Registered Charlty Number 1077992
iiLLAGE HALL
East Dean and Friston Village Hall Trust
Trustees, Annual Report and Accounts
For the year ended 31 March 2024

East Dean and Friston Village Hall Trust
Annual Report and Accounts for the year ended 31 March 2024
Contents
Page
Annual Report
Legal and administrative information
- Annual review
Independent Examiner's Report
Recelpts and Payments Account
Statement of Assets and Liabilities
Notes to the Accounts
Page 2

East Dean and Friston Village Hall Trust
Annual Report for the year ended 31 March 2024
Legal and administrative information
Legal Status
The Trust is a RegiSte￿d Charity- number 1077992. established by a charitable trust deed on l July 1999.
Objerts
The provision of a wllage hall for the use of the inhabitants of the Parish of East Dean and Friston.
Addllional Inforniation
The Hall was built and equipped using funds provided by East Deon and Frbston Parish Council. the East Dean and Frlston
Fundraising Trust and with National Lottery and other grants.
The Trust meets the c05t of insuring the Hall and its contents and of providin8 Trustee Indernnity cover.
Management Commlttee and Tn￿ee5
The following Trustees held office during the year ended 31 March 2024:
Willlam Hallett - Choirman
Vivienne Lester- Honorary Secretory - Resigned26 March 2024
Martyn Fletcher
- Honorory Treosurer
Stephanie Jane Carter
Tony Deadman
Paul Seeley
Jo Taylor
Michael Delaney- Re5igned28June2023
Lesley D'urso
The members of the management committee are either appointed by the organisation nominating them or elected
annually by the cornfflunty. Elected members are indicated by an asterisk {')-
Trustee lor the Chaiity
Under the Trust Deed, the East Dean and Friston Parish Council holds the legal, leasehold title to the Hall as Custodian
Trustee on behalf of the Charity.
Prfnclpal Address
Village Hall
Village Green Lane
East Dean
Eastbourne, BN20 ODR
Independent Examlner
J R Caladine FCCA CTA FCIE
Caladine Limited
Chantry House,
22 Upperton Road,
Eastboume, BN21 IBF
Reglstered tharfty number
1077992
Bankers
Fund managers
CCLA Investment Management Limited
One Angel Lane,
London, EC4R 3AB
Barclay5 Bank pk
Market Street.
Hailsham, BN27 2AB
Page 3

East Dean and Friston Village Hall Trust
Annual Revlew for the year ended 31 March 2024
The Trustees present their Annual Report and Accounts for the year ended 31 March 2024.
Chalrman's Report
The Village Hall continues to operate effiaentty and to a high standard under the control of the Committee of Trustees,
the Hall Manager and the Team Assistant. The Trustee5 met fomially on four occasions during the year to direct the
operation of the Hall, review the financial position and consider future plans.
Our Village Hall provides a wonderful space for whatever event you are planning. With two Halls of very different sizes. a
modern kitchen and excellent parking facilities. we can accommodate most types of event.
We are especially proud of our Communty Events. We have a small events team, headed up by two of our Trustees and
supported by a large team of enthusiastic volunteers from the village.
Thanks to them, monthty coffee momin85, aftemoon teas and village lunche5 are organised offerin8 home-made treats,
warmth and company, and all are amazing value for moneyl
The events team and volunteers also or8anise regular Film events, Quizzes and Bin80 evenings in addition to special
events. Most include mea15 and a￿ often completely sold out. a testimony to their popularityl
Details of events are always available on our webstte or on the Willage Website in addition to fliers on the villa8e notice
boards.
Additional volunteers are always appreciated and if you are interested in getting involved either regularly or occasionally,
please contact one of the Trustees.
Local clubs and societies meet ￿ularlY in the Hall and. in addition. our Hall Manager, fina. and her assistant John, are
happy to discuss private events such as weddings, birthday celebrations and wakes to ensure that your special day is a
8reat success. For further details, please contact Tina at her email add￿5, tina@edfvillagehall.org.
A5 a registered charty, the Willage Hall Trust has an obligation to the local community to make a positive contribution to
the public 8ood. The objective of the Willage Hall Trust as written into its constitution, can be paraphrased as:
..to provide a Vllla8e Hall for the use of the inhabitants of the Parish of East Dean and Friston..
.without dlstinction
of political, religious or other opinions.........for forms of recreation and leisu￿ time ¢xcupation. with the objective of
improving the conditions of life for those inhabitants.. .
Through the many Clubs and Societies who use and support the Hall ￿gUlarlY together with activities or8anised by our
Community Events team the Trustees believe we achieve the Hall's objerttve and satisfy our obligations as a charity. In
addition to its role as a community asset for marking landmark events. the Hall is also available for hire to host private
parties and wedding receptions. with full infomation on our website at http:/Ivnw4.edfvillagehall.org.uk.
The Hall was opened around 25 years ago- an agein8 facility that will require MO￿ and more si8ntficant maintenance as
time goes by. The Trustees are conscious of their duty to maintain and develop the Hall to the high standard the
community deserves and this requires prudent financial stewardship to sustain the Hall for the long term. The challenge
continues. Thank you for your ongoing support in meeting that challenge.
Page 4

