Company Registration Number
03685038
Charity Registration Number
1078029,
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED
COMPANY LIMITED BY GUARANTEE
ANNUAL REPORT & FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31 MARCH 2024
Ormsi4e Mill
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ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 CONTENTS Charity Information Trustees, Annual Report 18 Independent Examiner's Report 19 Statement of Financial Activities, (Including Income and Expenditure Account) 20 Balance Sheet 21 Accounting Policies 24 Notes to the Accounts
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (cofulPANY LIMITED BY GUARANTEE) CHARITY INFORMATION YEAR ENDED 31 IVIARCH 2024 Status: Ormside Mill Residential Centre Limited was formed in 1998 and is registered with the Charities Commission Number 1078029. Charity Number 1078029 Company Registration Number 03685038 Principal Address Ormside Mill Residential Centre 2 Mill Lane, Appleby-in-westmoreland Cumbria. CA16 6EJ Registered Office Lancashire Boys & Girls Clubs 1 Meeting House Lane, Lancaster, LA11TQ Trustees Keith Gillies (Chair) Nick Eckersley (Vice Chair) Jack Steer (Treasurer) Adrian French (Secretary) Karen Wilson Emma O'Reilly Helen Robinson (Resigned 28 February 2024) Craig Cartledge Secretary Adrian French Bankers HSBC Bank PIC 35 Market street, Lancaster. LA11JQ Independent Examiner G Howse BSC, FMAAT, CWR Accountants Lancaster Business Park, 20 Mannin Way, Lancaster. LA13SW
' ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT {INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) I;,.. YEAR ENDED 31 MARCH 2024 The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the unaudited Financial Statements of the Charily for the year ended 31 March 2024. The Financial Statements comply with The Charities Act 2011, The Companies Act 2006, The Memorandum and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS102). ,,Reference and Administratlve Details Reference and administrative details are shown in the schedule of charity information on page 3 of the annual report. The Directors who served the Charity during the year were as follows: Keith Gillies (Chair) Nick Eckersley (Vice Chair) JaGk Steer (Treasurer) Adrian French (Secretary) Karen Wilson Emma O'Reilly Helen Robinson Craig Cartledge (Director) ("B" Director) ("B" DireGtor) ("B" Director) ('A' Director) ("A" Director) ("A" Director, Resigned 28 February 2024) (Director) . Appointment of Trustees / The appointment of trustees is govemed by provisions contained within the company's Articles of Association. These are as follows.. - The Greater Manchester Youth Federation, known as the 'A° member, may from time to time appoint three persons to be directors, known as"A" directors. The Lancashire Association of Boys and Girls Clubs. known as Ihe"B' member, may from time to time appoint three persons to be directors, known as "B" directors. Each "A" director may at any time be removed from office by the °A' member and each "B. director may at any time be removed from office by the "B" member. In addition, independent directors may be elected to the board Structure, Governance and Management .'The Charity is incorporated as a company limited by guarantee and is govemed by the company's *4, Memorandum and Articles of Association. The company is managed by its board of directors, consisting of not less th8n six members, which meets at least three times a year. Public Berieflt The Trustees have complied with their duty to have due regard to the guidance on public benefit.
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW} YEAR ENDED 31 MARCH 2024 ',Specific Restrictions on the Company Clause 4 of the Memorandum of Association of the company stipulates that the income and ,'.4¥i' property of the company shall be applied sole5y towards the promotion of its objects and no portion is to be paid by way of dividend, bonus or othewise to the members of the company. Additionally, no trustee appointed to any office of the company is to be paid a salary, or receive '+ '" any remuneration or other benefits from the company. Clause 6 of the Memorandum of Association states that upon the winding up or dissolution of the '4 company any assets remaining, after the satisfaction of all liabilities. shall not be paid to or distributed among the members of the company, but shall be transferred to other charitable bodies having similar objects and whiGh similarly prohibit the distribution of income or property among its members to an extent at least as great as is imposed on this company by Clause 4 of ¥1: its Memorandum of Association. ,Investment Powers The company is permitted by its Memorandum of Association to invest any funds not immediately required for its purposes in such manner as may from time to time be determined. subject to such conditions as may for the time being be imposed or required by law. Objectives and Actlvltles The company's principal objects, as set out in the Memorandum of Association are: _ 'To help and educate young people through their leisure time activities as to develop their physical and mental capacities that they may grow to full maturity as individuals and members of society and their conditions of life may improve, in particular by the provision of a recreational and residential centre" The company formed in 1998 and it has pursued its objects by acquiring land and property known as Ormside Mill at Ormside, Nr. Appleby-in-westmorland. Extensive renovation and improvement work has been carried out in order to bring the property into use as a recreational and residential centre. There were no changes in the period to policies adopted by the company in order to further its objects. Connected Charltles The company is connecled with the Lancashire Association of Boys and Girls Clubs and the Greater Manchester Trust for Recreation operating under the name Greater Manchester Youth Federation.
