HEMINGFORD A8BOTS VILLAGE HALL STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2024 CHARITY NO. 1078838 HEMINGFORD ABBOTS VILLAGE HALL Index Page No. Report of the Trustees Independent Examiner's Report Statement of Financial Activities 8alance Sheet Notes to the Accounts HEMINGFORD ABBOTS VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 ST DECEMBER 2024 The Managing Committee present their report for the year ended 31 st December 2024. Hemingford Abbots Village Hall is registered with the Charities Commission, No. 1078838. and governed by the charity's constitution and by applicable law. Hemingford Abbots Village Hall address is The High Street Hemingford Abbots Huntingdon Cambridgeshire PE28 9AE Trustees The Officers of the Charity at the end of the year are.. Stuart Prosser Margaret Cloke Beryl Lager Peter Stroude Christine Nicol Rie Hargreaves Caroline Denney Catheryn Reed Alan Tuohy Chairman Treasurer (resigned 19th June 2024) {appointed 12th June 2024} The Officers and Trustees constitute the Management Committee Holdlng Trustee8 Stephen Setchell Fiona Winter Method of Appolntment or Electlon of Trustees Charity Trustees Elected Trustees Must be elected at the Annual General Meeting Appointed Trustees Each of Ihe user groups listed in the Governing Document is entitled to appoint one Appointed Trustee. Co-opted Trustees May be appointed at a Special Meeting of the Committee, convened with 14 days notice. Organisations entitled to nomlnate Appointed Trustees Hemingford Abbots Parish Council, Hemingford Abbots Village Luncheon Club, Hemingford Abbots Women's Institute and Hemingford Abbots Bridge Club. Organisations with Appointed Trustees during the year Hemingford Abbots Village Luncheon Club. Hemingford Abbots Women's Institute, Hemingford Abbots Parish Coijncil. Objects, Organisation and Activities The charity is established to enhance the community life of the inhabilanls of Hemingford Abbots by providing communal facilities and promoting community projects of a charitable nature. The village hall is available for hire by any individual or organisaiion in accordance with the standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges and other income be sufficient to generate enough income to meet all expenditure incurred in providing the hall. Community projects are funded by specific appeals. fundraising and grants. The charity is organised as an independent association of local residents with trustees. Activities include the provision of the village hall as a permanent community facility and a variety of community projects as funds permit from lime to time. Local activities include a variety of clubs, weddings, christenings, parties, concerts, art exhibitions and quiz nights. The charity continues 10 employ one member of staff, a Facilities ManagerlBooking Secretary, All other duties are dependent upon the continuing help of the Committee, Friends of the Village Hall and other volunteers, The charity also continues to subscribe to Cambridgeshire ACRE and benefits from ils free expertise. Flnances Costs were higher in 2024 due lo the general price increases by all of our suppliers and maintenance costs included treatment of the main hall floor and electrical works.11 has been necessary to increase Ihe hourly hiring rates for the first time in nearly 10 years. This will be introduced from January 2025. We had two quiz evenings and music and entertainment night which were very successful and raised valuable funds. We have introduced a monthly 200 Club to the villagers as another way of raising funds which has been well received. There were draws in 2024 with the first £200 prize given out for the November draw. We were very grateful for several donations made to the hall during the year. including £900 from the proceeds of the safari supper. The final accounts show a loss for the year of £3,393 and reserves at the end of 2024 are lower than 2023 but are still a healthy total of £26.721. With the price increase and fundraising schemes, such as the 200 Club happening in 2025, reserves are expected to remain at a safe level. Statement of Trustees, Responsibilities The trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards {United Kingdom Accepted Accounting Praclicel. The law appli¢able10 charities in England & Wales requires the trustees to prepare financia5 statements for each financial year which give a true and fair view of the state of the affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required lo,, select suitable accounting policies and then apply them consistently, observe the methods and principles in the Charities SORP 2019 IFRS 1021.. make judgements and eslimales that are reasonable and prudent., state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records that disclose with reasonable accuracy ai any time the financial position of the charity and enable them lo ensure that the financial statements comply with Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Prlnclpal Off Ice of the Charlty The registered correspondent and correspondence address of the charity are.. Stuart Prosser, 4 River Meadow, Hemingford Abbots. Cambs PE28 9AY The Charlty's Bankers Barclays Bank plc, Sl Ives PE27 5AQ The Charlty's Independent Examiner H Tacconi, trading as Tacconi Green & Co., Accountants. Approved by the Trustees and signed on their behalf by.. Z7 ,,IAIy Lt) S Prosser, Chairman Dated. INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HEMINGFORD ABBOTS VILLAGE HALL I report to the charity trustees on my examination of the accounts of the charity for the year ended 31st December 2024 which are set out on pages 5 to 