## Trustees' Annual Report For the period From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2** ## **Section A** ## **Reference and administration details** Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address 1st Kyle Valley Scout Group 1 0 7 8 8 5 7 The Scout Hut Back Lane Tholthorpe Postcode Y O 6 1 1 S N Names of the charity trustees who manage the charity ## **Office (if any)** **Trustee Name Office (if any)** 1 Kevin Wilson Group Scout Leader 2 Anne-Marie Roche Group Chair 3 Dorothy Best Group Treasurer 4 Megan Remmer Group Secretary 5 Kevin Wilson Scout Leader 6 Rebecca Hardy Cub Scout Leader 7 Carole Wilson Beaver Leader 8 9 10 11 12 13 14 15 **Dates acted if not for whole year** Names and addresses of advisers (optional information but encouraged as best practice) Type of advisor Name Address ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for:) g b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and ; making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets at least once every school term. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 1)**| ||The Group Executive Committee has identifed the major risks to| ||which they believe the Group is exposed, these have been| ||reviewed and systems have been established to mitigate against| ||them. The main areas of concern that have been identifed are:| ||Damage to the building, property and equipment. The Group| ||would request the use of buildings, property and equipment from| ||neighbouring organisations such as the church, community| ||centre and other Scout Groups. Similar reciprocal arrangements| ||exist with these organisations. The Group has sufcient buildings| ||and contents insurance in place to mitigate against permanent| ||loss.| ||Injury to leaders, helpers, supporters and members. The Group| ||through the capitation fees contributes to the Scout Associations| ||national accident insurance policy. Risk Assessments are| ||undertaken before all activities.| ||Reduced income from fund raising. The Group is primarily reliant| ||upon income from subscriptions and fundraising. The group does| ||hold a reserve to ensure the continuity of activities should there| ||be a major reduction in income. The Committee could raise the| ||value of subscriptions to increase the income to the group on an| ||ongoing basis, either temporarily or permanently.| ||Reduction or loss of leaders. The group is totally reliant upon| ||volunteers to run and administer the activities of the group. If| ||there was a reduction in the number of leaders to an| ||unacceptable level in a particular section or the group as a| ||whole then there would have to be a contraction, consolidation| ||or closure of a section. In the worst case scenario the complete| ||closure of the Group.| ||Reduction or loss of members. The Group provides activities for| ||all young people aged 6 to 18. If there was a reduction in| ||membership in a particular section or the group as whole then| ||there would have to be a contraction, consolidation or closure of| ||a section. In the worst case scenario the complete closure of the| ||Group.| ||**Risk and Internal Control (Specimen 2)**| ||The group has in place systems of internal controls that are| ||designed to provide reasonable assurance against material| ||mismanagement or loss, these include 2 signatories for all| ||payments and a comprehensive insurance policies to ensure that| ||insurable risks are covered.| |**Section C**
**Objectives and activities**|**Section C**
**Objectives and activities**| |---|---| |**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive diference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual refection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive diference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual refection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| |Summary of the main activities in relation
to these objects|
Activities at the hut this year have ranged from cooking simple
meals, frst aid training, preparing and cooking wild game, team
challenges such as stretcher racing and forums on subjects such
as climate change and refugees. They have taken part in
expedition hikes and multi activity camps. One of our Scouts
recently earned her award for 75 nights camping and two have
achieved the highest award in our Group, the Chief Scout's Gold
award.| Additional details of the objectives and activities (optional information but encouraged as best practice) |statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public beneft statement
You**may choose**to include further
Our volunteer team is fantastic. We have almost twenty adults
helping to deliver the programme and run the admin of the
group. All of them commited to our aims and objectives and to
benefting the young people.
The Group meets the Charity Commission's public beneft criteria
under both the advancement of education and the advancement
of citizenship or community development headings.|Our volunteer team is fantastic. We have almost twenty adults
helping to deliver the programme and run the admin of the
group. All of them commited to our aims and objectives and to
benefting the young people.| |---|---| |**Section D**
**Achievements and performance**|| ||| |Summary of the main achievements o
the charity during the year|
We got back to Socuting, post lockdown with a vengence.