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) YEAR ENDED 31 MARCH 2024 The Mlll A former 18 century water mill, Ormslde Mill opened In 1999 as an activlty and resldentlal centre for young people. A joint venture between the Lancashire (LABGC) and Manchester (GMYF) Greater Manchester Youth Federation. the ntre was established as a registered charlty to seNe the needs of their member clubs and young people, especially those considered disadvantaged. A small charity doing big work with young people, the mill has been described as a 'liltle gem, and a 'special homely place,. The 19-bed self- catering centre enjoys an isolated rural location in the beautiful upper Eden Valley of Cumbria. Ormside Mill is governed by a volunteer board of directors. Directly managed by LABGC the team consists of a part time centre manager, housekeeper, groundsman and a team of self-employed freelance instructors who ensure a cost-effective operation, which is underpinned by a personal and friendly service. loperations Following a steady Increase in bookings since the pandemic the booking calendar in 2023-24 saw a ' second full year without interuption getting Ormside Mlll back up to full operation. The vast majority of our member clubs and youth groups still struggle to make ends meet with limited funds available and continue to struggle with far fewer volunteers and paid staff. Reduced funding for activity provision and the ongoing cost of living crisis has severally impacted on the operational costs of clubs, resulting in reduced delivery time and fewer young people in attendance. The ongoing cost of living crisis has had a devastating impact on young people's engagement in physical activity and their social engagement with peers. leading to increased numbers of young people experiencing low self-esteem, mental health issues and voluntary social avoidance and isolation. Never has it been more important to re-engage young people in new opportunities and exciting outdoor experiences in adventureous activities and residential opportunities to raise their self-esteem, develop their social skills and improve their mental health. Despite all the challenges faced, clubs are determined to continue to provide life changing residential eXperIenS at the Mill for groups of disadvantaged young people. In the year the Mill saw 24 (12) member clubs attending over 55 (36) nights and engaging in 57 {22) activity days 11 {14) external youth groups over 32 (40) nights and engaging in 42 (35.5) activity days 4 (3) schools over 12 (12) nights and engaging in 11 (14) activity days Approx; 600 young people benefitting from residential opportunity and adventurous activity 24 {31) private groups over 53 (77) nights and engaging in 8 (7.5) activity days
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (CODAPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) YEAR ENDED 31 MARCH 2024 Tables showing group bookings breakdown comparative to the previous year. 2023 - 2024 2022 - 2023 Groups Nlghts Activity Days Solo Activity Da Groups Nights Activity Days Solo Actlvity Da LABGC Clubs 12 12 23 32 12 45 14 GMYF Clubs Other Youth Grou Schools Private TOTALS 20 16 11 32 42 14 42 35.5 12 53 152 11 12 77 14 24 63 31 117.5 60 165 79 Solo activity days - activity days without accommodation. 2023 - 2024 Group Bool(ings 2022- 2023 Group Bookings 160 140 160 140 120 120 ioj ILYJ 80 80 60 40 40 20 20 LABGC GMYF Otlier Schools PTiVate TOTAL5 Clubs Clubs Youih Groups LA86C GMYF orher Schoo15 Priwéte TOTALS Clubs Clubs Youth fjroups Groups M NiBhts O Activity Days Solo Activity Days Groknps ll Nighrs ll Activity Days _. SulD Activity Day5 Extemal funding to help fund residential experiences and activities has certainly helped our member clubs access Ormside Mill allowing 24 groups of young people to access life changing experiences they would otherwise not have access to. External youth groups have reduced slightly while school bookings have remained relativly the same, and private groups have reduced. Member clubs continue to struggle to remain financially sustainable, so although residential opportunities remain a vital part of youth provision in young peoples personal development, for many clubs, the cost of such is still out of reach. With this in mind we ensure we keep the cost for member clubs as low as possible, whilst increasing the cost to external groups, especially private groups, and seek external funds where we can.
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) YEAR ENDED 31 MARCH 2024 Income from groups over the year Income by Group Category Meinber CluL)s £1 760 £16,104 £646 Other Youll) Groiips £0 £11.703 Scliools £9.612 £3,060 Private Groiips £17,758 23.042 £380 £0 £2.000 £4,000 £6,000 £8,000 £10,000 £12,000 £14,000 £16,000 £18,000 £20,000 Accomm l Actwity •Oth8r , Whilst the income from private accommodation bookings is very welcome, we are mindful that ty."; we need to increase the usage of Ormside by our member clubs and other youth groups 8nd continue to reduce private bookings. however we have to keep in mind that income from private bookings over the past few years has enabled Ormside Mill to become more financially stable. There is no doubt from the figures above that t. adventurous activilies are a key part of residential experiences for youth groups and schools. Adventurous activities allow young people the opportunity to push physical boundaries and exceed their percieved limitations often achieving things they never thought possible. This sense of achievement raises self-esteem, increases confidence and paves the way for greater challenges ahead.
