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2022-03-31-accounts

KETUMATI BUDDHIST VIHARA (MANCHESTER)

( කේතුමතී ක ෞද්ධ විහාරය මැන්කෙස්ටර්

[ Registered Charity No. 1078173 ] 21 Moor Road Brooklands Grt. Manchester M23 9BQ.  : 0161 9710233

28th January 2023

Annual Report of the KBVT for the year ending 31[st] March 2022

The year under review saw the slow but sure getting back to as-normal-aspossible, of the accustomed activities including the Annual events of Ketumati Vihara calendar; most adult population in UK communities having already completed the second round of vaccinations against Covid-19.

However, the resident monks and the trustees had to tread with caution taking the best possible cautionary stance in the phases of gradual reopening the Vihara for major Annual events and the Dhamma School Programmes for the Pupils of Ketumati School. Nevertheless, it was a productive one for the trust; the wise counsel of the Chief Incumbent Priest and the Trustees helping to navigate the Vihara activities in a risk averse and safe manner benefiting all sections of the Ketumati catchment fraternities and support communities.

Vesak Ceremony 2021

As the first major Annual event in the wake of the resolving Covid-19 pandemic, this year’s Vesak Programme was conducted on Sunday the 30th May; only on an online basis via zoom. This included Observance of the Eight Precepts (Ata Sil) and Thisarana Vandana, a sermon in English on the Significance of Vesak, Morning and Afternoon sessions of Sitting & Walking Meditation, Buddha Puja and Offering of Dana to Maha Sanga and a Dhamma Discussion in Sinhala based on Maratajjaniya Sutta, followed by Seela Pavaarana.

Monthly Dhamma Sermons

These were also conducted regularly by the Resident monks of Ketumati Vihara online and propagated via Zoom; so that all the devotees and Ketumati supporters would benefit from participation online.

Reconstitution of the Board of Trustees of Ketumati

Reconstitution of the Board of Trustees was a major achievement during this period: with the appointment of three new trustees bringing in much awaited and wanted additional skill mix to the Board. The following three devotees were

appointed as full fledged trustees by unanimous agreement of all existing trustees, including the Chief Incumbent Priest; with effect from 1[st] November 2021, following a duly convened Special plenary trustees meeting of the Board of Trustees held, on the 28[th] October 2021 online via Zoom.

Mrs Himali Sargarika Dolapihilla.

Dr. Don Priyantha Jayawardena. & Mr. Prasanna Buddhika Tennakoon.

The appointment of the new trustees engendered a renovated vigour to the Trust Board leading to the promulgation and formalising of the Ketumati Buddhist Vihara Trust-Health & Safety Booklet laying down its Policy and and mode of operation and naming the Key Responsible Officers; while the Trust takes corporate responsibility for H&S functions.

All Night (Sarvarathrika) Pirith Chanting scheduled for March 2021

This had to be abandoned because of risk of spread of Covid-19 via congregation in the Vihara premisses. An abbreviated (Up-to-Midnight) version is planned for beginning of next financial year.

Repair Works to the Roof and the Gutters

These repairs were concluded, before the advent of the rainy wintry seasons after customary agreements made during meetings of the trustees. Finding of suitable breakdown cover for the Community and Business component of the Vihara, remained difficult to achieve because of dearth of available satisfactory providers.

Financial Summary from 1[st] April 2021 to 31[st] March 2022

Balances at 31[st] March 2022

Dr. Sarath C. Senarath-Yapa Hon. Secretary KBVT

Commercial in confidence#

Ketumati Buddhist Vihara Trust Registered Charity Number : 1078173

Financial Statements For Year Ended 31 March 2022

Commercial in confidence#

KETUMATI BUDDHIST VIHARA TRUST

Registered Charity Number: 1078173

Statement of Financial Activities for year ended 31 March 2022

INCOMING RESOURCES
Notes
Donations
Legacies
Gift Aid Refunds
Interest Received
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Vihara Activities:
Monks Other Expenses
Pirikara
Ceremonies
Monks Travel Expenses
Premises Expenses:
Rates
7
Insurance
Repairs and Renewals
Print, Postage and Stationary
Garden Maintenance and Window Cleaning
Heating, Electricity ,Telephone , Broadband and Boiler cover
Depreciation
8
Sundry Expenses
TOTAL RESOURCES EXPENDED FOR THE YEAR
NET INCOMING RESOURCES /MOVEMENT IN FUNDS
FOR THE YEAR ENDED 31 MARCH 2022
FUNDS BROUGHT FORWARD AS AT 1 APRIL 2021
MOVEMENT IN YEAR ENDED 31 MARCH 2022
9
FUNDS OF THE CHARITY AS AT 31 MARCH 2022
9		 2021
Restricted Unrestricted
Total
£
£
£
0
28,152
28,152
0
0
0
0
5,634
5,634
0
312
312
0
34,098
34,098
0
1,256
1,256
0
180
180
0
0
0
0
500
500
0
1,936
1,936
0
996
996
0
1,230
1,230
0
3,105
3,105
0
55
55
0
3,139
3,139
0
8,716
8,716
0
7,989
7,989
0
25
25
0
25,255
25,255
0
27,191
27,191
0
6,907
6,907
188,320
334,994
523,314
0
6,907
6,907
188,320
341,901
530,221		 LAST YEAR
31 March 2020
£
26,773
10,000
7,283
41
44,097
1,804
270
0
500
2,574
2,252
1,419
697
278
875
2,103
7,822
154
15,600
18,174
25,923
497,391
25,923
523,314

