## **TRUSTEES** Ann Marie McMillan (Chairperson) Steve Platt (Vice Chair) Jacqui Davis ( Secretary) Katy Blair Audrey Holden Alan Calladine Andy Pakes Treasurer Chairperson Report. Nearly All Regular Users of the Hall Resumed Hall Rental when it was safe to do so - Covid Protocols remained in place. Government COVID Funding, plus Grants from Coop Community Fund allowed essential maintenance to be carried up, including a comprehensive painting of internal and external areas after years of neglect. New Trustees were recruited for development of the Hall, which each Trustee allocated a specific lead role in the operation. ## **Accounts and Finances** Sue Bryne had stood down part way through the year from the role of Treasurer and Room Bookings. Andrew Pakes took on the role of Treasurer with support from Ann-Marie McMillan Chair and Book keeper Vicky Cooper. Finances discussed for last year which shows a loss but this was due to the work that we have had done, and also discussed the high bills due to increase in prices and being left on over the christmas period. . ## **Woodland** Derbyshire County Council had put the Woodland Surrounding Belper Community Hall up for Auction, and a local developer was keen to build houses on it. Belper Community Hall Launched a Crowdfunding Campaign to secure woodland. Derbyshire County Council Pulled the Woodland from Auction and agreed to Lease it to the Trustees of Belper Community Hall after they submitted a proposal on potential use by the local community. A wider consultation will be implemented once the lease has been confirmed. AMM has a priority list of tasks needed – AMM to circulate this in preparation for the next meeting. Discussion held about the boiler issues – the boiler is approx. 10 years old AP suggested that the boiler if 10 years old would need replacing anyway – JD said that Vailliant sometimes install for free to trial them out, they also service for free when they do this. AMM said we were offered previously a new one but at that point – AC will speak to them to see what they can do ## **Achievements** ## **Aim to continue to develop BCH to its full potential decor, accessibility for the community of Belper** . ## **Bookings** NB: All bookings can be viewed via website - These are kept up to date by Bookings Calendar accessed by bookings.belpercommunityhall@gmail.com Google Drive. ## **Increase in Regular Users Bookings** - Weekly Clubbercise Class Commenced Thursdays - Line Dancing - Tea Dances - Training & Team Meetings by local Riverdale Doctors Surgery - Diabetic Support Group - Live & Local Productions ## **Building Maintenance** A wish list schedule produced in 2023 will be reviewed ongoing by Trustees and decisions made on priorities of work /maintenance of BCH when funds are available.. Once larger sums are secured a plan will be formulated so disruptions for regular bookings are kept to a minimum. BELPER COMMUNITY HALL Income & Expenditure Account Year ended 31st March 2024 2024 2023 Income: Hire of facility Events Grants: 18,622.64 3,675.04 15,989.01 Belper Town Council Crowdfunding 1.400.00 3,591.30 4,991.30 113.00 874.82 Donations Total income 27,401.98 16,863.83 Expenditure: Cleaning expenses Booking & admin fees Heat & light Repairs & maintenance Grounds maintenance Insurances Rent paid Water rates Postage & stationery Equipment Licences Phpne & internet charges Bank charges Marketing Sundry expenses Auditor fees 4,268.85 3,483.08 129.75 3.255.32 12,397.38 3,644.11 4,325.04 2,709.98 574.68 630.55 478.85 868.05 558.30 59.78 428.16 89.60 60.00 84.15 238.72 465.04 175.54 1,903.88 596.87 80.00 80.00 20,092.11 21,493.57 SURPLUS FOR THE YEAR (2023 Deficit) £ 7,309.87 -£ 4,629.74 BELPER COMMUNITY HALL (Charity lo787￿> INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31sf MARCH 2024 The Chariws Trustees are responsible for the preparation of the accounts. The Charitys Trustees consider that an auditis not requiredfor this y&ir under se(IKon 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(51(b) of the Charities Att), and to state whether particular matters have come to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning such matters. The prO￿dureS undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fairf, view and the report is limited to those matters set out in the statement below. In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that: in any material respect: the.. requirements to keep accounting records in accordan￿ with section 130 of the Charities Act; to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Att have not been met. 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed by: ......------......-- (Mrs: . Newey th Date: 6 January 2025 Amber Accountancy Services 21 Spanker Lane Nether Heage Derbyshire DE56 2AT Any information retained is purelyformy own purposes and willnot be disclosed to any other party with the exception of HM Revenue & Curtoms or Componies House, should the necessity arise. This is to comply with the Geneml Data Proteth"on Regulations.