Friends of SMSP Trustees Annual Report
Who we are?
The Friends is the name we give to the Parent Teachers’ Association (PTA) at SMSP. If you are a parent of a child at SMSP or a member of staff at the school, you’re automatically a member of the Friends.
What do we do?
The main aim of the Friends is to raise funds to purchase equipment and provide resources and facilities for the children that are not normally paid for by the Local Authority. But it is just as important that we have fun doing this and that parents get to meet other parents. In "normal" years we organise two big events each year – the Summer Fair and Christmas Fair – and a host of other events including some very popular social events, such as Comedy and Quiz nights and the School of Rock. We really welcome input directly from parents who may not have been involved with the Friends before or are new parents to SMSP.
When do we meet?
The Friends meet twice a term to discuss events, fund raising and spending. We have a committee to oversee the organisation and our meetings are attended by Ms. Swain or Mrs. Bateman. However, we are a very open organisation and rely on contributions from all our parents. You have an open invitation to come to the meetings, get involved and volunteer for as many of the fund raising events as you would like. The dates for the Friends’ meetings are on the school calendar on the website.
What can I do to help?
We need people to get involved. You don’t need any special skills. Can you make coffee? Can you pour wine? Keep spirits from flagging when it’s nearly midnight and the kitchen needs to be tidied after an event? There’s a huge variety of ways you can be part of the Friends - as a committee member, on an ad hoc basis at different events or as a class rep. In particular, we rely on and appreciate the support of our class reps.
Who decides where the money is spent?
You do! The focus for the year’s fund-raising is discussed at the first Friends’ meeting in September. Ms. Swain or Mrs Bateman will make a number of suggestions which we will consider at the meeting. These may be revised in the course of the year. So do come along to the meetings to be part of the process of deciding where the money should go.
How much do we raise?
We raised £23,113 in FY21 through fundraising and events. This was an amazing achieving considering COVID cancelled some of our events and is down to the hard work and dedication of all the parents, staff, governors, children and friends of the school.
The table below sets out what we raised in FY21:
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£
SMSP Get Active 2,264
Christmas Trees 1,158
Christmas Fair 4,904
Virtual Discos 1,043
Virtual Wine Tasting 604
Easter Trail 1,209
Summer Fair 4,462
Lottery 4,156
Christmas Cards 2,011
Other Income 1,303
23,113
What your money raises:
We usually have one “signature” project and we then fund a range of smaller items required by the school throughout the year. The table below sets out how the money was spent in FY21:
£
Curriculum Resources (7,493)
IT Equipment -24,604
Pantomine (250)
Pre-School (500)
Arts Week & Equipment (225)
Yr6 Leavers Party (1,303)
(34,375)
Treasurer's Report - 31 August 2021
Income 12m to 31/08/21 12m to 31/08/20 Expenditure 31/08/21 12m to 31/08/20
Actual Actual Actual Actual
Events £ £ Donations £ £
Comedy Night 4,580
SMSP Gets Active 2,264 Curriculum Resources -7,493 -9,965
Christmas Trees 1,158 1,120 Library Books & Guided Reading Books -219
Christmas Fair 4,904 11,759 Pantomine -250 -600
Virtual Discos 1,043 Christmas Lunch
School of Rock 4,903 Pre-School -500 -250
Virtual Wine Tasting 604 Curriculum Week & Equipment -225 -1,988
Race Night 858 SATS Disco
Easter Train 1,209 Yr6 Leavers Party -1,303 -187
Bingo 0 Reception Parents Evening
Summer Fair 4,462 1,017 IT Equipment -24,604
15,643 24,237 -34,375 -13,209
Other Income Other Expenses
Partnership Schemes 86 115 Miscellaneous -505
Uniform Sales 1,154 -378
Christmas Cards 2,011 1,318
Lottery 4,156
Misc 12
7,420 1,054 -505
Prior year adjustments 50 -78
Total Income for FY20/21 23,113 25,213 Total Expenditure for FY20/21 -34,375 -13,714
Adjusted to include uncashed cheques/ exclude payments & receipts for forecast events Net movement for FY20/21 -11,262 11,500
Cash Reconciliation FY20 Proposed Donations Donation
£ Agreed
Opening Cash at 01/09/20 56,157 Proposed for FY21/22 - Annual: £
Events 15,643 Library Books 2,000
Other Income 7,420 Curriculum Resources 5,000
Donations -34,375 Arts Week Including Author Visit 3,000
Other Expenses Christmas Celebrations 400
Prior year adjustments 50 Pre-School 500
