St Mary's Eltham Community Centres Association Annual Report and Accounts 2024/25 (For the year ended 31 March 2025) Registered Charity No. 1077280 Company Registration No. 03796671 Registered Office: St Mary's 180 Eltham High Street, Eltham, London, SE9 1BJ
St Mary's Eltham Community Centres Association Registered Office: 180 Eltham High Street, Eltham, London, SE9 1BJ Contents Trustees Report Page 3 Public Benefit Page 4 Governance Page 5 Our Venues & Board of Trustees Page 6 Risk Management Page 7 Statement of Trustees Responsibilities Page 8 Independent Examiners Report Page 9 Financial Statements Page 10 - 20 2
St Mary's Eltham Community Centres Association Registered Office: 180 Eltham High Street, Eltham, London, SE9 1BJ Board of Trustees' 2024/25 report The Board is pleased to report increased revenue from both affiliated and private bookings, despite increased costs in many areas. The financial year ended with 37 Affiliated Groups and 58 regular private hire groups. The annual open day, held in September 2024, was officially opened by the Mayor of the Royal Borough of Greenwich. The event featured a Macmillan Coffee morning which raised £188.33. Groups who attended included Eltham Royal Trefoil Guild, Eltham Knitters, The Priory Players, Progress Mutual Aid, U3A and Eltham Art Group. St Mary's hosted Saturday morning bookings at the same time which helped to create a lively welcoming atmosphere for this event. Staffing in the Office changed to include a new Administrative Assistant and a new Deputy Centre Director. We would like to make special mention of our Finance Officer, Amanda Ball, who has been with us for 18 years, as of August 2025. During this transitional period her knowledge and dedication has been extremely beneficial to us all. We also hired a new member of staff for our Hall Assistant team in December 2024. Board membership was enhanced by the appointment of the co-opted member, Shivani McCormack. Enhancements to the buildings have also been undertaken; with partial clearance of the basement at St Mary's, professional cleaning of the carpeting (also at St Mary's) and the partial refurbishment of the kitchen at Progress Hall. The Association also started running free music events from January 2025 at St Mary's. These events have been well attended and will continue in the new financial year, with support from the Ward Fund. Future Outlook for the Financial Year 2025/26 The cost of employing staff at the Association is due to increase, in part because of changes to the London Living Wage and to employer National Insurance contributions. Office infrastructure costs are also expected to increase with investment to support the digital switch over from analogue phone lines to digital technology. We forecast an increase to most, if not all, costs to the Association and, in light of this, with reluctance, the Board implemented a 5% price increase from 01 April 2025. Affiliated hire charges remain extremely low, despite the increase, and the Association remains committed to providing low cost options for local community groups. Our Chair, Bob Treacher, due to step down at the AGM after 6 years as Chair was unanimously voted to stay in post by the Board on 28 April 2025. To facilitate this decision the Articles of Association will need to be updated by 3
St Mary's Eltham Community Centres Association Registered Office: 180 Eltham High Street, Eltham, London, SE9 1BJ resolution and will require at least 75% of the members to vote in favour of the change. The 2024/25 AGM will be held at 4pm on Tuesday 14 October 2025. Public benefit All our activities are undertaken to further our charitable purposes for the public benefit. The Board has regard to the Charity Commission's guidance on public benefit throughout the year when approving St Mary's activities. Our mission is to encourage community cohesion by helping to develop groups and activities which are open to all our community; providing affordable and welcoming venues; supporting and working with other local partners in order to contribute to our vision for Eltham which is a community that feels connected, is culturally vibrant and inclusive. St Mary's works towards achieving this mission as follows: a) building community involvement / cohesion by: • supporting existing groups and encouraging new groups which engage local people in educational, leisure, health and social welfare activities • hosting family events - wedding receptions, parties and life celebrations • hiring venues to local businesses, voluntary and public sector for meetings/ training • Supporting local democracy by providing accommodation for MP and Councillor surgeries, community consultations and polling stations for elections • providing community signposting, advice and literature b) working with local agencies to enhance the quality of life for Eltham residents. These include the Eltham Town Centre Partnership, NHS Greenwich, Active for Health and The Federation of Greenwich Community Centres C) managing and having responsibility for internal maintenance and decoration, furnishing and security of five buildings under Tenancy at Will Agreements with the Royal Borough of Greenwich d) contributing I to local emergency recovery services by providing our buildings as emergency centres. 4
St Mary's Eltham Community Centres Association Registered Office: 180 Eltham High Street, Eltham, London, SE9 1BJ Governance St Mary's Eltham Community Centres Association is a registered charity and a company limited by guarantee. Registered charity number: 1077280 Registered company number: 03796671 Registered office: St Mary's Community Centre, 180 Eltham High Street, Eltham, London SE9 1BJ Accountants: Michael Adamson & Co., 9 Thorndon Park Close, Leigh on Sea, Essex SS9 4RH Our bankers: Unity Trust Bank Four Brindleyplace Birmingham B1 2JB Aldermore Bank Apex Plaza Forbury Road Reading RG1 1AX Cambridge & Counties Bank Limited Charnwood Court 5b New Walk Leicestershire LE1 6TE United Trust Bank One Ropemaker Street London EC2Y 9AW Redwood Bank Suite 101 The Nexus Building Broadway Letchworth Garden City Hertfordshire SG6 3TA The purpose of St Mary's is set out in our Articles as follows: (a) To promote for the benefit of the people of the area without distinction of sex, sexual orientation, race, age, disability or of political, religious or other opinions, by associating together those people, local authorities, voluntary and other organisations in a common effort to advance education, citizenship, community development and social cohesion and to provide facilities for recreation, leisure and community activity with the objective of improving the conditions of life for those people. 5
St Mary's Eltham Community Centres Association Registered Office: 180 Eltham High Street, Eltham, London, SE9 1BJ (b) To establish, or secure the establishment of, community centres and to maintain and manage these whether alone or in co-operation with any local authorities or other persons or bodies in furtherance of these objectives. Our venues St Mary's Community Centre, 180 Eltham High Street, Eltham SE9 1BJ Anstridge Hall, Anstridge Road, Eltham SE9 2LL Flintmill Hall, Flintmill Crescent, Kidbrooke SE3 8LU Lionel Road Hall, 540 Westhorne Avenue, Eltham SE9 6DH Progress Hall, Admiral Seymour Road, Eltham SE9 1SL Board of Directors Under St Mary's Articles, which govern the relationship between the Board of Directors and members, and subject to certain matters which are reserved to members who attend the Annual General Meeting (AGM), the St Mary's Board holds all the charity's powers and authorities. Board of Directors/Trustees 2024/25 Mr Bob Treacher, Chair, Affiliated Group member Mrs Marian McGuigan, Vice Chair, Affiliated Group member Mrs Milena Mitova, Treasurer, Independent member Ms Julia Gale, Independent member Mrs Bee Twidale, Affiliated member Mr Timothy Crossley, Affiliated Member Ms Brenda Lobo, Affiliated Member Mrs Shivani McCormack, Independent member Patron: Mrs Judy Smith MBE 6
St Mary's Eltham Community Centres Association Registered Office: 180 Eltham High Street, Eltham, London, SE9 1BJ Risk management The Trustees actively review the major risks which St Mary's faces on a regular basis and believe maintaining reserves at current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The Trustees are satisfied adequate Health and Safety and Risk Management policies and procedures, Employers and Public Liability Insurance are in place. The Trustees have also examined other operational and business risks faced by the charity and it can be confirmed there are established systems in place to mitigate any significant risk. Independent examiners A resolution proposing Michael Adamson and Co. to be re-appointed as independent examiners of the charity for the year 2024/25 was put to the membership at the 2023/24 Annual General Meeting and unanimously agreed. Small company special provisions The report of the Board of Trustees has been prepared in accordance with the Charities SORP (FRS 102) and with the Charities Act 2011. Financial Review St Mary's activity for the year 2024/25 ended with a profit of £17,178. This is due in the main to unspent grant funding received from the Greenwich Neighbourhood Growth Fund for the front doors at Progress Hall. St Mary's Reserves are detailed on p17 and stood at £375,537. at the year end. We have a Reserves Policy subject to regular review and maintain funds for the provision of sick pay, building maintenance, designated funds and for the loss of grant income and funding of projects not possible from income generated. We also make provision for a staff redundancy fund in the event of unforeseen detrimental loss of income. The Trustees have every confidence in the reported accounts for 2024/25. 7
St Mary's Eltham Community Centres Association Registered Office: 180 Eltham High Street, Eltham, London, SE9 1BJ Approval This report was approved by the Board of Trustees and signed on its behalf on l scotembe 2025. Pa Lead, do rather mai. luege Marian McGuigan, Vice Chair Statement of Trustees' responsibilities The Trustees are required by law to prepare financial statements for each year which give a true and fair view of the financial activities of St Mary's and its financial position at the end of the year. In preparing those financial statements the Trustees are required to: 1. Select suitable accounting policies and apply them consistently; Make judgements and estimates that are reasonable and prudent; 3. State whether policies adopted are in accordance with the Charities Act 2011 and with applicable accounting standards and statements of recommended practice, subject to any material departures disclosed and explained in the financial statements; 4. Prepare the financial statements on a going concern basis unless it is inappropriate to assume the charity will continue in operation. 8
Report of the Independent Examiners to the Members St Mary's Eltham Community Centres Association We have examined the financial statements on pages 10 to 20 for the year ended 31 March 2025, which have been prepared under the accounting policies set out on page 14. Respective responsibilities of the trustees and examiners The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is our responsibility to: * examine the accounts under section 142 of the Charities Act; * to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and * to state whether particular matters have come to our attention. Basis of independent examiners' report Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently we do not express an audit opinion on the view given by the accounts. Independent examiners' statement In connection with our examination, no matter has come to our attention: 1. which gives us reasonable cause to believe that in any material respect the requirements (a) to keep accounting records in accordance with section 130 of the Charities Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act, have not been met; or 2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Muchne Michael Adamson and Co Chartered Accountants 5 Thorndon Park Close Leigh on Sea Essex SS9 4RH Date: 4/10/2025 Page 9
St Mary's Eltham Community Centres Association Statement of Financial Activities for the year ended 31 March 2025 Unrestricted Designated Note funds funds Income and expenditure € Incoming resources Income from use of facilities and catering Grants and donations receivable Investment income 4 2 3 Total incoming resources - 256,758 12517 269,275 Resources expended Cost of generating funds Direct charitable expenditure 5 Governance costs Total expenditure - 261,206 750 261,956 : Net incoming resources for the year Reconciliation of movement of funds Net incoming resources before other recognised gains - net movement in funds Transfers Total funds brought forward Total funds carried forward Allocation of assets Tangible assets Current assets Current liabilities - 7,319 7 7,319 482 155,238 - 163,039 174,301 (11,262) 163,039 (469) 189,074 188,605 4,217 184,388 188,605 The net incoming resources for the year represents the total recognised gains for the period. None of the charity's activities were aquired or discontinued during the year. The attached notes form part of the accounts Restricted funds 32,042 32,042 22,183 22,183 9,859 9,859 (13) 14,047 23,893 114 23,779 23,893 Total 2025 € 256,758 32,042 12,517 301,317 283,389 750 284,139 17,178 Total 2024 230,038 17,500 12,532 260,070 251,042 750 251,792 8.278 17,178 358,359 375,537 4,331 382,468 (11,262) 375,537 8,278 350,081 358.359 4,813 362,668 (9,122) 358,359 Page 10
St Mary's Eltham Community Centres Association Comparative Statement of financial activities for the year ended 31 March 2024 Note Unrestricted Designated funds funds Restricted funds Income and expenditure Incoming resources Income from use of facilities and catering Grants and donations receivable Investment income Total incoming resources Resources expended Cost of generating funds Direct charitable expenditure Governance costs Total expenditure 4 2 5 6_ Net incoming resources for the year Statement of other recognised gains and losses Net incoming resources before other recognised gains - net movement in funds Transfers Total funds brought forward Total funds carried forward 7 Allocation of assets Tangible assets Current assets Current liabilities 230,038 - 12,532 242,570 - 17,500 17,500 233,528 750 234,278 8,292 17,514 17,514 (14) 8,292 520 146,426 155,238 - (520) 189,594 189,074 (14) 14,061 14,047 127 13,920 14,047 164,360 (9,122) 155,238 4,686 184,388 189,074 The net incoming resources for the year represents the total recognised gains for the period. None of the charity's activities were aquired or discontinued during the year. The attached notes form part of the accounts Total 2024 € 230,038 17,500 12,532 260,070 251,042 750 251,792 8,278 8,278 - 350,081 358,359 4,813 362,668 (9,122) 358,359 Page 11
St Mary's Eltham Community Centres Association Balance Sheet as at 31 March 2025 Fixed assets Current assets Debtors Cash at bank and in hand Creditors: amounts falling due within one year Net current assets Net assets Reserves Accumulated fund Notes 9 10 2025 € 4,331 2024 4,813 11 12,434 370,034 382,468 (11,262) 9,226 353,442 362,668 (9,122) 371,206 375,537 353,546 358,359 12 375,537 375,537 358,359 358,359 The board of trustees are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that members have not required the company to obtain an audit in accordance with section 476 of the Act. The board of trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime. Approved by the board of trustees on and signed on their behalf 1 scetember 2025 Mrs M Mitova Posinas The attached notes form part of the accounts Page 12
St Mary's Eltham Community Centres Association Cash Flow Statement for the year ended 31 March 2025 Net cash generated from operating activities Cash flows from investing activities Interest received Purchase of fixed assets Change in cash and cash equivalents in the period Cash and cash equivalents brought forward Cash and cash equivalents carried forward Consisting of: Cash at bank and in hand Notes 13 3 Total funds 2025 € 4,075 12,517 16,592 353,442 370,034 Total funds 2024. (3,850) 12,532 8,682 344,760 353,442 370,034 353,442 The attached notes form part of the accounts Page 13
St Mary's Eltham Community Centres Association Notes to the Accounts for the year ended 31 March 2025 1 Accounting policies Basis of preparation of accounts The financial statements have been prepared under the historical cost convention, and are in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. Fund Accounting - Unresticted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity - Restricted funds are subjected to restrictions on their expenditure imposed by the donor - Designated funds are unrestricted funds held in contingency Incoming resources Voluntary income and donations are included in incoming resources when they are receivable, except when the donors specify that they must be used in future accouning periods or donors conditions have not been fulfilled, then income is deferred. The income from fees is recorded gross. Grants receivable Grants receivable are recorded on the accruals basis Resources expended Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered. Expenditure which is directly attributable to specific activities have been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources. Depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided on all fixed assets at rates calculated to write off the cost over their useful economic lives as follow: Furniture and equipment 10% reducing balance Governance costs Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examiner's fees and costs linked to the strategic management of the charity. Value added tax Value added tax is not recoverable by the charity, and as such is included in the relevant cost in the Statement of Financial Activities. The company operates a defined benefit contribution scheme operated by the Royal Borough of Greenwich. Under FRS 102, as this is a multi-employer scheme and it is not possible to identify the share of the underlying assets and liabilities belonging to the charity, the scheme is treated as a defined contribution pension scheme for the purposes of the accounts. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme. Page 14
St Mary's Eltham Community Centres Association Notes to the Accounts for the year ended 31 March 2025 Financial instruments Basic financial assets and liabilities are initially recognised as the amount receivable or payable including any related transaction costs and subsequently under the effective interest method. There are no non-basic financial instruments. 2 Grants receivable and donations General (page 19) Restricted funds € 32,042 32,042 3 Investment income Restricted funds General (page 19) - 4 Other incoming resources Restricted funds € General (page 19) Media Resources (page 20) 5 Direct charitable expenditure General (page 19) Media Resources (page 20) Restricted funds € 22,170 13 22,183 6 Governance costs General (page 19) Restricted funds € - Unrestricted funds Unrestricted funds 12,517 12,517 Unrestricted funds € 256,758 256,758 Unrestricted funds 261,206 261,206 Unrestricted funds 750 750 2025 32.042 32,042 2025 12,517 12,517 2025 € 256,758 256,758 2025 283,376 13 283,389 2025 750 750 2024 17,500 17,500 2024 12,532 12,532 2024 230,038 230,038 2024 € 251,028 14 251,042 2024 750 750 Page 15
St Mary's Eltham Community Centres Association Notes to the Accounts for the year ended 31 March 2025 7 Net movement in funds for the year 2025 2024 € The net movement is after charging: Depreciation of tangible fixed assets Independent Examiner's fee 482 750 Staff costs No remuneration was paid to trustees. The staff costs of the remaining staff were: 534 750 2025 2024 Wages and salaries Social security costs Pension costs 187,187 8,710 32,444 228,341 The average weekly number of staff employed, calculated as full time equivalents during the year was as follows: 177,682 7,471 29,969 215,122 Direct charitable work Governance 2025 FTE 7 - 2024 FTE No employee received remuneration over £60,000 in the year. Remuneration to key management personnel in the year amounted to £48,838 (including employer pension contributions of £5,329) (2024 : £68,813 (including employer pension contributions of £9,798)). 9 Tangible fixed assets Cost At 1 April 2024 At 31 March 2025 Depreciation At 1 April 2024 Charge for the year At 31 March 2025 Net book value At 31 March 2024 At 31 March 2025 Furniture and equipment General € 42,013 42,013 Furniture and equipment Media Resources € 7,922 7,922 37,327 469 37,796 4,686 4,217 7,795 13 7,808 127 114 Total € 49,935 49,935 45,122 482 45,604 4,813 4,331 Page 16
St Mary's Eltham Community Centres Association Notes to the Accounts for the year ended 31 March 2025 10 Debtors 2025 2024 Trade debtors 12,434 9,226 11 Creditors : amounts falling due within one year Trade creditors Other taxes and social security costs Accruals 2025 4,357 3,255 3,650 11,262 2024 1,675 3,109 4,338 9,122 12 Accumulated fund 2025 At 1 April 2024 Retained surplus At 31 March 2025 € 358,359 17,178 375,537 2024 € 350,081 8,278 358,359 St. Mary's meets statutory obligations to hold minimum reserves to cover 3 months running costs in the event of winding down the Association. Accumulated fund 2024/25 Statutory reserves Long Term Sickness Fund Development fund Fixed Assets Media Resources Friends of St Mary's General Reserve - general account balance Restricted - 114 23.779 23,893 Designated 174,388 10,000 ..... 188,605 Unrestricted : - 163,039 163,039 Accumulated fund 2023/24 Restricted Statutory reserves Long Term Sickness Fund Fixed Assets Media Resources Friends of St Mary's General Reserve - general account balance : 127 13,920 14,047 Designated 174,388 10,000 4,686 Unrestricted - - 189,074 155,238 155,238 Page 17
St Mary's Eltham Community Centres Association Notes to the Accounts for the year ended 31 March 2025 13 Reconciliation of net movements in funds to net cash flow from operating activities Net movement in funds Add back depreciation Less interest received Decrease / (increase) in debtors Increase / (decrease) in creditors Net cash generated from operating activities 2025 17,178 482 (12,517) (3,208) 2,140 4,075 2024 € 8,278 534 (12,532) (5,347) 5,217 (3,850) Page 18
St Mary's Eltham Community Centres Association General Income and Expenditure account for the year ended 31 March 2025 Income from use of facilities and catering Affiliation fees Hire fees - affiliated Hire fees - other Catering income Sundry income Grants Restricted Royal Borough of Greenwich Total grants Investment income Interest receivable Media Resources (page 20) Total income EXPENSES Direct Charitable Expenses Catering expenses Wages and salaries Pension costs Staff travel Water Rates Light and heat Cleaning Telephone and fax Stationery, postage and printing Sundry expenses Bad debts Repairs and maintenance Depreciation Insurance Payroll fees Advertising Governance costs Independent examiners fees Total expenses Surplus for year 2025 € 2,170 33,375 215,599 3,795 1,819 256,758 32,042 32,042 12,517 (13) 12,504 301,304 494 195,897 32,444 387 2,509 22,440 8,534 2,562 5,276 948 167 8,006 469 1,668 26 1,549 283,376 750 750 284,126 17,178 2024 2,170 26,596 193,462 5,286 2,524 230,038 17,500 17,500 12,532 (14) 12,518 260,056 1,015 185,153 29,969 1,078 2,414 14,426 3,011 2,297 1,059 410 5,380 520 1,668 583 2,045 251,028 750 750 251,778 8,278 Page 19
St Mary's Eltham Community Centres Association Media Resources Income and Expenditure account for the year ended 31 March 2025 2025 € Income Direct Charitable Expenses Depreciation (Deficit) for year 13 13 (13) 2024 14 14 (14) Page 20