2020-12-31-accounts

St Luke & St John Ecclesiastical Charity

(St Luke’s Church Hall)

Annual Report by the Trustees for 2020

Legal and Administrative Information

This report is produced in accordance with the Charity Commission guidelines on the Charities Act 2011.

Name of Charity: The St Luke & St John Ecclesiastical Charity Registered No: 1078441 Registration Date: 2 December 1999 Governing Document: Charity Commission Scheme CD(T1)101,673 sealed 29 March 1994

Charitable Objects: The Managing Trustees shall apply the income of the Charity to further the religious and other charitable work of the Church of England in the Ecclesiastical Parish, including the provision and maintenance of a Parish Hall.

Classification of Charity on the Register of Charities:

• Topic (What does your charity set out to do?)

• General Charitable Purposes

• Religious Activities

• Beneficiaries (Who does your charity help?)

Children/Young people

Elderly/Old people Other charities/voluntary bodies

Method of operation (How does your charity operate?)

Makes grants to organisations (schools, charities, etc)

Provides buildings/facilities/open space

Property: The property of the Charity is vested in the Gloucester Diocesan Trust Ltd

Managing Trustees: Ex-officio The Revd Patrick Wheaton Ex-officio Victoria Beevers and Terry Howard Churchwardens Nominated Margaret Bristol (2019) (Chair) and Simon Barton (2016) - appointed by the St Luke & St John Parochial Church Council (PCC) for a 4 year term.

Secretary: Mary Chatterley Hall Coordinators: Sylvia Lauder, Bookings Manager, 07792 567189 Lesley Thomas, Facilities Manager, 07942 965981 e-mail: [e-mail] Website: www.stlukes-hall.org.uk

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St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St John Ecclesiastical Charity

Trustees’ Report

The Trustees main policies to achieve the charity’s aims are:

To maintain St Luke’s Church Hall and take action to improve its facilities

• To make the Hall available for the purpose of furthering the religious and charitable work of the Church of England in the Parish

• To apply a proportion of the income towards the religious and charitable work of the Church of England in the Parish

To let the Hall for other secular and social purposes

To let parking spaces in the car park during the working day to produce additional income

The year started with a good level of bookings, in line with recent years for the first three months.

In the face of the growing Coronavirus threat, the Senior Citizens Welfare Committee (SCWC), a major user, decided to cancel their luncheon club bookings from 6th March. By Sunday 22[nd] March all other bookings had been cancelled. This total lockdown was to last until July.

The Trustees offered the Hall and its facilities towards “Helping Our NHS” but they were not needed. Nevertheless, the Hall was used on occasions by the Department of Critical Care at Gloucester Royal Hospital in the summer and by a local GP surgery in the autumn to allow socially distanced flu vaccines.

The Trustees decided to retain their part-time Bookings and Facilities Managers on full pay, regarding their hours as annualised. There was much to be done: keeping in touch with customers; issuing cancellations and refunds; keeping up with government regulations with a view to reopening; carrying out risk assessments; purchase of special equipment and supplies for COVID-19 security; deep cleaning the Hall including all the chairs; employment of a new cleaner and carrying out interim cleaning when no cleaner was available; and developing special terms and conditions for users to ensure their COVID-secure use of the Hall.

There were no positive cases of COVID-19 reported so the Hall never had to close because of that

regulation.

Most people holding permits to park at the Hall continued to pay rent, even though many were working from home. This provided valuable income. Occasional rent for “casual parking” was received from local residents who needed parking for contractors working at their properties.

We took the opportunity to carry out work at the Hall, for example completing the conversion to LED lighting, general redecoration, and a full refurbishment of the main hall floor.

The facilities on offer at the Hall were restricted to assist the enforcement of COVID security: the main kitchen was locked and the toilets were retricted to single users, the small Committee Room was used as a store room for superfluous furniture and was closed for most purposes; some bookings were moved from the small hall to the main hall to allow for social distancing.

Limited use, with suitable provision for social distancing, began again in July, for example St Luke’s Church used the Hall for family worship on Sunday afternoons. Also ballroom dancing tuition for couples in the same “bubble”.

September saw a relaxation of the restrictions on education and led to the return of Morea Performing Arts, our major user, who in fact increased their use of the Hall. This continued for the rest of the year and produced significant income. A few other groups were able to adapt to comply with social distancing requirements: Momentum Pole & Aerial, Janet Marshall’s Performance Workshop, AT Soccer Camps (SupaStrikers - soccer-based activity for children aged 2-4 years), AA Groups, Oficina Da Capoeira England, a Pilates group and a dance group. The new lockdown in November meant that all these were again suspended, leaving only Morea Performing Arts and one of the AA support groups.

Other groups were never able to function after the initial lockdown and Cheltenham Open Door cancelled their Christmas Shelter. There were no parties.

