potential clawbacks from fund providers.
This reserve is monitored and maintained by the trustees on a regular basis.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is constituted as a company limited by guarantee and is therefore governed by its memorandum and articles of association.
Recruitment and appointment of new trustees
Trustees are invited to the board on skills assessment requirement, which reflect the diverse nature of the work Aberconwy Domestic Abuse Service carries out. The charity provides temporary crisis accommodation, information on housing and benefits, legal and children's residency, employment and advocacy and training and disability rights. Therefore the directors have skills within the above areas.
Trustees are invited from relevant sectors - Solicitor - family law and employment. Welsh Assembly Government - funding and housing. Housing Association, Area Manager - housing.
Family Engagement Officer - knowledge of education system and difficulties faced by children and their parents who have experienced domestic abuse.
All Trustees step down every three years. They can then be nominated to stand again.
The charity's trustees oversee the financial and strategic development of the group. The day to day management of the charity is carried out by our management committee, which is made up of paid workers and volunteers. The group operates as a collective.
Related parties
Due to the nature of the charity's operations and the composition of the board of trustees it is inevitable that transactions will take place with organisations in which a trustee may have an interest. All transactions with organisations in which a trustee may have an interest are conducted at arm's length.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03890869 (England and Wales)
Registered Charity number
1078963
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ABERCONWY DOMESTIC ABUSE SERVICE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Registered office Heulwen Glyn Y Marl Road Llandudno Junction Gwynedd LL31 9NS Trustees Mr P B Kentish (Treasurer) Solicitor Mr G Jones OBE Councillor Mrs D Carroll (Chair) Solicitor Mr G Jones Area Housing Manager Mrs S Williams Family Engagement Officer (resigned 1.5.22) Mr J G Hendron (Secretary) Solicitor Mrs S Goodey (appointed 27.5.23)
Independent Examiner Williams Denton Cyf Chartered Certified Accountants Glaslyn Ffordd y Parc Parc Menai Bangor Gwynedd LL57 4FE Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ Mr P B Kentish (Treasurer) - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ABERCONWY DOMESTIC ABUSE SERVICE
Independent examiner's report to the trustees of Aberconwy Domestic Abuse Service ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Martin Barrett FCCA
Williams Denton Cyf Chartered Certified Accountants Glaslyn Ffordd y Parc Parc Menai Bangor Gwynedd LL57 4FE
Date: .............................................
Page 4
ABERCONWY DOMESTIC ABUSE SERVICE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 1,800 Charitable activities Providing sheltered accommodation and support 254,060 Investment income 2 133 Total 255,993 EXPENDITURE ON Raising funds 3 8,354 Charitable activities Providing sheltered accommodation and support 223,915 Total 232,269 NET INCOME 23,724 Transfers between funds 12 (129) Net movement in funds 23,595 RECONCILIATION OF FUNDS Total funds brought forward 287,934 TOTAL FUNDS CARRIED FORWARD 311,529 |
Restricted funds £ - 16,644 - 16,644 229 12,140 12,369 4,275 129 4,404 320,685 325,089 |
2023 Total funds £ 1,800 270,704 133 272,637 8,583 236,055 244,638 27,999 - 27,999 608,619 636,618 |
2022 Total funds £ 1,800 300,792 23 |
|---|---|---|---|
| 302,615 | |||
| 9,202 227,602 |
|||
| 236,804 | |||
| 65,811 - |
|||
| 65,811 542,808 |
|||
| 608,619 |
The notes form part of these financial statements
Page 5
ABERCONWY DOMESTIC ABUSE SERVICE
BALANCE SHEET 31 MARCH 2023
| Notes FIXED ASSETS Tangible assets 8 CURRENT ASSETS Debtors 9 Cash at bank and in hand CREDITORS Amounts falling due within one year 10 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 12 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted funds £ 99,298 1,222 214,410 215,632 (3,401) 212,231 311,529 311,529 |
Restricted funds £ 313,952 4,644 11,143 15,787 (4,650) 11,137 325,089 325,089 |
2023 Total funds £ 413,250 5,866 225,553 231,419 (8,051) 223,368 636,618 636,618 311,529 325,089 636,618 |
2022 Total funds £ 419,093 5,873 187,738 193,611 (4,085) 189,526 608,619 608,619 287,934 320,685 608,619 |
|---|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
ABERCONWY DOMESTIC ABUSE SERVICE
BALANCE SHEET - continued 31 MARCH 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mrs D Carroll (Chair) - Trustee
............................................. Mr P B Kentish (Treasurer) - Trustee
The notes form part of these financial statements
Page 7
ABERCONWY DOMESTIC ABUSE SERVICE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions are not capitalised.
