Charity number: 1078053 Company number: 3857924
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HAMILTON- EDDY & Co
I ance
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Croydon[Accessible] .[Transport] (A company limited by guarantee)
Chartered Accountant D W Weeden rca 39 Tamworth Road, Croydon, Surrey CRO 1XU Tel 020 8688 9264 Fax 020 8688 5292 Email david@hamilton-eddy.co.uk www.hamilton-eddy.co.uk
Trustees' report and unaudited financial statements
for the year ended 31 March 2024
Regulated for a range of investment business activities by the Institute of Chartered Accountants in England and Wales.
ICAEW CHARTERED ACCOUNTANTS
‘
Croydon Accessible Transport
(A company limited by guarantee)
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees’ report | 2-3 |
| C.E.O.'s report | 4 |
| Chairman's report | 5 |
| Independent examiners’ report | 6 |
| Statement offinancial activities | 7 |
| Statementoffinancial position | 8-9 |
| Notestothefinancialstatements | 10-15 |
Croydon Accessible Transport
(A company limited by guarantee)
Legal and administrative information
| Charity number | 1078053 | |
|---|---|---|
| Company registration number | 3857924 | |
| Registered office | Cornerstone House | |
| 14 Willis Road | ||
| Croydon | ||
| Surrey | ||
| CRO 2XX | ||
| Directors / Trustees | David Golder | Treasurer |
| David Harris | ||
| Christopher Thomas | ||
| C.E.O. | Alan Voda | |
| IndependentExaminer | David Weeden F.C.A. | |
| Hamilton-Eddy& Co. | ||
| Chartered Accountant | ||
| 39 Tamworth Road | ||
| Croydon | ||
| Surrey | ||
| CRO 1XU | ||
| Bankers | Barclays Bank Plc | |
| Croydon Branch | ||
| 1 North End | ||
| Croydon | ||
| CR9IRN |
Page I
Croydon Accessible Transport (A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 31 March 2024
The trustees present their report and the financial statements for the year ended 31 March 2024.
Structure, governance and management
The organisation is a charitable company limited by guarantee, incorporated on 13 October 1999 and registered as a charity on 4 November 1999.
The Trustees, who also are the Management Committee and Directors of Croydon Accessible Transport [CAT] for the purposes of company law and who served during the year up to the date of[this][report][are][shown][on][page] | ofthis report. The Trustees meet regularly (usually four times per year but more frequently if required) to manage the affairs of the company. The company employs a full time Chief Executive Officer (C.E.O.). who both manages the day by day administration of the Charity, and organises fund-raising initiatives. The C.E.O. is supported by an Operations Manager, 4 whole time equivalent drivers, 2 part time administrative staff and a vehicle cleaner.
The trustees have complied with the duty in the Charities Act 2011 to have regard to the public benefit guidance published by the Charity Commision.
Objectives and activities
The Charity's objectives and principal activities are the provision of non-profit community transport services in the London Borough of Croydon and its environs. The services are provided primarily for the use of individuals in specific need who by reason of age, mental or physical disability or poverty are unable to use or have difficulty in using public transport and for use by charitable organisations or for the charitable purposes of other voluntary organisations
The company operates minibuses (including specially adapted vehicles) for the purposes outlined above and also recruits, trains, certifies and registers volunteer drivers and assistants.
Achievements and performance
The C.E.O's report and the Chairman's report follow this report.
Financial review
Finance
2023/24 shows a deficit for the year of £46,505 (2022/23: deficit £35,465. General funds now stand at £146,895.
Reserves
The directors feel that funds to cover say 3 months operating costs should be maintained.
Risk
In today's litigious society, the directors feel that it is important, not only to have the correct insurance policies in place but also to ensure that at all times vehicles are correctly maintained and certificated and that all of our staff are also correctly trained and certificated as well for the roles they perform. Our vehicles are regularly inspected to ensure that any defects are dealt with quickly and staff are monitored closely to ensure that the highest standards of service are provided to all of our customers.
