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← Basingstoke Voluntary Action

2025-03-31-accounts

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REPORT OF THE TRUSTEES FOR THE YEAR ENDED

31 MARCH 2025

Charity registration number: 1077442

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

Contents of the Financial Statements for the Year Ended 31 March 2024

Page
Reference and administrative details 1
Report of the Trustees 2 to 11
Independent Examiner's Report 12 to 13
Statement of Financial Activities 14
Balance Sheet 15
Cash Flow Statement 16
Notes to the Cash Flow Statement 17
Notes to the Financial Statements 18 to27
Detailed Statement of Financial Activities 28

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

The trustees are pleased to present their report together with the financial statements of the charitable company for the year ended 31[st] March 2025.

REFERENCE AND ADMINISTRATIVE DETAILS REFERENCE AND ADMINISTRATIVE DETAILS
Trustees Francesca Maritan (Chair)
Neil Morrow
Beth Linklater
David Bowers
Susan Brown
Jonathan Brewin
David Telford
Caroline Tiller
Shirlene Oh
Chief Executive Officer Daniel Neat
Charity registration number 1077442
Registered Office The Orchard
White Hart Lane
Basingstoke
Hampshire
RG21 4AF
Independent Examiners Rock Tax and Accounting
Elm House, Tanshire Park
Shackleford Road
Godalming, Surrey
GU8 6LB
Bankers National Westminster Bank plc
3 London Street
Basingstoke
Hampshire
RG21 7NS

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

Foreword from Chair of Trustees

Foreword from Chair of Trustees

I am pleased to present this annual report, which not only reflects the achievements of Basingstoke Voluntary Action (BVA) during 2024–25, but also marks a significant milestone in our history — 60 years of voluntary action in Basingstoke and Deane .

This year has seen the successful launch of our Strategic Plan 2025–2028, building on decades of learning, innovation, and community resilience. Our refreshed departmental structure and expanded service offer have enabled us to meet the growing and evolving needs of our members and partners.

As we celebrate 60 years of BVA, we remain committed to our founding mission: to support, connect and champion the voluntary, community and social enterprise (VCSE) sector. This report outlines our key activities and priorities across:

I would like to thank our staff, volunteers, members, and stakeholders for their continued dedication and support. Together, we honour our past and shape a vibrant future for voluntary action in our borough.

Francesca Maritan-Hawkins

Chair of Trustees

October 2025

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

Governing document

On 7 December 2022 Basingstoke Voluntary Action converted from a company limited by guarantee to a Charitable Incorporated Organisation. It continues to be a charity registered with The Charity Commission under registration number 1077442. A revised governing document was adopted at that date.

Appointment of trustees

As set out in the Articles of Association, the charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. There must be at least three charity trustees. In selecting individuals for appointment as appointed charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Organisational structure

BVA has established strong management reporting and communication lines with the Chief Executive reporting to the trustees and trustee board at frequent intervals; with managers and project coordinators reporting to the Chief Executive on activities associated to their work plans and areas of delivery; with staff and volunteers reporting to their managers on their activities associated to their work plans and project delivery areas. This includes the established of Risk and Finance Committees, as per the Governance Manual. All projects and teams have key performance indicators that are reported quarterly to the Chief Executive who then reports them to the board of trustees. Any issues of concern are identified, and measures are taken to offset any issue or risk.

Trustee induction and training

Trustees undergo an induction programme and ongoing training programme to help ensure they understand their legal obligations under charity and company law, the content of the charity’s governing document, the committee and decision-making processes, the business plan and recent financial performance of the organisation. The trustees continue to keep in touch with individual departments and projects through presentations by project staff and by personal involvement with particular departments. The charitable company is governed by its trustees with day-to-day management delegated to the Chief Executive Officer.

Risk management

The trustees have examined the risks to which the charity is exposed and have implemented a revised risk register. This revised risk register enables the charity to:

The key areas identified are:

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

A key element in the management of financial risk is in the setting and implementation of a reserves policy that is reviewed by trustees annually.

Related parties

BVA has established strong partnership and networks of voluntary and community groups to help improve the quality of life for local residents and communities. BVA also has a close relationship with Basingstoke and Deane Borough Council (BDBC) and Hampshire County Council (HCC) as our core funding support organisations.

