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2023-03-31-accounts

KETUMATI BUDDHIST VIHARA (MANCHESTER)

( කේතුමතී ක ෞද්ධ විහාරය මැන්කෙස්ටර්

[ Registered Charity No. 1078173 ] 21 Moor Road Brooklands Grt. Manchester M23 9BQ.  : 0161 9710233

28th January 2024

Annual Report of the KBVT for the year ending 31[st] March 2023

This year the activities of the Ketumati Vihara had returned very much back to pre-pandemic levels of activity: however the elderly and vulnerable still were given the freedom and option to participate in highly attended programmes of activity as All night Pirith and Vesak Ceremonies in the security of their homes via Zoom technology.

All Night Pirith Ceremony 2022

It was decided to have a shortened, specially abridged version of this event amidst still prevailing concerns from trustees regarding evolving variants of Covid-19, still seen to be smouldering among certain factions of our community. This event was held on the later date of 30[th] of April 24. It commenced rather earlier in the evening and was expertly concluded by resident members of the Maha Sanga; before midnight

Health & Safety Booklet

This important work commenced the previous year and saw its satisfactory presentation to the Board of Trustees in April 2024; as applicable to be adhered to in the Vihara premises and to the implementable best at outreach programmes as in the case of Stoke Dhamma School held in hired premises.

KBVT Whatsapp Group

This group was launched for the purpose of easier and faster semi-official mode of communication between trustees, with Mrs Himali Fernando as its administrator (a function delegated by the Honorary secretary). This facilitated the launching of new ideas and methods of working together and provided a space for easy and ready exchange of ideas among trustees and senior resident monks of the Vihara. Ven. Pemananda Galpotttayaye was accepted to the group; as he had functioned as the main communicator for the Vihara for a length of time.

Vesak Ceremony 2022

Vesak Day Retreat was held at the Vihara on the 1[st] of May 2022; from 9.00am to 4.00pm with Sil and Meditation Programmes included as traditional for the annual event. The elderly and vulnerable group participation was facilitated by broadcasting of the event to devotees via Zoom technology.

Servicing of KBV Fire Equipment

This falls in July each year and 5 Fire Extinguishers and 2 Fire Blankets were serviced as part of this exercise by Target Fire.

The Health & Safety Booklet

The formulated stipulations were adopted by the trust as adhereable to the KB Vihara and any Outreach sites by the Trust in July 2022.

Electric Vehicle Charger for Vihara

Honouring its sustainable development principles the trust decided to install an Electric Vehicle Charger on its west wall gable in the month of July.

Vas Aradhana 2022

The invitation to the resident monks for Vas retreat was made on the 22[nd] of July. This ceremony was most traditionally conducted at the Vihara by this years’ sponsors of the Katina Ceremony; Dr Harris and Mrs Sandamali Medagedara and Dr Priyantha and Mrs. Sriyani Jayawardena accompanied by their family members and other devotees and supporters of Vihara.

Monthly Dhamma Sermons

These were also conducted on the first Saturday of each month regularly by the Resident monks of Ketumati Vihara; and also propagated via Zoom; so that all the devotees and Ketumati supporters would benefit from participation online. Meditations sessions and retreat was conducted during the day on the Sunday following each monthly Dhamma sermon.

Reconstitution of the Board of Trustees of Ketumati

Mrs Swarnampali Pushpa Ranawickrema tendered her resignation as a trustee after a long period of diligent service (23 years) to the Ketumati Buddhist Vihara Trust: and the vacant position was filled by the appointment Venerable Pemananda Galpottayaye with unanimous approval of the Board of Trustees with effect from 1[st] November 2022.

