2020-10-31-accounts

GURU GOBIND SINGH GURDWARA, BEDFORD

152-156 Bedford Road, Kempston, Bedford, MK42 8BH

Registered Charity Number: 1078040

ANNUAL REPORT AND ACCOUNTS

For the year ended 31[st] October 2020

Registered Charity No. : 1078040

Guru Gobind Singh Gurdwara, Bedford

ANNUAL REPORT FOR THE YEAR ENDED 31[st] OCTOBER 2020

Annual report Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to Financial Statements	CONTENTS Page 2 to 4 5 6 7 8 to 12

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA, BEDFORD

ANNUAL REPORT FOR THE YEAR ENDED 31[ST ] OCTOBER 2020

The Trustees present their annual report & accounts (financial statements) for the year ended 31/10/2020.

Name of Charity:

Guru Gobind Singh Gurdwara

Registered Charity No: 1078040 Registered Address: 152-156 Bedford Road, Kempston, Bedford, MK42 8BH

Governing Document: Constitution Trustees: The following persons served as Members of the Committee (Managing Trustees) of the Guru Gobind Singh Gurdwara:

• 1) Mr. Gurnam S Sucha

• 2) Mr. Parmjit S Sohal

• 3) Mr. Sarwan S Mander

• 4) Mr. Balbir S Atwal

• 5) Mr. Gurmit S Kalirai

• 6) Mr. Balwant S Gill

• 7) Mr. Gurdial S Mander

• 8) Mr. Gian S Sidhu

• 9) Mr. Ranjit S Sohal

• 10) Mr. Balbir S Randhawa

• 11) Ms Jasminder K Sagoo

• President

• General Secretary

• Treasurer

• Assistant Treasurer

• Vice-President

• Committee Member

• Committee Member

• Committee Member

• Committee Member

• Committee Member

• Committee Member

• 12) Mr. Gurcharan S Rai - Committee Member

• 13) Mr. Hardev Singh - Committee Member

• 14) Mr. Jaskaran S Fagura - Committee Member

• 15) Mr. Kalvinder S Klair - Committee Member

• 16) Mr. Perminder S Rahi - Committee Member

• 17) Mr. Gurcharan S Kalirai - Committee Member

• 18) Mr. Balbir S Dhindsa - Committee Member

• 19) Mr. Gurmukh Singh - Committee Member

In addition to the above, the following members act as Special Holding (Custodian) Trustees of the Charity, who will take over if the Committee is dissolved:

• 1) Mr. Shaminder Singh Garcha 2) Mr. Kashmir Singh Basra 3) Mr. Mohinder Singh Sohal 4) Mr. Ranbir Singh Kalirai

Bankers:

National Westminster Bank, 81 High Street, Bedford, MK40 1NE The charity also holds accounts with Alliance Leicester and Nationwide.

Accountants/Independent Hallbrookes (Accountancy) Ltd Examiners: 14 Elstow Road, Bedford, MK42 9LA

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA, BEDFORD

ANNUAL REPORT FOR THE YEAR ENDED 31[ST ] OCTOBER 2020

Structure, Governance and Management

The charity is an unincorporated organisation. It is governed by the regulations set out in its constitution. New Board members are elected every two years at the Annual General Meeting (AGM).

The management board is aware of the potential risks to the charity, including financial risks and has implemented strategies to control or minimise these risks. Assessments have been undertaken of the major risks, governance and compliance with law and regulations.

Objectives and Activities for the Public Benefit

The Guru Gobind Singh Gurdwara has been in existence ever since 15[th] November 1988 as a Place of Worship/Community Centre for the Sikh Community.

Objects: The objects of the Gurudwara (Charity) are to advance, permit and propagate the Sikh religion in Bedford and surrounding areas (a Place of Worship).

1. by celebrating the principal Sikh Religious Festivals.

2. by extending a welcome to all Sikhs newly arrived in or visiting Bedford and

3. to manage the Gurudwara in accordance with Sikh tenets and local Government rules and regulations.