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEEI TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) YEAR ENDED 31 MARCH 2024 iDelivery The centre manager supported by a housekeeper and groundsmen ensure the centre is kept in tip top condition and operates smoothly on a day to day basis. Wilh activity management responsibility the centre manager ensures all activities are delivered to a very high -11 standard and all our PPE 8nd equipment is kept in excellent condition to allow us to provide highly memorable and in many cases life changing experiences in a safe controlled environment. freelancers who are committed to supporting and delivering activities for groups visiting Ormside Mill. Minibus drivers are also dwindling each year and only a few of our instructors are able to >%jl .:: drive our minibus and tow the canoe trailers. This can of course present logistical issues requiring 8 freelancer who can drive our minibus for groups that don't have their own bus. We operate the minibus under a section 19 permit which requires professional checks every . fv. I 13 weeks the cost of which needs to be factored fl into overall operation costs. The centre's AALA licence was successfully renewed in June 2023 with a 2 yr lince allowing us to continue to deliver adventurous activity for youth groups and schools. Kit and equipment does not come cheap, but with the increase in income we were able to allocate funds to purchase much needed new and replacement kit and equipment including cags, paddles and wellies, with waterproofs and ': salopettes remaining on the shopping list. The identification and recruitment of instructors is an ongoing issue which is not helped by the location of the Mill as most instructors live in the Lake District and the shortage of instructors across the country means they are in high demand. Despite this, we have a small team of regular Premises & Grounds Storm Isha in January brought with it quite a bit of devastation at the Mill, with the flooding of the Barn, farm track washed away leaving large ruts, debris and gravel strewn over the paddock and the footbridge over the river dislodged from its foundations and severally damaged. changeovers it's a lot of bedding. Sadly. Duvets are often cheaper to purchase new rather than launder old ones, therefore most duvets have also been replaced. Ormside Mill directors are sincerely grateful to the trustees of Garfield Weston without whose generosity we would not have been able to carry out the essential work on the roof and hope they will continue to support our work. .1, The classroom roof is still in need of replacement and despite best efforts we have still not been able to secure a contractor to carry ¥f out the work. A grant of £2.500 from Glasdon Charitable Trust allowed for the much awaited purchase of a new lawn mower to keep on top of the paddock. 41. It is inevitable that such an old country stone kl building, built circa 1760 will require ongoing upkeep and repairs and subsequently we will need to continue to generate revenue where we can to raise funds to carry out such repairs. A full fire safety assessment was carried out at the Mill and the need to have the fire doors assessed was identified. A fire door assessment was carried out in late March and remedial work was underway in May 2024. Most of the mattresses were replaced with easy to clean. lightweight mattresses in place of the old heavy stained mattresses. The centre manager and housekeeper have since undergone Fire Warden and Fire Extinguisher training. Bedding sets have also been replaced with 19 beds and requiring 3 sets to allow for
ORMSIDE IVIILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) YEAR ENDED 31 MARCH 2024 WHYWE EXIST The Outdoor Education Advisors Panel (OEAP) Natlonal Guidance document 2.3a National Curriculum and Learnin Outside the Classroom is about the National Curriculum in En land. Learning in the real world outside the classroom, including through outdoor learning, educational visits, residential experiences and adventure activities, is an effective way of meeting the demands of the National Curriculum, and of preparing young people for life beyond school. Outdoor and adventurous activities, which provide first-hand real challenges. and residential experiences, are a powerful process for supporting personal and social development, character development and resilience, spiritual. moral and cultural development and physical and mental well- being, according to the Guidance. "Leaming Outside the Classroom can provide opportunities to develop and practise skills involving communication, collaboration, numeracy, leadership, crealwity and innovation., WHATS ON OFFER AT ORMSIDE MILL The Mill offers 19 beds (1 Double> across 7 bedrooms + 2 pop up beds. A large lounge, dining area and a well- equipped large catering kitchen provide ample space for large self-catering groups to enjoy a break in the Eden Valley. A full range of Adventurous Activities is available to all visiting groups or you Gan simply self-programme. With a fleet of 6 Canadian Canoes that can be rafted together we can cater for a group of 18 canoeing in various locations and conditions across Cumbria. With bespoke expeditions also available, canoeing can be a half-day aclivily on a local river or a full day journey with islands stops and cliff jumping in the lake district. The slt on top kayaks are enjoyed by many groups who attend Ormside. These are much easier that the standard kayak, less likely to Gapslze, remove the fear of kayaking and much more fun. Helping to develop balance, co-ordination and team work. Being able to use the kayaks just 10 minutes from the centre 18 a great plus. 10
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) YEAR ENDED 31 MARCH 2024 Ghyll Scrambling proves to be a very popular activity at Ormside Mill. With several venues on offer depending on the age and ability of the group. We have used Stenkrith Park, Church Beck and stoney Croft Ghyll throughout the year. The addition of salopettes help protect wetsuits and prolong their lifespan. Young People thrive in water activities and the initial shock of the cold water is soon overtaken by the thrill and excitement. Supporting each other through difficull sections and encouraging peers to face fears and cliff jump is priceless team work. Hiking up mountalns Is the purest adventure activity we offer. Throughout the year, young people summited Murton Pike, High Cup Nick, Scafell Pike, Helvellyn, Nine Standards Rigg & Wild Boar Fell. This experien is a massive contrast for many young people who live in dense housing communities and rarely have the opportunity to visit counlryside let alone mountain ranges. Caving has proven to be the height of adventure and the Yorkshire Dales provides some great opportunilies to explore the depths of the earth. No matter what time of year or weather conditions caves usually stay a constant 8 degrees centigrade. Walking through narrow passages, crawling and squeezing through tight spots, wading through cave water or entering vast caverns, every corner provides some awesome sights. Young people soon overcome their fear of the dark and have a trip back in time knowing the caves have developed over IOOO'S of years.
