Company registration number: 3869839 Charity registration number: 1078396
Beacon Centre Trust (Cardiff)
(A company limited by guarantee)
Annual Report and Financial Statements
for the period from 1 December 2018 to 31 March 2020
Beacon Centre Trust (Cardiff)
Contents
| Trustees' Report | 1 to 4 |
|---|---|
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 to 8 |
| Notes to the Financial Statements | 9 to 17 |
Beacon Centre Trust (Cardiff)
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the period ended 31 March 2020.
PUBLIC BENEFIT
The trustees have paid due regard to the Charity Commission guidance on public benefit in deciding what activities the charity should undertake. The paragraphs below provide further information.
PURPOSE AND IMPACT
Beacon Centre Trust (Cardiff) was established 21 years ago by Rev. Paul Houiellebecq. As a local church leader he recognised the disproportionate levels of poverty and disadvantage being experienced by residents of the St Mellons estate in East Cardiff. A key objective of the Trust was achieved in 2005 when the Beacon Centre was opened as a multi-purpose community building.
Our vision is to see the community of St Mellons grow in confidence, purpose and resilience.
To deliver this vision we work with our community to provide person-centred spaces, activities and services that empower people.
We continue to operate with a Christian ethos. The way we work is rooted in a relationship with Jesus and we seek to mirror His attitude and example as we support our community. Some of our staff and volunteers identify as Christian, some do not. The Centre and its activities are open to anyone, regardless of what they believe.
This period has been one of the most challenging we have ever experienced. In the early summer of 2019 it became clear that the organisation was in serious financial difficulty and was threatened with closure. This situation required the trustees to take swift and decisive action to avoid the permanent closure of the Beacon Centre. This action had the agreement of the Charity Commission. One of the most difficult decisions was to make all paid staff redundant and to temporarily reduce the services and activities on offer to the local community. The trustees recognise the impact of this decision on our former employees in particular and would like to take this opportunity to thank them for their professionalism during a very difficult time.
Thankfully, under the leadership of a new chair and with renewed energy and additional expertise from a revitalised board, the trustees are pleased to report that we have stabilised the organisation and are now beginning the process of rebuilding. We have identified and learned from previous mistakes and we are working to develop our role within the community with sustainability at the core of everything we do. Key to our development in the next 12 months is a focus on our new strategic goals: Stability and growth. This is the first time the trustees have committed to a defined strategic plan and we believe it will deliver firm foundations on which the future of the charity can be built.
OBJECTIVES & ACTIVITIES
The objectives of the charity are:
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Beacon Centre Trust (Cardiff)
Trustees' Report
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To promote the benefit of the inhabitants of St Mellons, Cardiff and the surrounding areas without distinction of sex, sexual orientation, race or of political religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other
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- organisations in a common effort to advance education and provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
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To establish or secure the establishment of a neighbourhood centre and to maintain and
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- manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objectives
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The advancement of the Christian religion
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To promote such other charitable purposes as may from time to time be determined.
Although the Beacon Centre has offered a reduced schedule of services during this period, the following activities continue to be developed in line with our charitable objectives:
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Fledglings Playgroup Ltd - Fledglings Playgroup Ltd is wholly owned by Beacon Centre Trust (Cardiff). Due to the financial position of the Trust, which became evident in early 2019, the company was forced to re-structure its staff team. This meant that several employees were sadly made redundant. However, since September 2019 the remaining staff have
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- continued to build a solid reputation both in the community and with the local authority. We remained a flagship child care provider under the Welsh Government Flying Start programme and increased our efforts to engage with the programme managers, leading to an extension of our current contract to March 2021.
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Local businesses and start-ups - The Centre continues to serve as home to several local small businesses. These provide services including training, accountancy, printing and
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- graphic design, legal advice, and hair dressing. The majority of staff within these businesses reside in the local community. We also started exploring the possibility of housing a charity which provides training to carers and services to disabled adults.
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Local faith groups - The Centre remains home to several local churches including Beacon Church, Bible Life and Room 4U, who meet regularly at the Centre and provide voluntary
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- support to maintain the building. We continue to explore ways in which we can work together for the benefit of the local community.