Page 2
Croydon Accessible Transport (A company limited by guarantee)
Report of the trustees (incorporating the directors’ report) for the year ended 31 March 2024
Statement of trustees' responsibilities
The trustees (who are also directors of Croydon Accessible Transport for the purpose of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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- observe the methods and principles in the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
This report was approved by the Board on 25 November 2024 and signed on its behalf by:
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—
David Golder
Director
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Page 3
Croydon Accessible Transport (A company limited by guarantee)
C.E.O.'s report
for the year ended 31 March 2024
Building on the efforts of the previous financial year CAT has continued to move forward both constitutionally, and developmentally.
Constitutionally, the change of control voted for at the CAT AGM in 2023 has now been completed. The relationship has been further cemented by the appointment of Harrow Community Transport Chairman Gerry Devine to the CAT board in September 2024.
CAT has continued to provide an outstanding service to its members throughout the year. Although passenger numbers are slightly down on the previous year, mileage has grown by 2%, and overall transport levels remain higher than the period to March 2022. All this despite the reduced availability of vehicles within the CAT fleet. Also, the deep y saddening news that CAT would have to leave Cornerstone House by the end of 2024.
Cornerstone House has been home to CAT and many other Voluntary, Community and Faith Sector (VCES) for over 25 years. However, due to Croydon council's catastrophic financial situation, Cornerstone House will be utilised to assist in meeting the council's debt. CAT has been working closely with the council and hopes to have an alternate base agreed soon.
The work CAT has achieved during the period 2023 - 24 is testament to the resourceful and hard working operations team of Rosalyn Jackson and Jay Harry. Working together with its membership and CAT volunteers, CAT has ensured services such as group transport, the Xplorer outings and driver training are available for those most in need across the borough.
CAT may be operating from a new home in 2025 but that won't diminish the determination to continue bringing relief and support to those most in need in Croydon.
I wish everyone all the very best for the coming year.
Alan Voda C.E.O. 25 November 2024
Page 4
Croydon Accessible Transport
(A company limited by guarantee)
Chairman's report
for the year ended 31 March 2024
You will recall that at our last AGM held on 26th April 2023 for the year ended 31 March 2022, I mentioned that the reported loss for that year was £ 79,969 but that we still had a balance of£154,206 at the bank less liabilities of £4,895.
Regretfully, | must report a further loss for the year ended 2024 about which David Golder will give you further details later. You will also recall that the directors recommended making a formal link with Harrow Community Transport. Later, at the same meeting our members passed a Special Resolution voting themselves out of office to be replaced by HCT.
After a false start, hoping that we could use one firm of solicitors but after an "Online" meeting they decided that we need to appoint our own firm.
This we duly did, and the paperwork mounted. HCT suffered delays due to a problem with their Memorandum of Articles which had to be corrected first. All the necessary bits of paper were submitted to the Charity Commission in December 2023 and finalisation of the merge of control was agreed in February 2024.
| will leave our acting CEO, Alan Voda, to tell you more about our new training facilities and his discussions with London Borough of Croydon, and other efforts he has made to add to our income producing activities.
Lastly, I want to say a big thank you to both our Administrator, Rosalyn Jackson and Jay Harry who have both worked extremely hard to keep CAT going.
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(Sheen
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Christopher Thomas Chairman
Page 5
Croydon Accessible Transport (A company limited by guarantee)
Independent examiner's report to the trustees on the unaudited financial statements of Croydon Accessible Transport.
I report on the accounts of Croydon Accessible Transport for the year ended 31 March 2024 set out on pages 2 to I5.
Respective responsibilities of trustees and independent examiner
The charity's trustees (who are also the directors of the company for purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the Act) and that an independent examination is needed. The charity is required by company law to prepare accrued accounts and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to examine the accounts under section 145 of[the][Act;][to][follow][the][procedures][laid] down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act; and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- (i) which gives me reasonable cause to believe that in any material respect the requirements: - to keep proper accounting records in accordance with section 386 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
(ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Weeden F.C.A.
