2024-08-31-accounts - Dobcroft After School Hours Care (Dash)

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DOBCROFT AFTER SCHOOL HOURS CARE (DASH)

(A Company Limited by Guarantee, registered no. 3812129)

( Registered Charity no. 1078129)

FINANCIAL STATEMENTS

for the year ended 31 August 2024

Contents	Page
Legal and administrative information	2-3
Independent examiners report	4
Statement of financial activities	5
Balance sheet	6
Notes to the accounts	7

DOBCROFT AFTER SCHOOL HOURS CARE (DASH)

Legal and administrative information

Management Committee

Trustees

Julia Swainson Joint Chair Adam Hathcock Joint Chair Rafiat Lagundoye Treasurer Paul Brown Secretary Anna Cantrell Trustee Josephine Roberts Trustee Therese Collins Trustee Angela Oliver Trustee Jade Rose Secretary Caroline Whitaker Trustee Nicola Sexton Headteacher - Associate Member Cathy Rowland Headteacher - Associate Member

Principal Address

The Mobile Dobcroft Junior School Pingle Road Sheffield S7 2LN

Independent Examiner

Craig Williamson White Rose Accounting for Charities Castlemere Castle Lane Penistone S36 6AN

Bank

Unity Trust Bank Nine Brindleyplace 4 Oozells Square Birmingham B1 2HB

Aims and organisation

The main object of the Charity is to provide a safe, friendly environment for the daily care, recreation and learning of children aged 4 to 11 years during out of school hours.

Dobcroft After School Hours Care (DASH) is a voluntary organisation run by a voluntary management committee but with paid workers involved in the day to day running of the groups.

DASH is a company limited by guarantee and a registered charity. DASH's governing body is a Management Committee consisting of a minimum of three trustees elected by the members.

DASH runs two after school clubs (one infants, one juniors), a morning club for both both infants and juniors, INSET day care and some holiday care.

DOBCROFT AFTER SCHOOL HOURS CARE (DASH)

Legal and administrative information continued

Trustees Annual Report

Dobcroft After School Hours - DASH remains one of the largest voluntary after school clubs in Sheffield. Over the last few years, the biggest challenge has been the issue of space. We continue to use space in the Dobcroft Infant school for all our infant children and in return pay the school rent. For our junior school children, we have used the DASH mobile and rented one of the Junior school studios. This year we were gifted the school end of the mobile, which had been condemned, and we renovated it fully in time for the children in October 2024.

Looking ahead, there’s ongoing work to improve policies and working conditions for staff rewards and retention remains at the top of the priority list to ensure the safest and best possible care for the children.

Reserves Policy

Currently DASH have £10,000 of funds designated for completing the new mobile refurbishment.

The Trustees wish to maintain a level of reserves equal to three months running cost to safeguard Dash's services, in the event of delays or other problems in receipt of income.

Reserves at year end were £64,708

Trustees responsibilities for the financial statements

Company and charity law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the charity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:

q select suitable accounting policies and apply them consistently;
q make judgements and estimates that are reasonable and prudent.
q prepare the financial statements on the going concern basis unless it
is inappropriate to presume that the charity will continue in operation.

q state whether applicable accounting standards of recommended practice have been followed subject to any departures disclosed and explained in the financial statements.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

This report was approved by the Trustees on _____and is signed on their behalf by:

Adam Hathcock Joint Chair

DOBCROFT AFTER SCHOOL HOURS CARE (DASH)

Independent Examiner's report on the Accounts of DOBCROFT AFTER SCHOOL HOURS CARE (DASH) for the year ended 31 August 2024

I report on the accounts of the company for the year ended 31 August 2024, which are set out on pages 5 to 7.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

q examine the accounts under section 145 of the 2011 Act;

q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and

q to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

· to keep accounting records in accordance with section 386 of the Companies Act 2006; and

· to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:______

Craig Williamson White Rose Accounting for Charities Castlemere Castle Lane Penistone S36 6AN

Date:______

DOBCROFT AFTER SCHOOL HOURS CARE (DASH)

Statement of Financial Activities for the year ended 31 August 2024

Notes Incoming Resources 1 Fees received HMRC Job Retention Scheme Funding Interest Donation Total Incoming Resources Resources Expended Wages 4 Workshops and events Training Rent and rates Electricity Premises refurbishment & maintence Insurance Office costs Telephone Refreshments Consumables Equipment & materials Bank charges Independent Examination Payroll Bureau Advertising Membership Donation to school funds Other payments Total Resources Expended Net Incoming/(Outgoing) Resources Total funds brought forward Total funds carried forward	Total 2024 £ 352,541 1,972 354,513 255,502 6,764 2,239 31,048 3,904 56,503 1,608 709 395 8,431 16,777 4,307 490 460 1,261 85 1,175 - 784 392,442 (37,929) 112,637 74,708	Total 2023 £ 305,979 - 1,063 12
		307,054
		217,973 5,539 1,277 29,707 6,856 34,163 1,186 739 280 7,827 14,550 5,488 467 440 1,050 - 1,292 3,333 345
		332,512

		(25,458) 138,095
		112,637

DOBCROFT AFTER SCHOOL HOURS CARE (DASH)

Balance Sheet as at 31 August 2024

Company number: 3812129

Notes 2024 £ Current Assets Debtors 2 Bank 88,678 Total current assets 88,678 Creditors: amounts falling due within one year Creditors (13,510) Accruals 3 (460) Total current liabilities (13,970) Net current assets 74,708 Total Assets 74,708 Represented by Unrestricted funds 64,708 Designated funds 10,000 Total funds 74,708	2023 £ - 115,472
	115,471 (2,395) (440)
	(2,835)
	112,637
	112,637
	67,637 45,000
	112,637

For the year ending 31 August 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Director's responsibilities;

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements are approved by the Board on ______ and signed on its behalf by:

Adam Hathcock Joint Chair

Rafiat Lagundoye Treasurer

DOBCROFT AFTER SCHOOL HOURS CARE (DASH)

Notes to the Accounts

For the year ended 31 August 2024

1 Accounting Policies

(a) Basis of preparation

The Financial Statements have been prepared in accordance with the Companies Act 2006, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.

The Charity meets the definition of a public benefit entity as defined under FRS102.

(b) Donation and fund accounting

Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objects.

Restricted funds are to be used for specific purposes laid down by the donor.

(c) Resources expended

Expenditure is included on an accruals basis.

2 Debtors

This is money owed to the organisation for the accounting period, but not yet received. It is in respect of:

	2024	2023
	£	£
Debtors	1,285	-
	1,285	-
Creditors
These are expenses that have been incurred but have not been billed or
period.
It is in respect of:	2024	2023
	£	£
Prepayments	1,624	1,564
Creditors	11,886	831
Accruals	460	440
	13,970	2,835

3 Creditors These are expenses that have been incurred but have not been billed or paid for during the accounting period.

4 Staff costs and trustees remuneration

Staff costs and trustees remuneration
Staff costs for the year were as follows: Salaries Employers NI	2024 £ 253,021 2,481 255,502	2023 £ 215,492 2,481
		217,973

The average number of employees during the year was 20, one full time member the remainder all part-time.

Trustees received no remuneration and were not reimbursed for any of their expenses during the year.