Page 1

Commercial in confidence#

KETUMATI BUDDHIST VIHARA TRUST Registered Charity Number: 1078173

Balance Sheet as at 31 March 2022

Notes
FIXED ASSETS
Tangible
TOTAL FIXED ASSETS
8
CURRENT ASSETS
Debtors and Prepayments
6
Bank Current Account
9
Bank Savings Account
9
Cash in Hand
9
TOTAL CURRENT ASSETS
Creditors:Amounts falling due
with in one year
NET CURRENT ASSETS
Creditors: Amounts falling due
after more than one year
TOTAL NET ASSETS
9
REPRESENTED BY FUNDS OF
THE CHARITY
9		 2021
Restricted
Unrestricted
Total
£
£
£
397,165
18,121
415,286
397,165
18,121
415,286
0
21,303
21,303
0
2,680
2,680
0
90,643
90,643
0
309
309
0
114,935
114,935
0
0
0
0
0
114,935
114,935
0
0
0
133,056
530,221
133,056
530,221		 LAST YEAR
31 March 2020
£
422,122
422,122
15,669
53,989
31,521
13
101,192
0
101,192
0
523,314
523,314

The notes on pages 3 to 5 form part of these financial statements

Approved by the Trustees on 28 January 2023 and signed on their behalf by:

……………………………………………….. …………………………………………………………… TRUSTEE TRUSTEE NAME IN CAPITALS NAME IN CAPITALS DR SARATH SENARATH-YAPA MR DIMUTH JAYAWARNA

Page 2

Commercial in confidence#

KETUMATI BUDDHIST VIHARA TRUST Registered Charity Number: 1078173

Notes to the accounts for the year ended 31 March 2022

Accounting Policies

1. Accounting Convention

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS102) (issued in October 2019) (Charities SORP(FRS102)) and the Charities Act 2011. There are no changes on Accounting Convention from last year. The accounts are prepared on a going concern basis. Trustees consider that there are no material uncertainties in relation to going concern of Ketumati Buddhist Vihara Trust in the foreseeable future. The Trust has a healthy balance sheet for a Charity of this size, no mortgage on its' leasehold land and building and a steady stream of fixed annual donations from its' donors which generally exceed its' annual charity expenditure. Whilst the year under review, Covid-19 pandemic impacted on how charitable activities were provided, it had little influence on Charity's net incoming financial resources for the year ended 31 March 2022. Due to the reasons highlighted above, the Trustees are of the view that there are no material uncertainties in relation to going concern of Ketumati Buddhist Vihara Trust in the foreseeable future at the time of approving these financial statements in January 2023.

2. Incoming Resources

All incoming resources are included in full in the Statement of Financial Activities when the following three factors can be met.

Entitlement - arises when a particular resource is receivable or the charity's right becomes legally enforceable Certainty - when there is reasonable certainty that the incoming resource will be received; Measurement -when the monetary value of the incoming resources can be measured with sufficient reliability.

3. Resources Expended

The Trust accounts have been prepared in accordance with accruals concept. Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party.

4. Funds of the Charity

Unrestricted income funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds, where the donor has made known their non binding wishes or where the Trustees, at their discretion, have created a fund for a specific purpose.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor.

5. Tangible Fixed Assets

Capitalisation : Tangible fixed assets are capitalised on initial acquisition and included in the balance sheet at cost. As specified by relevant accounting standard, any directly attributable costs of bringing tangible fixed assets into working condition, for its intended use (e.g. provision of charity's objectives) are capitalised.

Revaluation : The charity has not adopted a revaluation model/policy on tangible fixed assets.

Depreciation : The leasehold building which was first brought in to use in 2015/16 and associated furniture and equipment are depreciated over 75 and 15 years respectively on their anticipated useful economic lives, on a straight line basis. Additions during the year are also depreciated over 75 and 15 years respectively on their anticipated useful economic lives, on a straight line basis. The land has not been depreciated due to its' infinite useful economic life.