Public benefit

Our work with the local voluntary and community sector aims to put us at the heart of voluntary action in Basingstoke and Deane. By delivering support, information and advice to charities and local groups, we aim to bring about improved quality of services, help groups benefit and change lives, communities and residents for the better.

The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Use of volunteers

There is a substantial donation of volunteer time and effort with volunteers engaged in a variety of BVA services and its projects during the year. Volunteers bring a wealth of skills and experience to the organisation with good practice principles in volunteer management provided via the in-house volunteer centre.

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

CORE ACTIVITY

1. BVA Group Development - providing support to local groups and charities

As the voluntary sector membership body for Basingstoke and Deane, we offer free professional help and advice to our member Voluntary and Community groups. As part of our role as the umbrella body for local community organisations we provide group development, support, and training on a wide range of topics including start-up, governance, funding advice and guidance, business planning and general good practice. Throughout the year we have continued to see an ever-increasing demand for our group development advice and support services, including working with our wider partners to promote social enterprise and diverse fundraising opportunities within the borough.

We have continued our mission to improve the data and insights available relating to the Voluntary and Community Sector within Basingstoke and Deane, taking forward our State of the Sector research data to review and update our internal CRM membership database, with a refreshed sense of the breadth and scope of the sector across the borough and areas of priority for focussing our limited resources to ensure the greatest level of reach and impact.

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

Future Plans

2. Grants and Funding Support

We continue to lead on the provision of funding related advice and support. This has enabled us to continue providing bespoke funding reports to local charities and not-for-profit organisations with information on current grants and funding opportunities available to them and that match their eligibility requirements. Alongside this work we have continued to produce a well-received monthly Funding bulletin, distributed across our members and partners, containing details of a range of currently open funding opportunities and hints and tips for successfully accessing funding resources.

Future Plans

3. Volunteer Centre

We work with local voluntary, community and charitable organisations that are in need of volunteers in order to fulfil their mission and help the people and communities in Basingstoke and Deane. Via our dedicated ‘Volunteer North Hants’ online platform, jointly managed in partnership with Hart Voluntary Action and Rushmoor Voluntary Services, we offer a comprehensive brokerage and matching service for volunteering within the borough. Within the year we helped find opportunities for hundreds of people who registered with us, triggering hundreds of enquiries around volunteering along with dozens of new organisations choosing to advertise their volunteer vacancies on our platform. We have launched our

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

roving volunteer hub, providing ward-based volunteer recruitment and connection to all communities across the borough.

To further promote volunteering, the team have continued to proactively attend a range of external events such as the Disability Awareness Day and QMC Careers Day, as part of our mission to continually expand local awareness and engagement with volunteering. During the year we have continued to see an ever-increasing demand from local corporate and commercial organisations for us to match their employees with volunteering activities, including away-day style activities and team building events. This is not currently a service that we formally offer due to the intensity of staff capacity and availability required, however as demand for these services continues to increase we shall proactively seek to explore partnership opportunities with wider partners to support this service offering.

Future Plans

4. Community Training

We have continued to proactively work with a range of partners to deliver a Community Training Programme for local not-for-profit organisations. With courses ranging from First Aid to governance and volunteering related topics, these courses have served as an opportunity for community groups to come together to learn about key aspects of service delivery and compliance. These courses were well received by local groups and going forwards we shall continue to review our training offer to ensure that it offers the greatest possible breadth and opportunity for development to our members.

Future Plans

5. The Orchard

We continued to operate the much loved and well utilised Orchard building within the town centre, with the launch of The Orchard Café at The Orchard. Throughout the year we saw a noticeable increase in demand for room and facilities hire requests, including from a number of new organisations that had not previously held their events with us. There continued to be movement amongst our fellow charity occupants within the building, with several offices being occupied by new tenants along with others becoming vacant due to projects either coming to an end or seeking to downsize their office space requirements. However, despite these changes we continued to hold an

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

occupancy rate of above 90% throughout the year and strong room hire performance has meant that our income remained relatively stable even with tenant fluctuations.

The Orchard continues to be supported both in terms of reception cover and wider maintenance by the help of volunteers. We would like to thank our fantastic reception team and volunteers for all of their unwavering support throughout the year.

