## **Trustees’ Annual Report for the period**
**From 01/04/20 Period start date to 31/03/2021 Period end date**
**Charity name: Newton Farm Community Association (NFCA)**
## **Charity registration number: 1078013**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To promote the benefit of the
purposes of the charity inhabitants of Newton Farm and the
as set out in its neighbourhood without distinction of
governing document sex, sexual orientation, race, political,
religious or other opinions, by
associating together the inhabitants
and other local public and voluntary
organisations in a common effort to
advance education and to provide
facilities in the interests of social
welfare for recreation and leisure-time
occupation with the object of
improving the conditions of life for the
inhabitants;
To establish and maintain a
community centre in furtherance of
the above objects.
To promote such other charitable
purposes as may from time to time be
determined.
Summary of the main Para 1.17 and Services and facilities provided over
1.19
activities in relation to the past year :
those purposes for the It Drop-in service to provide
public benefit, in help with all aspects of day to
particular, the activities, day IT use
projects or services Photocopying
identified in the Fax facilities
accounts. Emergency Telephone Access
Free Internet Access
Room hire for training and
meetings
Third party reporting centre for
hate crime
Free advice and signposting
Statement confirming Para 1.18
whether the trustees The trustees have had regard to the
have had regard to the guidance issued by the Charity
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Commission on public benefit.
guidance issued by the Charity Commission on public benefit
## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
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SORP reference
The past year has seen a number of
changes for Newton Farm Community
Centre (NFCA). With restriction in
Summary of the main place due to the pandemic the centre
Para 1.20
achievements of the had periods of closure and reduced
charity, identifying the services.
difference the charity’s
work has made to the All employees and volunteers worked
circumstances of its incredibly hard throughout the year to
beneficiaries and any ensure what services could be
wider benefits to society provided were maintained.
as a whole.
Our volunteers have also worked hard
with their range of ideas, creativity,
kindness and fun to keep the
Association running day in, day out.
Wye’s Buys provides quality goods at
affordable prices. All goods are
donated, and the shop itself is run on
a purely voluntary basis. Wye’s Buys
has been ably led by Jenny, Ed
resigned toward the end of the
financial year. The rest of the team of
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shop volunteers continued to redesigned the layout of the shop ensuring safety measure were continuously in place. Always a friendly atmosphere welcoming customers to obtain affordable second-hand goods with a steady increase in takings during periods of reopening. The Board of Trustees have met for the required number of times as set out in our Constitution. Again, the Trustees have provided guidance and support throughout the year for the staff, volunteers and community, ensuring that the Association meets and fulfils its’ legal obligations. The Information Centre continued to provide free information and advice, a base for outreach services but also signposting and access to a wide range of professional services. The counselling serviced ceased and all services were suspended during national lockdown.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining Para 1.22 The Association holds a reserve
the policy for holding account in order to mitigate the risk
reserves stating why of the charity closing down; the
they are held reserves contain the amount of
money required to ensure that no
debt would be left as a result of this.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election to post by Board of
methods including Trustees and members present at
details of any AGM
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Newton Farm Community Association (NFCA)
Other name the charity None
uses
Registered charity 1078013
number
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||Charity’s principal
address|21-23 The Oval, Newton Farm, Hereford HR2 7HG||
|---|---|---|---|
|||||
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Tony Vaughan Vice Chair Whole year
2 Edward Hickie Secretary Whole year
3 Esther Griffiths Whole year
Crystal Whole year
4
Macangus
5 Rebecca James Whole year
6 Nicky Vaughan Whole year
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
**This report has been complied by Rebecca James (Chair) whom was appointed in May 2021 in the absence of any previous report from the board during the reporting period**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Rebecca James
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 4[th] January 2022