The charities trustees have regarded that the services undertaken do benefit the public. All the charitable activities focus on the advancement of the Sikh religion, counselling advice and information to the community.

Achievements and Performance

All the objects listed above were carried out to the fullest by the trustees in the year to 31/10/2020.

The Gurdwara assisted many families with shopping and providing essential supplies during the Covid-19 lockdown. Renovation of Gurdwara property at 158 Bedford Road was completed.

Financial Review

The charitable organisation services are mainly reliant on voluntary income from the congregation. The trustees feel that. a challenging year due to the Gurdwara being closed or only partly open due to Covid-19 restrictions.

A summary statement of the financial activities for the year is shown on page 6 of the accounts. This shows that during year total income of £ 88,506 was received and after expenses the net surplus of £7,250 was added to reserves.

The Gurdwara’s current reserves policy is simply to maintain sufficient cash flow for known commitments and running costs for the next 6 months. The trustees have forecast the level of free reserves (bank and cash reserves) as being £53,318 which are all in the form of unrestricted funds.

Plans for future periods and Public Benefit

To carry out all the objects as outlined in the constitution to the fullest extent. Also, to hold Gurmat and Punjabi lectures annually.

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA BEDFORD

ANNUAL REPORT FOR THE YEAR ENDED 31[ST ] OCTOBER 2020

Statement of Trustees Responsibilities

The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The trustees are required by law to prepare accounts for each financial year, which give a true and fair view of the financial activities of the charity and its financial position at the end of that year. In preparing these financial statements, the trustees are required to:

• select suitable accounting policies and then apply them consistently;

• make judgments and estimates that are reasonable and prudent;

• state whether accounting standards and statement of recommended practice have been followed subject to any material departures disclosed and explained in the accounts;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of charity and to enable them to ensure that financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware – there is no relevant information of which the charity’s examiners are unaware; and the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the examiners are aware of that information.

Accountants

Messrs. Hallbrookes (Accountancy) Limited are willing to continue in office as Accountants/Independent Examiners for the ensuing year 2020/2021.

Approval

This report was approved by the trustees on …………………….. and signed on their behalf.

………………………………… (Mr. Gurnam Singh Sucha) President

…………………………………

• (Mr. Balbir Singh Atwal) Assistant Treasurer

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA BEDFORD

ANNUAL REPORT FOR THE YEAR ENDED 31[ST ] OCTOBER 2020 INDEPENDENT EXAMINER’S REPORT

To the Trustees of the Guru Gobind Singh Gurdwara, Bedford:

We report on the accounts of the Guru Gobind Singh Gurdwara Charity for the year ended 31[st] October 2020.

Respective Responsibilities of Trustees and Examiner

The charity’s Trustees consider that an audit is not required for this year (under section 144 of the Charities Act 2011 (the Act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts (under section 145 of the 2011 Act);

• follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act); and

• to state whether particular matters have come to my attention.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not provide an audit opinion on the view given by the accounts.

Independent Examiner’s Statement

In the course of my examination, no matter has come to my attention:

• (1) which give me reasonable cause to believe that in, any material respect, the Trustees have not met the requirements to ensure that:

• proper accounting records are kept (in accordance with section 130 of the 2011 Act); and

• • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the 2011 Act; or

• (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

……………………………… F. Singh FFA, FIPA, FAIA, MAAT Hallbrookes (Accountancy) Limited 14 Elstow Road Bedford, MK42 9LA Email: [e-mail]