Financial Summary from 1[st] April 2022 to 31[st] March 2023

Dr. Sarath C. Senarath-Yapa Hon. Secretary KBVT

Commercial in confidence#

Ketumati Buddhist Vihara Trust Registered Charity Number : 1078173

Financial Statements For Year Ended 31 March 2023

Commercial in confidence#

KETUMATI BUDDHIST VIHARA TRUST

Registered Charity Number: 1078173

Statement of Financial Activities for year ended 31 March 2023

INCOMING RESOURCES
Notes
Donations
Gift Aid Refunds
Interest Received
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Vihara Activities:
Monks Other Expenses
Pirikara
Monks Travel Expenses
Premises Expenses:
Rates
7
Insurance
Repairs and Renewals
Print, Postage and Stationary
Garden Maintenance and Window Cleaning
Heating, Electricity ,Telephone , Broadband and Boiler cover
Depreciation
8
Sundry Expenses
TOTAL RESOURCES EXPENDED FOR THE YEAR
NET INCOMING RESOURCES /MOVEMENT IN FUNDS
FOR THE YEAR ENDED 31 MARCH 2022
FUNDS BROUGHT FORWARD AS AT 1 APRIL 2022
MOVEMENT IN YEAR ENDED 31 MARCH 2023
FUNDS OF THE CHARITY AS AT 31 MARCH 2023
9		 2023
Restricted Unrestricted
Total
£
£
£
0
24,481
24,481
0
5,613
5,613
0
1,728
1,728
0
31,822
31,822
0
720
720
0
430
430
0
500
500
0
1,650
1,650
0
1,246
1,246
0
1,332
1,332
0
2,451
2,451
0
411
411
0
710
710
0
5,188
5,188
0
8,022
8,022
0
83
83
0
19,443
19,443
0
21,093
21,093
0
10,729
10,729
188,320
341,901
530,221
0
10,729
10,729
188,320
352,630
540,950		 LAST YEAR
31 March 2022
£
28,152
5,634
312
34,098
1,256
180
500
1,936
996
1,230
3,105
55
3139
8,716
7,989
25
25,255
27,191
6,907
523,314
6,907
530,221

Page 1

Commercial in confidence#

KETUMATI BUDDHIST VIHARA TRUST Registered Charity Number: 1078173

Balance Sheet as at 31 March 2023

Notes
FIXED ASSETS
Tangible
TOTAL FIXED ASSETS
8
CURRENT ASSETS
Debtors and Prepayments
6
Bank Current Account
9
Bank Savings Account
9
Cash in Hand
9
TOTAL CURRENT ASSETS
Creditors:Amounts falling due
with in one year
NET CURRENT ASSETS
Creditors: Amounts falling due
after more than one year
TOTAL NET ASSETS
9
REPRESENTED BY FUNDS OF
THE CHARITY
9		 2023
Restricted
Unrestricted
Total
£
£
£
391,278
16,835
408,113
391,278
16,835
408,113
0
11,184
11,184
0
5,544
5,544
0
115,371
115,371
0
738
738
0
132,837
132,837
0
0
0
0
132,837
132,837
0
0
0
391,278
149,672
540,950
391,278
149,672
540,950		 LAST YEAR
31 March 2022
£
415,286
415,286
21,303
2,680
90,643
309
114,935
0
114,935
0
530,221
530,221

The notes on pages 3 to 5 form part of these financial statements

Approved by the Trustees on 28 January 2024 and signed on their behalf by:

……………………………………………….. …………………………………………………………… TRUSTEE TRUSTEE NAME IN CAPITALS NAME IN CAPITALS DR. SARATH SENARATH-YAPA MR. DIMUTH JAYAWARNA

Page 2

Commercial in confidence#

KETUMATI BUDDHIST VIHARA TRUST Registered Charity Number: 1078173

Notes to the accounts for the year ended 31 March 2023

Accounting Policies

1. Accounting Convention

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS102) (issued in October 2019) (Charities SORP(FRS102)) and the Charities Act 2011. There are no changes on Accounting Convention from last year. The accounts are prepared on a going concern basis. Trustees consider that there are no material uncertainties in relation to going concern of Ketumati Buddhist Vihara Trust in the foreseeable future. The Trust has a healthy balance sheet for a Charity of this size, no mortgage on its' leasehold land and building and a steady stream of fixed annual donations from its' donors which generally exceed its' annual charity expenditure. Due to the reasons highlighted, the Trustees are of the view that there are no material uncertainties in relation to going concern of Ketumati Buddhist Vihara Trust in the foreseeable future at the time of approving these financial statements in January 2024.

2. Incoming Resources

All incoming resources are included in full in the Statement of Financial Activities when the following three factors can be met.

Entitlement - arises when a particular resource is receivable or the charity's right becomes legally enforceable Certainty - when there is reasonable certainty that the incoming resource will be received; Measurement -when the monetary value of the incoming resources can be measured with sufficient reliability.

3. Resources Expended

The Trust accounts have been prepared in accordance with accruals concept. Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party.

4. Funds of the Charity

Unrestricted income funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds, where the donor has made known their non binding wishes or where the Trustees, at their discretion, have created a fund for a specific purpose.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor.

5. Tangible Fixed Assets

Capitalisation : Tangible fixed assets are capitalised on initial acquisition and included in the balance sheet at cost. As specified by relevant accounting standard, any directly attributable costs of bringing tangible fixed assets into working condition, for its intended use (e.g. provision of charity's objectives) are capitalised.

Revaluation : The charity has not adopted a revaluation model/policy on tangible fixed assets.

Depreciation : The leasehold building which was first brought in to use in 2015/16 and associated furniture and equipment are depreciated over 75 and 15 years respectively on their anticipated useful economic lives, on a straight line basis. Additions during the year are also depreciated over 75 and 15 years respectively on their anticipated useful economic lives, on a straight line basis. The land has not been depreciated due to its' infinite useful economic life.