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) YEAR ENDED 31 MARCH 2024 Abseiling is a great activily to fill half a day and easily combined with other aclivities to make a full day. We offer several locations both locally and In the lakes for abseiling and in some locations it's a great addition to a canoe trip or mountain hike. A fantastic opportunity for young people to face and overcome fears, encourage each other and develop trust. Your first Abseil is certainly one to remember.; Climbing is an attractive challenge for young people and the many crags we use offer differing levels of challenged depending on the group. We locations in the lakes as well as locally which groups are able to access alongside other activities. Climbing is a great way to enable young people to push themselves, develop confidence and exceed personal limitations. Archery is enjoyed by all groups who visit the centre and can be carried out on the paddock or in adverse weather can be delivered in the barn. Investing in an Archery Shelter in the Paddock will enable outdoor Archery in bad weather and a more portable archery set could allow us to take on activities such as canoeing. Great in developing attention and hand to eye co-ordination and uncoverlng natural ability and skill. The development of our problem solving and team building guide provldes a vast range of team games and challenges that can be provided with or withoul an instructor. The avallability of the team games store cupboard allows groups leaders to run their own on-site programme of team building activities. Great for team bondlng developlng a competltive altitude, communlcation, strategy and problem solving. 12
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) YEAR ENDED 31 MARCH 2024 , The tree climbs and high all aboard are an excellent offer of onsite activities. Groups who have a short visit are able to challenge themselves on the 4 different routes. This activity enables young people to overcome fears and put their trust in one another. Visits from private groups generate much needed revenue to help provide subsidised visits for our member clubs and visits from external 'non-affili8ted' groups continue to provide revenue to support the sustainability of Ormside Mill. Schools and Colleges, youth clubs. sports clubs and community projects from across the North West, North East and further afield choose Ormside as their preferred venue from which to host their annual residentials. Several repeat bookings from youth groups, schools, colleges and private parties reinforce the fact that Ormside is a great place and loved by all who attend. 13
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT {INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAIII) (.," YEAR ENDED 31 MARCH 2024 Reflecting and looking aheaii jjP- 2023-24 was a year that demonstrated Ormside Mill is going from strength to strength with an increase in member club bookings, increased usage by youth groups and decreased usage from private groups. BOOKING COMPARISON Scheduled Bookings as of 1. Sept 2024 Full Year Booklngs 2023 - 2024 2024 - 2025 Solo Activlty Days Solo Actlvlty Days Groups Nlghts Actlvlty Days Activity Days Groups Nlghts LABGC Clubs 12 23 12 GMYF Clubs 12 32 45 18 49 42 Other Youth Grou 32 42 16 22 Sohools 12 Private 24 53 14 38 TOTALS 63 152 117.5 45 111 70 INCOME Accommodation Activity Other Totals 2023- 24 Full Year Bookin s Income 2024- 25 Scheduled Bookings Income al 1stSe t 2024 £56.808 £44,036 £6,797 £107,641 £42,030 £37,810 £1,845 £81,685 14
ORMSIDE MILL RESIDENTIAL CENTRE LI1lTED (COMPANY LIMITED BY GUARANTEEI TRUSTEES ANNUAL REPORT {INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) YEAR ENDED 34 MARCH 2024 Bookings for the Mill are certainly on the rise from our target groups of young people due to external funding. And feedback from visiting groups is very positive with young people having great experiences and producing lifelong memories. However, there is still work to be done. We need to increase our offer to our member clubs and where possible reduce the price further especially during less busy times over the winter. We will need to invest around £3,000 on PPE kit and replacement equipment over the coming 12 months. Clubs do not need to book residentials in order to experience adventurous activities as we are happy to meet groups in various locations including North Yorks Moors, South Cumbria and throughout the lakes to engage in adventure days. The inside of the Mill is looking great with new pictures on the walls and the recent investment in all new mattresses, bedding and soft furnishings make the centre as cosy and welcoming as possible. The picture frame at the end of the Paddock has been rebuilt to allow groups to take photos with the magnificent views in the background. The Mill is old and needs constant TLC with a never-ending list of jobs to be done and we constantly run the risk of flooding. Flooding from time to time is inevitable, nevertheless we are continually looking at damage limitation and how we can improve our flood defences. to reduce damage, clean up time and energy and safeguard our equipment and resources. Water run off channels fitted on the f8rm track will reduce the amount of gravel washed down the track which is a constant issue requiring clean up. The roof in the classroom is a priority and will hopefully be completed this autumn, as does the path around the back of the Mill, the barn needs pointing along with several areas of the Mill. The Kitchen, although highly functional could do with an overhaul as it is becoming tired and worn. The continued cost of living rises is going to present many challenges over the autumn and winter months. Not only for ourselves, but for youth groups operating their clubs. This will of course have an impact on our energy and fuels costs and it will present another reason for groups not to attend Ormside, which would reduce the expected income from bookings. All this and more requires funding that we don't currently have, so we continue in our efforts Éo raise funds from private groups when youth groups are not booked in and from external charitable trusts and foundations. We will continue to seek funding to provide heavily subsidised residentials and activities for disadvantaged young people in our member Glubs, especially where those clubs do not have the funds to visit Ormside Mill or the capability of seeking funds for themselves. However. we are mindful, that the needs of our clubs lie not just in funding, but also in staff ¢apacity, training and the ever-growing issue of access to transport. To this end, we will retain our ability to be able to offer transport to groups and support staffing costs where we can.