Date: …………………………

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA BEDFORD

Statement of Financial Activities – Year ended 31/10/20

INCOME AND EXPENDITURE

Income Donations and Legacy Other Income Total Incoming resources Resources Expended Expenditure on raising funds Charitable activities: (includes governance costs) Total Resources Expended Net movements in funds Funds at 31st October 2019 Total Funds at 31st October 2020	Notes 2 3 4 13		Unrestricted Restricted Fund Fund 31/10/2020 31/10/2020 £ £ 68,351 - 20,155 -	Total Fund 31/10/2020 £ 68,351 20,155	Total Fund 31/10/2019 £ 110,401 10,923
			88,506 -	88,506	121,325
			- - 81,256 -	- 81,256	- 58,276
			81,256 -	81,256	58,276
			7,250 - 1,363,436 -	7,250 1,363,436 1,370,686	63,049 1,300,387 1,363,436
			1,370,686 -

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA BEDFORD

BALANCE SHEET as at 31/10/2020

Fixed Assets Tangible Assets Current Assets Stocks Debtors and Prepayments Cash in Bank and in Hand Creditors: amounts due within one year Creditors: amounts due more than one year Net Current Assets Net Assets Financed by Restricted Funds General Funds Total Funds	Notes 8 11 9 10 12 13	2020 £ £ 1,432,283 500 12,735 53,318 66,553 2,150 126,000 (61,597) 1,370,686 - 1,370,686 1,370,686	2019 £ £ 1,419,953 500 22,791 70,506 93,797 1,814 148,500 (56,517) 1,363,436 - 1,363,436 1,363,436	2019 £ £ 1,419,953 500 22,791 70,506 93,797 1,814 148,500 (56,517) 1,363,436 - 1,363,436 1,363,436
		66,553 2,150 126,000	93,797 1,814 148,500
				1,363,436
				- 1,363,436
				1,363,436

Approved by us on ………………………. for and on behalf of all the trustees.

………………………………… ………………………………… (Mr.Gurnam Singh Sucha) (Mr. Sarwan Singh Mander) President Treasurer

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA BEDFORD

NOTES to the Financial Statements for the Year ended 31[st] October 2020

1) ACCOUNTING POLICIES

Basis of preparation

These accounts (financial statements) have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice:

Accounting and Reporting by Charities (FRS 102) and the Charities Act 2011. The accounts (financial statements) have been prepared to give a “true and fair” view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a “true and fair view”.

Incoming Resources

Incoming resources are recognised in the statement of financial activities when entitlement has passed to the charity and the amounts are certain and, measurable. Any incoming resources received that relate exclusively to future periods are deferred on the Balance Sheet.

Resources Expended

Expenditure is recognised in the statement of financial activities when a liability is incurred or increased without a commensurate increase in recognised assets or a reduction in liabilities. All expenditure is accounted on an accruals basis.

Allocation of Costs

Direct Activity Costs comprise those costs that contribute directly to an activity and are allocated to the relevant activity.

Support Costs comprise those costs that are necessary to deliver an activity but in themselves do not produce or deliver an activity.

Governance Costs are those costs incurred to meet statutory and constitutional requirements.

Funds

• (a) Unrestricted funds, which are credited to the Income and Expenditure accounts are normally expendable at the discretion of the management.

• (b) Restricted funds, which are for specific purpose declared by the

• donors and are credited to the Income and Expenditure account when received and debited to the same account when paid.

• (c) Designated funds represent funds set aside by the trustees for specific purposes.

Depreciation

Depreciation is calculated so as to write off the cost of tangible fixed assets on a reducing balance over their useful lives. The rates applied are as follows:

Office Equipment - 15% on rbb Fixtures & Fittings - 15% on rbb

The land has not been depreciated.

Taxation:

The organisation is exempt from tax on its charitable activities.