Cash at 31/8/21 44,894 SATS Disco 500
Y6 Leavers Party 1,400
Actual cash movement FY20/21 -11,262 Reception Parents Evening 100
Proposed for FY21/22 - One-off
Curriculum Resources IT Equipment- Placeholder 5,000
Dragon Books (KS1 & Reception) 1,076 Classroom Book Corners 1,050
Bug Club Subscription 1,099 Additional Library Books 8,000
Abacus Subscription 1,467 Gvmt Phonics Initiative 20,000
Art Order 1,167
KAPOW subscription 570 Total Proposed for FY21/22 46,950
Scholastic Year 5 Books 645
Webcams 375
Peters - Book 'Here we are', one for ea 195
Year 3 Chess Sets 283
Year 5/6 Lunchtime Games 216
Ebooks Big Cat Library Subscription 400
Total 7,493
IT Equipment
Chrome Books & Chargers 11,485
6 x Ipad Minis 1,918
22 Classroom PCs 6,820
WIFI Booster Kits 3,484
Headphones for Teachers 896
24,604
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Friends of SMSP
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Bank Reconciliation FY21
Amount Balance
Date Month Reference Description/Comments £ £ FUNDRAISING EVENTS DONATIONS BY THE FRIENDS
TOTAL
01/09/202008/07/202108/07/202113/07/202114/07/202115/07/202115/07/202119/07/202121/07/202122/07/202122/07/202122/07/202123/07/202123/07/202123/07/202123/07/202103/08/202113/08/202113/08/2021 97777777777777778881 ReferenceParentmailParentmailBank DepositBank DepositParentmailParentmailOnline PaymentBank DepositOnline PaymentParentmailParentmailOnline PaymentOnline PaymentOnline PaymentOnline PaymentBank DepositOnline PaymentOnline Payment Summer FairLotteryY6 Leavers HoodiesLotteryUniform SalesY6 Leavers HoodiesSummer FairSummer FairSummer FairUniform SalesCategoryY6 Leavers HoodiesYr6 Leavers PartyYr6 Leavers PartyIT EquipmentBook WeekSMSP Gets ActiveSummer FairY6 Leavers Hoodies Leah Dyerson Prize Expense ClaimSMSP Award from LotteryLotteryInvoice: 2021/22 0469; Book week author visitLeavers Hoodies- Parent Mail RefundLeavers HoodiesLeaver Hoodies- Over Payment Refund to Geeta TekchandiOpening BalanceHappy Days Events Balance for EquipmentPizzas- Tara Kerr ElliotInvoice: 2021/22 0469; Chromebook chargers and wireless booster pointsLeavers HoodiesPE T shirtsPE T ShirtsPoster Competition Prizes- Hannah DelauhyBBQ RefundRaffle ticket salesGolden Ticket SalesGolden Ticket Sales -1,639.00 -1,829.29 -810.00 -302.80 -225.00 310.00488.16457.02250.00100.00-17.74 -40.45 -17.50 17.5097.1842.8231.99-4.99 48,011.6647,667.8346,875.3346,701.7044,872.4144,647.4144,606.9644,911.9744,894.4744,894.4744,916.9647,685.3346,972.5149,306.8348,361.6656,156.8548,818.6848,029.4047,004.5048,111.66 ----------------- ---------------4332 ----------------- 250310--------------- - - - 1,639---------------181818 - ----------------40 ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- - 100457488---------------975 ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- ----------------- - - 810303--------------- ----------------- ----------------- - 225---------------- - 1,829---------------- ----------------- -1,639.00 -1,829.29 -810.00 -302.80 -225.00 100.00250.00457.02488.16310.00-17.74 -40.45 -17.50 42.8217.5097.1831.99-4.99 0.000.00 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
-11,262.38 85.98 1,154.38 2,010.80 4,156.11 -28.83 2,263.72 1,158.32 4,903.77 770.41 603.62 1,209.19 272.50 0.00 -7,493.46 0.00 -250.00 0.00 -500.00 0.00 0.00 -1,302.80 0.00 0.00 -225.00 -24,603.77 41.11 -11,312.38 -50.00
Memo - For Charities Commisson Submission: £
Income 01/09/2019 - 31/08/2020 40,508.77
Expenditure 01/09/2019 - 31/08/2020 -51,771.15
Net cash flow 01/09/2019 - 31/08/2020 -11,262.38
Partnership Schemes Uniform Sales Christmas Cards Lottery Y6 Leavers Hoodies SMSP Gets Active Christmas Trees Christmas Fair Virtual Disco wine tasting Easter Trail Beach Party Disco Summer Fair FY19 Adjustments Curriculum Resources Library Books & Guided Reading Pantomine Christmas Lunch Pre-School Arts Week & Equipment SATS Disco Yr6 Leavers Party Reception Parents Evening Sports Equipment & Clubs Book Week IT Equipment Miscellaneous Check
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fr Re: Friends Accounts FY 21 SH Simone Harvey erDailsimoneharvey@gm4il.corD Mofj 2B10312022 09 <fr) 4 To". You Helen Just to confirm I have audited the attached spreadsheet and chked it against the bank statement5 and sUPPQrting documents. There appears to be no material differences between the accounts and the underlying documentation, and therefore the prepared accounts appear to be a true and fair representation of the financial results of the Friendg charity for the year ended 31st August 2021. I hope this is ok. See you at no)n. Simone