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAVV) , YEAR ENDED 31 MARCH 2024 The importance of providing residential and learning experiences, especially to disadvantaged young people, remains a high priority for the Omiside Mill board of directors and the need to increase revenue will pave a way to allow this. l Thanks We are pleased to acknowledge the efforts of the agent and Ormside Mill staff team which has resulted in the continued delivery of a high quality service and programme which is improving year on year. We remain most grateful for the many individuals and organisations who supported the work of the Mill throughout the year, either through financial support, donations of reSoUrS or'in kind, contributions. A special mention is appropriate for The Glasdon Charitable Group who supported us with the purchase of the lawn mower and the National Lotttery Awards for All who provided funds for 7 groups of young people from member clubs to visit Ormside for a residential and adventurous activity experience during the financial year. Flnancial Review The detailed Financial Statements are set out on pages 19 onwards. Year End: March 2024 2023 2022 Aggregate expendilure for the year was £122,679 £91,139 £112,967 compared with total income of .-1, £122,365 £129,308 £83,831 resulted in a (deficit)/surplus of whilst net working capit81 increased to {£314) £38,169 (£29,436) £94,449 £89,704 £43,062 Reserves Policy The Trustees have considered the need to establish appropriate reserves to resource the operations of . the ch8rlty. The charity is reliant on the support of funding bodies and other charities to maintain its activities and services to young people and grants received are typically for a limited period or for a ?4& restricted purpose. In light of the rural and isolated location of the premises, the Trustees recognise that unpredictable circumstances may from time to time arise resulting in possible loss of income and Increased costs. ReseNes are needed to bridge gaps and shortfalls in funding, to meet the cost of emergency repairs and I,'.4to sustain operations over periods when activities may be I ' curtailed or restricted. The free reserves at 31 st March 2024 were £94,449 (2023: £89,704) after the deduction of fixed assets and addition of long-term funding on the property. The Trustees are pleased with the improvement in free reserves during the last two years which have given it a much more secure position moving forwards. 16
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) :, . TRUSTEES ANNUAL REPORT (INCLUDING DIRECTORS REPORT AS REQUIRED BY COMPANY LAW) 4.."v: YEAR ENDED 31 MARCH 2024 Responsibilities of the Trustees .,_ The Trustees (who are also the directors of Ormside Mill Residential Centre Ltd for the purposes of company law) are responsible for preparing the Trustees Annual Report and the Financial Statements in .4,,. accordance with applicable law and United Kingdom Accounting Standards. Company law requires the Trustees to prepare Financial Statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources of the charitable company for that period. In preparing these Financial Statements, the Trustees are required to.. select suitable accounting pollGles and then apply them consistently observe the methods and principles in the Charities SORP make judgements and estimates that are reasonable and prudent state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the Financial Statements prepare the Financial Statements on the going concern basis unless it is Inapproprlate to presume that the charitable company will continue in operation The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charlty and which enable them to ensure that the Financial Statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Independent Examiner A proposal to reappoint G Howse BSC, FMAAT as independent examiner for the ensuing year will be put before the Annual General Meeting. Signed on behalf of the Trustees Keith Gillies Director of the Board and Chair 17
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ORMSIDE MILL RESIDENTIAL CENTRE LIMITED YEAR ENDED 31 MARCH 2024 I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2024. which are set out on pages 19 onwards. Responslbilitles and basis of report As the charity trustees of the company (and Its dlreclors for the purposes of company law), you are responslble for the preparation of the accounts in accordance with the requirements of the Companles Act 2006 ('Ihe 2006 Acl,). . Havlng satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 ;*.r [.4 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charllles Act 2011 {'the 2011 Act,). In carrying out my examlnation I have followed the Directlons given by the Charlty Commisslon under sectlon 145(5) (b) of the 2011 Act. Independent examlner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respecl of the company as required by section 386 of the 2006 Act,. or 2. thé ae¢ounts do not accord wilh those records,, or 3. the accounts do not comply with Ihe accounting requlrements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair vlew, which is not a matter considered as part of an.., independent examination; or 4. the accounts have not been prepared in accordance with the melhods and princlples of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102), I have no concerns and have come across no other matters in connection with the examination to which atlention should be drawn in this report in order to 8nabl& a proper understanding of the accounts to be reached. FMAAT ," CWR Chartered Accountants .20 Mannin Way Lancaster Business Park . Caton Road '.i"F". , Lancaster 'iLA13SW Dat8 . 18