East Dean and Frlston Village Hall Trust
Annual Revoew for the year ended 31 March 2024
Flnancial Performance
The Financial statements are induded at Dalles 7 to 9.
Whilst income from hall hire was slightly lower at £49.474 compared to £54,280 the previous year. total gr05s cash
receipts, including community fundraising events and interest remained stable at £65,76512023.' £65.9961. A number
of projects to maintain the fabric of the hall and u￿rade fixtures were completed in the year. which together with
inflationary pressures on the c05t of sernices and energy, increased overall expenditu￿ to £67,426 from £55,553 in the
previous year. Despite these increased cost p￿SSu￿s. the Trustees restricted hire charge increases to well below
inflation. As a result. the Trust generated a small deficit for the year of £1,661 12023.. surplu5 of £10,443). The
Community Events team are to be congratulated for staging a range of activities including bingo, quizzes and films that
were well received and enthusiastically supported. which together with regular tea and coffee momings made an
excellent contribution of over £9,6CK) to the Trust's reser4es.
Cash balances at the year*nd amounted to £102.29612023- £103.9571. It is the Trust's poliry to hold funds not
immediately ￿quIred. in an interest bearing deposit fund.
The Trust operates a policrf of holding cash reserves generally no greater than annual 8ross expenditure, and whilst the
Trust currently operates with cash reser4es Comfortab￿ above this level, current high levels of inflation generate cost
pressures for the future that requires a prudent approach to reserve management. The Trust is well positioned to
sustain its objectives over the long temi. There is. however an increased likelihood of cash deficits over the coming
years as the costs of maintaining and investing in the fabric of the Hall increase. A wiew is undertaken annually taking
account of the need to maintain the Hall to a high Standard. The repair and operation of the Hall is under constant
review.
The need to sustain the fabric of the building will inevttably require regular, incremental in¢￿aSeS in hire fees. Hire
rates were frozen for the 2022123 year, despite inflationary pressure on energy and overhead costs. Whilst a modest
annual increase was required in 2023124 the pricing structure continues to subsidise local organisations at below cost
rates.
The Trustees have not identified any uninsured major risks to whith the Charity is exposed.
Public Benefft
As a Charitable Trust, the Trustees have an obligation to the local community to provide a public benefit, the
5UStainable delivery of which fom)s a key objective in their stewardship and management of the Hall. The Trustees
maintain the Hall to an excellent standard, and aim to provide affordable hire rates to users of the Hall, whilst carefully
monitoring and controlling operating and maintenance costs to ensu￿ cash reserves remain adequate. The Trustees
remain confident that they are compliant with their duty to provide public benefit in accordance with the guidance
given by the Charity Commission. They continue to explore innovative ways of providing the required benefits.
Acknowledgements
My thanks to fina and John for the effioent operation of the Hall throughout the year,
Thank you to all the Trustees who sepled during the year for their energetic support and unstintlng contribution to the
delivery of another succe55ful year. And finally, my thanks to Vivienne Lester. who stood down in March after 9 years
and whose wise counsel will be sorely missed.
liam Hallett
Lkl
Chairman
Dated: 25 June 2024
Page 5

East Dean and Friston Village Hall Trust
Independent Examiner's Report
to the Trustees of East Dean and Friston Vlllage Hall Tntst
I report to the Members of the Management Committee on my examination of the accounts of East Dean and Friston Village
Hall Trust for the year ended 31 March 2024.
Re5ponslbllltles and basis of report
As the trustees of the charity. you are reswnsible for the preparation of the accounts In accordance with the requirements of
the Charitie5 Art 2011 (the 2011 Act).
l ￿port in respect of my examination of the charity's accounts carried out under sectlon 145 of the 2011 Act. In carrying Out
my examination. I have followed all the applKable Dirertions gilpn by the Charlty Comrnlssion under section 145151 Ibl of the
2011 Art.
My examination was carrled out in accordance wwth the general Directions grven by the Charity Commission. An examination
includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those
records. It also includes consldeTrtion of any unusual items or disc105ures in the accounts. and seeking explanations from you
as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be requlred
in an audit and consequently no opinion is given as to whether the actounts present a *rue and fair vievl and the report Is
limited to those matters set out in the next statement.
Independent examinerfs ststement
I have completed my examlnation. I confirm that no matters have come to my attention in connectlon with the examination
8ivin8 me cause to believe in any material respect:
11 attounting records were not kept In respect of the charity as required by sectlon 130 of the 2011 Act: or
2) the accounts do not accord with those records.
I have no concerns and have come acros5 no other matters in connertion with the examination. to whith attention should be
drawn in this report, in order to enable a proper under5tsnding of the accounts to be reached.
J R Caladlne FCCA CTA FCIE
Caladine Llmlted
Chantry House.
22 Upperton Road.
Eastbourne. BN21 IBF
Dated: I
7/ LQLI
P4ge 6

