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← 1st Henfield Scout Group

2025-03-31-accounts

Annual Report 2024/25 Scouts 1st Henfield

CONTENTS

Agenda for 2025 AGM 2
Group Chair’s Introduction 3
Group Lead Volunteers Report 5
Trustee Board 8
Group Treasurer’s Report 12
Minutes of the 2024 AGM 17

1[St] Henfield Scouts

Annual Report 2024/25

2

1[ST] Henfield Annual General Meeting 2024/25 Agenda

1 Welcome and introductions

4 AGM Closing remarks

1[St] Henfield Scouts

Annual Report 2024/25

3

GROUP CHAIR’S INTRODUCTION

Welcome to this year’s annual report.

1[St] Henfield Scouts, and all the sections that make up the group, have had another very busy and successful year and I would like to thank the leaders and the volunteers for all their hard work and support in the planning and delivering of section programmes that have enabled our young people to experience new challenges and have fun.

This last year has seen much change in the ‘behind the scenes’ of not only 1[st] Henfield Scouts, with a new Treasurer joining, (hello Dawn), who had a really good handover from our outgoing Treasurer Gayle (many thanks for all your hard work and support). We have also said goodbye to Richard Tai-Chidlow from the Trustee Board but thankfully not from the 2007 Scout section as he concentrates on the operational element of that with he and his whole family being very active across a wide section of the 1[st] Henfield Scout group.

The Scout Association has also brought in a new IT system which replaces the previous Compass system. This is used for the certification, training and management of adult leaders and helpers. This, as many IT roll-outs are, has had a few bumps in it that are being ironed out. This has unfortunately meant that our GLV Mark has had to spend many more hours to ensure we continue to operate, plan and manage as we should. The good news is though that the system is getting better every week and so it shouldn’t be long before it gives us a slick and efficient tool to support all our programmes.

As the Trustee Board has developed during this year we have prioritised making sure we all continue to act safely and making sure we provide support to our leaders and volunteers for them to be safe. We push forward into the next year with objectives around further enhancing the programmes for all sections, and providing more activities which young members may not experience otherwise.

We are continuing to enhance the way we collaborate with our fellow Henfield groups, such as schools, football clubs and other community groups so we can support each other’s events. This has been supported by many of our sections becoming involved with other local groups to bring new and exciting experiences into their scouting programmes.

This year has also seen us having to hold section meetings in various locations around the area whilst the new Henfield Scout Hut and Community Centre continues to be built in Craggits Lane. The Clarkes Mead Trust who are responsible for the build are currently moving the build works along very quickly and we’ll advise everyone on progress over the next few months.

Whilst operating out of different locations has not been ideal from an operational perspective for us, and the travel for parents (sorry, but thank you for doing it), it has given us an opportunity to cover a wider area and create and enhance relationships with more groups. This particularly includes Jolesfield School in Partridge Green where one of our Cub sections runs from. The school have been really welcoming to our cubs and the location has also promoted new cubs to join from the area.

I would like to thank all our leaders, volunteers and Trustees for their continued hard work and support in creating experiences, personal development and long lasting memories for all our sections. This thanks also extends to their partners and families for helping them do this. Thank you – you’re all part of an amazing 1[st] Henfield Team!

You will see from our GLV’s report that we have a waiting list of young people wanting to join our sections. To support this as well as our ongoing needs we are looking for more adult volunteers to support.

Volunteering can be an excellent way for you to have a different aspect in your life without it being an onerous experience. Indeed many of our volunteers do it because it’s so far removed from their jobs or daily lives that for an hour or so it gives them a different and rewarding change of focus. If you can only help occasionally, that’s okay, we appreciate any time you can spare. Talk to any of the leaders, or contact me directly if you want to find out more!

Giles Welsh (1[st] Henfield Trustee Board Chair)

1[St] Henfield Scouts

Annual Report 2024/25

4

GROUP LEAD VOLUNTEER’S REPORT

As we come to the AGM at the end of the term, I am writing this report in relation to the Scouting year not the accounting year – so this is mid July 24 to mid July 2 5.