Future Plans:

6. Forums and Partnerships

Throughout the year we continued to host a variety of partnership meetings, providing opportunity for community organisations to come together to share best practice, news and updates. These included our Voluntary Sector Forums which offer an opportunity for our members to share their latest updates and the Older Persons Partnership, where attendees comprise a range of organisations who interact with and support older people within the borough. This includes:

During the year, BVA served as Treasurer of the CIC moving to Chair, a jointly owned partnership venture comprising of six Councils for Voluntary Service (CVS), developed as a vehicle for joint delivery of services and projects across Hampshire. As a result, our members continue to be well represented across various initiatives and promotions across the borough and beyond.

Future Plans

Main aims and objectives for the coming year

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

marketing and business functions for community organisations. These include services such as payroll accounting, HR support and registered address schemes to enable local organisations to thrive.

Thank you to our supporters

We would like to take this opportunity to say a huge thank you to our supporters for working with us throughout the year to champion a vibrant and diverse voluntary sector across Basingstoke & Deane. To our core funders, Basingstoke & Deane Borough Council, we offer our sincere gratitude for continuing to believe in the role BVA has to serve as a strategic community partner, and to Hampshire County Council. To our Members, we say a heartfelt thank you for all that you do for our communities day in and day out, and for working with us to ensure that not-for-profit organisations working in our Borough are as well governed, financially secure and appropriately publicised as possible.

Financial review

Policy on reserves

BVA’s policy is to maintain unrestricted funds at a level that balances our objective to develop and support services with our need to remain financially stable. Our reserves policy seeks to maintain a level of unrestricted funds equating to at least six months of unrestricted expenditure. At 31[st] March 2025 we held total unrestricted funds of £132,214 equating to 3.5 months of general expenditure .

Funds

The ‘unrestricted’ general funds showed a net deficit on activity for the year of £52,092 before other recognised gains or losses were taken into account. After taking into account the balance of funds brought forward from the previous year, the balance at the period end was a surplus of £132,214.

Designated funds had total funds carried forward of £39,816. Restricted funds showed a surplus for the year of £52,354 and total funds carried forward of £401,148.

Principal funding sources

The main source of income for BVA core activities comprises grants received from Basingstoke and Deane Borough Council and Hampshire County Council. Other projects are funded through a mix of statutory sector grants, donations from businesses and trusts and individual donations.

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

Going concern

The financial statements have been prepared on a going concern basis. The trustees assess whether the use of going concern is appropriate, i.e. whether there are any material uncertainties relating to events or conditions that may cast doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

As noted above, there is no longer any deficit relating to the defined benefit pension scheme.

The net asset position of the organisation is £533,362 with the majority of this being cash reserves. On this basis the trustees consider it appropriate to prepare the accounts on a going concern basis.

Trustees’ responsibilities

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and regulations.

The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee:

a. to exercise his or her powers and to perform his or her functions in his or her capacity as a trustee of the CIO in the way he or she decides, in good faith and in a way which would be most likely to further the purposes of the CIO; and

b. to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to:

(i) any special knowledge or experience that he or she has or holds himself or herself out as having; and,

(ii) if he or she acts as a charity trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.

The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns. The statements of account, reports and returns must be sent to the Charity Commission, regardless of the income of the CIO, within 10 months of the financial year end. The charity trustees must comply with their obligation to inform the Commission within

28 days of any change in the particulars of the CIO entered on the Central Register of Charities.

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

Independent Examiners

Rock Tax and Accounting will be proposed for reappointment at a forthcoming Trustee Board Meeting as Independent Examiners for the 2025-26 financial year subject to receipt of satisfactory quotation.

The annual report was approved by the trustees of the charity on 01/12/2025 and signed on their behalf by

Francesca Maritan- Hawkins Chair of Trustees

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

Independent Examiner’s Report

For the Year Ended 31 March 2025

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

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BASINGSTOKE VOLUNTARY ACTION

(Charitable Incorporated Organisation)

Independent Examiner’s Report (continued)

For the Year Ended 31 March 2025

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Chris Lowry The Institute of Chartered Accountants in England and Wales Rock Tax & Accounting Elm House, Tanshire Park Shackleford Road Elstead Godalming Surrey GU8 6LB Date: ............................................. 16 December 2025

