2021-12-31-accounts

St Luke & St John Ecclesiastical Charity

(St Luke’s Church Hall)

Annual Report by the Trustees for 2021

Legal and Administrative Information

This report is produced in accordance with the Charity Commission guidelines on the Charities Act 2011.

Name of Charity: The St Luke & St John Ecclesiastical Charity Registered No: 1078441 Registration Date: 2 December 1999 Governing Document: Charity Commission Scheme CD(T1)101,673 sealed 29 March 1994 – Amended on 10 Dec 2021 HMRC ref (Gift Aid): ZD10194 charitable company HMRC ref (UTR): 88777 27575

Charitable Objects: The Managing Trustees shall apply the income of the Charity to further the religious and other charitable work of the Church of England in the Ecclesiastical Parish, including the provision and maintenance of a Parish Hall.

Classification of Charity on the Register of Charities:

• Topic (What does your charity set out to do?)

  • General Charitable Purposes

  • Religious Activities

• Beneficiaries (Who does your charity help?)

  • Children/Young people

  • Elderly/Old people

  • Other charities/voluntary bodies

• Method of operation (How does your charity operate?)

  • Makes grants to organisations (schools, charities, etc)

  • Provides buildings/facilities/open space

• Property: The property of the Charity is vested in the Gloucester Diocesan Trust Ltd

Managing Trustees: Ex-officio The Revd Patrick Wheaton – Priest in Charge Ex-officio Victoria Beevers (until April 2021) and Terry Howard Churchwardens Nominated Margaret Bristol (2019) (Chair) and Simon Barton (2021) - appointed by the St Luke & St John Parochial Church Council (PCC) for a 4 year term. 3[rd] nominated trustee (governing document amended 10 Dec 2021) vacant

Secretary: Mary Chatterley

Hall Coordinators: Sylvia Lauder, Bookings Manager, 07792 567189 Lesley Thomas, Facilities Manager, 07942 965981

e-mail: Website:

[e-mail] www.stlukes-hall.org.uk

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St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St John Ecclesiastical Charity

Trustees’ Report

The Trustees main policies to achieve the charity’s aims are:

• To maintain St Luke’s Church Hall and take action to improve its facilities

• To make the Hall available for the purpose of furthering the religious and charitable work of the Church of England in the Parish

• To apply a proportion of the income towards the religious and charitable work of the Church of England in the Parish

• To let the Hall for other secular and social purposes

To let parking spaces in the car park during the working day to produce additional income

The year started in the midst of a severe “Tier 4” Coronavirus lockdown, with one of our support groups being the only user for the first two months, In March we moved to “Step 1” when Morea Performing Arts, as an educational activity, was able to restart. Groups that were able to operate within strict social distancing rules followed in April. Further relaxation of the regulations (“Step 3”) followed in May until they were lifted in July. The kitchen was brought back into use. Bookings began to return to normal in September, with the Senior Citizens Welfare Committee (SCWC) lunch clubs restarting, albeit in a smaller way than before. This situation continued until it was interupted by the Omicron precautions in December.

The Bookings Manager kept users informed of the changing regulations and modified arrangements to make maximum use of the space available. The Facilities Manager enured that the Hall was kept clean and safe and complied with COVID-19 security regulations.

There were no positive cases of COVID-19 reported so the Hall never had to close because of that regulation.

Cheltenham Open Door moved to new premises, bringing an end to their use of the Hall for their Christmas refuge after over 20 years.

Most people holding permits to park at the rear of the Hall continued to pay rent, even though they may have been working from home. This provided valuable income. Occasional rent for “casual parking” was received from local residents who needed parking for contractors working at their properties.

Trustee Business: Victoria Beevers resigned as churchwarden at the Meeting of Parishioners on 18[th] April and was not replaced. Her post as ex-officio trustee therefore fell vacant. Robert Bolton, a former trustee, was invited to attend and advise at meetings. As a separate issue, the trustees applied to the Charity Commission to amend the governing document to increase the number of nominated trustees to three. The amendment was ratified on 10 December. Lisa Campbell was invited to attend meetings as an observer.

Mrs Margaret Bristol continued as Chairman. The Trustees met in June, September and November.

The trustees were delighted to receive a gift of £8,000 from Margaret and the late John Bristoltowards the provision of solar panels. A 9.99kW system was installed in February which is expected to generate 8,681kWh annually. The trustees continued to explore options for insulating the hall building and other means of reducing its carbon footprint.

