HALL C helleiilicllll St Luke & St John Ecclesiastical Charity (St Luke's Church Hall) Annual Report by the Trustees for 2024 Legal and Administrntive Infornution This report is produced in accordance with the Charity Commission guidelines on the CFArities Act 2011. Name ofcharity. The St Luke & St John Ecclesiastical Charity Registered No: 1078441 Registrntion Dat&. 2 December 1999 G(pffiMng Clwxy Scth cr¥ri)101,673 sealed 29 Marth1994-as (m10 2Q I as l Dec 2(Ql HMRC ref (Gift Aid): HMRC ref (UTR): ZD 10194 charitable company 88777 27575 Charitable Trading Subsidiarr. PLC 12897513. registered addres& St Luke's Church Hall SL Lukes Flace Cheltenham GL53 7HP, was purchased in December 2022 Charitable Objects: The Manawng Trnstees SFAII apply the income of the Charity to further the religious and other charitable work of the Church of England in the Ectlesiastical Parish, including the provision and maintenance of a Parish Hall. Classification of Charity on the Register of Charitie Topic (Vthat does your charity set out to do>) General Charitsble Purposes Reli&ou5 Artivitie5 Beneficiaries etho does your charity helpl) Childrenlyoung people Eldertylold people Other charitieslvoluntary bodies Method of operation (How d¢)es your charity operate?) Makes ￿nts to orzani5ation5 (schools, charitie& er£) Provides buildingslfacilitieslopen space Managing Trustees: Ex-officio Ex-officio The Revd Patrick Wheaton Ben Harris. Robert Bolton (until May 2tr241 and Linda Pltchford (from May 2024) Churchwardens Nominated Simon Barton (2021), Lisa Campbell (2022) and Robert Bolton {2024) - appointed by the St Luke & St John Parochial Church Council (PCC) for a 4 year terni. Hall Coordinators: Sylvia Lauder. Bookings MarAger, 07792 567189 Lesley Thom4 Faciltties Manager. 07942 965981 e-mail: Websit info@5tlukes-hall.org.uk £tluke8-hiill.rJ', 8'Jk St Luke & St John Ecclesiastical Charty Re&stered Charity No 1078441 Trurtees. Report The Managing Trustees main policies to achieve the charl￿5 aims are: To maintain St Luke's Church Hall and take accion to improve its facilities To make the Hall available for the purpose of furthering the religious and charitable work of the Church of England in the Pdrish To apply a proportion of the income towards the religious and charitsble work of the Church of England in the Parish To let the Hall for other secular and social purposes To let parking spaces in the car park during the working day to produce additional income Trustee Business: The Trustees met four times in the year", Lisa Campbell continued as chainnan. Linda Pitchford became an ex-officio trustee in May, replacing Robert Bolton. who was appointed by the PCC as a nominated trustee. Mar￿ret Bristol was thanked for her 20 years service as trustee and chairman of the charity. Grdnts of £4,500 were made to the Ministry Assist2nt at St Luke's to allow her to continue her theologry studies which mean she is only available to work part ts'm Grants of £4.500 were made to Saint John's School to fund their use of The R4xk f3cdffy. ro make improvements to the staff room and to support music in the school in various way5. Charges for the hire of hall were increased by about 6 per cent from September to take account of recent inflation. New Gopak t2bles were purchased for use by hirers. The audio sy5￿M in the main hall ￿ya$ upgraded 10 use higher quality microphones. The trustees agreed 10 seek quotstions to replace the curt2in dividing the small hall with a new and more manageable soundproof partition. The trustees conunued ro explore options for reducing the carbon footprint of the hall building. Thanks to a significant donarion from Margarei Bristol in 2023. 1 O kvrfh batteries and a new inverter were installed in January to complement the solar panels. Some problems with the inverter settings were experienced and the expected reduction in electricity consumption was not achieved in this year. Margaret Bristol proposed thar trustees should investigate the use of air to air heat pumps in place of gas centrdl heating. The FireTruck Espresso which had operated as a Charirable Trading Subsidiary until September 2023. remained in suspension throughout the year. Following the resignation of a director in March 2024. Revd Patrick Wheaton remained as sole director and pursued Yarious OPD'ons for the disposal of irs assets whith he hopes to achieve in 2025. Financial Report and Notes to the Accounts A formal st2tement of accounts prepared by Mr James Harper FCA of Harper Sheldon Limited is attached. Income from lettings includes: Morea Performing Arrs: £25.769: AA Groups: £3.282. Royal Scottish Country Dance Society: £2,362: oficina da Capoeird. England: £1.744: Get Together, £1 ,706; Pdrkinson's Table Tennis.. £1,594; Cheltenham Senior Citizens Welfare Committee: £1 ,441. Performance Workshop: £1,352.. Busy Bees, £1,354; AT Soccercamps: £1,315; Trish Tenn Fimess: £1,224. Reserves Policy: Unrestricted reserves at end 2024 were £56.701. The level of reserves is monirored and reviewed by the trustees