Independent examiner
Hamilton-Eddy & Co. Chartered Accountants 39 Tamworth Road Croydon CRO 1XU
Date: 25 November 2024
Page 6
Croydon Accessible Transport (A company limited by guarantee)
Statement of financial activities (incorporating the income and expenditure account)
For the year ended 31 March 2024
| Unrestricted | Unrestricted | 2024 | 2023 | |
|---|---|---|---|---|
| funds | Total | Total | ||
| Notes | _ £ |
£ | £ | |
| Incoming resources | ||||
| Incoming resources from generating funds: | ||||
| Voluntary income | 4 | 10,555 | 10,555 | 10,114 |
| Activities for generating funds | 5 | 172,966 | 172,966 | 168,93 |
| Investment income | 6 | 1,023 | 1,023 | 233 |
| Total incoming resources | 184,544 | 184,544 | 179,278 | |
| Resources expended | ||||
| Charitable activities | 7 | 228,349 | 228,349 | 212,693 |
| Governance costs | 8 | 2,700 | 2,700 | 2,050 |
| Total resources expended | 231,049 | 231,049 | 214,743 | |
| Net incoming/(outgoing) resources | ||||
| fortheyear | (46,505) | (46,505) | (35,465) | |
| Total funds brought forward | 193,400 | 193,400 | 228,865 | |
| Totalfundscarriedforward | 146,895 | 146,895 | 193,400 |
The notes on pages 10 to 15 form an integral part of these financial statements.
Page 7
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Croydon Accessible Transport
(A company limited by guarantee)
Statement of financial position
as at 31 March 2024
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|---|---|---|---|---|
|2024|2023|
|Notes|£|£|£|£|
|Fixed|assets|
|Tangible|assets|13|33,963|41,247|
|Current|assets|
|Debtors|14|39,703|38,312|
|Cash|at bank and|in hand|99,616|122,175|
|139,319|160,487|
|Creditors:|amounts|falling|
|due within one year|15|(26,387)|(8,334)|
|Net current|assets|112,932|152,153|
|Net assets|146,895|193,400|
|Funds|16|
|Unrestricted|income funds|146,895|193,400|
|Total funds|146,895|193,400|
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The Statement of financial position continues on the following page.
The notes on pages 10 to 15 form an integral part of these financial statements.
Page 8
Croydon Accessible Transport (A company limited by guarantee)
Statement of financial position (continued)
Trustees statements required by the Companies Act 2006 for the year ended 31 March 2024
In approving these financial statements as trustees of the company we hereby confirm:
(a) that for the year stated above the company was entitled to the exemption conferred by section 477 of the Companies Act 2006 ;
(b) that no notice has been deposited at the registered office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 March 2024.
(c) that the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to the accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with FRS 102 ' The Financial Reporting Standard applicable in the UK and Republic of[Ireland’]
The financial statements were approved by the board on 25 November 2024 and signed on its behalf by:
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David Golder Christopher Thomas
Director Director
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Company number: 3857924
The notes on pages 10 to 15 form an integral part of these financial statements.
Page 9
Croydon Accessible Transport (A company limited by guarantee)
Notes to financial statements
for the year ended 31 March 2024
- General Information
The company is a private company, limited by guarantee, registered in England. The address of the registered office is Cornerstone House, 14 Willis Road, Croydon, Surrey, CRO 2XX.
- Statement of compliance
These financial statements have been prepared in compliance with the provisions of FRS 102, Section 1A, ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’,
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Accounting policies The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
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3.1. Basis of accounting The financial statements have been prepared under the historical cost basis.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern - There are no material uncertainties about the charity's ability to continue.