Waiting List:

We currently have 9 Young People under 4, who cannot join yet.

We currently have 23 Squirrel Age that we unfortunately do not have spaces for as we need some more volunteers to form a second (or third) Squirrel Drey.....

Current Group Constituency (July 2025):

Scout age section Section numbers / names Number of
members		 Awards 2024-2025
1st Henfield Squirrels 1 Drey: Tanyard 13 Squirrels 11 Chief Scout Acorns
Awarded
1st Henfield Beaver
Scouts		 2 Colonies: Riversedge & Lakeside 39 Beavers 11 Chief Scout Bronze
Awarded
1st Henfield Cub
Scouts		 2 Packs: Arun & Adur 49 Cubs 10 Chief Scout Silver
Awarded
1st Henfield Scouts 2 Troops: 1907 & 2007 32 Scouts 5 Chief Scout Gold
Awarded
1st Henfield Young
Leaders		 n/a 5 Young Leaders n/a

Some of the highlights:

July 2024

The AGM was held and Sections had end of term water fights Scouts sorted kit ready for their camp in Walton Firs in Surrey

August 2024

The Scouts has an amazing camp at Walton Firs Overland Practice Hikes took place

September 2024

Sections returned: Squirrels: Space Badge Beavers: Skills badge, Cubs: Adur visited a Mosque in Crawley with great feedback Scouts: Supported the BP Guild Senior Citizens meal

October 2024

Squirrels: – more space/ Lego builds/ cardboard model making and shelter building Space badge, problem solving, international. Halloween fun! Cubs: Had their first team in the Downsman – competing 11 miles – Plumpton to Itford Scouts: 2 teams, an open Plumpton to Firle and a Plumpton to Eastbourne S class

November 2024

All sections took part in Remembrance Day – a key day in the Henfield Scouting Calendar

Scouts had a great camp including making videos – We want to run this again but will need more volunteers to support. Squirrels: made poppies, attended remembrance, Disney Frozen blanket badge, started Christmas Decorations Beavers: Remembrance, poppies and Skills

1[St] Henfield Scouts

Annual Report 2024/25

5

December 2024

All sections supported the BP Guild fundraising in December, including the Santa sleigh charity collecting We had a great Carol service to complete the year

Squirrels: Finished decorations, helped collecting for BP Guild and won Christmas Tree competition Beavers: Winter Hike and Party!

January 2025

Squirrels and Adur Cubs had to leave Henfield Primary school as the school wanted to run an afterschool club. However we were fortunate to be able to move Squirrels to the Henfield Guide Hut and Adur Cubs to Jolesfield School in Partridge Green – returning us to that community and seeing us use two great facilities. Squirrels: Different interests and hobbies, made rain shakers, & Chinese New Year Beavers: Board Games, teamwork and Chinese New Year Cubs: Cubs had two great Cub camps at Hillside.

February 2025

Squirrels: Valentine Day Craft, recycling visitors from WS waste Prevention Team Beavers: HART came in to teach first aid and Global Issues. Cubs: Hobbies, a visit by the Henfield Theatre Company and Emergency First Aid. Scouts: completed their Expedition Challenge to the Isle of Wight.

March 2025

Squirrel: Experiments, bug hunts, growing seeds. Beavers: Pancakes, teamwork, problem solving and Navigator Cubs: had night hikes, navigator badges, global issues and hill climbs

Scouts: had their annual cookery competition – with great food being created and had a Henfield Escape and Evade to practice for the District competition later in the year.

1907 – took part in the Monopoly Run in London – some year we want to do more of - if get the volunteers

April 2025

With the clocks going forward all sections could enjoy the evening before the Easter break Squirrels: Tasting vegetables, local animals Beavers: Easter Hike and Space Cubs: Naturalist Badges and taskmaster challenges Scouts: Climbing sessions, hike and fires

May 2025

The summer was in full force with lots of outside activities and preparation for upcoming Camps: Squirrels: baking more Growing, navigation and superheroes. Beavers: Nature, fires and assault courses

Cubs: had hikes and went canoeing at Southwater and built birdboxes. Scouts: started outside cooking ready for a camp later in the month, with a great camp.