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Community services & activities - Our annual community firework display in November was again very well attended; around 800 people viewed the fireworks and enjoyed refreshments provided in the Centre. This was a highlight of the year for many local families. The trustees would like to recognise the efforts of our staff and volunteers in delivering our flagship event. Food bags continued to be provided with support from FareShare and a committed team of
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- volunteers. This vital service provided free and low-cost food parcels to vulnerable people and disadvantaged families within the community. We continue to operate a weekly toddler group for local families, again run with the support of volunteers. This provides a valuable space for young children to develop social skills while providing parents and carers with the opportunity to build friendships and avoid isolation.
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Other activities - The Centre provided low-cost space for a number of regular activities including Baby Ballet, Weight Watchers, several churches, and tuition for children with special
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- educational needs. We also provided space for a number of ad-hoc events including community consultations, family celebrations, and training sessions.
VALUES AND WAYS OF WORKING
Our values are equally important in reviewing our progress and in setting future targets:
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Beacon Centre Trust (Cardiff)
Trustees' Report
Confidence
Broadening horizons through opportunities to improve physical, social, spiritual and emotional wellbeing.
Resilience
Recognising the value in each member of our community, building on their strengths and responding to their needs by listening well.
Inclusion
Welcoming every member of our community and offering a non-judgemental space, accessible to all.
Trust
Building positive relationships with all people and all organisations, characterised by honesty and respect.
Having achieved financial stability during the period we are now able to employ staff sustainably with additional support from committed volunteers. We employ staff with the necessary knowledge, experience and skills to deliver our strategic goals and to represent the charity within the community. We pay staff salaries at levels comparable to local authority scales and aim to achieve National Living Wage accreditation.
OPERATING MODEL AND RISKS
We fund our work with income from regular and ad-hoc hires of our community building, supplemented by grant funding for specific projects. By working to reduce operating costs during the period we have achieved financial stability and are projected to satisfy our new reserves policy during the next period.
Our main costs are the operating costs of the Beacon Centre and staff salaries. The trustees acknowledge that there is a risk that income from hires could reduce over time and also that the Centre, being 15 years old, could require increased maintenance and refurbishment. We are working to mitigate the loss of rental income by seeking an adjustment of our lease with Cardiff Council which will allow more flexibility to attract long term hires. Similarly, we have formed links with Wales & West Housing Association who are providing in-kind support to help us identify critical maintenance issues. We also hope to benefit from significant investment from Better Communities Together. This is a £1m fund administered by a panel of local residents, the Together Trust. There is a precedent of other BCT panels supporting local community buildings and we recognise the importance of fostering a positive relationship with Together Trust.
GOVERNANCE AND DECISION-MAKING
Trustees meet monthly and hold a strategy day each year. We review our financial position at each meeting and review all charity policies on a rolling three-year cycle. We aim to apply the Charity Governance Code and have an agreed strategic plan. Each year we complete a skills audit of trustees to help us identify gaps and we recruit accordingly through a standardised application process.
Small companies provision statement
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
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Beacon Centre Trust (Cardiff)
Trustees' Report
The annual report was approved by the trustees of the charity on 13 October 2020 and signed on its behalf by:
......................................... Simon Brown , Chairperson and Trustee
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Beacon Centre Trust (Cardiff)
Independent Examiner's Report to the trustees of Beacon Centre Trust (Cardiff)
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2020 which are set out on pages 6 to 17.
Respective responsibilities of trustees and examiner
As the charity’s trustees of Beacon Centre Trust (Cardiff) (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of Beacon Centre Trust (Cardiff) are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of Beacon Centre Trust (Cardiff) as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Steve Hallett FCA
24 October 2020
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Beacon Centre Trust (Cardiff)
Statement of Financial Activities for the Period from 1 December 2018 to 31 March 2020 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 3 Charitable activities 4 Investment income 5 Total Income Expenditure on: Charitable activities 6 Governance costs Total Expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 13 |
Unrestricted funds £ 12,239 138,773 35 151,047 (157,783) - (157,783) (6,736) (6,736) 93,105 86,369 |
Restricted funds £ 10,000 - - 10,000 (42,192) - (42,192) (32,192) (32,192) 921,360 889,168 |
Total 31 March 2020 £ 22,239 138,773 35 161,047 (199,975) - (199,975) (38,928) (38,928) 1,014,465 975,537 |
Total Year ended 30 November 2018 £ 13,189 123,901 - |
|---|---|---|---|---|
| 137,090 | ||||
| (162,558) (150) |
||||
| (162,708) | ||||
| (25,618) | ||||
| (25,618) 1,040,083 |
||||
| 1,014,465 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2018 is shown in note 13.