Grants were made to support ministers in training in the parish. A small grant was made for pastoral support to staff at Saint John’s School, The trustees made arrangements with Saint John’s School that grants made to the School in 2020 before the pandemic could be carried forward.

The Audio Visual system in the main hall was thoroughly upgraded to improve the installation and its user interface. A new AV system was installed in the small hall based on a 75” UHD smart TV.

A new “Mesh” WiFi system was installed. The internet connection was moved to fibre, which offers a minimum of 32Mb.

A new booking system was introduced in the autumn. Conversion to this system was managed successfully but required considerable additional effort from the Bookings Manager.

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St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St John Ecclesiastical Charity

Financial Report and Notes to the Accounts

A formal statement of accounts prepared by Mr Simon Sheldon FCA of Harper Sheldon Limited is attached.

Income from lettings includes: Morea Performing Arts: £17,184; Momentum Pole and Aerial: £3,422; AA Groups: £2,326; Performance Workshop: £1,783; Everyman Theatre: £1,571; Oficina da Capoeira, England: £870; SCWC: £792; AT Soccercamps: £835; Royal Scottish Country Dance Society: £803.

Reserves Policy: Unrestricted funds are needed: (a) to provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and (b) to cover the maintenance and running costs of the Church Hall, and other administration and support costs without which the charity could not function.

The Trustees have reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission and consider it prudent that unrestricted reserves should be sufficient to cover 6 months maintenance and running costs and administration and support costs. Unrestricted reserves at end 2021 were £33,702 . This approximates to 15 months running costs. The level of reserves is monitored and reviewed by the trustees annually.

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St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St Johll Ecclesiastical Charity sl Accounts for the Year Ended 31 December 2021 Registered Charity Number 1078441

St Luke & Stjohn Ecclesiastical Chari¢), Statement of Financial Activities FDr the Yesr F.nded 31" December 2021 Ger]¢ral Fund Property Fund Endowmcnt Fund Total 2021 Totsl 2020 Income Expenditure Intoming Resources Regular Letlings Casual Lettings Parking tients Gara8e rents CB Tr Inlerest & Dividend Miscellaneous Donations Total IncomiDg Resources 37.627 37.627 23.458 11,674 11.674 13,478 422 422 484 8,190 57,84i 8,120 57,843 1257 -38,677 Resourtes F.xpended Charitable grant5 Water. Heating & Lighting Tclcphonc & Intcmet Insurance Cleaner Projects & Improvements Furniture & Equipment Maintenance Coordinator Pay Administration Provision for Doubtful Debt Total Re.sources F.xp¢nded 7,000 2,850 407 1.478 5.767 11.652 934 2.741 11.686 1.550 40 46,105 7.000 2.850 407 1,478 5.767 11,6.$2 934 2.741 11.686 1.550 40 46,105 16.867 2.053 -382 1,329 3,377 3.522 363 4,968 1,368 898 45.727 Net Incoming Resources 11,738 11,738 (7,050) Gains on IwesimeniAssets Realised Unrcali5ed Net Movement in FuDd5 2.032 2,032 2.032 13.770 914 (6,136) 11.738 Fund Balanee% Brought Fonvard at ihc Start of the Year 76.914 155.050 14.2(M) 246,164 252,300 Fund Balances Csrried TrorwArd

t the EDd of the Year

155.050 16,232 259.9i4 246.164 The notes on page 3 fortn part of th￿¢ accounts.

St Luke & St John Ecclesiastical ChArity B2lance Sheet as at 3151 Decembcr 2021 General Fund Prop¢ny P￿d Endowment Fut)d T(rtal 2021 Total 2020 ixed Assets Frt¢hold Property (note 2) 54.950 155.050 210.000 210.000 Current Assets CBF Dcposit Fund CBF Investment Fund Cash at Bank Cash & Stamps in Hand Debtors and Prepayments 29.003 29,003 16.232 5.697 93 198 17.581 14,200 5.085 95 -694 16.232 5.697 93 198 34.991 16.232 51.223 36.267 Liabilitie5 Due Within One Year Creditors & A¢cruals Security Deposits 1.139 150 1,289 1.139 150 1.289 103 103 Net Current Assets 'lotal A55et5 Le55 Current Li¥hilities 33.702 16.?32 49.934 36.164 88.652 155,050 16,232 259.934 246.164 Net A$$¢ts 88.652 155.050 16,232 259,934 246.164 Fulld5 General Fund Property Fund (noie 2) Endowment Fund 88.65? 88.652 155,050 16,232 259,934 76.914 15_5.(JS0 14,200 246,164 155.050 16.232 16,232 88,652 155.050 The notes on page 3 forn) pan of ihese accoun Approved by the Board of Trustees and signed on its behalf by.. - Trustee.. i) Jn4t 2fjL °Y-r CN,LI Date.. Date..