9. ResponsibS1ities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,) I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect, accounting records were not kept in respect of the charity as required by section 130 of the Act., or 2. the accounts do not accord with those records., or 3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounls lo be reached. H Tacconi (FCA) 32a East Street St. Ives Cambs PE27 5PD Dated.. I q- HEMINGFORD ABBOTS VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2024 Unrestricted Restricted Endowment Funds Funds Funds Total 2024 Total 2023 INCOME Donations, grants, etc. Income charitable activities Fundraising income Investment income 1,280 26,668 3,334 933 1,280 1,060 26,668 25,080 3,334 3,250 933 852 TOTAL INCOME 32,215 32,215 30,242 EXPENDITURE Cost of generating funds Rates & water charges Gas & electricity Subscriptions, licences & insurance Staff wages Cleaning materials & equipment Building & grounds maintenance Stationery, postage & telephone Computer & website costs Legal & professional fees Sundry expenses Depreciation 1,994 515 4,982 1,723 8,714 4,788 9.933 740 1,456 653 110 1,994 515 4,982 1,723 ,714 4,788 9,933 740 1,456 653 110 1,551 251 7,746 1,857 8,442 5,430 1,678 1,421 226 627 80 TOTAL EXPENDITURE 35,608 35,608 29,309 (Lossl I Surplus for the year {3,393) {3,3931 933 Accumulated Fund brought forward 30,114 720,654 750,768 749,835 Accumulated Fund carried forward 26,721 720,654 747,375 750,768 HEMINGFORD ABBOTS VILLAGE HALL BALANCE SHEET AS AT 31 ST DECEMBER 2024 Unrestricted Restricted Endowment Funds Funds Funds Total 2024 Total 2023 Note Fixed Assets Tangible assets 720,154 720,154 720.154 Inveslment assets 500 500 500 720,654 720,654 720,654 Current Assets Debtors Cash at bank & in hand 29,774 29,774 32,100 Total Current Assets 29,774 29,774 32,100 Current Liabillties Creditors 13,053} (3,0531 11,9861 Net Current Assets 26,721 26,721 30,114 Total Assets 26,721 720,654 747,375 750,768 Represented by Capltal Funds Permanent endowment funds Expendable endowment funds 720,154 500 720,154 500 720,154 500 720,654 720,654 720,654 Income Funds Unrestrlcted funds Restricted funds 26,721 26,721 30,014 26,721 26,721 30,014 TOTAL 26,721 720,654 747,375 750,668 These accounts were approved on behalf on the Managing Committee and were signed on its behalf by.. Chairman. S Prosser Treasurer.. M Cloke HEMINGFORD ABBOTS VILLAGE HALL NOTES TO THE ACCOUNTS YEAR ENDED 31ST DECEMBER 2024 Note ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20151,, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial slatements have been prepared under the historical cost convention. The financial statements have been prepared lo give a 'true and fair. view and have departed from the Charities {Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view,. This departure has involved following the Accounting and Reporting by Charities.. Statement of Recommended Practice applicable10 charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 issued on 16 July 2014 rather than the Accounting and Reporting by Charities.. Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. The financial statements are prepared on a going concern basis under the historical cost convention, modified lo include certain items at fair value The financial slalemenls are presented in sterling which is the functional currency of the charity and rounded to the nearest pound. Income All income is recognised in the Statement of Financial Activities once the charity has enlillement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expendlture Liabilities are recognised as expenditure as soon as there is a legal or conslruclive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly altribuled to particular headings they have been allocated to activities on a basis consistent with the use of resources, Fund accountlng Unreslricled funds can be used in accordance with the charitable objectives at the discreiion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Endowment funds represent those assets which must be held permanently by the charity, principally freehold land and buildings. HEMINGFORD ABBOTS VILLAGE HALL NOTES TO THE ACCOUNTS YEAR ENDED 31ST DECEMBER 2024 Note TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 st December 2024 nor for the year ended 31 st December 2023, Trustees, expenses There were no trustees, expenses paid for the year ended 31st December 2024 nor for the year ended 31st December 2023. STAFF COSTS The average monthly number of employees during the year was as follows.. 2024 2023 No employees received emoluments in excess of £60,000. Payments on account and Assets under Construction Freehold Land & Bulldings Flxtures Fittings & Equipment Total Flxed Assets Cost As at 1 st January 2024 Additions Disposals 200,000 34,000 520,154 754,154 As at 31st December 2024 200,000 34,000 520,154 754.154 Depreciation As at 1 st January 2024 Charge for the year On disposals 34,000 34,000 As at 31st December 2024 34,000 34,000 Net Book Value As at 31 st December 2024 200,000 520,154 720 154 As at 31 st December 2023 200,000 520,154 720,154 HEMINGFORD ABBOTS VILLAGE HALL NOTES TO THE ACCOUNTS YEAR ENDED 31ST DECEMBER 2024 Note Debtors 2024 2023 Prepayments Creditors 2024 2023 Creditors Receipts in advance Accruals 462 1.150 1,441 411 1,000 575 3,053 1,986 MOVEMENT IN FUNDS Nel movement in funds At 1,1.24 At31.12.24 Unrestrlcted funds General fund 30,114 13,3931 26,721 Endowment funds Endowment 720,654 720,654 TOTAL FUNDS 750 768 747 375 Net movement in funds, included in the above are as follows.. Incoming resources Resources expended Gains & losses Movement in funds Unrestricted funds General fund 32,215 135,608) 13,3931 Endowment funds Endowment TOTAL FUNDS 35.608