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St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St John Ecclesiastical Charity

Trustee Business: Revd Patrick Wheaton acted as Trustee on behalf of the Rector of the Benefice. These arrangements have been agreed with the Charity Commission. Mrs Margaret Bristol continued as Chairman. The Trustees met in February and once by Zoom in November, but carried on business by email during the year.

The Trustees were able to make grants as detailed below in the notes to the accounts. Most grants made to the school were for projects that were cancelled because of the pandemic. The Trustees agreed that these could be carried forward until after the pandemic.

The Audio Visual system was improved by the addition of a Quad (4 channel) microphone system. An external shed was purchased and constructed outside the kitchen to provide storage of items required by a significant new user.

The Trustees continued to work to improve the energy efficiency of the Hall, for example, by completing the move to LED lighting. They were delighted to receive an offer of a donation towards the provision of solar panels and made plans for this.

Financial Report and Notes to the Accounts

A formal statement of accounts prepared by Mr Simon Sheldon FCA of Harper Sheldon Limited is attached.

Income from lettings includes: Morea Performing Arts: £9,679; Momentum Pole and Aerial: £1,947; Performance Workshop: £1,822; AA Groups: £1,312; Oficina da Capoeira, England: £810; SCWC: £792; AT Soccercamps: £650.

Charitable grants: The Trustees made grants to St Luke’s Church (£12,397) and to Saint John’s Church of England Primary School (£4,470).

Reserves Policy: Unrestricted funds are needed: (a) to provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and (b) to cover the maintenance and running costs of the Church Hall, and other administration and support costs without which the charity could not function.

The Trustees reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission and decided that it might not be possible to protect the reserves during the 2020 pandemic. Nevertheless, unrestricted reserves at end 2020 had only fallen to £21,964 (compared with £29,014 in 2019). This approximates to 10 months running costs (based on the more typical 2019 figures for maintenance and running costs and administration and support costs), which in fact exceeds the normal requirement for 6 months reserves. The level of reserves is monitored and reviewed by the trustees annually.

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St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St John Ecclesiastical Charity st Accounts for the Year Ended 31 December 2020 Registered Charity Number 1078441

St Luke & St John Ecclesiastical Charity Statement of FiDallcial Activitie5 For the Year Ended 31°, December 2020 General Fund Property Futhl En￿o￿Tre￿I To(al 2020 rotal 2019 and F.xpenditure Incoming Rtsourtes Regular l.ettings C￿ual Lettings Parking Rents CJara8e rents CBF Interest & Dividend Miscellaneous Donaiions Tot#1 In¢oEning R¢source5 23.458 23.458 40,958 13.478 13,478 12.712 542 1.257 38.677 1,257 38.677 72 54,284 ReSoU￿eS Expttsdtd .h#riiabl¢ gran Water, Heating & Lightin8 Tclephone & Internet Insllrdnce Cleaner Project5 & Improiements Furniture & Equipmeni mainteJ￿1Ce Cotsrdinator Pay Adminisiration ProN"ision foT Doubtful Debi I'otal Resources ExptDded 16.867 2.653 382 -329 3.377 3.522 363 4.968 IlJ68 898 16,867 2,653 382 1.329 3.377 3,522 363 4.968 11.368 898 24,123 3,798 375 1,296 4,951 10,188 573 3.579 10,005 1.106 908 60,902 45.727 45.727 Net Into￿1￿% Resources 17.050) 17,0501 {6,618) Gal￿ on JnvesiMeppiA&sets Rvalise Unrealised Net Movement in Funds 914 914 914 16.1361 2093 {4,5251 17,050) Fund Balances BToyght For%*-ard at the Start of the Ytar 83,964 155,050 13,286 252.300 256,825 Fuod B#l#nees Carried FoThaTd

ttbe End of the Year

76,914 li5,050 14,200 246.164 252,300 The T￿t¢S on page 3 foTrn of thc5e accounts.

St Luke & Si John Eccle5iAStical Charity Balance Sheet as at 31M Decejnber 2020 General Fund Property F￿￿wMen( Trund Fund Tots] 2020 2019 Fixtd Asstts I"re¢hold l¥operty (note 2) 54.950 liS.050 210,0(M) 210.000 Current A55ets CBF D¢posi¢ Futld CBF Invesitneni Fund Cash at Bank Cash & Stsmps in Hand D¢btor5 and Preroyments 17,581 17.581 14200 5.085 25.097 13.286 2.979 98 1,435 142(M) 5.085 95 -694 4qllll 22.067 142 36267 42.895 Liabilities Due Il'ithin One Year Crcditors & Accruals 103 103 595 103 103 595 ei c.urrent Assets Total Assets Less Cllrrtnt Liabilities 21.964 14alX) 36,164 42,3(K) 76914 155.050 142(K> 246,164 252.3(X) ¢1 A$sets 76.914 155,050 142 246,164 252?(X) Fullds Gcncral Fund PToperty Fund (note 21 Endowrnent Fund 76,914 76.914 155.050 14200 246.164 83.964 155.050 13286 252.3(X) 155.050 14,2(M) 14.2 76.914 li5,050 The on page 3 forn) part of these acc(KJnts. Approval b). th¢ Board of T￿￿1¢¢5 and 5ignd on its bchalf by:_ Trustee.. , ts IgHsk1 Dale.. QLt D￿e. Af-"l Loll

