Annual Report and Unaudited Financial Statements of
Oving Jubilee Hall
for the Year Ended 31s* March 2025

Oving Jubilee Hall
Contents of the Financial Statements
for the Year Ended 31 March 2025
Legal Information
Report of the Trustees
Receipts and Payments Accounts
Statement of Assets and Liabilities
Notes to the Financial Statements
Independent Examiner's Report
Page
1
2
6
7
8
10

Oving Jubilee Hall
Legal Information
for the Year Ended 31* March 2025
TRUSTEES:
Mrs A-M Eastwood (Chair)
Mr A Eastwood
Ms E Saunders
Mrs V Migliorini
Mrs C Blumenthal
Ms C Furnell
Ms C Richards
Mr J Upton
REGISTERED ADDRESS:
MR ANTHONY EASTWOOD
1 BRIAR CLOSE
OVING
CHICHESTER
WEST SUSSEX
PO20 2BY
REGISTERED CHARITY NUMBER:
INDEPENDENT EXAMINER:
1077213
B4Bookkeeping Ltd
1 Lincoln House
City Fields Business Park
Chichester Fields Way
Tangmere
West Sussex
PO20 2FS
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Oving Jubilee Hall
Report of the Trustees
for the Year Ended 31s* March 2025
The trustees present their report with the financial statements for the year ended 31s March 2025.
CONSTITUTION, OBJECTS AND PRINCIPAL ACTIVITIES
The Charitable Trust is constituted by a Charity Commission Scheme dated 13 July 1999. The Charity was
registered on 27 August 1999.
The charity's objects and principal activities, having due regard to the Trustees duty in Section 1 7(5) of the
Charities Act concerning public benefit, during the year were as follows:
1. The provision and maintenance of a village hall for use by the inhabitants of the Oving Community.
2. Letting the Village Hall to local users for community activities, meetings, lectures and classes.
3. Improving the conditions of life for the inhabitants of the Oving Community.
Hall Usage & Marketing
We have more regular hirers than ever, giving us a high usage percentage. I am very pleased that an additional
indoor bowls booking has filled one of the few remaining weekly slots. We now need to focus our marketing
on weekend usage. We have a great blend of private business hirers, charities and community groups, plus
parishioner support via the well-established Chill & Chat Café, OPCW monthly tea parties and the Cow Shed.
We were very pleased to host the following community events: St Patrick's Day musical evening, Church Disco,
Scarecrow Day activities, Church BBQ, Quiz Night, Monsters' Party and Christmas Fayre.
We are committed to following best practice in everything we do. Consistent with this, we have developed
new and updated policies and procedures. including health & safety, risk management and safeguarding,
regulating interaction with our hirers and everyone who uses the Hall.
Finances
We increased our bank holdings by £7,700 (19.6%) over the financial year and now have £22,000 free cash and
£25,000 in reserve. Hire and fundraising income increased and the Cow Shed is now fully operational and
contributing a significant amount via ground rent.
In summary, our finances are stable.
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Oving Jubilee Hall
Report of the Trustees
for the Year Ended 31s* March 2025
Maintenance & Development
This year was definitely more maintenance than development. Following very strong winds, we had to replace
several roof tiles and carry out other repairs identified by the roofer. The costs were covered by an insurance
claim. Several trees in the car park were damaging the surface and these were cut down and the stumps
ground. We carried out the 5 yearly electrical report (EICR) and followed up on the findings. The other major
issue is finalising the Hall floor re-sand and revarnish. This has been scheduled for Easter.
The Team
We continued to deliver excellent service with many complimentary testimonies from hirers and users. Having
evaluated the workload of our team, it was agreed that a revised organisation structure was required to
reduce the responsibilities of the officer trustees for day to day running of the Hall. A role was defined as
'Finance and Facilities Manager'. With financial support from OPC, we began recruitment in January and Peter
Roberts joined us on the 10th March 2025.
During the year we were sad to receive the resignation of Dawn White as a trustee but welcomed her
Community Warden successor, Jimmy Upton. Dawn contributed a great deal, involving herself with community
events, particularly the Monsters Party. We have already been advised that our longest serving trustee,
Veronica Migliorini, has stood down from the end of March. Veronica has been a trustee for over 20 years and
her dedication, wisdom and support have been greatly appreciated. We are always looking out for potential
trustees who can bring new ideas with them.