June 2025: what a month

Squirrels: had a visit to an animal sanctuary, took part in assault courses and did baking! Beavers: had a great camp, tracked and enjoyed wide and water games. Cubs: had a brilliant camp at Broadstone – a return to camps of old the last since 2019 Scouts: took part in the District Escape and Hunt, coming 1[st] , 2[nd] and 4[th] ., Many sections took it in turns to do community work in the Community Orchard

July 2025

Water games, sea Trips, Hill Climbing Hikes and outdoor skills 1[st] Henfield Scout Activity Support 3 Sections

1. S.A.S

Programme Support:

We now have a fully resourced shooting sub team, which works with Air Rifle and Nerf to deliver shooting across the Group. I want to expand that to Archery, Hillwalking and Group Catering where this has worked as a trial and now needs to expand into full operation. This section also includes a Quartermaster and has seen the return of former leaders back to the Group - a real success to build on and for adults that can't commit weekly but want to bring or learn new skills please get in contact. I am also actively trying to recruit a coordinator to lead this team - if interested again please get in touch. 1[St] Henfield Scouts Annual Report 2024/25 6

6

2.S.A.S

Leadership Support:

With the introduction of the new system, we need more help with this team that operationally supports our Leadership Team and includes our membership Administration, Social media support, publicity but also Recruitment, Fundraising and Community engagement as well as support with preloved uniform reuse and a sewing service too. Unfortunately, this was a work in progress that had to go on hold while we coped with the fallout of the new IT system.

3. S.A.S.

Volunteer Support:

A team that is very much at the design stage, but will include a Training Coordinator, a young leader coordinator, our First aid Trainer(s) and other areas that can support our front-line volunteers with their adventure and growth, including us having our own District provided active Training adviser.

Summary

A year where we had to change some of the focus of myself and the leadership team from what was planned to develop to having to needing to focus on working with the introduction of the new Scout Association System. Our Adur Valley District Commissioner (DLV) stepped down in November just before the transition and our District struggled to provide support during the transition, but with new DC (DLV) now in place we are looking forward to integrating with them.

I cannot end without thanking our hosts at Hillside and out new Landlords at Henfield Guide Hut and Jolesfield School, without them we would simply not exist as a Group - so a big thank you to them!

But an even bigger thank you to each and every Adult that helps - from DGLV’s, Section leaders, Section Team members, SAS Members, Occasional Helpers, Trustee Board members and Parents – without you there would be no Group, no Skills for Like – just a load of bored children looking at screens – so thank you from all the Young People you have supported this year.

Thank you!

Mark Williams Group Lead Volunteer (Group Lead Volunteer) 1st Henfield Scout Group

1[St] Henfield Scouts

Annual Report 2024/25

7

MEMBERS OF THE TRUSTEE BOARD 2024/25

Group Chair Giles Welsh Giles Welsh
Group Treasurer (Outgoing – February 25) Gayle Williams Gayle Williams
Group Treasurer (Incoming February 25) Dawn Butcher Dawn Butcher
Group Lead Volunteer (G.S.L.) Mark Williams Mark Williams
Deputy Group Lead Volunteer (D.G.S.L.) Kalie Morrison Kalie Morrison
2007 Scout Leader (Outgoing – April 25) Richard Tai-Chidlow Richard Tai-Chidlow
Explorers Leader John Morley John Morley
Administrator (TB attendee; non-voting position) Emma Oliver-Taylor Emma Oliver-Taylor