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Beacon Centre Trust (Cardiff)
(Registration number: 3869839) Balance Sheet as at 31 March 2020
| Note Fixed assets Tangible assets 8 Investments 9 Current assets Debtors 10 Cash at bank and in hand 11 Creditors: Amounts falling due within one year 12 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds Unrestricted income funds Unrestricted funds Total funds 13 |
31 March 2020 £ 938,360 1,000 939,360 11,969 24,906 36,875 (698) 36,177 975,537 889,168 86,369 975,537 |
30 November 2018 £ 982,795 1,000 |
|---|---|---|
| 983,795 | ||
| 2,034 29,262 |
||
| 31,296 (626) |
||
| 30,670 | ||
| 1,014,465 | ||
| 921,360 93,105 |
||
| 1,014,465 |
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Beacon Centre Trust (Cardiff)
(Registration number: 3869839) Balance Sheet as at 31 March 2020
For the financial period ending 31 March 2020 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the period in question in accordance with section 476; and
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements on pages 6 to 17 were approved by the trustees, and authorised for issue on 13 October 2020 and signed on their behalf by:
......................................... Simon Brown , Chairperson and Trustee
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Beacon Centre Trust (Cardiff)
Notes to the Financial Statements for the Period from 1 December 2018 to 31 March 2020
1 Charity status
The charity is limited by guarantee, incorporated in Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
The address of its registered office is: The Beacon Centre Harrison Drive St Mellons Cardiff CF3 0PJ
These financial statements were authorised for issue by the trustees on 13 October 2020.
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.
Basis of preparation
Beacon Centre Trust (Cardiff) meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
Exemption from preparing a cash flow statement
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
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Beacon Centre Trust (Cardiff)
Notes to the Financial Statements for the Period from 1 December 2018 to 31 March 2020
Income and endowments
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Investment income
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500.00 or more are initially recorded at cost.
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Beacon Centre Trust (Cardiff)
Notes to the Financial Statements for the Period from 1 December 2018 to 31 March 2020
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Long leasehold buildings 2% straight line basis Fixtures and fittings 20% of reducing balance Leasehold improvements evenly over 10 years Motor vehicles 20% of reducing balance
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
3 Income from donations and legacies
Unrestricted funds
| Unrestricted funds |
||||
|---|---|---|---|---|
| Donations and legacies; Appeals and donations Grants, including capital grants; Grant - Big Lottery Fund |
General £ 12,239 - 12,239 |
Restricted funds £ - 10,000 10,000 |
Total 31 March 2020 £ 12,239 10,000 22,239 |
Total Year ended 30 November 2018 £ 13,189 - |
| 13,189 |
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Beacon Centre Trust (Cardiff)
Notes to the Financial Statements for the Period from 1 December 2018 to 31 March 2020
4 Income from charitable activities
| Fees and supplies 5 Investment income Interest receivable and similar income; Interest receivable on bank deposits |
Unrestricted funds General £ 138,773 |
Total 31 March 2020 £ 138,773 Unrestricted funds General £ 35 |
Total Year ended 30 November 2018 £ 123,901 |
|---|---|---|---|
| Total 31 March 2020 £ 35 |
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Beacon Centre Trust (Cardiff)
Notes to the Financial Statements for the Period from 1 December 2018 to 31 March 2020
6 Expenditure on charitable activities
Unrestricted funds
| Direct costs Note Cost of goods sold Employment costs Establishment costs Repairs and maintenance Office expenses Printing, postage and stationery Subscriptions and donations Equipment hire Sundry Motor expenses Advertising and promotion Legal and professional Bad debt expense Bank charges Depreciation of tangible assets |
General £ 5,621 77,905 32,874 11,346 8,332 111 9,165 423 1,500 3,400 134 2,120 - 1,375 3,477 157,783 |
Restricted funds £ - 3,000 - - - - - - - - 2,000 - - - 37,192 42,192 |
Total 31 March 2020 £ 5,621 80,905 32,874 11,346 8,332 111 9,165 423 1,500 3,400 2,134 2,120 - 1,375 40,669 199,975 |
Total Year ended 30 November 2018 £ 5,688 64,034 22,289 8,906 3,844 282 11,317 80 1,369 6,133 768 3,273 1,784 539 32,252 |
|---|---|---|---|---|
| 162,558 |
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Beacon Centre Trust (Cardiff)
Notes to the Financial Statements for the Period from 1 December 2018 to 31 March 2020
7 Trustees remuneration and expenses
During the period the charity made the following transactions with trustees:
Jill Hares
Jill Hares received remuneration of £660 (2018: £1,190) during the period.