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Oving Jubilee Hall
Report of the Trustees
for the Year Ended 31s* March 2025
Looking Ahead
In the short term we have to integrate Peter into the team and utilise his skills to continue to improve our
operations.
We also look forward to using the newly varnished Hall floor and improve the experience of our customers.
In conjunction with OPC, we need to finalise whether the Hall's car park will be used for Electric Vehicle
Charging Points for the village. If so, we will incorporate this with an upgrade of the line markings and edges. If
not, we will fund some improvements.
Further ahead, again in conjunction with OPC, we must secure our future energy requirements. The most likely
starting point is additional energy creation by doubling the number of solar panels, backed up by a battery to
store the electricity. Councillor Duncan Marston is leading this initiative, which will be funded, primarily, by a
Thank you to Dawn, Veronica, the current trustees and employees for such great teamwork and another very
successful year during which we went a long way towards meeting our short and long term objectives. I am
very proud of our Jubilee Hall as it stands today.
TRUSTEES
The following Trustees held office during the whole of the period from 1 April 2024 to the date of this report:
Mrs A-M Eastwood, Mr A Eastwood, Ms E Saunders, Mrs V Migliorini, Mrs C Blumenthal, Ms C Furnell and Ms C
Richards.
The following Trustees held office for part of the period from 1 April 2024 to the date of this report:
Mr J Upton appointed on 28th October 2024
Ms D White resigned 28th October 2024
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Oving Jubilee Hall
Report of the Trustees
for the Year Ended 31 March 2025
TRUSTEES RESPONSIBILITIES
The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with
applicable law and United Kingdom Accounting Standards. The law applicable to charities in England and
Wales requires the trustee to prepare financial statements for each financial year which give a true and fair
view of the state of affairs of the charity, and of the incoming resources and application of resources of the
charity for that period. In preparing these financial statements, the trustees are required to:
Select suitable accounting policies and apply them consistently; Observe the methods and principles of the
Charities SORP;
Make judgements and estimates that are reasonable and prudent;
State whether applicable accounting standards have been followed, subject to any departures disclosed and
explained in the financial statements; and
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in business.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the
financial position of the charity and enable them to ensure that the financial statements comply with the
Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the Trust Deed.
They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for
the prevention and detection of fraud and other irregularities.
RESERVES POLICY
The trustees seek to retain sufficient general reserves that are deemed necessary to fund the on-going day-to -
day operations of the charity. All monies received for designated or restricted purposes are shown in separate
funds in the accounts.
ON BEHALF OF THE BOARD:
Name:Mrs A-M Eastwood (Chair)
Date : .
26/08|25
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Oving Jubilee Hall
Receipts and Payments Account
for the Year Ended 31* March 2025
Unrestricted Restricted
Fund
Fund
Total
2025
Receipts
Voluntary Receipts
Charitable
activities
Fundraising Events
Charitable activities
Rents and hire
Ground Rent
Investment income
£2,484
€31,733
€5,355
£627
€40,199
£O
£2,484
EO £31,733
£5,355
£187
£814
£187 €40,386
Total
Payments
Raising funds
Charitable Activities
Fundraising costs
Heat & light
Rates & water
Insurance
Repairs and maintenance
Projects
Cleaning and waste
Staff wages
Alarms and security
Gardening
Telephone
Stationery
Professional fees
Licences
Bank charges
Sundries
Other costs
Independent Examination and
Accountancy
Total Payments
Net receipts/(payments)
Transfers between funds
Total cash funds brought forward
Total funds carried forward
£674
€1,490
£986
£2,434
£2,969
€1,429
€4,209
€13,372
£1,443
€1,955
£459
€O
€439
€0
€0
£429
€420
€O
€O
£674
€1,490
£986
£2,434
€O
£2,969
£1,429
£4,209
£O £13,372
€0
f1,443
E0
€1,955
€O
€459
fo
£439
€O
€0
£429
€420
£32,708
£7,491
E1,231
68,722
€26,737
€35,459
£O €32,708
€187
£7,678
(£1,231)
(E1,044)
€7,678
€12,605
£39,342
€11,561 £47,020
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's
activities are classed as continuing.
