HEMINGFORD ABB TATEMENT FOR THE YEAR ENDED EMBER 2023 CHARITY NO.
HEMIN Index Page No. Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Accounts
HEMINGFORD ABBOTS VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST DECEMBER 2023 The Managing Committee present their report for the year ended 31 st December 2023. Hemingford Abbots Village Hall is registered with the Charities Commission, No. 1078838. and governed by the charitls constitution and by applicable law. Hemingford Abbots Village Hall address is The High Street Hemingford Abbots Huntingdon Cambrldgeshire PE28 9AE Trustees The Officers of the Charity at the end of the year are.. Stuart Prosser Margaret Cloke Beryl Lager Peter Stroude Christine Nicol Rie Hargreaves Caroline Denney David Bryant Catheryn Reed Chairman Treasurer The Officers and Trustees constitute the Management Committee Holdlng Trustee8 Stephen Setchell Fiona Winter Method ol Appolntment or Electlon of Tru8t•o8 Charlty Trustees Elected Trustees Must be elected at the Annual General Meeting Appointed Trustees Each of the user groups listed in the Governing Document is entitled to appoint one Appointed Twstee. Co-opted Trustees May be appointed at a Special Meeting of the Committee, convened with 14 days notice. Organisations entitled to nomlnate Appolnted Trustees Hemingford Abbots Parish Council. Hemingford Abbots Village Luncheon Club, Hemingford Abbots Women's Institute and Hemingford Abbots Bridge Club. Organlsatlons wlth Appolnted Trustees during the year Hemingford Abbots Village Luncheon Club, Hemingford Abbots Women's Institute. Hemingford Abbots Parish Council.
Objects, Organisatlon and Activities The charity is established to enhance the community life of the inhabitants of Hemingford Abbots by providing communal facilities and promoting community projects of a charitable nature. The village hall is available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges and other income be sufficient to generate enough income to meet all expenditure incurred in providing the hall. Community projects are funded by specific appeals, fundraising and grants. The charity is organised as an independent assoclation of local resldents with trustees, Activities include the provision of the village hall as a permanent communityfacility and a variety of community projects as funds permit from time to time. Local activities include a variety of clubs, weddings, christenings, parties, concerts. art exhibitions and quiz nights. The charity continues to employ one member of staff, a Facilities ManagerlBooking Secretary, All other duties are dependent upon the continuing help of the Committee, Friends of the Village Hall and other volunteers. The charity also continues to subscribe to Cambridgeshire ACRE and benefits from Sts free expertise. Flnance8 It was reassuring to see that income has increased by 200/0 compared to 2022 and the hall continues to be a popular venue with the local community and other individuals and businesses. Incom8 was supplemented by funds raised from two quizzes and an Eightles muslc nlght, all of which were very popular. We were also fortunate to receive a legacy of £1,000 from a former local resldent, Eva Baynham. We have tried to keep expenditure as low as possible and no major repairs or equipment replacement was required during this year. Hlgher energy costs remained a concern but we took steps to reduce energy usage to keep costs manageable. Reserves remain healthy and no increases in hire charges are thought to be necessary at thls time.
Statement of Trustees. Responslbllltles The trustees are responsible for preparing the Trustees, Report and the financial statements in accordance viith applicable law and United Kingdom Accounting Standards (United Kingdom Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to.. select sultable accountlng pollcles and then apply them consistently. observe the methods and principles in the Charities SORP 2019 (FRS 102)- make judgements and estimates that are reasonable and prudent,. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements,. prepare the financial statements on the goinq concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable 8teps for the prevention and detection of fraud and other irregularities. Prlnclpal Offlce of the Charlty The registered correspondent and correspondence address of the charity are: Stuart Prosser. 4 River Meadow, Hemingford Abbots, Cambs PE28 9AY The Charlty's Bankers Barclays Bank plc, St Ives PE27 5AQ The Charlty'8 Independent Examlner H Tacconi, trading as Tacconi Green & Co., Accountants. Approved by the Trustees and signed on their behalf by.. S Prosser, Chairman 19th June 2024