Kicking of with a week activity camp in the Lake District.
Membership is at an all time high, over 100 young people a
week attend sessions. Attendance is near 100% and our adult
team has grown to support this. We have formed a second Scout
Troop to cater for the extra numbers and have now bought a
minibus to enable us to have even more adventures.| ||| |**Section E**
**Financial Review**|**Section E**
**Financial Review**| |---|---| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**| |Quantify and explain any designations|The Group's policy on reserves is to hold sufcient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6
months running costs, circa £3600.| |Details of any funds materially in defcit
(circumstances plus steps to eliminate)
Further fnancial review details (optional information)|| |information, where relevant, about:
You**may choose**to include additional
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;|The Group raises usually raises money through three main
routes, namely a termly subscription by the young people who
are members of the group, by running fundraising events and by
occasional hiring of the Hall to external users.
Subscriptions are primarily paid via Go Cardless, and currently
amount to £36 per young person per term. We encourage our
parents to use Gift Aid on subscriptions. A reminder email is sent
for late subs.
| ||The Group has now bought and is maintaining a 17 seat minibus
enabling a greater degree of fexibility and capability on trips.| |• investment policy and objectives|**Investment Policy**| ||This year we plan to install solar panals and a battery storage
bank to make our ground scource heating more eco-friendly.| ||| |**Section F**
**Other Optional Information**|**Section F**
**Other Optional Information**| |---|---| ||| |Plans for future periods (details of any
signifcant activities planned to achieve
them)|We are running a trip to Kandersteg International Scout Centre in
Switzerland this August. We are booked to go to De Kluis in
Belgium next year and Kandersteg again in 2024. We are also
going to RIATT and to a County Activity camp later this year as
well as running a family camp. Several Survival camp outs are
happening over the next term as well as paddle days and more
frst aid training sessions.| ||| |**Section G**
**Declaration**|| |The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date
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Y|| CHARITY COMMISSION FOR ENGIAND AND WALES Independent examlner's report on the accounts Sectioi) A li)depeiiirW?Ilt kxaniirier s Repoit R•port to th• tru•ts••l membws of 1° Kyle Valley Scoui Group On 4c¢ourns for th• y4ar 31 March 2022 Ch•rlty no (If any) 1078857 S•t out on paq 8-10 I r8POrt to the trustées M my eXam￿alKIn of the account8 of tho above arity {Yhe Tru$l") lor tha year ended 3110312022 RosponAlbflftlu •nd bttsls of r•port A6 th• group'8 trustees, you are rnsponslble for the preparatlon of the accounts in accordance with requif•ments of the Charrtle8 Act 2011 AQ.). I report In rgspact of my examlnotion of th• Group'8 a¢&YJunt8 c4rrkd out under 88Ctlon 145 of 2011 Ath and In canying out rny 6X8minatlcn, I have folbwed all the appllcable ￿'rectionS gI￿n by th• Charity CommlsB*on under secilon 145(5Xb) of the Aci. Ind•pgnd•nt I hava complèted my examlnatlon. l ¢onfirn that no rnatarial matters hava •xamln•rf$ stat•m•ni come to my attention in cx)nn8ction with th8 8x8minalK*n vthich gives me c8u$e