East Dean and Friston Willage Hall Trust
Receipts and Payments Account for the year ended 31 March 2024
2024
2023
Income
Hall hire
49.474
663
$4,280
775
Donations received, including gift aid
Interest from funds on deposlt
4,063
54,200
1.377
56.432
Communty fundraising events Income
Government Grants - Covid Job Retention Scheme
Govemment Grants - Covid Support
Total Income
11.565
9.564
65,765
65,996
Expendlture
Staff costs
17.672
432
16.746
394
Pension contributions
18.104
17.140
Premises and fadlltles
Rent
375
Rate5
758
717
Utilities
12.495
5,932
731
10,518
5.427
Cleaning
Garden and landscaping
Equipment Expensed
Repairs and maintenance
1.121
19.857
446
11,702
Administratlon
Printin& postsge and stationery
Licences and subscriptions
Insurance
525
97
1,438
1.601
1.602
478
L505
1.2
926
Independent examination & other profe55ional fees
Website
Charitable donatlons made
Sundry
410
322
4528
Total expenditure, exdudlnz funtraislTrd
65.482
51.701
Community fundraislng events expenditure
3.852
Totsl exPendI￿re
67.426
55,553
Cash {deficit)Isurplus for the ￿ar
(1.6611
10,443
Openin8 Cash Balances l *>ril
103857
Closing Cash Balances 31 M¥th
102296
103 957
Page 7

East Dean and Friston Village Hall Trust
Statement of Assets and Liabilities at 31 March 2024
2024
2023
Notes
Cash Funds
CCLA interest bearing Money Market fund
Barclays
Cash in hand
87,197
15,099
83,154
20,803
As per Receipts and Payments Account
102,296
103,957
2024
2023
Other Current Assets and Liabilities
Debtors and prepayments
Stock
Creditors and accruals
Donation in 2015 held for future maintenance
3,902
70
{10,540)
{5,434)
2,042
(12,(kNJ
(5,434)
Net Current Liabilities
112.002)
(15,396)
The decrease in net cUr￿nt liabilities shown above of £3,394 {2023.' increase of £3,330) is shown for
information only and is not included in the receipts and payments account.
2024
2023
Assets retained for the Charity's own use
Leasehold land and buildinES at cost
Net book value on depreciated cost basis
458,445
366,892
458,445
370,560
Fvrniture, fixtures and fittings at cost
Net book value on depreciated cost basis
63,138
2,148
63,138
2,528
The net book values above are stated on the basis that the village hall and the land on which it stands are
written off on a straight line basis over 125 years, being the period of the leasehold interest and that
furniture, fixtures and fittings are written off over their anticipated useful life on the reducing balance
basis, unless such assets have previously been expensed.
The financial statements on pages 7- 9 were approved bythe Trustees on 25June 2024 and signed on their
alf bv:
William Hallett- Trustee
Martyn Fletcher-
n Treasurer
Pase 8

East Dean and Friston Willage Hall Tn
Notes to the Accounts for the year ended 31 March 2024
l. Basi5 IrfAKounting
a) In accordante with Charity Commission ReEulations, the Trust is r￿t required to prepare accounts on the Actruals Attountin8
basis as the Trusvs gr05$ income fa115 below the minimum level required. These accounts have therefore been prepared on the
Receipts and Payments basis. Thi5 method of reporting tskes account of the movement in cash balances onty and doe5 not include
changes to other net current a55ets and IFabilitie5 which would otherwise have a material impact on the financial results. In viewing
the accounts due attention shwld therefore be given tothe worknng capitsl analysis shown on page 8.
bl Cash recelved in respect ol hall hires. indudire advan￿ and refundable depjsits, is recogntsed a5 Hall Hire fte￿ipts when the
cash Is received.
c) Recelpts and payments In respeLI of communlty events are recognised in the acc￿TrtS when the cash is received or paid.
d) Other payments are reco8ni5ed in the accounts when payment is made.
el Grants aP￿led for. donatlons and legacies. aThJ any Income Tax refunds on deeds of covenant and Eift aid donations are
recognised in the accounts when received.
2. Inve￿ment policy and objerti¥es
The Trust ha5 no long term investments. Cash balances are held in money-market arKI deposlt accounts.
3. Credltors and attruais
2024
Amounts received In advance for future events
Actruals
5.931
5.284
10,540
12,Ll
4. Donation in 2015 held for fv￿re maifitenan
2023
Original dOnat￿n brought fopmard
Applied in year
5,434
5,434
Donation carried forward
5.434
5.434
S. Trustees
During the year emled 31 March 2024 there We￿ no transactions with related partie512023: nor￿1. None of the Trustees recelved
any remuneratlon fortheir seNices to the Trust duringthe year. {2023= Nill.
Induded within the Receipts and Payments aCc￿nt on page 7 a￿ vari(￿$ pa￿ents totalling £2.099 made durlng the course ofthe
year ended 31 March 2024 to 4 Trustees 12023: £2,287 to 6 Trustees) as reimbursement of expendrture wholfy and necessarlly
Incurred in running of the hall or supporting fundraisire events.
2024
Premises a￿1 facilwtie5
Administration
Community fundraising events expeTrJiture
283
1,407
1.769
2287
Page 9