## **The Friends of the Vineyard School (FoV) fund Report to Parents 2023-24**
Many thanks to all those families who have donated funds to the Friends of The Vineyard School fund (FoV fund) over the last year. Many schools ask their families for extra help with financing school plans and The Vineyard would not be the school it is without your help.
Last year the FoV fund received income of over £25,000, including £8,500 from HMRC from gift aid.
We have used part of our funds to buy iPads for our IT lessons and to provide staff cover so that as many of our pupils as possible get the chance to take part in sports tournaments. We have supported a staff member to gain a qualification in Social Therapeutic Horticulture and she is now delivering weekly nurture interventions across the school. She has also ensured that her knowledge has been shared with her colleagues and we will be able to support individual children with new ideas and resources. Other funds have been used to purchase the additional resources for lessons and sport that the school always needs.
Staff wellbeing is important for the school and all our staff appreciated the donation towards their wellbeing. This donation provides the tea and coffee (with occasional biscuits on INSET days) which keep our staff going!
We have carried over £9,800 to 2024-25. Some of this money is already committed to providing additional sport sessions and at the moment we are putting aside a little money to help contribute towards the development of the school field. This amount will grow as the project continues to take shape. The school is very fortunate to have the space that it does and we need to make sure that we maximise the use of our facilities to benefit all our pupils. We can only consider such a project if we can get funding from external grants, as well as the PTA and FoV.
As you may know, the Friends of The Vineyard School was set up as a charity in 1999 to advance the education of the pupils of The Vineyard. Funds raised are deployed to support the objectives outlined in the annual School Development Plan and the strategic objectives of the school as determined by the Board of Governors.
We thank all our families for supporting this important fund to benefit all our pupils.
**Receipts and Payment Account 1st April 2023 to 31 March 2024**
|**Cash Carried Forward**
**Receipts:**
Numbe
r
Monthl
y
Regular Parental Donations
7
CaF
Uniform/Other Commissions
HMRC
RPLC
**Total income**
**Payments:**
Indemity Insurance
Main a/n payment
Bank/Commission charges
**Net Receipts / payments**
**Bank Statement Reconcilled to 31 March 2024**
**Liabilities:**
Commitments:
JA Sport sessions (budgeting 23/24)
FoV 10% contribution to PTA
**Available funds in**
**2024/25:**|£2,890.00
£12,214.5
7
£1,918.29
£8,556.19
£0.00|£32,023.96|
|---|---|---|
||**£25,579.0**
**5**||
||£0.00
£47,704.3
1
£85.00||
||**£47,789.3**
**1**||
||-
£22,210.2
6||
|||**£9,813.70**|
|||£2,160.00
£1,148.46|
|||**£6,505.24**|
SMS
School3 Manfjgemenl Suppart
The Vineyard School
Independent Review of School Fund Accounts
Financial Year 2023/24.
The independent review of interim financial information consists principally of
applying analytical procedures to financial data and makin£ enquiries of persons
responsible forfinancial and accounting matters. It is substantially less in scope than
a formal audit. The outcome sought is to give assurance that there has been
reasonable management of the Fund and that the Accounts are a true
representation of the Fund objectives.
Background
The school uses a spreadsheet to records all income and expenditure relating to the
school. The school fund has a number of budget headings for Income. Apart from
service charges the expenditure relates to reimbursements by cheque to main school
budget for purchases made from the school budget account.
Checks Undertaken
As part of the review the following checks were made
O Agreed Opening Balances to Bank Accounts
rf Agreed Closing Balances to Bank Accounts
rf Checked Debit Entries Against the Bank Statement
O Checked Credit Entries Against the Bank Statement
O Followed the audit trail of transfers between the School Fund Bank Account
to the School Budget Bank Account.
O Reviewed all supporting documents relating to the transfers.
Schools Management Support Ltd.
Registered Offlce: Turnbull House, 226 MulErave Road, Cheam, Surrey SM2 6JT
Company Number- 10239738 VAT Registration Number- 247 7932 66
Tel Number: 07960 158 741 Email- accounts@smsmail.co.uk
2023124 Final Accounts
R•c•lpts and Paym•nt Aeeounl 1st Aprll 2023 to 31 Mareh 2024
Cash Carrled Forward
£32.023.96
Receipts..
Number
Monthly
'Regular Parental Donations to date
Funaraisingparelal One off
Oonations
Unrfomvother Commisslons
HMRC
CAF
RPLC
i Total incom•
£2.890.00
£000
£1.918.29
£8.556.19
£12.214 57
£0.00
£25.579.05
Paymont5:
Indemty Insurance
Main aln paymenl
' BanKICommission charges
£000
£47 704 31
£8 00
£47.789.31
Net Receipts I payments
-£22.210.26
Bank Statem•nt Roconellled to 31 March 2024
£9.813.70
Liobilittes:
Commitmefits".
'JA Sport ses5ion5 IbudgetinE 231241
Fov IO% cotttributson to PTA
£2.160.00
£1.1 48.46
A¥ail•ble funds in 2024125:
£6.505.24
Findings
As part of the review, l identified small discrepancies with the cheque payment
100023 and the school provided additional evidence which confirmed that the
transfer included a small1£34) amount of VATwhich will be corrected in next
transfer.
Within the accounts the transfers are shown as one amount but made up of
numerous different payments and this should be addressed in future accounts as per
the recommendation below.
Schools Management Support Ltd.
Registered Office.. Turnbu51 House. 226 Mulgrave Road. Cheam. Surrey SM2 6JT
Company Number: 10239738 VAT Registration Number.. 247 7932 66
Tel Number.. 07960 158 741 Email- accounts@smsmail.to.uk
Summary
I can confirm that the School Fund accounts represent a true account of the income
and expenditure for the financial year 2023/24.
Recommendations
At present the expenditure entries are just shown as a transfer to the school budget
but supporting documentation details what the expenditure relates to. It would be
clearer if the individu31 transactions that make up the balance transfer were detailed
on the accounting spreadsheet so this could be shared with the Governors to Show
how the monies had been used plus making it easier to reconcile the transaction to
the supporting documentation.
Barry Walder
Schoo15 Management Support Ltd
Dated: 21" May 2024
Schools Management Support Ltd.
Registered Office.. Turnbull House, 226 Mulgrave Road, Cheam, Surrey SM2 6JT
Company Number: 10239738 VAT Registration Number.. 247 7932 66
Tel Number: 07960 158 741 Email- accounts@smsmail.co.uk