## _Bovey Tracey Youth Action_
## _Trustee Annual report_
_This report is written over half way through 2024 and so reflects on around 18 months of activity at Bovey Tracey Youth Action. It has been a busy time with ever increasing need for our services supporting adolescent children in Bovey Tracey. Our Town’s population is increasing steadily with new homes being built and the financial pressures on the town’s families cover a wide range._
_In town we are generally known as “The Youth Café” rather than BTYA_
_The demand for our Children’s Café is ever increasing. Our Operational Manager, Jez Butcher’s report is appended to this presentation. The Café is open 2 evening per week for 12 – 17 year old kids. We are also doing outreach work in the town to help the older kids with their challenges. This work is much appreciated by the Town Council._
_Charity Trustees are appointed by a meeting of existing Trustees. We have made some changes recently to lower the average age and reflect ongoing interest in the Café._
_During the year we have appointed a new part time Administration Manager. This has eased the admin burden on paid staff as well as unpaid trustees. It has also addressed the increasing need for updating security measures, PETs Safety etc._
_Like many operating charities we have found it difficult to raise enough funds to cover our increasing costs. We have reviewed our reserves policy and decided that we should seek to maintain 100% reserves as compared to annual spend. At the 2023 year end this was 101% but we expect it to drop to around 80% by December 2024. For this reason we have asked one of our staff to head up fund raising especially with the local charities._
_Mr John Midgley_
Date:24.09.2024
## **BOVEY TRACEY YOUTH ACTION**
**UNAUDITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
|**CONTENTS**||
|---|---|
||**Page**|
|Treasurer's Report||
|Independent Examiner's Report||
|Statement of Financial Activities|1|
|Balance Sheet|2|
|Notes|3 & 4|
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BOVEY TRACEY YOUTH ACTION**
I report on the accounts of the Trust for the year ended 31 December 2023 which are set out on pages 1 to 4.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required (under section 93(2) of the Charities Act 1993) and that an independent examination is needed.
It is my responsibility to:
Examine the accounts (under section 43(3)(a) of the 1993 Act)
Follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act); and
to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently I do no express an audit opinion on the view given by these accounts.
## **Independent examimer's statement**
In connection with my examination,no matter has come to my attention;
- 1) which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
- 2) to which in my opinion attention should be drawn in order to enable proper understanding of of the accounts to be reached.
**A PRICE & CO Certified Accountants and Reporting Accountants 11 Staddons View Bovey Tracey Devon TQ13 9HW**
Date 2 September 2024
## **BOVEY TRACEY YOUTH ACTION**
## **UNAUDITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
|**Note**
**Incoming Resources**
Grants & Donations
Income from Activities
for generating Funds
Investment Income
Other Incoming Resources
**Total Incoming Resources**
**Resources Expended**
Wages and Salaries
**2**
Water Rates
Light and Heat
Telephone and Internet
Printing, Postage & Stationery
Computer Software
Training / Supervision
Activities
Insurance
Professional Fees
Building Maintenance
Miscellaneous
Depreciation
**Total Resources Expended**
**Net Incoming Resources**
**Total Funds brought forward**
**Total Funds carried forward**|**Un**
**Restricted**
**Total**
**restricted**
**Income**
**This**
**Funds**
**Funds**
**Year**
**£**
**£**
**£**
26,228
**26,228**
**0**
**0**
275
**275**
0
26,503
**26,503**
23,168
**23,168**
554
**554**
1,384
**1,384**
757
**757**
-
**-**
350
**350**
15
**15**
210
**210**
1,182
**1,182**
1,378
**1,378**
349
**349**
-
**-**
332
**332**
0
29,679
**29,679**
(3,176)
**(3,176)**
205,830
**205,830**
0
202,654
**202,654**|**Total**
**Last**
**Year**
**£**
20,113
-
-
31|
|---|---|---|
|||20,144|
|||20,866
137
1,209
294
79
191
847
2,080
1,260
833
4,209
-
361|
|||32,366|
|||(12,222)
218,052|
|||205,830|
**The notes set out on pages 3 and 4 form an integral part of these accounts.**
1
