Trustees. Annual Report for the period Period start date Period end date Y*r From 01 2022 Section A Reference and administration details Charity name FOUNDRY LANE PRE-SCHOOL PLAYGROUP other names charity is known by FLCP Registered charity nun*￿[ (If any) 1078048 Charlty's principal address Foundry Lane Shirley Southampton Postcode S015 &JT Names of the chaiity trustees who manage the chaiity Tn￿tee namg Office Irf any) Dat•s acled rf notfor who year Name of person lor body) entitled to appDlnt trustee Irf Judith Stephens Rachael Young Chairperson Treasurer 0411011¤t 0411011&10103121 11103121-1711112021 11l03l21-cu￿eTrl Non-office Niall Dunphy Louise Higgs Hayley Stala Clair Phillips Sean Taylor Julia Boustred Martin Jenner Loma Taylor Treasurer Secretary 1011011￿ulrent 0811111&£urrent 0811011¤t 0811011kurrent H&SOfficer 0611011¤t l011011￿U￿ent 1011011￿l71ll/2O2l Harriet Dunphy 11103121-current Kelley Decelis 11103121-1711112021 TAR March 2012 Names of the trustees for the charity. if any, (for example, any custodian trustees) Name Dates acted rf not for whole ear Names and addresses ot advisers {Optional information) e of athiiser Name Address Bank HSBC PLC 55 Above Bar Street, Southampton. S014 7DZ Unit 4 Bas8poinL Andersons Road. Southampton, S014 5FE Independent Examiner SWP Accountants Ltd Name of chlef executive or names of senior slaff members (Optional infomiation) Manager: Mrs S Mason. Deputy Manager. Miss R Hopkins Section B Structure, overnance and mana ement De￿riptIon of the chaiity's trusts Pre-sGhwl Leaming Alliance Model Pre-school ConstitutK)n 2011 Type of goveming document How the charity is constituted Unincorporated en Trustee selection meth(Kls Trustees are appointed or re-appointed annualty at the Annual General Meeting held in October. Addltional governance issues {Optional information) There is a child protection policy in place. Disclosure and Barring (DBS) checks are carried out prior to commencement of employment or tnjsteeship. Regular checks are Ca￿led out in ij'ne with statutory requirements. You may choose to indude additional infomiation. where relevarrt, about: policies and prijcedures adopted for the induction and training of Irustees., the charity's organisational structure and any wider network wilh which the charity works: FLCP provide infomiation packs to new trustees so they are aware of their duties and the aims of the playgroup. They are also offered training and support from the Southampton Voluntary Services. Foundry Lane Communty Playgroup rents rooms from Foundry Lane Primary School and benefits from operating within the protecttve environment of purpose-built educational facilities. We also benefft from the input of Ihe headteacher and senior members of teaching staff at trustee meetings as the primary sch¢y)I has a place as a trust8e on the c(Mnmittee. relationship with any related parties- trustees. consideration of major risks and the system and procedures to manage them. The trustee (xxnmtitee has overall ￿ntrol of the playgroup's activities but the day to day running has been delegated to the manager and deputy rnanager. They are in charge 014 full time practitioners. A Finance Officer is also employed part time. The trustees gtve their time voluntarily and re￿Ne no remuneration or other benefrts. TAR March 2012 Section C Objectives and activities The aim of the playgroup is to enhance the development and education of children under statutory school age, by encouraging parents to understand and prowde for the n8eds of th8ir children through the playgroup by. 1) Offering appropriate play. education and care facilities. family learning and extended hours groups. together with Ihe right of the parents to take responsibilty for and become involved in the acltvtties of such groups. ensuring such groups offer opportunities for all chiklren whatever their rac8. cultur8. religion. means or abilty- 2) Encouraging the study of the needs of such chikjren and their families and promoting public interest in and recognition of such needs in the Ic￿1 area. 3) Instigating and adhering to and furthering the aims and objects of the Earl Years Alliance. Summary of the objects of the charity set out in its goveming document In planning our actwrties for the year, we kept in mind the Charty Commission's guidance on public benefit at our t￿stee meetings. Summary ofthe main activities undertaken for the publlG benefit in relation to these objects (include within this section the ststutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The ￿aYgrOUp continues to offer the opportunity for children under statuiory pre-schwl age in the local area to benefit from structured play, education and c3re. in which parents be involved. most notably by acting as trustees on the committee. During 2021122 we had 40 children enrolled. Of these seven children had English as a second language, one looked after child and one with a child protection plan. Additional details of objectives and activities ional I￿Ormation You may choose to incknde further statements, where relevanl. about.. policy on grantmaking- policy programme related investment- contributhjn made by volunteers. TAR March 2012 Section D Achievements and performance Summary ofthe maln achievements of the charity during the year During 2021122 the staff and committee have focused efforts on making sure the setting recovered from the Covd-19 pandemic and Ihe impact this had on the chiklren coming into the setting by: The manager and practitioners (xintinued to work with the primary schod early year5 team to improve the curriculum for pr&schoolers and for m(Kleration Pu￿ses. Staff development plays an important role within setting. Two