|**Newton Farm Community Association**|**No (if any)**|||
|---|---|---|---|
||**1078013**|||
|**Receipts andpayments accounts**|||**CC16a**|
|Period start date
**For the period**
**from**
01/04/2020|Period end date
**To**
31/03/2021|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**300**
**23,406**
**-**
**10**
**27,602**
**-**
**-**
**-**
**51,318**
**-**
**-**
**-**
**51,318**
**6,000**
**15,034**
**2,499**
**676**
**150**
**4,713**
**654**
**862**
**75**
**30,663**
**-**
**-**
**-**
**30,663**
**20,655**
**-**
**12,865**
**33,520**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**300**
**23,406**
**-**
**10**
**27,602**
**-**
**-**
**-**
**51,318**
**-**
**-**
**-**
**51,318**||**Last year**
**to the nearest £**|
|Grants|**300**|||||**3,570**|
|Donations|**23,406**|||||**28,200**|
|Rental Income|**-**|||||**-**|
|bank Interest|**10**|||||**10**|
|Other|**27,602**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**51,318**|||||**31,780**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**31,780**|
||||||||
|Rent & Rates|**6,000**|||**6,000**||**6,000**|
|Honorarium|**15,034**|||**15,034**||**21,942**|
|Electricity& Water Rates|**2,499**|||**2,499**||**2,211**|
|Insurance|**676**|||**676**||**676**|
|Repairs & Maintenance|**150**|||**150**||**461**|
|Administration|**4,713**|||**4,713**||**3,602**|
|Hire of Equipment|**654**|||**654**||**1,036**|
|Telephone and internet|**862**|||**862**||**951**|
|Legal & professional|**75**|||**75**||**582**|
|||||**-**|||
|||||**-**|||
|**_Sub total_ **|**30,663**|||**30,663**||**37,461**|
|||||**-**
**-**
**-**
**30,663**
**20,655**
**-**
**12,865**
**33,520**|||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**37,461**|
||||||||
||**20,655**|**-**|**-**|
**20,655**||**- 5,681**|
||**-**|**-**|**-**|**-**||**-**|
||**12,865**|**-**|**-**|**12,865**||**18,546**|
||**33,520**|**-**|**-**|**33,520**||**12,865**|
CCXX R1 accounts (SS)
18/12/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank Account- Current
Bank Account- Reserve
Petty Cash
**Details**
**Details**
Computer Equipment
PAT Testing Equipment
Furniture
Lockable Storage
**Details**
Signature
RebeccaJames|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**24,797**
**8,673**
**50**
**33,520**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**4,715**
Unrestricted
**265**
Unrestricted
**3,189**
Unrestricted
**651**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
**Rebecca James**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
|||||
|||||
|||||
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**526**|
||||**7**|
||||**334**|
||||**49**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||RebeccaJames|**Rebecca James**||
|||||
CCXX R2 accounts (SS)
18/12/2021
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Respective**
**responsibilities of**
**trustees and examiner**|**Newton Farm Community Association**|**Newton Farm Community Association**|**Newton Farm Community Association**|
|---|---|---|---|
|||||
||31 March 2021|**Charity no**
**(if any)**|1078013|
|||||
||1 and 2.|||
||The charity's trustees consider that an audit is not required for this year
(under section 43(2) of the Charities Act 1993 (the Act),as amended by s.28
of the Charities Act 2006) and that an independent examination is needed.
It is my responsibility to:|||
- examine the accounts (under section 43 of the Act, as amended),
- • to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and
- to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with General Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
|**Independent**
**examiner's statement**
**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**
|In the course of my examination, no matter has come to my attention (other
than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect,
the trustees have not met the requirements to ensure that:
•
proper accounting records are kept (in accordance with section 41 of
the Act); and
•
accounts are prepared which agree with the accounting records and
comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
*_Please delete the words in the brackets if they do not apply._
David Berkeley
**Date:**
22 March 2021|In the course of my examination, no matter has come to my attention (other
than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect,
the trustees have not met the requirements to ensure that:
•
proper accounting records are kept (in accordance with section 41 of
the Act); and
•
accounts are prepared which agree with the accounting records and
comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
*_Please delete the words in the brackets if they do not apply._
David Berkeley
**Date:**
22 March 2021|
|---|---|---|
|||22 March 2021|
||||
||David Berkeley||
||||
||ACMA – Chartered Management Accountant||
||||
||Apple Accountants||
||7A Harrow Road||
||Hereford HR4 0EH||
3
**IER**
**April 2007**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
**Give here brief details of** There are no items that require disclosure. **any items that the examiner wishes to disclose** .
3
**IER**
**April 2007**