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA BEDFORD

NOTES to the Financial Statements for the Year ended 31[st] October 2020

2) 3)	Donations and legacies General Donations Gift Aid Donations in Kind (Food) Other Income Rent Received (O2) Covid Grants Interest Received		2020 £ 67,851 0 500 68,351 10,736 9,382 37 20,155		2019 £ 95,801 12,600 2,000
				110,401
				10,736 - 187 10,923

4) TOTAL RESOURCES EXPENDED

Costs directly allocated to activities Salaries costs Repairs, Renewals and cleaning Sundries/Food Light/Heat & Water Rates Religious Function Donations Bank charges / Loan interest Depreciation/loss on disposals Fireworks Support Costs allocated to activities Premises & Administration General office Legal and Professional	Basis of allocation Direct Direct Direct Direct Direct Direct Direct Direct Direct Usage Usage Usage		Religious Services £ 23,828 7,396 1,070 10,676 707 28,020 24 3,555 300 855 2,845 0	Governance £ 1,980	Total 2020 £ 23,828 7,396 1,070 10,676 707 28,020 24 3,555 300 855 2,845 1,980 81,256	Total 2019 £ 17,816 3,720 3,997 10,768 6,115 4,680 37 4,112 325 665 3,324 2,718 58,277
			79,276	1,980

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA, BEDFORD:

NOTES to the Financial Statements for the Year ended 31/10/2020 continued…/

5) NET MOVEMENTS OF FUNDS FOR THE YEAR

This is stated after charging: 31/10/2020 31/10/2019 £ £ Depreciation 3,555 4,112 6) STAFF COSTS AND TRUSTEES REMUNERATION 31/10/2020 31/10/2019 Staff Costs and Trustee's Remuneration £ £ Wages and Salaries (including Social 23,828 17,816 Security Costs) No employee earned more than 60,000 per annum.

The trustees were not remunerated for the year ended 31[st] October 2020 except for reimbursements in certain circumstances.

7) STAFF NUMBERS

The average monthly number of employees during the year were 2 (2019: 2).

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA, BEDFORD:

NOTES to the Financial Statements for the Year ended 31/10/2020 continued…/

8) TANGIBLE FIXED ASSETS FOR THE YEAR ENDED 31/10/2020

Cost b/fwd Additions Cost at 31/03/2020 Depreciation b/fwd Charge for the year At 31/03/2020 Net Book Value At 31/10/2019 At 31/10/2020		Land & Buildings/ Improvements £ 1,396,651 15,489	Fixtures/Fittings & Equipment £ 109,458 394	Fixtures/Fittings & Equipment £ 109,458 394	Total £ 1,506,109 15,883
		1,412,140		109,852	1,521,992
		--- ---		86,155 3,554	86,155 3,554
		---		89,709	89,709
		1,396,651		23,303 20,143	1419,953 1,432,283
		1,412,140

9) CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Accruals Other Creditors		2020 £ 1,575 575 2,150		2019 £ 1700 114 1,814

10) CREDITORS: AMOUNTS FALLING DUE MORE THAN ONE YEAR

Loans Other Creditors	2020 £ 123,500 2,500 126,000	2019 £ 148,500 - 148,500

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Registered Charity No. : 1078040

GURU GOBIND SINGH GURDWARA, BEDFORD:

NOTES to the Financial Statements for the Year ended 31/10/2020 continued…/

11) DEBTORS AND PREPAYMENTS

Debtors - Gift Aid reclaim	2020 £ 12,735		2019 £ 22,791

12) ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible Fixed Assets Stock Debtors Cash at Bank/in Hand Current Liabilities Net Assets as at 31/10/2020	Unrestricted Funds Restricted Funds Total Funds £ £ £ 1,432,283 - 1,432,283 500 - 500 12,735 - 12,735 53,318 - 53,318 (128,150) - (128,150) - 1,370,686 - 1,370,686

13) CAPITAL COMMITMENTS

Authorised but not contracted

MOVEMENTS IN FUNDS

Restricted Funds Unrestricted Funds Total Funds		Balance b/fwd 31/10/2019 £ - 1,363,436	Incoming Resources £ - 88,506	Resources Expended £ - 81,256 81,256	Balance c/fwd 31/10/2020 £ - 1,370,686 1,370,686
		1,363,436	88,506

14) GOVERNANCE COSTS

The figure of £1980 is the accountancy costs for the organisation.

15) UNRESTRICTED FUNDS

All funds are used for unrestricted purposes to spend on activities that further any of the purposes of the charity.

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