**ADMASTON HOUSE COMMUNITY CENTRE TRUST Registered Charity 1078231 Trustees’ Report and Financial Statements for the year ending 31 March 2021**
**Trustees’ Report and Financial Statements, 31 March 2021**
**ADMASTON HOUSE**
## **CONTENTS**
|Trustees’ Report|1-3|
|---|---|
|Independent Examiner’s Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Statement of Cashflows|7|
|Notes to the Financial Statement|8-10|
**Trustees’ Report and Financial Statements, 31 March 2021**
**ADMASTON HOUSE**
## **TRUSTEES’ REPORT**
## **Registration and Address details**
Admaston House Community Centre Trust is registered with the Charity Commission under number 1078231. The correspondence address is 12 Little Meadow Close, Admaston, TELFORD, TF5 0DN. The Community Centre is located at Wellington Road, Admaston TF5 0BN.
## **Trustees**
The following people were trustees of the charity since 31 March 2020 until the date of this report, unless otherwise stated:
John Addison resigned 11 December 2021 Dawn Croker Cllr Terry Kiernan Martin Starbuck Barry Tillotson Chairman John Wardle Treasurer
## **Structure, Governance and Management**
The Trust was constituted on 9 April 1999 and was registered as a charity on 17 November 1999, under registration number 1078231. The Trust’s constitution was amended on 10 June 2005.
The Trustees meet on a regular basis (usually monthly) to manage the operation of the Trust. However, in the period of restrictions and as a result of individual’s caution due to COVID-19, it has not been possible for the Trustees to meet in person or online as regularly. In undertaking their duties, the Trustees ensure, when exercising any powers or duties to which the Charity Commission's public benefit guidance is relevant, they have given appropriate consideration to that guidance.
## **Objectives, Activities and Public Benefit**
The objectives of the Trust are to provide facilities in, and promote the public benefit of, a Community Centre to residents in Admaston and the neighbourhood, defined as the areas administered by Wrockwardine Parish Council (which includes Admaston and Bratton) and Wellington Town Council (which includes Shawbirch).
The trustees provide residents of these areas with the use of the centre as a place for associating together in a common effort to advance education and to provide facilities in the interest of social welfare for recreation with the objective of improving the conditions of life for everyone.
The Trust is non-party political, non-sectarian with regard to religion, and makes no discrimination with regard to sex, sexual orientation, race or age.
The success of the Trust is dependent on the voluntary work of Trustees and others. The trustees welcome anyone who has the time and enthusiasm to join them.
## **Achievements and Performance**
The Trust’s main activity and source of income is the rent charged to users of rooms within the Admaston Community Centre building. We have a mixed user base – some who have long term commitments with the Trust and others who use a room on an occasional basis, sometimes for a single use only. Government restrictions brought in during the COVID-19 pandemic and hesitancy and caution by both our users and members of their groups severely impacted on the use of the Community Centre in the twelve-month period covered by the Financial Statements. In addition, improvement work on the Victorian House section of the Community Centre limited use of some facilities with the building.
Page 1
## **ADMASTON HOUSE Trustees’ Report and Financial Statements, 31 March 2021**
As a result of the enforced closures and user caution, rental income is significantly reduced from levels since in previous years. The Trust qualified for Coronavirus Grants provided by the UK Government and administered by the Local Authority which ensured the charity did not realise a deficit as a result of the closures and lower use.
Our ability to operate the centre is always dependent on volunteers and so although we seek to expand our volunteer base to enable an increase in service to users, we are finding it very difficult to do so.
## **Refurbishment and Improvement Works**
At the start of 2020, work started on a project to renovate and significantly improve the facilities of the original Victorian House. The work included refurbishment of the roof, the replacement of the staircase, the installation of a lift, and the remodelling of the first floor to provide larger rooms more suited, and now very often required by users within our local community.
The changes made provided larger rooms with improved dance and fitness facilities at a standard that allows access to everyone. The more modern annex has always been very popular with groups and the changes made to the first floor of the Victorian House now provide facilities of a similar, perhaps higher, standard. The trustees have plans to update other parts of the Community Centre in the future as funds allow.
The Trustees expect the work to increase utilisation of the Community Centre. The increase in revenue then realised could fund the employment of staff which, in turn, reduces the Trust’s reliance on volunteers. Since the completion of the work in May 2021, there has been a noticeable increase in enquiries for use of the Community Centre. Since the reopening, a volunteer has come forward to administer one-off use of the centre’s facilities and there has been a significant number of such bookings.
The cost of the planned work was funded in part from our own funds but could not have been undertaken without the generous support and grants from St Christopher’s Trust, The National Lottery Community Fund, Action with Communities in Rural England (ACRE), RegenSW, Wrockwardine Parish Council, Telford and Wrekin Council, The Garfield Weston Foundation and several other smaller charities/funders.