1[St] Henfield Scouts

Annual Report 2024/25

GROUP TREASURER’S REPORT

1st Henfield Scout Group - Adur Valley District

Report & Accounts for year ending 31st March 2025

Trustee Board - Elected/Appointed

Group Chairperson Mr Giles Welsh Group Treasurer Mrs Dawn Butcher Trustee Board - Ex-Officio Group Lead Volunteer Mr Mark Williams Deputy Group Lead Volunteer Mr John Morley Deputy Group Lead Volunteer Ms Kalie Morrison Administration Group Secretary Mrs Emma Oliver-Taylor Banks: Group Natwest Bank Sections Natwest Bank & Santander UK Group Registration Number with the Scout Association 6430 Charity Registration Number 1077552

1[St] Henfield Scouts

Annual Report 2024/25

1st Henfield Scout Group - Adur Valley District

01 April 2024 - 31 March 2025 2023/2024 CHANGE
INCOME
Group Membership Subscriptions
£16,194.40		 £17,598.00 -£1,403.60
Registration Fees
£330.00		 £430.00 -£100.00
Bank Interest - Group (Reserve A/c)
£547.64		 £462.82 £84.82
Bank Interest - Sections
£0.00		 £0.00 £0.00
Donations / Grants - Group
£900.00		 £796.00 £104.00
Donations / Grants - Sections
£0.00		 £0.00 £0.00
Activities - Group
£3,044.48		 £0.00 £3,044.48
Activities - Section
£738.00		 £571.40 £166.60
Activities - Section Camps
£13,957.00		 £4,736.72 £9,220.28
Fundraising - Group
£0.00		 £273.02 -£273.02
Fundraising - Section
£0.00		 £0.00 £0.00
Other: Gift Aid (recovered on subs)
£0.00		 £3,001.16 -£3,001.16
Other: WSC Scouts, Squirrels start up
£0.00		 £500.00 -£500.00
Sundry: Group
£30.00		 £92.43 -£62.43
Sundry: Sections
£1,394.67		 £58.65 £1,336.02
TOTAL INCOME
£37,136.19		 £28,520.20 £8,615.99
EXPENSES
Insurance - Equipment & Containers
£1,477.22
Insurance - PAME
£52.00
Repairs & Maintenance
£0.00
es
ee
es
Venue Hire (Sections & Meetings)
£1,836.75
Donations/Grants - Group
£50.00
Donations/Grants - Sections
£0.00
Activities - Group
£3,365.00
Activities - Sections
£1,227.14
Activities - Section Camp
£10,941.07
Fund Raising - Group
£0.00
Fund Raising - Sections
£0.00
Admin - Capitation Fees
£8,208.00
Admin - Group
£106.80
Admin - Section
£36.49
Admin - Section Meeting Expenses
£640.02
Admin - Course & Training
£10.00
Admin - Group Website Domain
£0.00
Other - Leaders Uniform
£58.99
Other - Registration Expenses
£393.03
Other - Squirrel Section Start up
£0.00
Equipment Purchase - Group
£7,097.94
eS
a
Equipment Purchase - Section
£631.51
Badges - Group
£848.69
Badges - Section
£271.07
Sundry - Group
£188.14
Sundry - Sections
£1,550.00
pe_
——
,
es
ee:
y__
fi____4,
ee		 £21.95
£453.78
£604.60
£124.08
£25.20		 £609.56
£394.91
-£333.53
£64.06
£1,524.80
TOTAL
£38,989.86
 £19,321.90
1StHenfield Scouts
Annual Report 2024/25
NET Income / Expense -£1,853.67 £9,198.30 -£11,051.97
Current Account Balance £5,386.40 £9,725.08 -£4,338.68
Cash Held £177.26 £28.26 £149.00
Reserve Account Balance £39,820.96 £38,773.32 £1,047.64
Section Accounts Balance £3,628.18 £2,339.81 £1,288.37

Notes: Gayle Williams treasurer until Feb 2025, when transitioned to Dawn Butcher No Website payment made & Gift aid not yet submitted as gaps in declarations being sourced