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES {INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT} FOR THE YEAR ENDED 34 MARCH 2024 Notes Unrestricted Funds Restricted Funds Total 2024 Total 2023 Income from: Donations and legacies Gharilable activities Trading activities Other 12.476 12,476 37,634 64,843 7,412 25,000 31,765 72,192 351 37,634 64,843 7,412 Total incorne 109,889 12,476 122,365 129,308 Expendlture on: Raislng funds Charitable activities 47,639 65,140 47,639 75,040 35.974 55,165 9.900 Total expenditure 112,779 9,900 122,679 91,139 Net incomel{expenditure) (2,890) 2,576 {314) 38,169 Transfers belw88n funds 2.576 (2.576) Net movement in funds {314) (3141 38,169 Reconclllatlon of funds: Total funds brought forward 172,767 172,767 134,598 Total funds carrled forward 12 172,453 172,453 172,767 The Statement of Financlal Activities inGludes all gains and losses in tha year. All of the above relate lo continuing activities. The Slatemenl of Financial Activities also Complies with the requirements for an income and expendlture account underthe Companies Act 2006. The notes on pages 21 to 31 fomi part of these financial statements. -19-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEEI BALANCE SHEET AS AT 31 MARCH 2024 Notes 2024 2023 Fixed Assets Tangible assets 11 293.004 298.063 293,004 298.063 Gurrent Assets Debtors Cash at bank and in hand 12 7,935 115,188 3.609 115.487 123,123 119.096 Current Liabilities: amounts falling due within one year 13 (28,674) (29,392) Net Current Assets 94,449 89,704 Total assets less current liabilities 387,453 387.767 Current Liabilities: amounts falling due in greater than one year 14 (215,000) {215,000) Total net assets 172,453 172,767 Funds: Restricted income funds Unrestricted income funds 15 15 172,453 172.767 172,453 172.767 The financial slalemenls have been prepared in accordance with the provisions for small companies,. subject to the small CoMpanS regime, and In accordance wth FRS102 SORP. For the year ended 31 March 2024 the charity was entitled to exemption from audit under se¢iion 477 of the Companies Act 2006 relating to small companies. The Trustees have not required the charlty to obtaln an audll of its accounts for the year in question in a¢cordanc8 wlth section 476: and the trustees acknowledge their responsibilltlès for complying with the requirements of the Act wilh r8sp8Gt to accounting records and the preparation of the accounts. These accounts were approved by the Board and authorised for issue on behalf by- - and are signed on their S K Glllles Chair Company Registration Number: 03685038 The notes on pages 21 to 31 form part of these financial statements. -20-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting Policies Legal form The charity constitutes a limlted company. Ilmiled by guarantee as defined by the Companies Act 2006, incorporated in England and Wales. The address of the charity. the nature of its operations and its principal activities are all detailed in the Trustees, report and charity administrative details pages in these financial slalements. Basis of a¢counting The charity constitutès a publlc benefit entity as defined by FRS 102. The financial statamenls have been prepared in accordance with the accounting policies set out in the note lo the accounts and comply with the charÈty's governing document, Ihe Charities Act 2011 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing Iheir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The financial slalements have been prepared on a going concern basis under Ihe historical cost convention. The financial statements are prepared in sterling which is the function Currency of the charity. The significanl accounting pollcles applled in the preparation of these financial statements are set out below. These policies have been conslstently applied to all years presented unless othernlse stated. Going concern The Trustees, consider the Charity to have sufficient working capital to see it through a period of at least 12 months and at the time of approving the financial statements. have a reasonable expectation that thè charity has adequale resources lo continue in operational existence for the foreseeable future. Thus, they continue lo adopt the going concern basis of accounling in preparing the financial statements. Income Donatlons and grants are includèd In the statement of financi81 activities when the Charity is entitled and the amount can be measured with reasonable accuraoy. Income from charitable activities and income from trading aGtivities is recognised upon the relevant charitable service being provided and therefore the charity becomes enlilled lo such funds. Income received relating to future bookings is deferred until that dale. Where grant funding is received for Ihè purchase of capital equipmènt, the income is recognised when the purchase of those items occurs, in accordance with the terms of the grants. -21-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting Pollcies (continued) Expendlture Expenditure Is recognlsed on an accrual basls as a Ilability is incurred. Expenditure has been classifled under headings that aggregate all costs related to the category. Expenditure Is recognlsed where there is a legal or constructive obligation to make payTnenls lo third parties, it is probable that the settlement will be required and the amounl of the obligation can be measured reliably. Support costs are incurred to directly support the objectlV8s of the charily and are allocated lo charitable activilies expenditure and raising funds expenditure according to the eslimated spread of such costs in any period. Flxed assets All fixed assets are recorded initially at cost. Tangible fixed assets are depreciated on a straight-line basis over their estimated useful lives as follows.. Freehold land Freehold property and improvements Equipment, fixtures and fittings Motor vehicles not depreciated 20/0 Straight line 1 &25°k straight Ilne 250k straight line Debtors and credltors Debtors and creditors with no stated interest rate and receivable and payable thIn one year are recorded at transaction price. Anylosses arising from impairmenl ar6 recognised in expenditure. Loans repayable in more than one year are disclosed as such on the basis that such loans were provided for the purpose of acquiring freehold