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Total
2024
£1,514
€28,919
£3,034
£739
£34,206
£745
€11,007
£779
£2,022
£8,128
£262
£3,661
€11,173
£1,341
€2,092
£493
€O
€487
€72
£60
£412
£420
£43,154
(E8,948)
(E8,948)
£48,290
£39,342

Oving Jubilee Hall
Statement of Assets and Liabilities
for the Year Ended 31* March 2025
Cash Funds
CAF Current Account
CAF Reserve Account
CAF Maintenance & Development Account
Cash in Hand
31" March
2025
€14,034
€25,000
€7,983
€47,017
63
E47,020
31* March
2024
€5,887
£25,625
£7,797
€39,310
£32
£39,342
Liabilities
Deposits held
€1,000
€200
The financial statements were approved by the Trustees on 29/04/'2,5 and were signed on their behalf
fEashuand:
Mrs A-M Eastwood - Chair
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Oving Jubilee Hall
Notes to the Financial Statements
for the Year Ended 31s March 2025
1.
ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements have been prepared on the receipts and payments basis, under the historical cost
convention, and include the results of the Village Hall's operations, all of which are continuing.
The financial statements have been prepared in accordance with applicable accounting standards, the
Charities Act 2011, Charities (Accounts and Reports) Regulations 2008, Statement of Recommended Practice
on Accounting and Reporting by Charities SORP (FRS 10 2).
Funds
Unrestricted funds are general funds which can be used for village hall ordinary purposes. The restricted fund
is money reserved for designated maintenance and development projects.
Receipts
Voluntary income and donations are accounted for as they are received. The related tax credit on gift aid
donations is accounted for when received.
Investment income is included in the accounts when received.
All other income is recognised when it is received. All incoming resources are accounted for gross.
Payments
All expenditure is generally recognised when it is incurred. All expenditure is accounted for gross.
Governance costs
Governance costs include the cost of the preparation and independent examination of the statutory accounts,
together with associated accountancy services.
2.
TRUSTEES AND OTHER RELATED PARTIES
No payments were made to trustees or any persons connected with them during this financial year. No
material transaction took place between the organisation and a trustee or any person connected with them.
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Oving Jubilee Hall
Notes to the Financial Statements
for the Year Ended 31s* March 2025
3.
RISK ASSESSMENT
The trustees actively review the major risks which the hall faces on a regular basis and believe that maintaining
the current level of free reserves, combined with the annual review of the controls over key financial controls,
will provide sufficient resources in the event of adverse conditions. The trustees have also examined other
operational and business risks which they face and confirm that they have established systems to mitigate
4.
RESERVES POLICY
The trustees have considered the level of reserves they wish to retain, appropriate to the halls' needs. This is
based on the charity's size and the level of financial commitments held. The trustees aim to ensure the charity
will be able to continue to fulfil its charitable objectives, even if there is a temporary shortfall in income, or
unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily.
5.
PUBLIC BENEFIT
The trustees acknowledge their requirement to demonstrate clearly that the Jubilee Hall must have charitable
purposes, or "aims" that are for the public benefit. Details of how the charity has achieved this are provided in
the Trustees Report. The Trustees confirm that they have paid due regard to the Charity Commission guidance
on public benefit before deciding what activities the Jubilee Hall should undertake.
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Independent Examiner's Report to the Trustees of
Oving Jubilee Hall
for the Year Ended 31 March 2025
I report on the accounts of the charity for the Year Ended 31 March 2025, which are set out on pages 6 to 9.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit
is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an
independent examination is needed.
It is my responsibility to:
• examine the accounts under section 145 of the 2011 Act
• to follow the procedures laid down in the general Directions given by the Charity Commission (under
section 145 (5)(b) of the 2011 Act, and
• to state whether matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations
from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence
that would be required in an audit, and consequently no opinion is given as to whether the accounts present a
'true and fair' view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
1.1 to keep accounting records in accordance with section 130 of the 2011 Act; and
1.2 to prepare accounts which accord with the accounting records and comply with the accounting
requirements of the 2011 Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
Daniel Akerman
B4Bookkeeping Limited
1 Lincoln House, City Fields Business Park, City Fields Way, Tangmere, Chichester, England, PO20 2FS
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