During the planned work, several structural weaknesses were discovered which required immediate rectification before the planned project could continue. The additional unforeseen costs in undertaking this work have had to be funded from the Trust’s reserves. In addition, In May 2021 the contractor for the works submitted an invoice for increased costs in excess of the quotation. The Trustees are still awaiting an explanation of this increased cost, which will also have to be funded using the Trust’s reserves.
## **Results for the Year**
The year was a difficult one for the Trust. The COVID-19 restrictions and the subsequent hesitancy and caution of user group members and their leaders significantly impacted on usage of the Community Centre.
Without the grant support from the UK Government, the financial position of the Trust would have been very bleak but the grant income received has meant that consequence did not arise. Although the building was closed to users for significant parts of the year, work on the remodelling of the Victorian House was able to continue. The work was completed in May 2021, two months after the financial period reported on in the accounts.
COVID-19 grant support and rental income totalled close to £55,000. Expenditure on running the Community Centre was lower due to the periods of closure and the Trust realised a surplus of £29,000 on operations.
The Trust also received further grant support totalling £64,000 as contributions to fund the cost of the work to the Victorian House.
Page 2
**Trustees’ Report and Financial Statements, 31 March 2021**
**ADMASTON HOUSE**
## **The Future**
The refurbishment of the old Victorian building will make the Community Centre a more attractive venue for potential users and the Trustees envisage that over time there will be a greater use of the facilities offered. The challenge is to attract more daytime users as weekday evening use is at a significantly higher level when compared to usage during working hours. The Trustees are also keen to engage with users of similar buildings elsewhere to establish whether there would be a demand for their offering amongst the local communities near to Admaston House. The additional income raised from a higher level of use will help to fund further enhancements to the facilities in future years.
## **Employees**
The charity did not have any employees during the year (2020: none).
## **Policy on Reserves**
Although the charity has long term arrangements with many of its users, each can be ended by exercising a termination clause and giving a period of notice, which is relatively short. The Trustees have agreed the charity should carry reserves to ensure that the charity has sufficient resources to enable costs to be covered in a period where income falls whilst another user is found.
However, during the planned work to improve facilities within the Victorian House, several structural weaknesses were discovered which required immediate rectification before the planned project could continue. The additional unforeseen costs in undertaking this work have had to be funded from reserves. In addition, the contractor for the works has submitted an invoice for costs above the quoted value. The Trustees are awaiting an explanation of this increased cost, which will also have to be funded using the Trust’s reserves and may necessitate the Trust having to borrow in order to meet the payments due. The Trust has discussed this with potential lenders and has received offers of funding.
## **Risk Management**
The major risks that the Trust may face are:
- A fall in income, should users end their use of the facilities and are not replaced by other users. However, we have a broad base of users which helps mitigate this risk.
- A lack of voluntary resources, needed to offer a service to the Community Centre users. The trustees are continually seeking to widen the volunteer base to ensure the Trust is not too dependent on a few.
- An increasing maintenance requirement as the age of the building increases. Maintenance is undertaken to minimise this risk but there is the potential for a significant need to arise from time to time.
- The inability to raise grant funding to continue to upgrade the premises to the standards expected by potential users. The trustees have been supported by, and received grants from, many charitable funders but there is no certainty for the future.