6. Debtors and Prepayments

6. Debtors and Prepayments
Debtors
Gift Aid Refund 2022/23 (unrestricted)
(a)
Gift Aid Refund 2021/22 (unrestricted)
(b)
Gift Aid Refund 2020/21 (unrestricted)

Gift Aid Refund 2019/20 (unrestricted)
 2023
£
5,550
5,634
0
0
11,184		 2022
£
0
5,634
7,283
8,386
15,669

(a) Gift Aid Refund of £5,550 has been accrued in the financial statements for the 2022/23 tax year and has not yet being paid at the time of signing these financial statements in January 2024. (b) The Gift Aid Refund outstanding for 2021/22 was fully paid in October 2023 and therefore, this debtor was still outstanding as at 31 March 2023, the accounting date for the current financial period. **The Charity received both 2019/20 and 2020/21 debtors in full during July and September 2022 respectively from His Majesty's Revenue and Customs (HMRC) . Thereofre, these were no longer outstanding debtors as at 31 March 2023.

Page 3

Commercial in confidence#

KETUMATI BUDDHIST VIHARA TRUST Registered Charity Number: 1078173

Notes to the accounts for the year ended 31 March 2023

7. Rates

s
Council Tax/Business Rates
Water Rates		 2023
£
0
1,246
1,246		 2022
£
0
996
996

The Vihara is now exempt from any Councils tax/business rates from 2017/18

8. Tangible Fixed Assets

Le
Balance Brought Forward as at 1 April 2022
Additions during the year
Disposals during the year
Depreciation charge for the year
Balance Carried Forward as at 31 March 2023		 asehold Land
and Building
(Restricted)
£
397,165
0
0
-5,887
391,278		 Furniture
& Equipment
(Unrestricted)
£
18,121
849
0
-2,135
16,835		 TOTAL
£
415,286
849
0
-8,022
408,113

Leasehold land and building is situated at No: 21 , Moor Road, Brooklands, Manchester , M23 9BQ where Ketumati Buddhist Vihara Trust activities are conducted.

Further details on Tangible Fixed assets are reported under note 5 to the financial statements

9. Funds of the Charity

Total Funds Brought Forward as at 1 April 2022
Additions during the year
- net incoming resources for the year (page 1)
Total Funds Carried Forward as at 31 March 2023
Represented by :
Restricted Funds
(see page 5 for detail analysis)
Unrestricted Funds
(see page 5 for detail analysis)		 TOTAL
£
530,221
10,729
540,950
391,278
149,672
540,950

Page 4

Commercial in confidence#

KETUMATI BUDDHIST VIHARA TRUST

Registered Charity Number: 1078173

Notes to the accounts for the year ended 31 March 2023

9. Funds of the Charity (continued)

Funds of the Charity are analysed as follows:
2023
Leasehold land and building (note 8) situated at
No: 21, Moor Road, Brooklands, Manchester , M23 9BQ
Bank Current Account
Bank Savings Account
Cash in Hand
Debtors (see note 6, Gift Aid Refund )
As at 31 March 2023
2022
Funds of the Charity are analysed as follows:
Leasehold land and building (note 8) situated at
Moor Road, Brooklands, Manchester , M23 9BQ
Bank Current Account
Bank Savings Account
Cash in Hand
Debtors (see note 6, Gift Aid Refund )
As at 31 March 2022		 £
Restricted
391,278
0
0
0
0
391,278
£
Restricted
397,165
0
0
0
0
397,165		 £
Unrestricted
16,835
5,544
115,371
738
11,184
149,672
£
Unrestricted
18,121
2,680
90,643
309
21,303
133,056		 £
TOTAL
408,113
5,544
115,371
738
11,184
540,950
£
TOTAL
415,286
2,680
90,643
309
21,303
530,221

Restricted funds are utilised for the purposes intended by that specific fund.

Leasehold land and building situated at No: 21 , Moor Road, Brooklands, Manchester , M23 9BQ will be utilised to conduct Ketumati Buddhist Vihara Trust activities.

10. Events after the balance sheet date

There are no adjusting or non adjusting events after the balance sheet date that need to be adjusted or disclosed in the financial statements for the year ended 31 March 2023.

Page 5

Commercial in Confidence

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF KETUMATI BUDDHIST VIHARA TRUST (“Trust”): CHARITY REGISTRATION NUMBER 1078173

I report on the accounts of the Trust for the year ended 31 March 2023, which are set out on pages 1 to 5 of the financial statements.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: T M de Zoysa

Name: Thilina De Zoysa BEng (Hons), FCCA

Relevant professional qualification or membership of professional bodies: Fellow of the Chartered Certified Accountants (FCCA)

Address: 7, High Ash Crescent, Leeds, LS17 8RP

Date: 28 January 2024