practrtM)neFs were given the oppcfftunty to ￿rne up with areas that would improve the setting and how they would take the lead on this. After consideration, one chose to become the communication and language lead and the other chose to become to behaviour lead. The finan￿ officer a&0 completed a Level 3 in Payroll Management. All stsff completed ACES training and the manager is a trained Mental Health First Aider. The setting fundraised for a spectal chair to commemorate a much loved and valued member of the team vtho passed away. Trustees used the Southampton Voluntary SeNices lo improve their kmwledge and better SUPkKJrt the playgroup. DurirKJ 2021122. the effects of the pandemic on staff were still being felt. A trustee was nominated to support the staff during Autumn 2021. TAR MaTth 2012 Section E Financial review FLCP hobj a contingency ftjnd in a savings account to cover expenses induding staff redundancy in the event of the playgroup's closure. It is feli prudent to hold 1 term fvnds for expenditure in reserve. This would give the trustees time to find other sources of income should grants start to decline or plan the dosure of th8 playgroup over time. Brlef statement of the charity's policy on reserves Details of any fvnds malerially in deficit Further financial review details (Optional inforniation) Our main source of funds are local authority funding and session fees from parents. We rety on the continued support of the local authority to fund the majority of the session fees. FurKlraising was kept to a minimum as due to th8 ongoing pressure of the pandemic. You may choose to include additional information. where relevant about.. the charity's prinapal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity.. inveslment policy and objectives including any ethical investment pol adopted. Our highest expense is staff wages. We promote cA)ntinual professional development to all of our staff. which ensures they are well equipped for working in the Playgroup. A HR consultant with knowledge of eady years commitlee run settings cy)ntinues to support the management and trustees. This has also ￿en imvdluable in supporbng the team with wellbeing. The accounts for 2021122 have been recorded in the same way as 2020121 acAX)unts to gNe a good refiection of the income and expenditure. One change has been made to improve transparency is OLrtstanding f￿S and liabilities for the 2021122 year have been recorded as this wtll be t2rried forward into 2022123. A budget forecast for the playgroup, induding rTh)nthly monFtoring is in place. Costs have signtficantly increased in temis of cleaning. but the manager has worked on trying to find the best prI￿S to ty and counleract the rises. The Manager and committee continually seek to identrfy and assess the best ways in which to invest any reserves to enhance the Playgroup provision in line vAth our objectives. The setting had its first year as a loss due to lovler than hoped children numbers as this has been slow to pick up after the pandemic and also tecause govemment funding has not kept up wrth the rise in wages. However, going into 2022123, the summer term has seen an increa* in d)ildren but number5 for the Autumn are very low. TAR March 2012 Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behall of the charws trustees Signature(s) Full name{s) Position (eg Secretary, Chair. etc) J011H 8 TEPH￿5 Dale TAR March 2012 (HARJTY Foundry La¥)e Conwnunsty PlaY9￿p Receipts and payments accounts CC16a For the perlod To 0110412021 31103r2022 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year A1 Receipts Donations & Grants Fundraising Events Session Fees Interest on DepositAGwuni Unrform (Ch￿dI CJRS and SSP Sub total (G￿sS income for AR) 119.n5 1287 4.970 119,735 1,287 4.970 130.570 1,107 39 2,355 365 365 126.363 12Q363 134,535 A2 Asset and investmènt sales. (see table). Sub totsl 126.363 126.363 134.535 A3Pa ellts Costs of FundraisiNJ W3ges and NalionJ Insuran StaftTraining Hire of Rooms Cleaning Purchase of consumab￿ and B( 81 110.963 81 110.Y63 445 110,064 151 4,103 2,352 2.208 2.208 337 75 91 IJ02 727 337 75 91 1,402 727 819 52 purd￿Se of Fo)d and drink Purchase of Unrfortns Insuran cenc rewhone 8t￿ Postage Stal￿￿3ry. pholocopwry atKI the￿$1 519 895 550 895 650 959 385 Equipment arKI Resources Ofsied lees Consultancy Independent examinatK)n lee Sundry ewses Bank Charges Refurt1￿hrnellt Funclraising Purth8ses for Pkygttw 1.000 180 97 1,000 180 1,252 1BO 391 1.674 126,52 1,674 125,528 1,689 124.713 Sub total A4 Asset and investment purchases. (see tablo} Purchase of Fixed Assets Sub total Total paymènts 126,528 126,528 124,712.84 Net of receipts/(payments) A5 Transfers betw¢èn funds A6 Cash funds last Ye￿ end Cash funds thiTS year end 165 9,82 %265 96.100 96.26S 96.100 86,443 96.26 Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds to nèar&st £ Categories Delails 81 Cash funds 51,624 De￿sit bank￿nI 43,891 Petty (*sh 585 Total cash funds 96.100 Unrestricted funds to ntrartst £ Restricted funds Endowmènt funds Detai15 Outst2fKling Fees io nearest £ B2 Other monetary assets 574 Fund to *thlch Currontf481 Details Cost loptiona B3 Investment assets Fund to whkh Cost loptional> CuThent value tlona7 D¢tails Laptop B4 Assets retained for the charity's own use Unre51ticled 72 30D TTS Tat4e120191 137 VertirAI BI￿￿15 465 Watertab*120191 132 200 Food cart12Q19} 139 Sand aT¥J Water Flay TTry 144 P81K) réay sel120191 180 A￿K shed 758 Giant sel 132 Etthnted huuye 216 300 Mats120191 vrwe5tr￿1e 120 Fund towthich ourtt dut When due tlonal 06 April 2022 Details B5 Liabilities 197 Signed by ts¥o trustees on behalf of all the tnJstee5 Dale of roval Stqnalure Print Name -pm L7