## Barry Tillotson
Chairman, Admaston House Community Centre Trust 11 April 2022
Page 3
**Trustees’ Report and Financial Statements, 31 March 2021**
**ADMASTON HOUSE**
## **INDEPENDENT EXAMINER’S REPORT**
I report on the financial statements of Admaston House Community Centre Trust for the year ended 31 March 2021, which are set out on pages 5-10. I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England & Wales
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements: • to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Anna Richards (Senior Statutory Auditor) for and on behalf of Richards Associates Limited Statutory Auditor North Lodge Hawkesyard Armitage Lane Rugeley Staffordshire WS15 1PS
16 May 2022
Page 4
**ADMASTON HOUSE**
## **Trustees’ Report and Financial Statements, 31 March 2021**
## **STATEMENT OF FINANCIAL ACTIVITIES**
|**Income from:**
Rental Income
Grants and Donations
Other Income
Bank Interest
**Expenditure on:**
Leasehold improvements -
Depreciation
Heat, Light and Power
Contract Services
Repairs and Maintenance
Insurances
Domestic materials & consumables
Water
Telephone and Stationery
Accountancy
Other expenses
**Net Income/Expenditure**
**Transfers between funds**
**Net movement in funds**
**Total Funds brought forward**
**Total Funds carried forward**|Year ended 31 March 2021
Unrestricted
funds
£
Restricted
funds
£
Total
£
7,866
-
7,866
46,863
63,915
110,778
-
-
-
40
-
40
54,769
63,915
118,684
10,374
-
10,374
4,725
-
4,725
2,323
-
2,323
1,336
-
1,336
2,300
-
2,300
84
-
84
2,490
-
2,490
479
-
479
291
-
291
871
-
871
25,273
-
25,273
29,496
63,915
93,411
97,233
(97,233)
-
126,729
(33,318)
93,411
559,005
46,380
605,385
685,734
13,062
698,796|Year ended 31 March 2021
Unrestricted
funds
£
Restricted
funds
£
Total
£
7,866
-
7,866
46,863
63,915
110,778
-
-
-
40
-
40
54,769
63,915
118,684
10,374
-
10,374
4,725
-
4,725
2,323
-
2,323
1,336
-
1,336
2,300
-
2,300
84
-
84
2,490
-
2,490
479
-
479
291
-
291
871
-
871
25,273
-
25,273
29,496
63,915
93,411
97,233
(97,233)
-
126,729
(33,318)
93,411
559,005
46,380
605,385
685,734
13,062
698,796|31|Year ended
March 2020
Total
£
24,763
81,604
222
29
106,618
10,374
9,855
4,876
3,403
2,398
846
1,503
527
41
2,526
36,350
70,268
-
70,268
535,117
605,385|
|---|---|---|---|---|
||||||
||||||
Page 5
**Trustees’ Report and Financial Statements, 31 March 2021**
**ADMASTON HOUSE**
## **BALANCE SHEET**
## **Charity Registration 1078231**
||Note|31 March 2021|31 March 2020|
|---|---|---|---|
|||£|£|
|**Fixed Assets**||||
|Leasehold Improvements|6|692,129|511,132|
|**Current Assets**||||
|Debtors|7|4,488|5,324|
|Cash at bank and in hand||25,633|96,334|
|||30,121|101,658|
|**Creditors**||||
|Amounts falling due within one year|8|(23,454)
|(7,405)
|
|**Net Current Assets**||6,667|94,253|
|**Total Net Assets**||**698,796**|**605,385**|
|**Funds of the charity**||||
|Restricted funds|9|13,062|46,380|
|Unrestricted funds|10|||
|Designated funds||692,129|511,132|
|Undesignated||(6,395)|47,873|
|||685,734
|559,005
|
|**Total Funds**|11|**698,796**|**605,385**|
The notes on pages 8 to 10 form part of the financial statements.
The financial statements were approved by the Trustees on 11 April 2022 and signed on its behalf by
Barry Tillotson Chairman
John Wardle Treasurer
Page 6
**ADMASTON HOUSE**
## **Trustees’ Report and Financial Statements, 31 March 2021**
## **STATEMENT OF CASH FLOWS**
|**Cash flow from operating activities**
Net income as per the Statement of Financial Activities
Adjustments for
Depreciation
Interest from investments
(Increase)/Decrease in debtors
Increase/(Decrease) in creditors
Net cash provided by operating activities
**Cash flows from investing activities**
Interest from investments
Purchase/improvement of property, plant and equipment
Net cash used by investing activities
**Change in cash and cash equivalents during the year**
Cash and cash equivalents at the start of the year
**Cash and cash equivalents at the end of the year**
**Analysis of cash and cash equivalents at end of year**
Cash in hand
Cash at bank|Year ended
31 March
2021
£
Year ended
31 March
2020
£
93,411
70,268
10,374
10,374
(40)
(29)
836
5,863
16,049
4,509
**120,630**
**90,985**
40
29
(191,371)
(82,355)
**(191,331)**
**(82,326)**
**(70,701)**
**8,659**
96,334
87,675
**25,633**
**96,334**
-
50
25,633
96,284
**25,633**
**96,334**|
|---|---|
Page 7
**Trustees’ Report and Financial Statements, 31 March 2021**
**ADMASTON HOUSE**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **1. Accounting Policies**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention
## **Basis of accounting**
The financial statements have been prepared in accordance with the Charities Statement of Recommended Practice (FRS102) and the Charities Act 2011. The financial statements have been prepared on a going concern basis.
## **Fixed Assets and depreciation**
In accordance with the Statement of Recommended Practice for Charity Accounting, expenditure on leasehold improvements which will provide an ongoing economic benefit to the Trust through their contribution to the provision of goods or services by the Trust have been recorded as a fixed asset at historical cost. Depreciation is charged on leasehold improvements on a straight-line basis from their first use over the shorter of (a) the remaining period of the lease or (b) their estimated useful life of fifty years.