St Luke & St Johll Ecclesiastical Charity Notes to the Accounts. I. Accounting Policit5 These accounts have been [rya￿d under the histLITi¢#I Cosi cx>n%"cniion as rnodificd b)" the inclusion ofthe freehold pro￿rty ai valuation and in accordance with appli¢abl¢ acwunting standard5 atld the Statemet)t of R¢commMded Practice on Accounting by" ChaTiiie The Trusie(s tonsider #ll extthses a>nsiibJ direci charitsble exwidiuw 2. FretlLtsld Property The property, Si Luke 5 Church Hall. Ivas substsniially refurbished durulg 2(M)O at a ¢ost of £54.950. As the propcrt} is oNtted bv the charity. the ITusiees dLYided to Int￿]Ute li the at4xiunts at a valuation lo rellect the refurbishmeni. It h&5 t*en iD¢luded in the at a sitc value of £210.IM)O as proiided by Kirkhatn Pryer. Chartered Surveyors. Estsie Agents & Vaiuus on I l January 2￿>1. The valuation ha5 been used for an imwrmeni revi￿v undu the transitional proN'isions of FRSII -Itnpairm¢nt of Fi¥ed A&sets and Go(Ktwill- artd a Prop¢X)' Fund ¢&ablish￿ to refl￿t ihe differcnce between the valuation and the refurbishment costs of £155.050. As the site value is e55entiaJly the value of the land dwwi31ion will be wided.

St Luke & St John Ecclesiastical Charity Independent Eiaminer's Report to tbe Trusttts of St Luke & Si John Ectle5ia5ti￿I Charity I repon on the a¢¢ounts of St Luke & Si John Ecclesiasti¢￿1 Charity for the year endixl 31X December 2020. which Lx)n]prise the Siatement of Financial Adivili4 th¢ Ba]anc¢ Sh¢¢L and the related note5 as set out on pages I to 3, respectii"eli. Respective Ro%poDsibilities of the Trusteo Indeptndent EAarntner The eharit) s trusttts ort resFM>n5ibl¢ for the preparation of the accounis. The eharit) s Injstees tonsideT thai an audit is not required for ihis )'w under section 144 of the ch￿ItIeS Act 2011 (the Charitie5 Act) and thai an indepe[￿ert( eKattLinalion is nttded. It 15 my reS￿nsibIlity lo.. examine the accounts under %rtion 145 of the ajariiies Ac4 lo follow the t￿￿edureS laid thwn the Gtherai Dirt¢lions by the CTr￿[ty Commission rtdeT Section 1451iXb) of the Charities Act. and to state whether particular matters have ¢ome to my attention. Basis of Independent Exxmkner's R¢port examination ￿a$ Carried out in accordance M'ith Generdl Dir￿lOn$ gil'en b)" the Charity C.omrni5sion. All cxaminaiion incllldes a re￿IeW of the a¢￿￿ntIng rLxx>rds kLV ￿. Ihc charity. and a comparisot) of the account5 Present￿ i%ith those record& Il also includes ¢tsnsideralivn of an). unusual itern5 or disclosures in thc accounts and seekirtg explanations fr￿ the trustees coneernin8 anN sueh m&ters. The procedures undertaken do noi provide a]1 the ￿'idence thai i*ould be required in an audii, and consequentl} no opinion 15 gii'en a5 to w.hether the acwunts prcseni a'Thie and fabl ￿1¢￿ and the rqM)rt is limited lo thosc mauers sei out in the staiement below. Ind¢ptndeDt F.x4miver's Statement In conn¢ctÉon with my examination, no matter has ¢ome ¢0 m). att¢ntiotL: which gives me reasonable cause to itlieve that in any matuial respect the requirements.. ke¢p a(rounting record in aceordance i%ith section lio of the Charities A¢t: and prepare a¢¢ounts w'hich acwrd ii'Éth the acco￿ting records and ¢ompl)' I￿1th the a¢¢ounting requirtxnfljts of thr Charities A have noi been tne¢ or to which. in rny opÈnion. atteniion th)uld be drnwn in order to enable a proper Underst9￿ding of the accounts to be reach￿. JklL- Simon Sheldon FCA Director of Harper Sheldon Limited Chartered Accountauts l¥qidwav Ilouse St¥Wert0￿ TethNology Park Herritk Way Cheltenham GI.50 IUA Date: 06 09 11