property which is non-currenl. There is no planned repayment of such loan balances. Cash and cash equivalents Cash held by Ihe charity comprises of cash held on call at banks and cash In hand. Accumulated funds Unreslricled funds are available for use at the discretion of the Twstees in the furiherance of the general activities of the charity. Restricted funds are subiected to restrictions on Iheir expenditure imposed by th8 donor. Financial instruments The Charity has elected to apply the provisions of Section 11 'Baslc Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its fin8nclal instruments. Financial instruments are recognised in the Charills b81ance sheet when the Charity becomes party to contractual provisions of the instrument. Financial assets and liabilities are offset when there is a legally enforceable right to offset the recognised amounts and Ihere is an intention to settle on a net basls or to realise the asset and settle the liability simultsneously. -22-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED {COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Accounting Policies (continued) BasiG financi81 assels Basic financial assets are initially measured at transaction price including transa¢lion costs, and are subsequently Caled al amortised cost using the effective interest rat6 method. Financial assets classified as receivable within one year are not amortised. Financial assets are derecognised when contractual rights are settled. Impaim?enl of financial assets Financial assets are assessed for impairment at each reporting date. Flnancial assets are impaired where there is evidence that the estimated future cash flows have been affected. If impaired, the impairment loss is recognised in the statement of comprehensive income. Financial liabilities Baslc flnanclal liabilities are inltially recognised at transaction price unless the arrangement constitutes a financing Iransaclion, where the debl instrument is measured al the present value of the future receipts discounted at a market rate of Interest. Financial Ilabllities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amorlised cost, using Ihe effeclive interest rate method. Financial liabilities are derecognised when the companls contractual obligations expire or are dlscharged or cancelled. Judgements and key sources of estlmation uncertainty In the application of the Charitvs accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amounts of assets and liabllities that are not readily apparent from other sources. The eslimales and associated assumplions are based on historical experience and other factors considered to be relevant. Actual results may differ from these estimates. In the opinion of the Trustees there have baen no slgnlficantjudgements made in the process of applwng the above accounting policies. There have been no key assumptions concerning future and other key sources of eslimalion uncertainly at the reporting date that have a significant risk of causlng a material misstatement of the carrying amount of assets and liabilities within the next financial year. -23-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED {COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Income from donatlons and legacies Unrestricted Funds Restricted Funds 2024 Total 2023 Total Donations received Garfield Weslon Glasdon group capital grant National Lottery Community Foundation 25,000 2.576 9,900 2,576 9,900 12,476 12.476 25,000 Income from donations and legacies included £25,000 from restricled funds in the prior period. Income from charitable activities Unrestrlcted Funds Restricted Funds 2024 Total 2023 Total Accommodation charges Activity fees and other charges 14.700 22,934 14,700 22,934 12.455 19.310 37,634 37,634 31.765 Income from charitable activities was entirely unresticted in the comparative period. The income derives wholly from the operation of Ormside Mill as a cenlre for providing young people with thg OPPOrtunily lo benefit from learning experiencas, Income from trading activities and associated costs of ralsing funds Unrestricted Funds Restrlcted Funds 2024 Total 2023 Total Income from trading acliviles 64,843 64,843 72,192 Total income from trading activities 64.843 64,843 72,192 -24-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED {COMPANY LIMITED BY GUARANTEE} NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Income from trading activltles and associated costs of ralsing funds (continued) Unrestrlcted Funds Restrlcted Funds 2024 Total 2023 Total Expèndlture on trading activities (Note 8) Staff costs Activity and servicing costs Premises costs Administration costs Travel and motor costs Depreciation 7,492 14,107 10,388 8,378 3,576 3,698 7,492 14,107 10,388 8,378 3,576 3,698 6,695 9,000 6.362 6.418 3.766 3.733 Total expenditurè on trading actlvltles 47,639 47,639 35.974 Net Iloss)Iprofit 17,204 17,204 36.218 All income from trading activity was unrestricted in the prior period. Other income Unrestrlcted Funds Restrlcted Funds 2024 Total 2023 Tolal Other income Bank interest 5.743 1,669 5,743 1,669 300 51 7.412 7,412 351 All other income in the prtor period was unrestriGted. -25-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Expenditure on charltable activities Unrestricted Funds Restricted Funds 2024 Total 2023 Total Operation of a residential centre.. Staff costs Activity and sarvicing costs Premises costs Administration costs Travel and motor costs Depreciation Other governance costs 11,573 14.107 11.377 16,264 3,576 7,178 1,065 2.970 14,543 14,107 18,307 16,264 3,576 7,178 1,065 12,996 9,001 8,687 12,459 3.766 7.245 1.011 6,930 Note 8 65,140 9,900 75,040 55.165 In Ihe prior year all expenditure on charitable aclivilies was unreslricted. 8 Allocation of expenditure Includlng support costs Raising Funds Charitable Activities 2024 Total 2023 Total Staff costs Activity and seNicing costs Premises costs Adminislratlon costs Travel and motor costs Depreciation Other governance costs 7.492 14,107 10.388 8.378 3.576 3.698 14,543 14.107 18.307 16.264 3.576 7,178 1,065 22,035 28,214 28,695 24,642 7,152 10,876 1,065 19.691 18.001 15.049 18.877 7,532 10,978 1,011 47,639 75.040 122,679 91,139 Support costs are allocated at the Trustees best estimate of whére costs are incurred by the Charity. -2