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HEMINGFORD ABBOTS VILLAGE HALL I report to the charity trustees on my examination of the accounts of the charity for the year ended 31st December 2023 which are set out on pages 5 to 9. Responslbllltles and basls of report As the charitys trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charitys accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independont •xamlner'8 Stat•m•nt I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair vlew, which Is not 8 matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. H Tacconi (FCA) 32a East Street St. Sves Cambs PE27 5PD
HEMINGFORD ABBOTS VILLAGE HALL STATEMENT F FINANCIAL ACTIVITIES D31 DE EMBER 2 Unrestrlcted Restrlcted Endowment Funds Funds Funds Total 2023 Total 2022 INCOME Donations, grants. etc. Income charitable activities Fundraising income Investment income 1.060 25,080 3.250 852 1,060 25,080 3,250 852 3,067 20,861 733 191 TOTAL INCOME 30,242 30,242 24,852 EXPENDITURE Cost of generatlng funds Rates & water charges Gas & electricity Subscriptions. licences & insurance Staff wages Cleaning materials & equipment Building & grounds maintenance Stationery, postage & telephone Legal & professional fees Sundry expenses Depreciation 1,551 251 7,746 1,857 8,442 5.430 1,678 1,421 627 306 1,551 251 7,746 1,867 8,442 5,430 1,678 1,421 627 306 208 500 5.603 1,693 8,531 5,144 2,159 1,258 610 692 TOTAL EXPENDITURE 29,309 26,398 Surplus for the year 933 933 (1,546) Accumulated Fund brought forward 29,181 720,654 749,835 751,381 Accumulated Fund carrlod forward 30,114 720,654 750,768 749,835
HEMINGFORD ABBOTS VILLAGE HALL BALANCE SHEET AS AT 31ST DECEMBER 2023 Unrestricted Restricted Endowmènt Funds Funds Funds Total 2023 Total 2022 Note Fixed Assets Tangible assets 720,154 720,154 720,154 Investment assets 500 500 500 720,654 Current Assets Debtors Cash at bank & in hand 339 29,760 32,100 32,100 Total Current Assets Current Llabllltles Creditors (1,986) (1,986) (918) Net Current Assets Total Assets 720,654 750,768 749,835 Represented by Capltal Funds P•rmanont endowmont fund8 Expendable endowmont funds 720,154 500 720,154 500 720,154 500 720,654 720,654 720,654 Income Funds Unrostrl¢ted funds Restricted fund8 30,114 30,114 29.181 30,114 30,114 29,181 TOTAL 30,114 720,654 750.768 749,835 These accounts were approved on behalf on the Managing Committee and were signed on its behalf by: Chairma S Prosser Treasurer............ M Cloke 19th June 2024
HEMINGFORD ABBOTS VILLAGE HALL NOTES TO THE ACCOUNTS YEAR ENDED 31ST DECEMBER 2023 Note ACCOUNTING POLICIES Basls of preparlng the financlal statements The financial statements of the charitable company, which is a public benefit entity under FRS 102. have been prepared in accordan with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015}', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. The financial statements have been prepared to give a 'true and fair, view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view,. This departure has involved following the Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities.. Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. The financial statements are prepared on a going concern basis under the historical cost convention, modifled to include certaln items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the Income will be received and the amount can be measured reliably. Exp6ndlturo Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Fund accountlng Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Endowment funds represent those assets which must be held permanently by the charity, principally freehold land and buildings.
HEMINGFORD ABBOTS VILLAGE HALL NOTES TO THE ACCOUNTS YEAR DED T DECEMBER 2023 Note TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 31 st December 2023 nor for the year ended 31 st December 2022. Trustees. expenses There were no trustees, expenses paid for the year ended 31 st December 2023 nor for the year ended 31st December 2022, STAFF COSTS The average monthly number of employees during the year was as follows: 2023 2022 No employees received emoluments in excess of £60.000. Payments on account and As8et8 under Constructlon Freahold Land & 8ulldlng8 Flxtures Flttlngs & Equlpment Total Flxed Assets Cost As at 1st January 2023 Additions Disposals 200,000 34,000 520,154 754,154 As at 31st December 2023 200,000 34,000 520,154 754,154 Dopre¢latlon As at 1st January 2023 Charge for the year On disposals 34,000 34.000 As at 31st December 2023 34,000 34,000 Net Book Value As at 31st December 2023 200,000 520,154 720,154 As at 31st December 2022 200,000 520,154 720,154
HEMINGFORD ABBOTS VILLAGE HALL NOTES TO THE ACCOUNTS EAR EMBER Note Debtors 2023 2022 Prepayments 339 339 Crodltors 2023 2022 Creditors Receipts in advance Accruals 411 1,000 575 200 718 1,986 918 MOVEMENT IN FUNDS Net movement in funds At1.1.23 At 31.12.23 Unr08trlcted funds General fund 29.181 933 30,114 Endowm•nt funds Endowment 720,654 720,654 TOTAL FUNDS 749 835 933 750 768 Net movement In funds, Included in the above are as follows: Incoming resources Resources expended Gains & losses Movement in funds Unrestricted fund8 General fund 30.242 (29,309) 933 Endowment funds Endowment TOTAL FUNDS 933