1[St] Henfield Scouts

Annual Report 2024/25

1st HENFIELD SCOUT GROUP - ADUR VALLEY DISTRICT

Receipts & Payments Account summary for the year ended 31st March 2025

2024-25 2023-24
£ £
Total receipts for the year 37136.19 28520.20
Total payments for the year 38,989.86 19,321.90
Net receipts (payments) for the year -1853.67 9198.30
Cash, bank and similar funds brought forw ard 50866.47 41668.17
Cash, bank and similar funds carried forw ard £49,012.80 £50,866.47

1[St] Henfield Scouts

Annual Report 2024/25

1st HENFIELD SCOUT GROUP - ADUR VALLEY DISTRICT

Receipts for the year ended 31st March 2025

2024-25 2023-24
£ £
MEMBERSHIP SUBSCRIPTIONS
Group Membership Subscriptions 16,194.40 17,598.00
Registration Fees 330.00 430.00
16,524.40 18,028.00
INVESTMENT INCOME RECEIVED
Bank Interest - Group 547.64 462.82
Bank Interest - Sections 0.00 0.00
547.64 462.82
DONATIONS / GRANTS
Group Donations 900.00 796.00
Section Donations 0.00 0.00
900.00 796.00
ACTIVITIES
Group Activities 3,044.48 0.00
Section Activities 738.00 571.40
Section Camps 13,957.00 4,736.72
Missing £496 section subs in ?? 17,739.48 5,308.12
FUND RAISING (gross)
Group 0.00 273.02
Sections 0.00 0.00
0.00 273.02
OTHER INCOME
Gift Aid recovered on subscriptions (o/s) 0.00 3,001.16
WSC Scouts, Squirrels startup grant 0.00 500.00
Insurance settlement claim on outbuilding 0.00 0.00
0.00 3,501.16
SUNDRY RECEIPTS
Group sundry receipts 30.00 92.43
Section sundry receipts 1,394.67 58.65
TOTAL RECEIPTS FOR THE YEAR £37,136.19 £28,520.20

1[St] Henfield Scouts

Annual Report 2024/25

1st HENFIELD SCOUT GROUP - ADUR VALLEY DISTRICT

Payments for the year ended 31st March 2025

2024-25 2023-24
PREMISES £ £
Water Rates 0.00 0.00
Energy (Lighting and Heating) 0.00 0.00
Equipment and Public Liability Insurance 1,477.22 1,563.88
PAME Insurance 52.00 52.00
HDC Rates 0.00 0.00
Repairs & Maintenance 0.00 342.97
Meeting Location Hire 1,836.75 1,400.00
3,365.97 3,358.85
DONATIONS / GRANTS
Group 50.00 130.00
Sections 0.00 0.00
50.00 130.00
ACTIVITIES
Group 3,365.00 353.52
Section Activities 1,227.14 1,332.22
Section Camps 10,941.07 3,470.62
15,533.21 5,156.36
FUND RAISING EXPENSES
Group 0.00 0.00
Sections 0.00 0.00
0.00 0.00
ADMIN/ESTABLISHMENT EXPENSES
HQ, County & District Capitation Fees 8,208.00 6,888.00
Group Administration 106.80 6.00
Section Administration 36.49 93.32
Section Meeting Expenses 640.02 570.50
Courses and Training 10.00 180.00
Group Web Site Domain 0.00 39.00
9,001.31 7,776.82
OTHER EXPENSES
Leaders Uniform Allow ance 58.99 475.80
Registration Expenses 393.03 252.40
Squirrel Section startup cost 0.00 821.25
Hut site clearance & termination of Lease 0.00 0.00
452.02 1,549.45
PURCHASE OF CAPITAL EQUIPMENT
Group Equipment 7,097.94 120.81
Section Equipment 631.51 21.95
7,729.45 142.76
PURCHASE OF BADGES
Group 848.69 453.78

1[St] Henfield Scouts

Annual Report 2024/25

Sections 271.07 604.60
1,119.76 1,058.38
SUNDRY PAYMENTS
Group 188.14 124.08
Sections 1,550.00 25.20
1,738.14 149.28
TOTAL PAYMENTS FOR THE YEAR £38,989.86 £19,321.90