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Net incomellexpenditure) 2024 2023 Net incomel(expenditure} is after charging: Independent examinerfs remuneration 1,044 996 10 Staff costs 2024 Total 2023 Total Wages and salaries Social security Pension 21,785 19,467 250 224 22,035 19.691 No employee earned £60,000 or more in the current or prior period. Key management personnel are considered to be the Trustees of the charity. No remuneralion was paid to any Trustees in the current or prior period. The average number of employees during the year was 2 {2023: 2). 11 Tangible fixed assets Freehold Land & Buildings Freehold Property Impr'ments Equipment Fixtures & Fittings Motor Vehicles Total Cost At 1 April 2023 Additions Disposals 152,273 308.593 69,616 5,817 22,794 553,276 5,817 At 31 March 2024 152.273 308,593 75,433 22,794 559,093 Depreclatlon At 1 April 2023 Charge for the year Eliminated on disposals 37,076 1,544 128,950 6,168 66,393 3,164 22,794 255.213 10,876 At 31 March 2024 38,620 135,118 69.557 22,794 266,089 Net book value Al 31 March 2024 113,653 173,475 5,876 293,Q04 Al 31 March 2023 115,197 179.643 3,223 298,063 Included wllhin freehold land and buildings is £75,000 {2023: £75,000) of non-depreciable land All assets are used for direct charitable purposes. -27-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 12 Debtors 2024 2023 Debtors Prepayments 6,001 1,934 1,833 1,776 7,935 3,609 13 Credltors: amounts falling due within one year 2024 2023 Deferred incorne Trade creditors Accruals 23,540 4,134 1,000 22,136 836 6.420 28,674 29,392 14 Creditors: amounts falling due in greater than one year 2024 2023 Loan - Lancashire Association of Boys & Gids Clubs (LABGC) Loan - Greater Manchesler Youth Federation (GMYF) 107,500 107,500 107,500 107.500 215,000 215.000 The Trustees have determined that the above balances should be presented as due in more than one year on the basis that these funds were provided for the pur¢hase of freehold property included within fixed assets. There is no planned paYment of such loan balances. -28-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED (COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 15 Analysls of charltablè funds: Current year At 1 April 2023 At 31 March 2024 Income Expenditure Transfers Restricted funds: Glasdon group capital grant National Lottery Community Foundation 2,576 (2,576) 9.900 9.900 Total restricted funds 12,476 (9,900) (2,576} Unrestricted funds: General funds 172,767 109.889 {112,779) 2,576 172,453 172,767 122.365 {122,679) 172,453 The Glasdon Group grant funded the purchase of a mower wilhln the year, which has been capitalised. The National Loltery Community Foundation grant funded residential visits for Young People which were provided during the year. 16 Analysis of charitable funds: Prior year At 1 April 2022 At 31 March 2023 Income Expenditure Transfers Restricted funds: Garfield Weston 25.000 {25,000} Unrestricted funds: General funds 134,598 104.308 (91.139) 25,000 172,767 134.598 129.308 (91.139) 172,767 The Garfield Weston grant was much needed funding lo replace the roof al Ormside Mill and allow charitable activity to ¢onlinue. The repair work was spent in the prior year ended 31 March 2022 therefore a Irdnsfer to unrestricted reserves was made in the year to 31 March 2023 to reflect the fact Ihat this fund was fully spent. -2
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED {COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 17 Analysis of net assets by funds: Current year Unrestrlcted Restrlcted Funds Funds Total Fund balances at 31 March 2024: Fixed assets Current assets Currenl liabilities Long term liabilities 293.004 123.123 (28.674) (215,000) 293,004 123,123 {28,674) (215,000) 172.453 172,453 18 Analysis of net assets by funds: Prlor year Unrestricted Funds Restricted Funds Total Fund balances at 31 March 2023: Fixed assets Current assets Current liabilities Long ierm liabllllies 298.063 119,096 {29,392) (215,000) 298,063 119,096 (29,3921 {215,000) 172,767 172,767 19 Related Party Transactlons The charily has purchased Charity Trustees Indemnily Insurance at a cost of £400 (2023: £400). One Trustee was reimbursed a lolal of £279 (2023: £109) for travel expenses and other costs incurred on behalf of the charily. The charlty Is under the control of trustees of bolh Lancashire Associalion of Boys and Girls Clubs (LABGC) and Greater Manchester Youth Federation (GMYF). The charity paid management fees of £23,000 (2023.. £17,500) lo LABGC during the period, and made other purchases of £2,200 (2023: £1801. Total income reGeiv8d fram LABGC was £nil {2023: £1.192) and income received from GMYF was £10,180 (2023: £7,080). At the balance shoet date, a long-tarm loan of £107,500 {2023'. £107,500) was due to LABGC and a further £107,500 {2023.' £107,500) was due lo GMYF. Hammarbank Trust also holds a charge over the Ormside property as security for a loan of £50.000 made to LABGC to facilitate the loan to Ormside Mi5110 purchase the property. The charity has no olher disclosable related paty transactions in the current or prior period. -30-
ORMSIDE MILL RESIDENTIAL CENTRE LIMITED {COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 20 Controlllng party The company is controlled by ils members in general meetings in accordance with the Memorandum and Articles of Association. No member is enlilled to more than one vote. 21 Company limited by guarantee Every member guarantees, in the event of the charitable company being wound up, while he, she or it remains a member, or within 12 monlhs of he. she or it ceasing lo be a member, to contribute £1 towards the cost of dissolution and the liabilities incurred by the charily while the contributor was a member. -31-