## **St Luke & St John Ecclesiastical Charity** ## **(St Luke’s Church Hall)** ## **Annual Report by the Trustees for 2022** ## **Legal and Administrative Information** This report is produced in accordance with the Charity Commission guidelines on the Charities Act 2011. **Name of Charity:** The St Luke & St John Ecclesiastical Charity **Registered No:** 1078441 **Registration Date:** 2 December 1999 **Governing Document:** Charity Commission Scheme CD(T1)101,673 sealed 29 March 1994 – Amended on 10 Dec 2021 **HMRC ref (Gift Aid):** ZD10194 charitable company **HMRC ref (UTR):** 88777 27575 **Charitable Trading Subsidiary:** PLC 12897513, registered address: St Luke's Church Hall St. Lukes Place Cheltenham GL53 7HP, was purchased in December 2022 **Charitable Objects:** The Managing Trustees shall apply the income of the Charity to further the religious and other charitable work of the Church of England in the Ecclesiastical Parish, including the provision and maintenance of a Parish Hall. ## **Classification of Charity on the Register of Charities:** - Topic (What does your charity set out to do?) - General Charitable Purposes - Religious Activities - Beneficiaries (Who does your charity help?) - Children/Young people - Elderly/Old people - Other charities/voluntary bodies - Method of operation (How does your charity operate?) - Makes grants to organisations (schools, charities, etc) - Provides buildings/facilities/open space **Property:** The property of the Charity is vested in the Gloucester Diocesan Trust Ltd, being the Custodian Trustee of the Charity. **Managing Trustees:** Ex-officio The Revd Patrick Wheaton Ex-officio Terry Howard and (from May 2022) Ben Harris Churchwardens Nominated Margaret Bristol (2019), Simon Barton (2021) and Lisa Campbell (2022) - appointed by the St Luke & St John Parochial Church Council (PCC) for a 4 year term. **Secretary:** Mary Chatterley **Hall Coordinators:** Sylvia Lauder, Bookings Manager, 07792 567189 Lesley Thomas, Facilities Manager, 07942 965981 **e-mail:** info@stlukes-hall.org.uk **Website:** www.stlukes-hall.org.uk 1 St Luke & St John Ecclesiastical Charity Registered Charity No 1078441 ## **St Luke & St John Ecclesiastical Charity** ## _**Trustees’ Report**_ ## **The Managing Trustees main policies to achieve the charity’s aims are:** To maintain St Luke’s Church Hall and take action to improve its facilities - To make the Hall available for the purpose of furthering the religious and charitable work of the Church of England in the Parish - To apply a proportion of the income towards the religious and charitable work of the Church of England in the Parish To let the Hall for other secular and social purposes To let parking spaces in the car park during the working day to produce additional income **Trustee Business:** The Trustees met four times in the year, with a special meeting in November. Lisa Campbell was appointed trustee and took over from Margaret Bristol as Chairman following the May meeting. Robert Bolton, a former trustee, was invited to attend and advise at meetings. Grants were made to support ministers in training in the parish and to St Luke’s Church to fund an arrangement with Youth for Christ Gloucestershire for a Youth Worker to develop ministry amongst children, youth and families. Grants were made to Saint John’s School to fund a new library and to support music in the school. The trustees continued to explore options for reducing the carbon footprint of the hall building. A grant was received from Target 2030 towards the cost of insulating the roof above the small hall. In their first year of operation, the solar panels donated by Margaret and the late John Bristol generated over 9,000 kWhs of electricity. Only about a third of this was consumed on site and the trustees are seeking to increase this ratio. To this end an electric heater was installed in the Committee Rom, The trustees decided to purchase, as a “Charitable Trading Subsidiary”, the company that had formerly operated the FireTruck Espresso at the church. Reverend Patrick Wheaton, Mr Simon Costa and Mrs Linda Pitchford were appointed directors. There were extended difficulties with the drains. An initial repair in August proved unsuccessful and the replacement of a stretch of drain was required. This was not completed until 2023. A revised scheme for hire charges was introduced in September. This reflected 5.3% inflation over the period 2018-2021. Parking charges were held at the old rate. HMRC requested a Corporation Tax Return for 2021. This was submitted, but no response received. ## _**Financial Report and Notes to the Accounts**_ A formal statement of accounts prepared by Mr Simon Sheldon FCA of Harper Sheldon Limited is attached. Income from lettings includes: Morea Performing Arts: £21,327; Momentum Pole and Aerial: £6,437; AA Groups: £2,909; Royal Scottish Country Dance Society: £1,826; SCWC: £1,720; Oficina da Capoeira, England: £1,575; Performance Workshop: £1,355; AT Soccercamps: £1,336; Parkinson’s Table Tennis: £1,272. Momentum aquired their own premises and terminated their letting arrangement at the end of the year. Cheltenham Senior Citizens Welfare Committee reduced their arrangement to one day a week. They also sold their bus which had been parked regularly at the Hall. **Reserves Policy:** Unrestricted funds are needed: (a) to provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and (b) to cover the maintenance and running costs of the Church Hall, and other administration and support costs without which the charity could not function. The Trustees have reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission and consider it prudent that unrestricted reserves should be sufficient to cover 6 months maintenance and running costs and administration and support costs. Unrestricted reserves at end 2022 were **£16,939** . This approximates to **6** months running costs. The level of reserves is monitored and reviewed by the trustees annually. 