St Luke & St John Ecclesiastical Charity r4otes to the Ae¢ounts. l. AccountiDg Policie5 These acrounts have been prepare41 under the hisiorieal c(Jst eonveniion as mcKlified by the inclusion of the freehold propcrt). at valuation and in accordance with applicable accounting Standards and the Ststem¢ni of Re¢tsmm¢nded Practice on Accountin8 by Chariiics. The Tn￿leeS consider all expenses constitute direct charitable exp¢ndi¢ur¢. 2. Freehold Property The propert)., St Luke'5 Church Hall, substantiall), refirbished duting ?000 at a Cost of £54,950. As the property is owned by the charityy the tTU5tee5 derided lo introduce it into the accounts at a valuation io reflect the refurbishment. It has been included in the accounts at a sile value of £210.000 as provided by KiTkharn Pry'er, Chartered Suti'cyors, Esthie Agents & Valuers on I l January 2001. The valuation has been used for an impaiTment revicw under the transitional provisions of FRSI I "Impairmeni of Fixed A55e15 and Go[Mj￿1]1" and a Properry Fund establish¢il ro reflect the difference betwten the valuation and the re￿rbl$hMen1 costs of £155.050. As the site value is esseniiaily the value of the land no depr￿latIon will be provided.

St Lllke & St Johll Ecclesiastical Charity. Independent Exgmitter's Re￿rt to the Tru$tte$ of St Luke & St John Ectlesiastit21 Chxrily l report on the accounts of St Luke & St John Etclesiastiral Charit). for ihe year ended 31° December 2021, which COTnpfis¢ the Staternent of Financial AetiN'itics, thc Balante Sheel. and the related note5 as set out on pages I to 3. respectively. Respective Re5POn5ibilitie5 of the Trustees lud¢peudent Eiarniner The charity's trL15te£s are responsible for the prepa￿10n of the a¢¢ounts. The charity's trustees consider that an alldit is noi required foi Ihis year under section 144 of the Charities Aci 201 I (the Chari¢tes Act) and that an independcnt examination is needed. It is my responsibility to-. examine the aecounts under seclion 145 of the Charilies ACL to follow the procedures laid down in the General Directions given by the Charity Commission under Se¢iion 145(5Xb) of the Charities ACL and to State whether particular matters have come to my attenti(￿. Basis of Independettt Ex#miuer's Report My examination was ¢aTried OLrt in accordance wÉth Gellernl Directions given by the Charity Commission. An examination includes a review of the accounting record5 kept by" the charity and a comparison of the accounts presented with ihose records. It also includes considerdiion of anv unusual items or dib¢losuT¢5 in the accounts and seeking explanations from the trus¢ees ¢on¢eming any Such matters. The proc£dures undcrtaken do not provide all the evidence thai would be required in an audiL and eonseqllently no opinion is given as to whether the accounts present a'True and fair view" and the report is limiied to those matters set out in the statement below. Independent Examiner'$ St#¢emeo¢ In ¢onne£tion with my examination. no matter has come ro my attention: which gives me reasonable cause to believe thai in any materia] respe¢t the iequirements= to keep accounting record in aecordan¢e with section 130 of the Charities Act- and to prepare ac£ounts ￿]Ch accord with the acCO￿lIng records and ¢OTnply ￿Trth the accountin8 requirements of the Charities Ad. have not Eeen met- or to i¥hich, in my opinion, atteniion should be drdwn in order to enable a proper understanding of the accounis to be reachd. Sfimon Sheldoll FCA Director of Harptr Sheldom Limited Chgrtered Accountants lidv4ay House Sta￿ertOn TethLology Park Herrick Il'ay C.heltenham GL50 IUA Date: 14, lolt