1[St] Henfield Scouts

Annual Report 2024/25

1st HENFIELD SCOUT GROUP - ADUR VALLEY DISTRICT

Statement of Assets & Liabilities for the year ended 31st March 2025

2024-25 2023-24
£ £
MONETARY ASSETS
Bank Current Account - Group 5386.40 9725.08
Bank Deposit Account - Group 39820.96 38773.32
Bank Current Accounts - Sections 3628.18 2339.81
Cash in hand 177.26 28.26
£49,012.80 £50,866.47
NON-MONETARY ASSETSAssets for Charity's own use
Group Badge & Scarf stock 65.00 63.25
Section Badge stock 25.00 35.00
Scouting equipment, furniture, etc. 20969.03 32277.00
£21,059.03 £32,375.25

1[St] Henfield Scouts

Annual Report 2024/25

Scouts f 1st Henfield Independent Examiner's Report to the Trustees of the 1** HENFIELD SCOUT GROUP - ADUR VALLEY DISTRICT On the accounts of the Group for the year ended 31" March 2025 which are set out on pages 3 to 6 Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the Charitios Act 2011 (the Act"). The charity's trustees consider that an audit is not required for this year under saction 144 of the Act and that an independent examination is needed. It is my responsibility to: • examine the accounts under section 145 of the Charities Act. • to follow the applicable Directions given by the Charity Commission (under section 145(5)(b) of the Act, and • to state whether particular matters have come to my attention Basis of independent examiner's statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the chanty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. Independent axaminer's statemont In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: • the accounting records wore not kept in accordance with section 130 of the Charities Act, or the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the acoounts to be reached. Name: LAURA PReStaN Qualification: MART Address: THE BARN GOLDON SQUARE / HENKELD WEst SUssEx SNS 9DP Date:. 8.723 1St Henfield Scouts Annual Report 2024/25 17

PREVIOUS AGM MINUTES

1[st] Henfield Group Scout Council Annual General Meeting

(All parents and carers form our Group Scout Council)

Date: Wednesday 17[th] July 2024

Location: Hillside Scout Campsite, Henfield Road, Small Dole, BN5 9XJ Time: 6:45pm

1 Welcome
and
Introductions
Giles Welsh (GW)		 •
Meeting commenced at 18:42.
•
GW introduced the AGM and explained he had recently taken
over the role of Trustee Board Chairperson.
•
General housekeeping info given.
•
Cameron Baldock (District Commissioner) and Mark Williams
(GLV) (MW) introduced.
•
Bear Grylls video played.
•
GW explained reason for holding an AGM and that 1stHenfield
is a registered charity.
•
GW explained that the Scout Council is all parents and families
and that as parents everyone has a voice and say in matters.
•
GW explained the annual report and accounts are on our
website for all to read: www.henfieldscouts.co.uk
•
GW explained the AGM would form two parts; formal AGM
governance (giving a brief overview of the trustee board v’s the
operational side of our scout group) and MW’s annual review
as GLV, followed by the awards.
•
Apologies received from Chris Davies.
2 Thanks to our volunteers
(GW)		 •
GW explained our volunteers are vital to the success of our
group and that there are many different levels of volunteering
available.
•
Video created by James Beer was played.
•
GW explained James is dad to Charlie in Beavers and is a
professional videographer, giving his time to help promote our
group – again highlighting how parents can get involved in
different ways and even if they can’t commit to helping
regularly every week.
3 Review of the last year
Mark Williams (MW)		 MW gave a review of all sections showing slides with photographs of all the
activities our young people had been involved in. Highlights included:
Squirrels
•
A fantastic firstyear for our Squirrels section.