Depreciation is charged at 20% per annum on NBV on fixtures and fittings.
Improvements carried out at Heulwen during 2015 and the refuge playground are depreciated over 20 years.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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ABERCONWY DOMESTIC ABUSE SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
2. INVESTMENT INCOME
| 2. | INVESTMENT INCOME | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Bank interest | 133 | 23 | |
| 3. | RAISING FUNDS | ||
| Raising donations and legacies | |||
| 2023 | 2022 | ||
| £ | £ | ||
| Support costs | 8,583 | 9,202 | |
| 4. | NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | |||
| 2023 | 2022 | ||
| £ | £ | ||
| Depreciation - owned assets | 8,582 | 9,200 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| Staff | 5 | 5 |
No employees received emoluments in excess of £60,000.
continued...
Page 9
ABERCONWY DOMESTIC ABUSE SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 1,800 Charitable activities Providing sheltered accommodation and support 300,792 Investment income 24 Total 302,616 EXPENDITURE ON Raising funds 9,039 Charitable activities Providing sheltered accommodation and support 226,953 Total 235,992 NET INCOME/(EXPENDITURE) 66,624 Transfers between funds (649) Net movement in funds 65,975 RECONCILIATION OF FUNDS Total funds brought forward 221,959 TOTAL FUNDS CARRIED FORWARD 287,934 |
Restricted funds £ - - (1) (1) 163 649 812 (813) 649 (164) 320,849 320,685 |
Total funds £ 1,800 300,792 23 |
|---|---|---|
| 302,615 | ||
| 9,202 227,602 |
||
| 236,804 | ||
| 65,811 - |
||
| 65,811 542,808 |
||
| 608,619 |
continued...
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ABERCONWY DOMESTIC ABUSE SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
8. TANGIBLE FIXED ASSETS
| COST At 1 April 2022 Additions At 31 March 2023 DEPRECIATION At 1 April 2022 Charge for year At 31 March 2023 NET BOOK VALUE At 31 March 2023 At 31 March 2022 |
Freehold property £ 410,494 - 410,494 22,597 2,825 25,422 385,072 387,897 |
Plant and machinery £ 20,109 - 20,109 20,044 13 20,057 52 65 |
Fixtures and fittings £ 51,012 2,340 53,352 26,344 4,029 30,373 22,979 24,668 |
Computer equipment £ 23,835 399 24,234 17,372 1,715 19,087 5,147 6,463 |
Totals £ 505,450 2,739 |
|---|---|---|---|---|---|
| 508,189 | |||||
| 86,357 8,582 |
|||||
| 94,939 | |||||
| 413,250 | |||||
| 419,093 |
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade debtors Prepayments CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts (see note 11) Social security and other taxes Accrued expenses |
2023 £ 4,644 1,222 5,866 2023 £ 4,649 - 3,402 8,051 |
2022 £ 4,765 1,108 |
|---|---|---|
| 5,873 | ||
| 2022 £ 7 649 3,429 |
||
| 4,085 |
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
continued...
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ABERCONWY DOMESTIC ABUSE SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
11. LOANS
An analysis of the maturity of loans is given below:
| Amounts falling due within one year on demand: Bank overdrafts 12. MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds One Stop Shop Gwynt Y Mor CAADA TOTAL FUNDS Net movement in funds, included in the above are as Unrestricted funds General fund Restricted funds One Stop Shop Gwynt Y Mor CAADA TOTAL FUNDS |
At 1.4.22 £ 287,934 320,685 - - 320,685 608,619 follows: |
Net movement in funds £ 23,724 (129) 4,103 301 4,275 27,999 Incoming resources £ 255,993 - 12,000 4,644 16,644 272,637 |
2023 2022 £ £ 4,649 7 Transfers between At funds 31.3.23 £ £ (129) 311,529 129 320,685 - 4,103 - 301 129 325,089 - 636,618 Resources Movement expended in funds £ £ (232,269) 23,724 (129) (129) (7,897) 4,103 (4,343) 301 (12,369) 4,275 (244,638) 27,999 |
|---|---|---|---|
continued...