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BASINGSTOKE VOLUNTARY ACTION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted
Designated
Restricted
funds
funds
funds
Notes
£
£
£
2
295,491
-
54,617
4
186,478
-
-
3
18,224
-
-
500,193
-
54,617
5
455,595
96,690
-
2,263
-
-
552,285
-
2,263
(52,092)
-
52,354
144,490
39,816
348,794
Income and endowments from
Donations and legacies
Charitable activitiesFacilities
management
Investment income
Total
Expenditure on
Charitable activitiesFacilities
management Donated services
and facilities
Total
NET
INCOME/(EXPENDITURE)
Reconciliation of funds
Total funds brought forward
Total funds carried forward
92,398
39,816
401,148		 31.3.25
Total
funds
£
350,108
186,478
18,224
554,810
457,858
96,690
554,548
262
533,100
533,362		 31.3.24
Total
funds
£
405,284
200,083
6,226
611,593
593,706
-
593,706
17,887
515,213
533,100

The notes form part of these financial statements

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BASINGSTOKE VOLUNTARY ACTION

BALANCE SHEET 31 MARCH 2025

Notes
Fixed assets
Tangible assets
11
12
Current assets
Debtors
Cash in hand		 31.3.25
£
15,691
23,845
667,042		 31.3.24
£
19,782
36,795
636,425
Creditors
Amounts falling due within one
year
13		 690,887
(173,216)		 673,220
(159,902)
Net current assets 517,671 513,318
Total assets less current liabilities 533,362 533,100
NET ASSETS 533,362 533,100
16
Funds
Unrestricted funds
Restricted funds		 132,214
401,148		 184,306
348,794
Total funds 533,362 533,100

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The financial statements were approved by the Board of Trustees and authorised for issue on ...01/12/2025........ and were signed on its behalf by:

[ ............................................. FrancaSigned3C4663C9D2F44D4... by: Maritan.—lrawkiws

............................................. Francesca Maritan- Hawkins Chair of Trustees

The notes form part of these financial statements

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BASINGSTOKE VOLUNTARY ACTION

CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2025

Notes
1
Cash flows from operating activitiesCash
generated from operations
Net cash provided by operating activities
Cash flows from investing activities
Interest received
Net cash provided by investing activities
Change in cash and cash equivalents in
the reporting period
Cash and cash equivalents at the
beginning of the reporting period
Cash and cash equivalents at the end of
the reporting period		 31.3.25
£
12,393
12,393
18,224
18,224
30,617
636,425
667,042		 31.3.24
£
75,782
75,782
6,226
6,226
82,008
554,417
636,425

The notes form part of these financial statements

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BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2025

1. Reconciliation of net income to net cash flow from operating activities
Net income for the reporting period (as per the Statement of Financial
Activities)
Adjustments for:
Depreciation charges
Interest received
Decrease in debtors
Increase in creditors		 31.3.25
31.3.24
£
£
262
17,887
4,091
4,711
(18,224)
(6,226)
12,950
54,306
13,314
5,104
Net cash provided by operations 12,393
75,782
2. Analysis of changes in net funds
At 1.4.24
£
Net cash
Cash at bank and in
hand
636,425
636,425		 Cash flow
At 31.3.25
£
£
30,617
667,042
30,617
667,042
Total
636,425		 30,617
667,042

The notes form part of these financial statements

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BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1. Accounting policies

Basis of preparing the financial statements

The financial statements of the charitable incorporated organisation, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

The financial statements are presented in pounds sterling (£) and amounts are rounded to the nearest pound, except for amounts relating to the pension liability which are rounded ot the nearest thousand pounds.

The charitable incorporated organisation only has financial assets and liabilities of a kind that qualify as basic financial instruments. These are initially recognised as transaction value and subsequently measured at settlement value.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Donations are usually recognised immediately on receipt, unless the donation includes terms or conditions which must be met before the charitable incorporated organisation is entitled to the resources.

Grants are recognised when the charitable incorporated organisation has an entitlement to the funds and any conditions linked to the grants have been met.

Investment income is recognised on a receivable basis.

Included in income are amounts charged between internal funds for project management and service charges.

Deferred income represents amounts received for future periods and is released to income in the period for which it has been received.

Where services or facilities are provided to the charitable incorporated organisation as a donations that would normally be purchased from third party suppliers, this benefit is included in the financial statements at its fair value unless its fair value cannot be measured reliably, in which case the cost to the donor or the resale value of goods is used.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activities

Charitable expenditure comprises those costs incurred by the charitable incorporated organisation in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

continued...