6. Debtors and Prepayments

6. Debtors and Prepayments
Debtors
Gift Aid Refund 2021/22 (unrestricted)
(a)
Gift Aid Refund 2020/21 (unrestricted)
(b)
Gift Aid Refund 2019/20 (unrestricted)
(b)		 2022
£
5,634
7,283
8,386
21,303		 2021
£
0
7,283
8,386
15,669

(a) Gift Aid Refund of £5,634 has been accrued in the financial statements for the 2021/22 tax year and has not yet being paid at the time of signing these financial statements in January 2023. (b) These Gift Aid Refunds outstanding relate to 2020/21 and 2019/20 tax years, amounting to £7,283 and £8,386 respectively. The Charity received both 2019/20 refund in July 2022 and 2020/21 refund in September 2022 in full from Her Majesty's Revenue and Customs (HMRC). As these were received after 31 March 2022, they are still being reported as debtors at Balance Sheet date.

Page 3

Commercial in confidence#

KETUMATI BUDDHIST VIHARA TRUST Registered Charity Number: 1078173

Notes to the accounts for the year ended 31 March 2022

7. Rates
Council Tax/Business Rates
Water Rates		 2022
£
0
996
996		 2021
£
0
2,252
2,252

The Vihara is now exempt from any Councils tax/business rates from 2017/18

8. Tangible Fixed Assets

Balance Brought Forward as at 1 April 2021
Additions during the year
Disposals during the year
Depreciation charge for the year
Balance Carried Forward as at 31 March 2022		 Leasehold Land
and Building
(Restricted)
£
403,052
0
0
-5,887
397,165		 Furniture
& Equipment
(Unrestricted)
£
19,070
1,153
0
-2,102
18,121		 TOTAL
£
422,122
1,153
0
-7,989
415,286

Leasehold land and building is situated at No: 21 , Moor Road, Brooklands, Manchester , M23 9BQ where Ketumti Buddhist Vihara Trust activities are conducted.

Further information on Tangible Fixed assets are reported under note 5 to the financial statements.

9. Funds of the Charity

Total Funds Brought Forward as at 1 April 2020
Additions during the year
- net incoming resources for the year (page 1)
Total Funds Carried Forward as at 31 March 2021
Represented by :
Restricted Fund (see page 5 for detail analysis)
Unrestricted Fun(see page 5 for detail analysis)		 TOTAL
£
523,314
6,907
530,221
397,165
133,056
530,221

Page 4

Commercial in confidence #

KETUMATI BUDDHIST VIHARA TRUST

Registered Charity Number: 1078173

Notes to the accounts for the year ended 31 March 2022

9. Funds of the Charity (continued)

Funds of the Charity are analysed as follows:
2022
Leasehold land and building (note 8) situated at
No: 21, Moor Road, Brooklands, Manchester , M23 9BQ
Bank Current Account
Bank Savings Account
Cash in Hand
Debtors (see note 6, Gift Aid Refund )
Creditors
As at 31 March 2022
2021
Funds of the Charity are analysed as follows:
Leasehold land and building (note 8) situated at
Moor Road, Brooklands, Manchester , M23 9BQ
Bank Current Account
Bank Savings Account
Cash in Hand
Debtors (see note 6, Gift Aid Refund )
Creditors (see note 9)
As at 31 March 2021		 £
Restricted
397,165
0
0
0
0
0
397,165
£
Restricted
403,052
0
0
0
0
0
403,052		 £
Unrestricted
18,121
2,680
90,643
309
21,303
0
133,056
£
Unrestricted
19,070
53,989
31,521
13
15,669
0
120,262		 £
TOTAL
415,286
2,680
90,643
309
21,303
0
530,221
£
TOTAL
422,122
53,989
31,521
13
15,669
0
523,314

Restricted funds are utilised for the purposes intended by that specific fund. Leasehold land and building situated at No: 21 , Moor Road, Brooklands, Manchester , M23 9BQ will be utilised to conduct Ketumati Buddhist Vihara Trust activities.

10. Events after the balance sheet date

There are no adjusting or non adjusting events after the balance sheet date that need to be adjusted or disclosed in the financial statements for the year ended 31 March 2022.

Page 5

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF KETUMATI BUDDHIST VIHARA TRUST (“Trust”): CHARITY REGISTRATION NUMBER 1078173

I report on the accounts of the Trust for the year ended 31 March 2022, which are set out on pages 1 to 5 of the financial statements.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: T M de Zoysa

Name: Thilina De Zoysa BEng (Hons), FCCA

Relevant professional qualification or membership of professional bodies (if any): Fellow of the Chartered Certified Accountants

Address: 7, High Ash Crescent, Leeds, LS17 8RP Date: 28 January 2023