She was paid for bookkeeping services
8 Tangible fixed assets
| Land and buildings £ Cost At 1 December 2018 1,314,674 Additions - Disposals - At 31 March 2020 1,314,674 Depreciation At 1 December 2018 346,839 Charge for the year 37,192 Eliminated on disposals - At 31 March 2020 384,031 Net book value At 31 March 2020 930,643 At 30 November 2018 967,835 9 Fixed asset investments Shares in group undertakings and participating interests |
Furniture and equipment £ 73,609 1,034 - |
Motor vehicles £ 15,780 - (15,780) - 9,433 - (9,433) - - 6,347 31 March 2020 £ 1,000 |
Total £ 1,404,063 1,034 (15,780) 1,389,317 421,268 39,122 (9,433) 450,957 938,360 982,795 30 November 2018 £ 1,000 |
|
|---|---|---|---|---|
| 74,643 | ||||
| 64,996 1,930 - |
||||
| 66,926 | - | |||
| 7,717 | - | |||
| 8,613 | 6,347 | |||
| 31 March 2020 £ 1,000 |
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Beacon Centre Trust (Cardiff)
Notes to the Financial Statements for the Period from 1 December 2018 to 31 March 2020
Details of undertakings
Details of the investments in which the charity holds 20% or more of the nominal value of any class of share capital are as follows:
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Beacon Centre Trust (Cardiff)
Notes to the Financial Statements for the Period from 1 December 2018 to 31 March 2020
| Country of | Proportion of voting | Principal | Principal | ||
|---|---|---|---|---|---|
| Undertaking | incorporation | Holding | rights and shares held | activity | |
| 2020 2018 |
|||||
| Subsidiary undertakings | |||||
| Fledglings Playgroup Limited |
United Kingdom | Ordinary | 100% 100% |
Child care |
day |
Subsidiaries
The financial period end of Fledglings Playgroup Limited is 31 August. The profit for the financial period of Fledglings Playgroup Limited was £297 (2018 - £545) and the aggregate amount of capital and reserves at the end of the period was £20 (2018 - £(277)).
10 Debtors
| 10 Debtors | ||
|---|---|---|
| Trade debtors Due from group undertakings 11 Cash and cash equivalents Cash on hand Cash at bank 12 Creditors: amounts falling due within one year Trade creditors Other taxation and social security |
31 March 2020 £ 9,188 2,781 11,969 31 March 2020 £ 100 24,806 24,906 31 March 2020 £ - 698 698 |
30 November 2018 £ 315 1,719 |
| 2,034 | ||
| 30 November 2018 £ - 29,262 |
||
| 29,262 | ||
| 30 November 2018 £ 626 - |
||
| 626 |
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Beacon Centre Trust (Cardiff)
Notes to the Financial Statements for the Period from 1 December 2018 to 31 March 2020
13 Funds
| Unrestricted funds General Unrestricted income fund Restricted funds Building project Kitchen extension Community Engagement Project Total restricted funds Total funds |
Balance at 1 December 2018 £ 93,105 900,160 21,200 - 921,360 1,014,465 |
Incoming resources £ - - - 10,000 10,000 10,000 |
Resources expended £ (6,736) (34,525) (2,667) (5,000) (42,192) (48,928) |
Balance at 31 March 2020 £ 86,369 865,635 18,533 5,000 |
|---|---|---|---|---|
| 889,168 | ||||
| 975,537 |
14 Analysis of net assets between funds
| Tangible fixed assets Fixed asset investments Current assets Current liabilities Total net assets |
Unrestricted funds General £ 54,192 1,000 31,875 (698) 86,369 |
Restricted funds £ 884,168 - 5,000 - 889,168 |
Total funds £ 938,360 1,000 36,875 (698) |
|---|---|---|---|
| 975,537 |
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