1[St] Henfield Scouts

Annual Report 2024/25

18

•
The Squirrels have been absolutely brilliant and 6 achieved
their Chief Scout Acorn.
•
Leaders have noticed that when they move up to Beavers, they
have a fantastic skill set established which shows how good it is
to start scouting at the age of 4.
•
MW highlighted the need for more Squirrels leaders as there
are 19 children on the waiting list! Our squirrel’s leader, Vicki
Blondel, has written the programme so we just need a leader
to come and deliver it!
Beavers
•
MW explained we operate a rolling 2-year programme rotation
which we are nearly at the end of.
•
Many Beavers have achieved their Chief Scout Bronze award.
•
Highlights include camps, beach visits, fires, shooting (nerf
guns) and 10-mile hikes!
Cubs
•
6 of our Cubs have achieved their Chief Scout Silver Award.
•
Highlights include shooting, archery and camps.
Scouts
•
MW explained there has been lots of community involvement
for our Scouts this year including a senior Citizen dinner and a
volunteer day when our Scouts did the catering and served all
the customers!
•
Highlights have also included competitions.
Scouts
•
Highlights included Escape and Hunt
Explorers
•
MW explained John Morley is our Explorer leader.
•
MW highlighted how great our Young Leaders have been this
year and encouraged Scouts and parents to consider this. MW
explained there are many Young Leader awards available.
•
MW highlighted Explorers have been working on their
missions/modules.
SAS
•
MW explained the SAS is a recent creation standing for Scout
Activity Support. One of the positives of this has been that we
were losing valuable leaders as their children ‘aged out’ but
now it gives leaders/volunteers the opportunity to stay
involved, for example, just supporting one activity like shooting
or archery. Training is available at no cost for volunteers.
•
MW explained we need more volunteers to help with activities
such as archery, hill climbing, or catering when we have high
numbers of people to feed, for example, the all-group summer
2-night camp.

1[St] Henfield Scouts

Annual Report 2024/25

19

Lots more information and detail about the above can be found in the annual
report on our website which includes a written report from Mark.
MW passed the meeting back to GW and GW summarised by saying that over the
next few months the trustee board will be looking to promote more about what
we do.
4 Governance Matters
(GW)		 1. Approval of Minutes from last AGM (116thAGM in 2023):
- Approved
2. Adopt Constitution:
- Adopted – see annual report
3. Group’s financial year noted 1 April -31 March:
- Noted
4. Approve appointed and community members of the Group
Scout Council:
- None
5. Agree number of members that can be appointed to the
trustee board:
- Min 5, Max 12; proposed model for 1stHenfield
Scouts is 8 - Agreed
6. Agree quorum for future Scout Group Council meetings:
- 10 people including GLV & Chair- Agreed
7. Receive and consider the Annual Report of the Group
Trustee Board, including the Annual Statement of Accounts:
GW informed everyone that the Annual Report
circulated via 1stHenfield Scouts Website & the
following financial summary
GW explained Frazer Pattenden was Trustee Board
Chairperson until April 2024 and has stepped away from the
role for personal reasons at present.
Emma Oliver-Taylor’s role has changed from Secretary (voting
position) to Administrator (non-voting position).
5 Trustee
Board
Appointments		 The following appointments were agreed:
Chairperson: Giles Welsh
Treasurer: Gayle Williams
Other Trustees (ex-officio, appointed and co-opted):

1[St] Henfield Scouts

Annual Report 2024/25

20

Ex-Officio – Group Lead Volunteer (GLV) Mark Williams
Appointed: John Morley (Explorers Leader), Kalie Morrison (Deputy GLV), Richard
Tai-Chidlow (2007 Scouts Leader)
GW highlighted there are currently two vacancies for trustees.
Independent Auditor/Examiner: A&B Matters Ltd
Our outgoing Treasurer, Graham Denyer, retired after 39 years. He was presented
with certificates by GW and Cameron Baldock, our District Commissioner.
6 Closing remarks Closing remarks made by GW and MW with thanks given to all our volunteers.
AGM officially closed at 19:30.
7 Award Presentations The AGM was followed by the presentation of awards by our GLV, Mark Williams.

1[St] Henfield Scouts

Annual Report 2024/25

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