annually in line with the guidance issued by the Chariry Commission. The Trusiees have reviewed the charity's needs for reserves and consider that they are needed: to provide funds which can be designated to specific projects to enable them to be undenaken at short notice; to cover 6 months maintenance and runnirE costs and admint5ts7tion and support costs without which the charity could tY)t functi<￿ - approximately £19,Mg; in respect of certain adminisu7tion and support functions which are currently performed by volunteers, to allow these to be transferred to paid staff or contractors - approximately £16,000: to build funds to allow the replacement of the gas fired central heating system that has been in operation for nearly 30 years with a sust2inable alternauve - approxima￿lY £15,000. St Luke & St John Ecclesiastical Chariry Registered Chariry No 1078441 St Luke & St John Ecclesiastical Charlty Accounts for the Year Ended 31" December 2024 Registered Charity Number 1078441 St Luke & St John Ecclesiastical Charity ststement of Financial Activities For the Year Ended 31" December 2024 General Fund Property Fund Endoviinent Fund Totsl 2024 2023 Income and Expendilure Incoming Resources Regular Lettings Parking Rents CBF Interest & Dividend Miscellaneous Solar Exwrt Donations Totsl Incoming Resources 59,581 15.353 2.198 59.581 15,353 2,198 55.248 14.525 1.135 io I.￿7 16.603 88.528 69 69 77JOI 77,301 Resources Expended Charitable grants Water, Heating & Lighting Telephone & Internet tnsurance Cleaner Projects & Improvements Fumiture & Equipment Maintenance Coordinator Pay Administratson Provision for Doubtfijl Debt Total Resources Expended 9.514 3.473 473 1.770 8.166 6.336 2.472 5.794 14.755 1.801 9.514 3,473 473 .770 8,166 6.336 2.472 5,794 14.755 1,801 17.644 11.310 1.715 10.058 5,278 13,498 2.326 54.554 54,554 69.881 Nei Intoming Resources 22.747 22.747 18,647 Jains on Invesinieni Asseis Realised Unr￿liS¢d Ne¢ Movement in Funds 359 359 359 23.11 1.347 19.994 22.747 Fund Balances Brought Forward at the Start of the Year 120,536 155.050 15,668 291254 271.260 Fund Bal¥ntts Carried Forwanl t the End of the Year 143.283 155.050 16,0?7 314.360 291.254 The note5 on page 3 forni part of these aC￿Unts. St Luke & St John Ecclesiastical Charity Balance Sheet as at 31" December 2024 G￿e[al Fund Property Fund Endowment Fund Tofal 2024 | Total 2023 Fixed Assets Freehold Propety (note 2) 54.950 155.050 210.( 210,¢￿> Current Assets CBF Deposit Fund CBF Inv¢5tment Fund Cash at Bank Cash & Stamps In Hand Debtors and Prepayments Investment in Trading Subsidiary 53,730 53.730 16,027 3.104 91 1,632 30.INN) 27,532 15.668 8.072 91 16.027 3.104 91 30,(KK) 30.(KM) 88.557 16,027 104,584 81.364 Liabilities Due Wiihin One Year Creditors & A¢¢ruals Security Deposits Promissory Note re Trading Subsidiary 224 224 iio 224 224 iio Net Current Assets Total Assets I￿$ Current Liabililies 88J33 16,027 104.360 81,254 143283 155.050 16.027 314.360 291,254 Net Assets 143.283 155.050 16.0?7 314.3 291.254 Funds General Fund Property Fund (note 2) Endowment Fund 143283 143.283 155.050 16,027 314,3(A) 120.536 155.050 15.668 291.254 155.050 16,027 16.027 143,283 155,050 The notes on page 3 forni part of these accounts. Approved by the Board of Twstees and on tts behalf by.. - Trustee.. il, ¢41 Trustee: Dale.. Date.. -// L(i LS" St Luke & St John Ecclesiastical Charity Notes to the Accounts. l. Ac¢ounlin% Policies These accounts have been prepar￿ under the hisioncal cost convention as mcdified by the inclusion of the freehold PFoperty at valuaiion and in accA)rdance with applicable accounting sLiodards and the stat￿ne￿I of ReL0mMend￿ Practice on Ac as proi.'ided by Kirkham Pryer. Chartered Surveyors. Estate Agents & Valuer5 on I l January 2(M)l. The valuation has been US￿ for an impainnent review under the trdnsitt.onal provisions of FRSI I "Inipainnent of Fixed As>ets wid CA)odwill" and a Property Fund establ1sh￿ to fefle¢i the dilTerence between the valuation and the re￿TbiShmcnt Lxjsts of £155,050. As the site value is essentially the value of the land no depreciation will be Provided. 5114uke & l>t .Ii)hn Tr"CLIL'%ia51ical ('. liarit), Independi'nl Tr'xamiiier's Rei)orl lo thc Truslee% o( f>1 Lukc & Si Johii Tr-cclesiustic#l C'liarity I I'L'P(?rl i)ii IhL dLC(Iiiiil% of 51 l.ukL & 51 Johii l..Lcle.%i&%tiC411 ChiirilN' lor the year L'ndLd 31, Deceiiiber ?1124. .Iiicl) LcTrii)pi'i4e IhL. %ialLinL'nl of i-'inancial ArlivitiLS. the lJalanLL Slieel. aiid Ihe relatL.d nDILS a5 sel oiil on l)IlgLS 110 4. rc%pLLIivLI)'. Respccliv¢ Resw)iisihililics 1)f ilie Trustees and Indepen(lenl Tr"xgmin¢r -I'hL Lli¢irily'% Iruslees are restK)nsiblc f(?r ihe preparali()n (if IhL accvuiils. Ibe charil) s IriistcL'% Lonsider tlial ali Kiiidii 15 n(Il r¢'qiiirLd li)r Ili1% year uiider scclic)n 144 ofihL C'liarilic5 Acl 2011 (Ihe L.'h41ritiCs ALI) and Ilidl iVLlI 11? Ivlicther the accouiils pre5L'ni d 'lrue aiid fair view aiid Ihi rLtK)rt is liii)iied 10 Ihok iiiallLr. scl ()Iil iii tIIL' 5t4ilLIIILiiI bL'Ioii'. Iii