lo beliov• that in, any m8torial r&spoct: the a¢￿untIng f￿rdI ￿tro r¢ot kept In acMrdonce with section 130 of tho Charit*8 A<. or eccounts did nol acc￿ld wtth lh8 accounting r&ord8' or the accounts dld Mt compty with th8 8ppli¢able requlrements ncemlng the fomi and ￿ntent of 8ccounts $61 out in tho Cherttie8 {AcGounts and Reports) R•pulath'on8 2008 other than any raqulremenl that thè a¢Murrts give 8 Inje and fal¢ Y￿W whlch Is not a matter considered as part ol an indopendenl examinatlon. I have no con¢ems and h8ve come acro86 no other m8tter8 In connection with the examination to which 8tt8nlion should be drawn in thls report in fxdof to r unde¥thndlNJ of the accounts to bg roach8d.. 81gn•d: Nanw: R•l•vant profM•lonal qualffi¢atlon($) or body (If any): Addr•88: Heritag8 Ho￿6. Murton Way. Osbaldwkk. y￿k. Y019 5UW IER Oct 2018 1 st Kyle Valley Scout Group ICh* Ir appllc*bl•) Recelpts and paym•nts account Receipts arid i)ayiTierits 2022 ¥J21 m8rnb•rnhl *u 423 100 11 rvolbu •nk •lkn SttslT•rm LT7wfA (July 20al 1d3 1st Kyle Valley Scout Group (Charfty no. rf appllcabla) To Receipts aiid i)ayii)eiits 2022 2021 Youth InwTOnc• tr• Ind R•new4 MItsA•ii •nd pth Unllorm• And 4t•• 8•nk L*1￿1 2 Ca•h fwK* •nd LrnLW lJ¥ty 202tI 2d3 1st Kyle Valley Scout Group (Charlty no. 11 appllcabl•) Rocelpts and paymonts account T• Stcltpment nf assots cll?Il li¢ibililit)s al Ilip cJn(J of the yoJv 3110312022 31 Pknrch 2021 C¥•hfvnd• B•nl de rtTwmi Taxd•kn InwJarK* cl (X*i In￿•V￿•n1•. Lond •nd Ilolur uthi Lo•n. det*1 Th• al>m rnc•lpM and Pa￿l•nI¥ •ccount and •t•t•m•rt •nd Il•bllttl•• ippm¥•o ty tm on ttt•lr b•h•lf ty Prknl N•no ctt LT7ts)rKJ2 20211 3013 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Repoit Report to th• tru8te•81 members of 13t Kyle Valley Scout Group On accounts for the year 31 March 2022 Charity no (if any} 1078857 Sot ¢)Ut on pag•8 8-10 I report to the truslees on my examlnation of the accounts of tho above tharity IYh8 Trust.) for the y8ar ended 3110312022 R8spon$lbllftlM and ba•1$ of fhe group's truslees, you are respon8lbl8 for the preparation of the accounts In accordance with the requirements of the Charit4es Act 2011 (Ihe AL*). I report In resped of my exafflinalion of the Group'¥ accounts carrl6d out under sedion 145 of the 2011 Act and In carylng out my examinallon, I have follo￿d all the applicable Directions given by the Ch8rity Commlsslon under Sectlon 145(5Xb) of ACL Indopendent I have completeAJ my examlnatlon. l eonfimi that no material m8ttèr8 hav8 examln•r'8 Statem•nt o)me to my attention in wnnection with Iho examlnation which glves me C8USe to believe that in. any matèrial r85pecl.' the accounting records were not kept in accordance wlth section 130 of the Charltles Act; or the attounts did not ac￿rd wlth the accounting re¢ord$: or Ihe accounts did not comply with the applic8bl8 rs]ulrements conceming Ihe forrn and ￿nIent ol accounts sel out In Ihe Charitses IAc¢ounts and Reports) Regulations 2008 other than any requlremenl th8t the accounts give a Irue and fairf view which is not a matter considered as part of an independenl examlnallon. I have rjo concems arKI have o)me acro85 no othor m8tter8 In cOnne￿10n wlth the examinatw to which attention should be drawn in thls report in onjef to fènab ropoT u¥￿ErStandIng of Ihe acwunls lo be reachad.. Slgn•d: Nam•: klAy?< Rolovant prolusional quallficatlon(s) or b¢xly (If any): Address: Heritage House. Murton Way, Osbaklwick, York. Y019 5UW IER Oct 2018