Bel er Communit Hall Annual Re st ort-l A ril 2020 to 31" March 2021 This, as for many others, has been a very difficult year for BCH. The onset of the Covid 19 pandemic, issues around the finalisation of the new 25 year lease, financial concerns all contributed to a very uncertain environment in which BCHS ability to operate as a safe public space was severely impacted and planned repairs maintenance and improvements had to be delayed. Throughout the period Trustees met and extensively used social/electronic media to discuss and agree the necessary steps to try and secure the long term viability of BCH. Although closed for much of the year, BCH opened for a limited range of activities over a restricted number of weeks, but always in strict accordance with Government restrictions and RAD/ACRE guidelines. All appropriate risk assessments were undertaken and risk mitigation strategies adopted (e.g. enhanced covid terms of hire, cleaning, one way system, hand sanitizer stations, covid first aid box, track and trace registration and social distancing posters etc). BCH (after first verifying eligibility) applied for and received a number of the government Covid 19 related grants made available to the hospitality/charitable sector and also received a number of donations, both of which we are extremely grateful for. Expenditure was limited to those items necessary to meet all ongoing legal and health and safety requirements and other essential items necessary to preserve the hall in its pre-covid condition. Discussions continued with Derbyshire County Council to ensure the long term security of BCH as a community resource. As a result of these steps, the Trustees are pleased to be able to report that as at the end of March 2021, BCH remained a viable public space for community use in the future. The Trustees remain committed to reopening the facility for a wide variety of activities, as and when Government restrictions and RAD/ACRE guidelines allow, but with continued strict adherence to all necessary risk mitigations. With the assurances now received from Derbyshire County Council and the Financial Position now secured (Financial accounts to Year ending 31 March 2021 have been produced and subject to independent review), the Trustees plan to recommence a programme of planned maintenance, repairs, and improvements as contractors become available. However Trustees have also taken a prudent approach and agreed a suitable reserve against future unexpected events. BCH Trustees July 2021
BELPER COMMUNITY HALL Income & Expenditure Account Year ended 31st March 2021 2021 2020 Income: Hire of facility Less deposits refunded 2954.62 15.663.01 820.00 2,954.62 14,813.01 Other income Note I 24,411.85 4,389.09 Total income 27,366.47 19,202.10 Expenditure: Cleaning expenses Covid-19 expenses Booking & admin fees Heat & llght Repairs & maintenance Insurances 873.74 2,180.63 163.03 166.25 503.25 1,195.93 1,239.80 836.89 1,981.77 1,897.59 775.13 Equipment lease Rent paid Water rates 181.02 543.04 325.00. 1,299.97 510.98 375.45 Postage & stationery Equipment Licences 16.14 Note 2 108.99 358.66 239.46 215.96 Fundraising expenses Ongoing improvements Sundry expenses Auditor fees 91.61 30.00 10.00 11.98 75.00 70.00 5,790.56 5,790.56 10,486.71 SURPLUS FOR THE YEAR £ 21.575.91 £ 2,454.95
BELPER COMMUNrrY HALL (Char*y 107876 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31sf MARCH 2021 The Charitys Trustees are responsible forthe preparation of the accounts. The Charitys Trustees ,conslder that an audit is t)nt requiredfor thisyear under sectinn 144 of the Charities ACL 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Att, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and to stste whether particular matters have come to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning such matters. The prOdureS undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fai view and the report is limited to those matters set out in the statement below. In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe thaL in any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act; to prepare accounts which accord with the accountin8 records and comply with the accounting requirements of the Charities Act have not been met. 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed by: kLJ (Mrs.) V.M. ey Date: 12" May 2021 Amber Accountsncy Services 21 Spanker Lane Nether Heage Derbyshire DE56 2AT Any information retained is purefyfor my own purposes and will not be disclosed to any other party with the exception of HM Revenue & Customs or Componies House. should the necessity arise. This is to comply with the Geneml Data Protects'on Regulations.
BELPER COMMUNITY HALL Income & Expenditure Account Year ended 31st March 2021 2021 2020 Income: Hire of facility Less deposits refunded 2954.62 15.663.01 820.00 2,954.62 14,813.01 Other income Note I 24,411.85 4,389.09 Total income 27,366.47 19,202.10 Expenditure: Cleaning expenses Covid-19 expenses Booking & admin fees Heat & llght Repairs & maintenance Insurances 873.74 2,180.63 163.03 166.25 503.25 1,195.93 1,239.80 836.89 1,981.77 1,897.59 775.13 Equipment lease Rent paid Water rates 181.02 543.04 325.00. 1,299.97 510.98 375.45 Postage & stationery Equipment Licences 16.14 Note 2 108.99 358.66 239.46 215.96 Fundraising expenses Ongoing improvements Sundry expenses Auditor fees 91.61 30.00 10.00 11.98 75.00 70.00 5,790.56 5,790.56 10,486.71 SURPLUS FOR THE YEAR £ 21.575.91 £ 2,454.95
BELPER COMMUNrrY HALL N(yfESTO THE ACCOUNTS As at 31st March 2021 Note I: Other income Co-op Fundraiser (2) "Easy" Fundraiser "Frozen" Fundraiser Donations Sales of chairs Amber Valley Grants 4,544.53 16.57 47.00 153.75 54.00 1,334.00 2.096.00 6,239.(X) 10,000.00 19,669.00 24,484.85 Less: "Frozen" refunds 73.00 24,411.85 Note 2: Equipment purchased Henry Hoover 108.99
BELPER COMMUNITY HALL BALANCE SHEEr As at 31st March 2021 2021 2020 Opening balances Bank Cash 9,341.95 11.49 21,575.91 599.13 38.92 8,715.39 Surplus / -Deficit £ 30,929.35 £ 9,353.44 Represented by: Balance at bank Cash surplus 30,917.86 11.49 9,341.95 11.49.. £ 30,929.35 £ 9,353.44 I have examined the books, records and vouchers of Belper Community Hall and certify that these financial statements are in accordance therewith. (Mrs.) V . Newey Auditor 12th May 2021
BELPER COMMUNrrY HALL (Charfty lu787) INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024 The Chariws Trustees are responsible for the preparation of the accounts. The Charitys Trustees consider that an audit is not requirLfor this under section 144 of the Charities Act2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Att, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and to state whether particular matters have come to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fairf view and the report is limited to those matters set out in the statement below. In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that: in any material respert: the requirements to keep accounting records in accordan with section 130 of the Charities Act; to prepare accounts which accord with the accountin8 records and comply with the accounting requirements of the Charities Act have not been met. 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed by: ..--...----- (Mrs. . Newey th Date: 6 January 2025 Amber Accountancy Services 21 Spanker Lane Nether Heage Derbyshire DE56 2AT Any information retained is purelyfor my own purposes and will not be disclosed to any other party with the exception of HM Revenue & Customs or Companies House, should the necessity arise. This is to comply with the Geneml Data Proteth"on Regulats"ons.