Fund Accounting
- Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. - Designated funds are unrestricted funds earmarked by the trustees for particular future projects or commitments. - Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one or two sub-classes: restricted income funds or endowment funds.
3.2. Incoming resources All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifis and is included in full in the statement of financial activities when receivable. Grants where entitlernent is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable. In 2009 this policy was changed relating to grants for the purchase of fixed assets - these are now treated as deferred income and released at the same rate as the asset is being depreciated.
Income from investments is included in the year in which it is receivable.
Page 10
Croydon Accessible Transport (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2024
3.3. Resources expended Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
3.4. Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:
Fixtures, fittings and equipment - over 5 years straight line Motor vehicles - new - over 8 years straight line Motor vehicles - 2nd hand - over 2 years straight line Motor Cars - over 5 years straight line Tangible fixed assets costing less than £750 are written off on acquisition.
- 3.5. Defined contribution pension schemes
The pension costs charged in the financial statements represent the contribution payable by the charity during the year.
- Voluntary income
=
| Voluntary income | |||
|---|---|---|---|
| Unrestricted | 2024 | 2023 | |
| funds | Total | Total | |
| £ | £ | £ | |
| Grants - BSOG | 5,555 | 5,555 | 5,114 |
| HMRC -EmploymentAllowance | 5,000 | 5,000 | 5,000 |
| 10,555 | 10,555 | 10,114 | |
| Activities for generating funds | |||
| Unrestricted | 2024 | 2023 | |
| funds | Total | Total | |
| £ | £ | £ | |
| Group Transport | 96,435 | 96,435 | 94.711 |
| Driver Training | 8,416 | 8,416 | 12,477 |
| Driver Service | 66,095 | 66,095 | 60,703 |
| Membership Subscriptions | 2,020 | 2,020 | 1,040 |
| 172,966 | 172,966 | 168,931 |
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Croydon Accessible Transport (A company limited by guarantee)
Notes to financial statements
for the year ended 31 March 2024
6. Investment income
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|---|---|---|---|---|---|---|
|Unrestricted|2024|2023|
|funds|Total|Total|
|£|£|£|
|Bank|interest|receivable|1,023|1,023|233|
|1,023|1,023|233|
|Costs|of charitable charitable|activities|
|Unrestricted|2024|2023|
|funds|Total|Total|
|£|£|£|
|Salaries|and Wages|114,769|114,769|104,861|
|Employer's|NIC|8,582|8,582|8,181|
|Staff-Pension|costs|2,112|2,112|1.716|
|HCT|Management|Charge|13,597|13,397|10,626|
|Office|Rent|9,120|9,120|10,016|
|Advertising|1,269|1,269|-|
|Insurance|2,698|2,698|2,578|
|General|Expenses|664|664|236|
|Vehicle|Running|Costs|54,014|54,014|52,086|
|Equipment|hire,|renewal &|support|2,176|2,176|1,046|
|Travel &|Subsistence|1,799|1,799|899|
|Professional|Fees|6,845|6,845|9,561|
|Payroll|Administration|747|747|637|
|Telephone|1,457|1,457|1,051|
|Printing &|Stationery|1,176|1,176|777|
|Depreciation|7,284|7,284|8,380|
|Subscriptions|40|40|48|
|228,549|228,349|212.693|
|Governance|costs|
|Unrestricted|2024|2023|
|funds|Total|Total|
|£|£|£|
|Independent Examiner|fees|2,700|2,700|2,050|
|2,700|2,700|2,050|
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7. Costs of charitable charitable activities
- Governance costs
Page 12
Croydon Accessible Transport (A company limited by guarantee)
Notes to financial statements
for the year ended 31 March 2024
9. Net outgoing resources for the year
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|---|---|---|---|---|---|---|---|---|---|
|2024|2023|
|Depreciation|and|other|amounts|written|off tangible|fixed|assets|7,284|8,380|
|Independent|Examiner's|remuneration|=|
|-|Independent|Examination|of|the|accounts|2,100|1,660|
|-|Certification|of B.S.O.G.|claims|600|390|
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10. Employees
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|---|---|---|---|---|
|Employment|costs|2024|2023|
|£|£|
|Wages|and|salaries|114,769|104,861|
|HCT|Management|charge|13,597|10,626|
|Social|security|costs|8,582|8,181|
|Pension|costs|2,112|1,716|
|139,060|125,384|
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No employee received emoluments of more than £60,000 (2023 : None).