## **BOVEY TRACEY YOUTH ACTION**
## **UNAUDITED BALANCE SHEET AS AT 31 DECEMBER 2023**
|||**Un**|**Restricted**|**Total**|**Total**|
|---|---|---|---|---|---|
|||**restricted**|**Income**|**This**|**Last**|
|||**Funds**|**Funds**|**Year**|**Year**|
||**Note**|**£**|**£**|**£**|**£**|
|**Fixed Assets**||||||
|Tangible Assets|**3**||166,818|**166,818**|166,901|
|||0|166,818|**166,818**|166,901|
|**Current Assets**||||||
|Prepayments|**4**||947|**947**|866|
|Cash at Bank|||35,289|**35,289**|38,803|
|**Total Current Assets**||0|36,236|**36,236**|39,669|
|**Creditors: amounts falling**||||||
|**due within one year**|**5**|0|400|**400**|740|
|||||||
|**Net Current Assets**||0|35,836|**35,836**|38,929|
|||||||
|**Net Assets**||0|202,654|**202,654**|205,830|
|**Represented by:**||||||
|**Income Funds**||||||
|Restricted Funds|||202,654|**202,654**|205,830|
|Unrestricted Funds||0||**0**|0|
|**Total Funds**||0|202,654|**202,654**|205,830|
|**These accounts were approved**||**by the Trustees on**|||24.09 **2024**|
|**and signed on their behalf by:**||||||
**Mr John Midgley Chair of Trustees**
## **TRUSTEE**
**The notes set out on pages 3 and 4 form an integral part of these accounts.**
2
## **BOVEY TRACEY YOUTH ACTION**
## **NOTES TO THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1) ACCOUNTING POLICIES**
## **a) Basis of accounting**
These accounts have been prepared under the historical cost convention and in accordance with applicable Accounting Standards except as disclosed in these accounts.
The format of the accounts has been revised to comply with Part VI of the Charities Act 1993 (as amended) and regulations made under Part VI and the Statement of Recommended Practice (SORP), Accounting by Charities.
## **2) STAFF COSTS**
No Trustee received any remuneration in the period under review. Any expenses incurred by the Trustees were reimbursed at cost.
## **3) TANGIBLE FIXED ASSETS**
|**COST**
At I January 2023
During accounts period
**At 31 December 2023**
**DEPRECIATION**
At I January 2023
During accounts period
**At 31 December 2023**
**NET BOOK VALUE**
At 1 January 2023
**At 31 December 2023**|**Freehold**
**Property**
**£**
164,863
-
**164,863**
-
-
**-**
164,863
**164,863**|**Fixtures &**
**Fittings**
**£**
27,812
249|
|---|---|---|
|||**28,061**|
|||25,774
332|
|||**26,106**|
|||2,038|
|||**1,955**|
## **BOVEY TRACEY YOUTH ACTION**
## **NOTES TO THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
|**4) DEBTORS**
Prepayments
**5) CREDITORS**
Other creditors
Accruals|**2023**
**£**
**947**
**2023**
**£**
**-**
**400**
**400**|**2022**
**£**
**866**|
|---|---|---|
|||**2022**
**£**
**-**
**740**|
|||**740**|
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BOVEY TRACEY YOUTH ACTION**
I report on the accounts of the Trust for the year ended 31 December 2023 are set out on pages 1 to 4.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required (under section 9 of the Charities Act 1993) and that an independent examination is needed.
## It is my responsibility to:
Examine the accounts (under section 43(3)(a) of the 1993 Act)
Follow the procedures laid down in the General Directions given Charity Commissioners (under section 43(7)(b) of the 1993 Act); and
to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions g Charity Commissioners. An examination includes a review of the accounting kept by the charity and a comparison of the accounts presented with those It also includes consideration of any unusual items or disclosures in the acco seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be re audit, and consequently I do no express an audit opinion on the view given accounts.
## **Independent examimer's statement**
In connection with my examination,no matter has come to my attention;
- 1) which gives me reasonable cause to believe that in any material respect requirements
to keep accounting records with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and com with the accounting requirements of the 1993 Act have not been met; or
- 2) to which in my opinion attention should be drawn in order to enable prop understanding of of the accounts to be reached.
**A PRICE & CO Certified Accountants and Reporting Accountants**
**11 Staddons View Bovey Tracey Devon TQ13 9HW**
**Date 2 September 2024**
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