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ABERCONWY DOMESTIC ABUSE SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Conwy County Borough Council One Stop Shop TOTAL FUNDS |
At 1.4.21 £ 221,959 - 320,849 320,849 542,808 |
Net movement in funds £ 66,624 (649) (164) (813) 65,811 |
Transfers between funds £ (649) 649 - 649 - |
At 31.3.22 £ 287,934 - 320,685 |
|---|---|---|---|---|
| 320,685 | ||||
| 608,619 |
Comparative net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 302,616 Restricted funds Conwy County Borough Council - One Stop Shop (1) (1) TOTAL FUNDS 302,615 A current year 12 months and prior year 12 months combined position is as follows: Net movement At 1.4.21 in funds £ £ Unrestricted funds General fund 221,959 90,348 Restricted funds Conwy County Borough Council - (649) One Stop Shop 320,849 (293) Gwynt Y Mor - 4,103 CAADA - 301 320,849 3,462 TOTAL FUNDS 542,808 93,810 |
Resources Movement expended in funds £ £ (235,992) 66,624 (649) (649) (163) (164) (812) (813) (236,804) 65,811 Transfers between At funds 31.3.23 £ £ (778) 311,529 649 - 129 320,685 - 4,103 - 301 778 325,089 - 636,618 |
Resources Movement expended in funds £ £ (235,992) 66,624 (649) (649) (163) (164) (812) (813) (236,804) 65,811 Transfers between At funds 31.3.23 £ £ (778) 311,529 649 - 129 320,685 - 4,103 - 301 778 325,089 - 636,618 |
|---|---|---|
| (813) | ||
| 65,811 | ||
| At 31.3.23 £ 311,529 - 320,685 4,103 301 |
||
| 325,089 | ||
| 636,618 |
continued...
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ABERCONWY DOMESTIC ABUSE SERVICE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
12. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Conwy County Borough Council One Stop Shop Gwynt Y Mor CAADA TOTAL FUNDS |
Incoming resources £ 558,609 - (1) 12,000 4,644 16,643 575,252 |
Resources Movement expended in funds £ £ (468,261) 90,348 (649) (649) (292) (293) (7,897) 4,103 (4,343) 301 (13,181) 3,462 (481,442) 93,810 |
|---|---|---|
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2023.
14. PROPERTY AT GLYN Y MARL ROAD
The company owns the property situated at Glyn-Y-Marl Road, Llandudno Junction. Should the company cease trading or vacate the property, The Welsh Assembly Government have the right to purchase the property for £1.
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ABERCONWY DOMESTIC ABUSE SERVICE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| INCOME AND ENDOWMENTS Donations and legacies Gifts Investment income Bank interest Charitable activities Other income Grants Total incoming resources EXPENDITURE Charitable activities Wages Pensions Premises expenses Telephone Postage, printing & stationery Sundries Travelling Repairs & renewals Subscriptions & licenses Residents amenities & outings Management fee Counselling services Support costs Finance Bank charges Governance costs Insurance Accountancy fees Training Freehold property Plant and machinery Carried forward |
2023 £ 1,800 133 62,760 207,944 270,704 272,637 143,939 7,485 35,362 9,843 2,082 990 5,738 8,647 1,384 1,873 1,800 7,525 226,668 312 4,085 3,240 1,750 2,825 13 11,913 |
2022 £ 1,800 23 61,033 239,759 |
|---|---|---|
| 300,792 | ||
| 302,615 152,986 8,470 28,765 7,580 2,588 532 4,694 10,254 819 1,397 1,800 - |
||
| 219,885 253 3,729 2,988 747 2,825 16 10,305 |
This page does not form part of the statutory financial statements
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ABERCONWY DOMESTIC ABUSE SERVICE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Governance costs Brought forward Fixtures and fittings Computer equipment Total resources expended Net income |
2023 £ 11,913 4,029 1,716 17,658 244,638 27,999 |
2022 £ 10,305 4,207 2,154 |
|---|---|---|
| 16,666 | ||
| 236,804 | ||
| 65,811 |
This page does not form part of the statutory financial statements
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