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BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

1. Accounting policies - continued

Allocation and apportionment of costs

Support costs include central functions and have been allocated to activity cost categories on a basis

consistent with the use of resources, for example, allocating property costs by floor areas, staff costs by the time spent and other costs by their usage.

Amounts charged between internal funds for project management and service charges are included in income.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

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Taxation

The charity is exempt from corporation tax on its income and gains to the extent that such income or gains are applied exclusively to charitable purposes.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Going concern

The financial statements have been prepared on a going concern basis after taking into account the current risks relating to COVID-19.

The Trustees assess whether the use of the going concern basis is appropriate and whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the to charitable incorporated organization continue as a going concern. The Trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

2. Donations and legacies

----- Start of picture text -----
|||| |---|---|---| |31.3.25|31.3.24| |£|£| |Donations|5,214|2,421| |Grants|248,204|306,173| |Donated services or facilities|96,690|96,690| |350,108|405,284|

----- End of picture text -----

continued...

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Docusign Envelope ID: 18BE968B-261F-4089-BF11-C306A0C7DCC5Docusign Envelope ID: F0BE8EEE-F847-4E60-A51D-050D51AD982B

BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

2. Donations and legacies - continued

Grants received, included in the above, are as follows:

Local and central government grants Grants
from other charities and organisations
Other grants
stment income
Dividends and interest rec'd
me from charitable activities
Charitable operations
Activity
Facilities
management
itable activities costs
Facilities management
Donated services and
facilities		 Direct
Costs
£
4,091
-
4,091		 31.3.25
£
201,553
46,651
-
248,204
31.3.25
£
18,224
31.3.25
£
186,478
Support
costs (see
note 6)
£
453,767
96,690
550,457		 31.3.24
£
215,108
80,825
10,240
306,173
31.3.24
£
6,226
31.3.24
£
200,083
Totals
£
457,858
96,690
554,548

3. Investment income

4. Income from charitable activities

5. Charitable activities costs

Donated services and facilities relate to the use of 'The Orchard' building that Basingstoke Voluntary Action occupies. In relation to business rates, the charitable incorporated organisation receives 80% mandatory charitable relief from the UK government and 20% discretionary relief from Basingstoke and Deane Borough Council. This equated to an annual charge of £54,190 (2024: £54,190).

The charitable incorporated organisation also receives a subsidy in relation to rental costs, of which further details can be found in the note on lease commitments.

continued...

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Docusign Envelope ID: 18BE968B-261F-4089-BF11-C306A0C7DCC5Docusign Envelope ID: F0BE8EEE-F847-4E60-A51D-050D51AD982B

BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

6. Support costs

----- Start of picture text -----
||||| |---|---|---|---| |Information|Human| |Finance|technology|resources| |£|£|£| |Facilities management|1,176|27,930|268,383| |Donated services and|-|-|-| |facilities| |1,176|27,930|268,383| |Admin|Premises|Totals| |£|£|£| |Facilities management|39,945|116,333|453,767| |Donated services and|-|96,690|96,690| |facilities| |39,945|213,023|550,457|

----- End of picture text -----

7. Net income/(expenditure)

Net income/(expenditure) is stated after charging/(crediting):

----- Start of picture text -----
|||| |---|---|---| |31.3.25|31.3.24| |£|£| |Depreciation - owned assets|4,091|4,710|

----- End of picture text -----

8. Trustees' remuneration and benefits

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year

ended 31 March 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March

9.

----- Start of picture text -----
|||| |---|---|---| |31.3.25|31.3.24| |Staff costs| |£|£| |Wages and salaries|268,383|342,292| |268,383|342,292|

----- End of picture text -----

The total employee benefits of the key management personnel of the charitable incorporated organisation were£114,415 (2024: £71,028).

The average monthly number of employees during the year was as follows:

----- Start of picture text -----
|||| |---|---|---| |31.3.25|31.3.24| |Full-time headcount|8|9| |Part-time|4|7| |headcount| |12|16|

----- End of picture text -----

No employees received emoluments in excess of £60,000.

continued...