2 St Luke & St John Ecclesiastical Charity Registered Charity No 1078441 St Luke & St John Ecclesiastical Charity St Accounts for the Year Ended 31 December 2022 RegiLStered Charity Number 1078441 St Luke & St John Ecclesia$ticAI Charity Statement of fiinancial Activities For the Year Endcd 31$1 December 2022 Geneizl Fund Pi'operty Fund Eiidowment Fund Total 2022 Totsl 2021 Ineome and Expenditure In¢oining Resources Regular Lettings Cèsual Lettings Parking Rents Garage IEnts CBF Interest & Dividend Miscellaneous Donations Tutal Incoming Ke50urces 55,380 55,380 37,627 14,096 14,096 11,674 894 894 422 1,039 71,409 1,039 71.409 8,120 57,843 Resources Expended Charitable grants Water, Heating & Lighting Telephone & Internet Insurance Cleaner PIDjects & linprovements Fumiture & Equipment Maintenance Coordinator Pay Administration Provision for f)oubtful Debt Total Resources ExpeDded 11,360 5.806 447 1,643 8,429 10,937 11,360 5,806 447 1,643 8,429 10,937 7,000 2,850 407 1,478 5,767 11,652 934 2,741 11,686 1,550 40 46,105 5,193 12.686 1,671 5,193 12,686 1,671 58,172 58,172 Net Ineoming Resources 13,237 13,237 11,738 Gains on InvEs¢p￿e￿i A55els Realised Unrealised Net Movement in Funds 2,032 13,770 13,237 11,326 Fund Balances Brought Forward at the Start of the Year 88,652 155,050 16,232 259,934 246,164 Fund Balances Carried Forward at the Ei nd of the Year 101,889 155,050 14,321 271,260 259,934 The notes on page 3 fgrin pait of these accounts. St Luke & St John Ei cclesiastical Chxrity Balance Sheet as at 31st December 2022 Gener81 Property Fund Bndowinent Fund Total 2022 Total 2021 Fixed Assets Freehold Prop¢rty (note 2) 54.950 155,050 210,000 210,000 Current Assets CBF Dep051t fund CBF Inyestsnent Fund Cash at Bank Cash & Stamps in Hand Debtors and Prepayments Investment in Trading Subsidiary 21,397 21,397 14,321 4,363 94 1,458 30,000 29,003 16,232 5,697 93 198 14,321 4,363 94 1,458 30,000 57,312 14,321 71,633 51.223 Liabilities D￿e Within One Year Creditors & Accruals Security Deposits Inis59ry Note re Trading Subsidiary 373 373 1,139 150 -I11]I"I 10,373 10,373 1,289 Net Current A$5ets Total A55ets Less Current Liabilitie5 46,939 14,321 61,260 49,934 101,889 155,050 14,321 271,260 259,934 Net Assets 101,889 155,050 14,321 271,260 259,934 unds General bund Pi'operty Fund (note 2) Endowinent Fund 101,889 101,889 155,050 14,321 271.260 88.652 155,050 16,232 259,934 155,050 14,321 14,321 101,889 155,050 The notes on page 3 fom) part of these ateounls. Approved by the Board of Trustees and Signed on its behalf by: . Trustee- Trustee: Date- Is,￿ &,-.l 2021 Date.. 23 20ZJ St Luke & St John Ecclesiastical Charity Notes to the Accounts. l. Accounting Poltcies These accounts have been prepared undei. the historical cost convention as modified by the inclusion of the freehold propeity at valuation and in accordance with applicable accounting standards and the Statement of Recominended Pi'actice on Accountsng by Charities. The Trustees consider all expenses constitute direct charitsble expenditure. 2. Freehold Properly The property, St Luke's Church HRII, was substantially refurbished during 2000 at a Cost of £54,950. As the propety is owned by the charity, the trustees decided to introduce it into the accounts at a valuation to reflect the refurbishinent. It has been included in the accounts at a 51te value of £210,000 as provided by Kirkhain Pryer, Chartered Surveyors, Estate Agents & Valuer5 on I ith January 2001. The valuation has been used for an impaimient review under th¢ transitional provisions of FRSI I 'Impainnent of Fixed Assets and Goodwill" and a Propety Fund established to reflect the difference between the valuation and the refurbishment costs of £155,iJ50. As the site value is essentially the value of the land no depirciation will be provided. St Luke & St John Eeelesiastieal Charity Indepeiident Examiner's Repoi't to thc Trustees of Sl Luke & St John Ei cclt5111Stieal Charity I repoit on the accounts of St Luke & St John Ecclesiastical Charity foi. the year ended 31, Decembei. 2021, which Coinprise the Statement of Fiiiancial Activities, the Balance Sheet, and the related notes as set out on pages I to 3, tEspectively. Respective Resp(bnsibilities of the Trustees and Independent Ei xarniner The charity's trustees aiE responsible for the preparation of the accounts. The charity's triistees consider that an audit is not irqiiiied for this year under section 144 of the Charities Act 2011 (the Chai'ities Act) and that an independent examination is needed. It is my responsibility to- examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the General Directions given by the Charity Coinmission under Section 145(5Xb) of the CliaTlti¢s Act, and to state whether particular matters have come to my attention. Basis of Independent Exarnintr's Report My examination was caiTied out in accordance with General Direetions given by the Charity Coinmission. An examination in¢liides a review of the accounting record5 k¢pt by the charity and a comparison of the accounts presented with those records. Tt also includes consideration of any unusual items or disclosures in the accounts gnd seeking explanations from the tru8te¢s concerning any such matters. The procedures undertaken do not provEde all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair vicw" and the report is limited to those mattei3 set out in the statement below. Independent Examiner'5 Statement In connection with my exaTnination, no matter has come to my attention.. which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting record in accordartce with section 130 of the Charities Act., and to prepare accounts which accord with the accounting records and comply with the accounting requiren)ents of the Charities Act. have not been met. or to which, in Iny opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Si Dircetor of Harper Sljeldon Litnited Chartered A¢count8llt5 Midway House Staverton Technology Park HerrKek Way Cheltenham GLSO IUA Date: