REGISTERED COMPANY NUMBER: 03812865 (England and Wales) REGISTERED CHARITY NUMBER: 1078406
Whittle-le-Woods Community Hall Trust
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 December 2020
Whittle-le-Woods Community Hall Trust
Contents of the Financial Statements
for the year ended 31 December 2020
| Page | |||
|---|---|---|---|
| Reference and Administrative Details | 1 | ||
| Report of the Trustees | 2 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 12 |
Whittle-le-Woods Community Hall Trust
Reference and Administrative Details for the year ended 31 December 2020
TRUSTEES PW Higham BA Higham JE Bell GM Harrison MJ Ward W Yates C Newall L Coupar COMPANY SECRETARY PW Higham REGISTERED OFFICE Hillfoot Cottage Hill Top Lane Whittle-le-Woods Chorley Lancashire PR6 7QR REGISTERED COMPANY 03812865 (England and Wales) NUMBER REGISTERED CHARITY 1078406 NUMBER INDEPENDENT EXAMINER JFD McMillan FCA McMillan & Co LLP Chartered Accountants 28 Eaton Avenue Matrix Office Park Buckshaw Village CHORLEY PR7 7NA
Page 1
Whittle-le-Woods Community Hall Trust (Registered number: 03812865)
Report of the Trustees for the year ended 31 December 2020
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects are to provide facilities in the interests of social welfare for recreation and other leisure-time occupation with the object of improving the conditions of life for the inhabitants of Whittle-le-Woods and the neighbouring area.
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives.
Volunteers
The support of the many volunteers, who assist in a number of fund raising events, is much appreciated by the trustees.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
This year was dominated by the Covid virus pandemic.
The hall was closed for the enforced lockdown on 20 March 2020. We did manage to re-open for selected permitted events in September but the take up was small as there was heightened fear from participants of potentially catching the virus. The events petered out and by December we were closed again.
We were not able to have the annual Duck Race, Flower Show or the Senior Citizens' Christmas party.
All this had a dramatic effect on our income which was only partially mitigated with a £10,000 Small business Covid-19 grant from the Government.
We were however able to continue with our general maintenance and improvement plans for the building.
After much delay stainless steel units were eventually fitted in the main hall, kitchen and they are a great improvement. However due to the situation they have yet to be used.
The back storeroom had really been damp since its inception. It was decided to install a new floor and render the walls with a special waterproof membrane. This has proved to be a major success.
The large window in the back hall has always tended to leak a little when driving rain came from the west. However, over the years this has become much worse for some unexplained reason. It was decided to fit a cavity tray over the top. This was done but had no effect. The rain still pours in and the problem remains. Work is now ongoing to try and solve.
The double-glazed window units that had 'blown' were replaced. Some of the wooden facia boards around the building had started to rot so they were replaced with plastic units and new guttering installed.
FINANCIAL REVIEW
Principal funding sources
The principal contribution comes from the Community Fund (National Lottery Charities Board), without whom the project would not have been possible.
Reserves policy
The reserves policy is to accumulate funds so as to have as many years running costs as possible in reserve largely to cover cyclical maintenance, so as to provide long term security to the users of the Community Hall. The amount invested in tangible fixed assets is not available to be used for revenue expenditure.
Page 2
Whittle-le-Woods Community Hall Trust (Registered number: 03812865)
Report of the Trustees
for the year ended 31 December 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is a charitable company limited by guarantee and not having a share capital and, in accordance with Section 30(2) of the Companies Act 1985 is exempt from the requirement to use the word 'limited' as part of its name. It is governed by a Memorandum and Articles of Association.
The charity was entered in the Central Register of Charities with effect from 30 November 1999 and accepted by the HM Revenue & Customs as a Charity for tax purposes.
Recruitment and appointment of new trustees
The trustees meet several times during the year, and applications for trustees are periodically sought by advertisement and they are selected based on the candidates personal skills, knowledge of the local area and the needs of the Community.
Approved by order of the board of trustees on 12 April 2021 and signed on its behalf by:
PW Higham - Secretary
Page 3
Independent Examiner's Report to the Trustees of Whittle-le-Woods Community Hall Trust
Independent examiner's report to the trustees of Whittle-le-Woods Community Hall Trust ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
JFD McMillan FCA McMillan & Co LLP Chartered Accountants
12 April 2021
Page 4
Whittle-le-Woods Community Hall Trust
Statement of Financial Activities
for the year ended 31 December 2020
| 2020 Unrestricted Restricted Total funds fund funds Notes £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 10,000 - 10,000 Charitable activities Community Hall 13,343 - 13,343 Other trading activities 3 6,895 - 6,895 Investment income 4 20 - 20 Total 30,258 - 30,258 EXPENDITURE ON Raising funds 633 - 633 Charitable activities Community Hall 39,835 5,175 45,010 Other 876 - 876 Total 41,344 5,175 46,519 NET INCOME/(EXPENDITURE) (11,086) (5,175) (16,261) RECONCILIATION OF FUNDS Total funds brought forward 178,302 321,565 499,867 TOTAL FUNDS CARRIED FORWARD 167,216 316,390 483,606 |
2019 Total funds £ 180 38,922 8,382 48 |
|---|---|
| 47,532 2,193 36,678 - |
|
| 38,871 | |
| 8,661 491,206 |
|
| 499,867 |
The notes form part of these financial statements
Page 5
Whittle-le-Woods Community Hall Trust (Registered number: 03812865)
Balance Sheet
31 December 2020
| Unrestricted Restricted funds fund Notes £ £ FIXED ASSETS Tangible assets 8 132,124 316,390 CURRENT ASSETS Cash at bank 35,968 - CREDITORS Amounts falling due within one year 9 (876) - NET CURRENT ASSETS 35,092 - TOTAL ASSETS LESS CURRENT LIABILITIES 167,216 316,390 NET ASSETS 167,216 316,390 FUNDS 10 Unrestricted funds: General fund Fixed asset fund Restricted funds TOTAL FUNDS |
2020 Total funds £ 448,514 35,968 (876) 35,092 483,606 483,606 124,633 42,583 167,216 316,390 483,606 |
2019 Total funds £ 451,088 49,655 (876) 48,779 499,867 499,867 135,719 42,583 178,302 321,565 499,867 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
Whittle-le-Woods Community Hall Trust (Registered number: 03812865)
Balance Sheet - continued
31 December 2020
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 12 April 2021 and were signed on its behalf by:
GM Harrison - Trustee
The notes form part of these financial statements
Page 7
Whittle-le-Woods Community Hall Trust
Notes to the Financial Statements
for the year ended 31 December 2020
1. GENERAL INFORMATION
The charity is a registered charity in England and Wales and is unincorporated. The address of the principal office is Hillfoot Cottage, Hill Top Lane, Whittle-le-Woods, Chorley, PR6 7QR.
There are no material uncertanties about the charity's ability to continue.
The presentational currency of the financial statements is the Pound Sterling (£).
The amounts in the financial statements have been rounded to the nearest £1.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Government grants
Government grants are accounted for under the accruals model. Where the grant is classed as revenue, it is recognised in income on a systematic basis over the periods in which the company recognises the related costs.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Tangible fixed assets costing more than £250 are capitalised and included at cost including any incidental expenses of acquisition.
Depreciation is provided on tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Freehold land - not provided Leasehold property - over period of lease Fixtures and fittings - over 10 years
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Page 8
continued...
Whittle-le-Woods Community Hall Trust
Notes to the Financial Statements - continued
for the year ended 31 December 2020
2. ACCOUNTING POLICIES - continued
Fund accounting
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Financial instruments
Financial instruments are recognised when the company becomes party to the contractual provisions of the instrument. Basic financial assets, which include debtors, prepayments and bank balances, are initially measured at transaction price and are subsequently carried at cost unless the arrangement indicates otherwise and then the asset is measured at the present value of the future receipts discounted at a market rate of interest. Basic financial liabilities, which include creditors, accruals, bank loans and group borrowings, are initially recognised at transaction price and are subsequently carried at cost unless the arrangement indicates otherwise and then the liability is measured at the present value of the future obligations discounted at a market rate of interest.
3. OTHER TRADING ACTIVITIES
| 3. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 2020 | 2019 | ||
| £ | £ | ||
| Fundraising events | - | 3,613 | |
| Rental income | 1,540 | 1,540 | |
| Solar panels income | 5,355 | 3,229 | |
| 6,895 | 8,382 | ||
| 4. | INVESTMENT INCOME | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Bank interest | 20 | 48 | |
| 5. | NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | |||
| 2020 | 2019 | ||
| £ | £ | ||
| Depreciation - owned assets | 10,554 | 10,515 |
Page 9
continued...
Whittle-le-Woods Community Hall Trust
Notes to the Financial Statements - continued for the year ended 31 December 2020
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Trustees' expenses
Trustees were reimbursed expenses of £240 for the year ended 31 December 2020 (2019: £240).
7. STAFF COSTS
The average monthly number of employees during the year was as follows:
8.
| Staff No employees received emoluments in excess of £60,000. |
Staff No employees received emoluments in excess of £60,000. |
2020 1 |
2020 1 |
2019 1 |
2019 1 |
|||
|---|---|---|---|---|---|---|---|---|
| 2020 | 2019 | |||||||
| £ | £ | |||||||
| Wages | 5,929 | 5,669 | ||||||
| TANGIBLE FIXED ASSETS COST At 1 January 2020 Additions At 31 December 2020 DEPRECIATION At 1 January 2020 Charge for year At 31 December 2020 NET BOOK VALUE At 31 December 2020 At 31 December 2019 |
Freehold land £ 42,583 - 42,583 - - - 42,583 42,583 |
Long leasehold £ 462,781 - 462,781 67,951 4,872 72,823 389,958 394,830 |
Fixtures and fittings £ 83,963 7,980 91,943 70,288 5,682 75,970 15,973 13,675 |
Totals £ 589,327 7,980 597,307 138,239 10,554 148,793 448,514 451,088 |
||||
Page 10
continued...
Whittle-le-Woods Community Hall Trust
Notes to the Financial Statements - continued
for the year ended 31 December 2020
| 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accruals and deferred income 10. MOVEMENT IN FUNDS At 1/1/20 £ Unrestricted funds General fund 135,719 Fixed asset fund 42,583 178,302 Restricted funds Community Hall 321,565 TOTAL FUNDS 499,867 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 30,258 Restricted funds Community Hall - TOTAL FUNDS 30,258 Comparatives for movement in funds At 1/1/19 £ Unrestricted funds General fund 121,563 Fixed asset fund 42,583 164,146 Restricted funds Community Hall 327,060 TOTAL FUNDS 491,206 |
2020 2019 £ £ 876 876 Net movement At in funds 31/12/20 £ £ (11,086) 124,633 - 42,583 (11,086) 167,216 (5,175) 316,390 (16,261) 483,606 Resources Movement expended in funds £ £ (41,344) (11,086) (5,175) (5,175) (46,519) (16,261) Net movement At in funds 31/12/19 £ £ 14,156 135,719 - 42,583 14,156 178,302 (5,495) 321,565 8,661 499,867 |
|---|---|
Page 11
continued...
Whittle-le-Woods Community Hall Trust
Notes to the Financial Statements - continued for the year ended 31 December 2020
10. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 47,532 | (33,376) | 14,156 |
| Restricted funds | |||
| Community Hall | - | (5,495) | (5,495) |
| TOTAL FUNDS | 47,532 | (38,871) | 8,661 |
The fixed asset fund represents the cost of freehold land.
The purpose of the restricted funds is for the refurbishment of the Community Hall and largely relates to grants from the Community Fund (National Lottery Charities Board) towards the capital costs. The fund will be reduced by the related depreciation charge over the period of the lease.
11. CONTINGENT LIABILITIES
The grant of £300,000 received from the National Lottery Charities Board is subject to clawback should the Trust breach any of the grant conditions. The National Lottery Charities Board have a charge over the leasehold property to secure this contingent liability.
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020 or for the year ended 31 December 2019.
Page 12