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Docusign Envelope ID: 18BE968B-261F-4089-BF11-C306A0C7DCC5Docusign Envelope ID: F0BE8EEE-F847-4E60-A51D-050D51AD982B

BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

10. Comparatives for the statement of financial activities

Income and endowments from
Donations and legacies
Charitable activities
Facilities management
Investment income		 Unrestricted
funds
£
292,957
200,083
6,226		 Designated
funds
£
-
-
-		 Restricted
funds
£
112,327
-
-		 Total
funds
£
405,284
200,083
6,226
Total 499,266 - 112,327 611,593
Expenditure on
Charitable activities
Facilities management		 590,974 - 2,732 593,706
NET INCOME/(EXPENDITURE)
Reconciliation of funds
Total funds brought forward		 (91,708)
236,198		 -
39,816		 109,595
239,199		 17,887
515,213
Total funds carried forward 144,490 39,816 348,794 533,100
11. Tangible fixed assets
Cost
At 1 April 2024 and 31 March 2025		 Fixtures
and
fittings
£
81,011		 Computer
equipment
£
33,176		 Totals
£
114,187
Depreciation
At 1 April 2024
Charge for year		 62,586
3,414		 31,819
677		 94,405
4,091
At 31 March 2025 66,000 32,496 98,496
Net book value
At 31 March 2025		 15,011 680 15,691
At 31 March 2024 18,425 1,357 19,782

continued...

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Docusign Envelope ID: 18BE968B-261F-4089-BF11-C306A0C7DCC5Docusign Envelope ID: F0BE8EEE-F847-4E60-A51D-050D51AD982B

BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

12. Debtors: amounts falling due within one year

Trade debtors
Other debtors
ditors: amounts falling due within one year
Trade creditors
Social security and other
taxes Other creditors
Accruals and deferred income		 31.3.25
£
10,707
13,138
23,845
31.3.25
£
7,130
5,493
154,113
6,480
173,216		 31.3.24
£
35,771
1,024
36,795
31.3.24
£
12,809
3,159
129,820
14,114
159,902

13. Creditors: amounts falling due within one year

14. Leasing agreements

The building that the charitable incorporated organisation occupies, 'The Orchard' is owned by Basingstoke and Deane Borough Council. It is currently provided by the Council free of lease costs and business rates. The trustees do not envisage a charge for these costs being levied on the charitable incorporated organisation in the future.

The total lease charge recognised as an expense during the year was £42,500 (2024: £42,500). The 100%subsidy received from Basingstoke and Deane Borough Council.has been recognised as income from donated services and facilities in combination with the subsidised business rates.

The charitable incorporated organisation is committed to the lease agreement until October 2027,

Basingstoke and Deane Borough Council have also issued a letter of intent to renew the lease on its' current terms with the annual charge set at £42,500. The total future minimum lease payments is expected to be nil, given that a 100%subsidy applied by the Council.

15. Analysis of net assets between funds

Unrestricted
Designated
Restricted
funds
funds
funds
£
£
£
15,691
-
-
249,923
39,816
401,148
Fixed assets
Current assets
Current liabilities
(173,216)
-
-
92,398
39,816
401,148		 31.3.25
Total
funds
£
15,691
690,887
(173,216)
533,362		 31.3.24
Total
funds
£
19,782
673,220
(159,902)
533,100

continued...

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Docusign Envelope ID: 18BE968B-261F-4089-BF11-C306A0C7DCC5Docusign Envelope ID: F0BE8EEE-F847-4E60-A51D-050D51AD982B

BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

16. Movement in funds

Unrestricted funds
General fund
Orchard
Designated funds
Orchard sinking fund
Restricted funds
Green investment grant
Afghan Resettlement
Ukraine Project
P Baker - What is age
Veterans
TOTAL FUNDS
Net movement in funds, included in the above are as
follows:
Unrestricted funds
General fund
Rent and rates B&DBC
Restricted funds
Ukraine Project
P Baker - What is age
TOTAL FUNDS		 Net
movement
At 1.4.24
in funds
At 31.3.25
£
£
£
56,425
(52,092)
4,333
79,365
39,816
8,700
-
79,365
-
39,816
-
8,700
184,306
(52,092)
132,214
15,733
-
246,631
-
83,830
52,354
15,733
246,631
136,184
2,000
600
-
2,000
-
600
348,794
52,354
401,148
533,100
262
533,362
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
403,503
(455,595)
(52,092)
96,690
(96,690)
-
500,193
(552,285)
(52,092)
53,520
(1,166)
52,354
1,097
(1,097)
-
54,617
(2,263)
52,354
554,810
(554,548)
262

continued...