Number of employees
The average monthly headcount of paid employees (including the trustees) during the year was as follows:
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|---|---|---|---|---|
|2024|2023|
|Number|Number|
|Paid|Drivers|6|5|
|Management|and|administration|2|2|
|8|7|
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11. Pension costs
The company operates a defined contribution pension scheme in respect of workplace pensions. The scheme and its assets are held by independent managers. The pension charge represents contributions due from the company and was as follows:
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|---|---|---|---|
|2024|2023|
|£|£|
|Pension|charge|2,112|1,716|
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Page 13
Croydon Accessible Transport (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2024
| 12. | Taxation | |||
|---|---|---|---|---|
| The charity's activities fall within the exemptions afforded bythe provisions of the | Income and | Corporation | ||
| Taxes Act 1988. Accordingly, there is no taxation charge in these accounts. | ||||
| Fixtures, | ||||
| 13. | Tangible fixed assets | fittings and | Motor | |
| equipment | vehicles | Total | ||
| £ | £ | £ | ||
| Cost | ||||
| At | April 2023 and | |||
| At 3] March 2024 | 21,365 | 166,012 | 187,377 | |
| Depreciation | ||||
| At 1 April 2023 | 21,365 | 124,765 | 146,130 | |
| Charge forthe year | - | 7,284 | 7,284 | |
| At 31 March 2024 | 21,365 | 132,049 | 153,414 | |
| Net book values | ||||
| At 31 March 2024 | - | 33,963 | 33,963 | |
| At 31 March 2023 | - | 41,247 | 41,247 | |
| 14. | Debtors | |||
| 2024 | 2023 | |||
| Trade debtors | 13,869 | 15,867 | ||
| Prepayments and Accrued Income | 22,944 | 19,743 | ||
| Other debtors | 2,890 | 2,702 | ||
| 39,703 | 38,312 | |||
| 15. | Creditors: amounts falling due | |||
| within one year | 2024 | 2023 | ||
| Trade creditors | 23,728 | 4,062 | ||
| Accruals | 2,659 | 4,272 | ||
| 26,387 | 8,334 |
Page 14
Croydon Accessible Transport (A company limited by guarantee)
Notes to financial statements
for the year ended 31 March 2024
16. Analysis of net assets between funds
| Analysis of netnet assets between funds | ||
|---|---|---|
| Unrestricted | Total | |
| funds | funds | |
| £ | £ | |
| Fund balances at 31 March 2024 as represented by: | ||
| Tangible fixed assets | 33,963 | 33,963 |
| Current assets | 139,319 | 139,319 |
| Current liabilities | (26,387) | (26,387) |
| 146,895 | 146,895 |
| 17.‘ | Unrestricted funds | At | At | ||
|---|---|---|---|---|---|
| 1 April | Incoming | Outgoing | 31 March | ||
| 2023 | resources | resources | 2024 | ||
| £ | e | £ | £ | ||
| General Fund | 193,400 | 184,544 | (231,049) | 146,895 | |
| 193,400 | 184,544 | (231,049) | 146,895 |
Purposes of unrestricted funds
The General Fund provides for the provision of head office services.
18. Company limited by guarantee
Croydon Accessible Transport is a company limited by guarantee and accordingly does not have a share capital.
From 26/01/2024, Croydon Accessible Transport is a single member company with the sole member being Harrow Community Transport (company No. 0546556). The sole member undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while they are a member, or within one year after they cease to be a member.
Page 15