## **Funds**
Unrestricted funds are incoming resources received for the objects of the charity and given/generated without any specific purpose for their use. Restricted funds are funds given/generated where the donor has specified, or the funds were generated, for a specific purpose. Designated funds are unrestricted funds which have subsequently been designated by the trustees for a particular purpose. The trustees may reassign designated funds at any time.
## **Grants and Donations**
Grants and donations are only included in the Statement of Financial Activities when the charity had unconditional entitlement to the resources
## **Incoming Resources**
These are recognised in the Statement of Financial Activities when,
- the charity becomes entitled to the resources
- the trustees are virtually certain they will receive the resources, and
- the monetary value can be measured with sufficient reliability
## **Incoming Resources with related Expenditure**
Where incoming resources have related expenditure, the incoming resources and the related expenditure are reported gross in the Statement of Financial Activities
## **Resources Expended**
Expenditure is recognised on an accruals basis as the liability is incurred. Costs are allocated between expenditure categories on the Statement of Financial Activities so as to reflect the use of the resource.
## **Volunteer Help**
The value of any volunteer help received is not recorded in the accounts.
## **2. Leasehold property**
The charity has a 125-year lease granted in 2001. This requires the charity to maintain the property, but it is rent free.
Page 8
**ADMASTON HOUSE**
## **Trustees’ Report and Financial Statements, 31 March 2021**
## **3. Trustees remuneration and expenses**
No trustee received any reimbursement of travel costs or other expenses in the current or previous year.
## **4. Related party transactions**
No trustee had any personal interest in any contract or transaction entered into by the charity.
## **5. Taxation**
As a charity, Admaston House Community Centre Trust is exempt from tax on income and from gains falling within section 505 of the Taxes Act 1988 or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen.
## **6. Fixed assets**
|Cost
Leasehold
improvements
£
Work in progress
- Leasehold
improvements
£
At beginning of year
518,687
90,998
Additions during the year
-
191,371
At end of year
518,687
282,369
Depreciation
At beginning of year
98,553
-
Charge for the year
10,374
-
At end of year
108,927
-
Net book value - beginning of the year
420,134
90,998
Net book value - end of year
409,760
282,369|Total
£
609,685
191,371
801,056
98,553
10,374
108,927
511,132
692,129|
|---|---|
Work in progress values relate to the costs incurred to-date as part of the leasehold improvement project on the Victorian House part of the Community Centre. The project was completed in May 2021.
The charity has a 125-year lease granted in 2001. This requires the charity to maintain the property, but it is rent free.
## **7. Debtors**
||31 March 2021|31 March 2020|31 March 2020|
|---|---|---|---|
||£||£|
|Accrued Income|-||61|
|Prepayments|1,598||2,373|
|Other debtors|2,890||2,890|
||4,488||5,324|
Page 9
**ADMASTON HOUSE**
## **Trustees’ Report and Financial Statements, 31 March 2021**
## **8. Creditors**
|Accruals
Creditors
**Restricted funds**
Balance
31 March
2020
£
Building Extension
11,062
Refurbishment of original building
33,318
Other
2,000
46,380
**. Unrestricted funds**
Balance
31 March
2020
£
Designated fund - fixed assets
511,132
Undesignated funds
47,873
559,005|31 March 2021
£
31 March 2020
£
12,517
6,901
10,937
504
23,454
7,405
Incoming
resources
£
Resources
expended
£
Balance
31 March
2021
£
-
-
11,062
63,915
(97,233)
-
-
-
2,000
63,915
(97,233)
13,062
Transfer
between
Funds
£
Net Income
/Expenditure
in year
£
Balance
31 March
2021
£
191,371
(10,374)
692,129
(94,138)
39,870
(6,395)
97,233
29,496
685,734|
|---|---|
## **9. Restricted funds**
## **10. Unrestricted funds**
The designated fund for fixed assets represents the balance of amounts already spent by the charity on acquiring or improving assets which has yet to be charged as a depreciation expense over the remainder of the respective assets’ anticipated period of economic benefit.
## **11. Movement in funds**
|**. Movement in funds**|||||
|---|---|---|---|---|
||Year|ended|Year ended||
||31 March 2021||31 March 2020||
||Restricted|
Unrestricted|Restricted|Unrestricted|
||£|
£|£|£|
|Opening balance|46,380|
559,005|48,620|486,497|
|Incoming resources|63,915|
54,769|81,604|25,014|
|Resources expended|-|
(25,273)|(1,489)|(34,861)|
|Transfers between funds|(97,233)|97,233|(82,355)|82,355|
|Closing balance|13,062|
685,734|46,380|559,005|
Page 10