-24-

Docusign Envelope ID: 18BE968B-261F-4089-BF11-C306A0C7DCC5Docusign Envelope ID: F0BE8EEE-F847-4E60-A51D-050D51AD982B

BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

16. Movement in funds - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Orchard
Designated funds
Orchard sinking fund
Restricted funds
Green investment grant
Afghan Resettlement
Ukraine Project
P Baker - What is age
Veterans
TOTAL FUNDS
Comparative net movement in funds, included in the above are as
Unrestricted funds
General fund
Rent and rates B&DBC
Restricted funds
Afghan Resettlement
Ukraine Project
P Baker - What is age
Veterans
TOTAL FUNDS		 Net
movement
At 1.4.23
in funds
At 31.3.24
£
£
£
148,133
(91,708)
56,425
79,365
39,816
8,700
-
79,365
-
39,816
-
8,700
276,014
(91,708)
184,306
15,733
192,662
53,969
30,804
53,026
15,733
246,631
83,830
2,000
-
2,000
-
600
600
239,199
109,595
348,794
515,213
17,887
533,100
follows:
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
402,576
(494,284)
(91,708)
96,690
(96,690)
-
499,266
(590,974)
(91,708)
55,416
(1,447)
53,969
53,271
(245)
53,026
2,000
1,640
(1,040)
-
2,000
600
112,327
(2,732)
109,595
611,593
(593,706)
17,887
-

continued...

-25-

Docusign Envelope ID: 18BE968B-261F-4089-BF11-C306A0C7DCC5Docusign Envelope ID: F0BE8EEE-F847-4E60-A51D-050D51AD982B

BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

16. Movement in funds - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund Orchard
Designated funds
Orchard sinking fund
Restricted funds
Green investment
grant Afghan
Resettlement Ukraine
Project
P Baker - What is age
Veterans
TOTAL FUNDS		 Net
movement
At 1.4.23
in funds
At 31.3.25
£
£
£
148,133
(143,800)
4,333
79,365
39,816
8,700
-
79,365
-
39,816
-
8,700
276,014
(143,800)
132,214
15,733
192,662
53,969
30,804
105,380
15,733
246,63
600
2,000
-
2,000
-
600
136,184
239,199
161,949
401,148
515,213
18,149
533,362

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Rent and rates B&DBC		 Incoming
Resources
Movement
resources
expended
in funds
£
£
£
806,079
(949,879)
(143,800)
193,380
(193,380)
-
Restricted funds
Afghan Resettlement
Ukraine Project
P Baker - What is age
Veterans		 999,459
(1,143,259)
(143,800)
55,416
(1,447)
53,969
106,791
(1,411)
105,380
3,097
(1,097)
2,000
1,640
(1,040)
600
166,944
(4,995)
161,949
TOTAL FUNDS 1,166,403
(1,148,254)
18,149

continued...

-26-

Docusign Envelope ID: 18BE968B-261F-4089-BF11-C306A0C7DCC5Docusign Envelope ID: F0BE8EEE-F847-4E60-A51D-050D51AD982B

BASINGSTOKE VOLUNTARY ACTION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

17. Related party disclosures

There were no related party transactions for the year ended 31 March 2025.

-27-

Docusign Envelope ID: 18BE968B-261F-4089-BF11-C306A0C7DCC5Docusign Envelope ID: F0BE8EEE-F847-4E60-A51D-050D51AD982B

BASINGSTOKE VOLUNTARY ACTION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025

Income and endowments
Donations and legaciesDonations
Grants
Donated services or facilities
Investment income
Dividends and interest rec'd
Charitable
activities
Charitable operations
Total incoming resources
Expenditure
Charitable activitiesDepreciation of
tangible fixed assets
Support costs
Finance
Bank charges
Information technology
IT costs
Human resourcesWages
Admin
Administrative costs
Premises
Premises costs
Total resources
expendedNet income		 31.3.25
£
5,214
248,204
96,690
350,108
18,224
186,478
554,810
4,091
1,176
27,930
268,383
39,945
213,023
554,548
262		 31.3.24
£
2,421
306,173
96,690
405,284
6,226
200,083
611,593
4,711
1,798
24,243
342,292
43,407
177,255
593,706
17,887

This page does not form part of the statutory financial statements

-28-