# **Annual Repor and Unaudited Financial Statements of** ## **Oving Jubilee Hall** **for the Year Ended 31**[st ] **March 2024** 24 Page Legal Informatlon Report of the Trustee5 Recelpts and Payments Accounts Statement of Assets and Llabilltles Notes to the Financlal Statements Independent Examlnerfs Report io I InfOrn￿tIOn for the Y ar End d 31st Marth 2024 TRUSTEE5: A-M Eastwood (Chair) Mr A Eastwood Ms E Saunders Mrs V Migliorini Mrs C Blumenthal Ms D White Ms C Furnell (Appolnted on IO" May 2023) Ms C Richards (Appointed on ioth May 2023) REGISTERED ADDRES&. MR M￿HoNy EASTWOOD I BRIAR CIOSE OVING CHICHESTER WEST SUSSEX P020 2BY REGISTERED CFL4RIIY NUMBEK. 107n13 INDEPENDENT EXAMINER: B4Bookkeeplng Ltd l Lincoln House City Fields Business Park Chichester Flelds Way Tangmere Chichester West Sussex P020 2FS Pagel I oft Trustees Year Ended 1° Marth 2024 st The trustees present their report with the financial ststements for the year ended 31 March 2024. CONSTITUTION. OWEcfs AND PRINapAL ACTNMES The Charltable Tntst b ¢on5titirted IV a Charlty Commission Sdbeme dated 13 Juty 1999. The Charlty wa5 registered on 27 Au8U5t 1999. The charitys objects and Pflnclpal artfvltles, havlng due regard to the Trustees duty In Sectlon 17(5) of the Charltles Act concerning publlc benefi¢ durin8 the year were as follows: l. The pr(Nlslon and maintenance of a village hall for use ￿ the inhabitants of the Ovin8 Community. Letti￿ the Village Hall to local users for communlty actl¥itles, meetings, lectures and classes. Irnproving the conditlons of lffe forthe inhabltants of the Oving Cornrnunity. ACHIEVEMENTS AND PERF(IIMANCE AND FUTURE PiANS We had another busy year In the Jubllee Hall and got lots donel We carried out all the repair & malntenance work. coverlng heatin& Ilghtin& exterlor claddlng & woodwork, roof, solar panels and palntlng of Internal walls. The aim was to future proof the Hall and to minlmlse our cost& I would Ilke to thank all the Trustees for their 5upporL We worked together to secure its success and have, as in prevlous years. continued to Ilalse wlth the Church, Friends of St Andre￿5, Oving Parish Community Watch, Community Wanlens. the Scarecrow Team and Ovln8 Parish Council. H•ll Us•p & Market Our regular exefcise, dog training and other classes were well attended and we h05ted many parties and celebrations. Two additional exerclse dasses are taking place, on a Wednesday morning and a Thursday evenin& and s￿nish le$50nS took off, using our meetin8 room. We offer a warm and safe environment for our monthly tea party attendees and vlsftors to the popular Chill & Chat Café and Harvest UK food distributlon. which takes place every other week l estlrnate that around 13.(XM) people walk through the Hairs doors every year. Thls number is a rough estimats and doesn't Include the large nurnber of people uslng the Cow Shed vending machine& The Cowshed opened at thejubilee Hall In September 2023 and is managed by the Woodhom Group organic farm. Iys a great addition to the facilities at the Hall and also helps wlth our finances. Many events were o￿anIsed for the comrnunity by volunteers. for example the Scarecrow evening do, Monsters Party. Qulz Night. Chrtstmas Fayre, Church disco and Irish Folk N￿hL All events WLYe well attended and ralsed funds for the varlous k*al charltles, IncludlnE the Hall. Personally. I dthe the maTketlng on sodal medla. We doubled our folknwers on Fa¢eW resulting In there bel￿ new faces at our community event& Page12 Re e Trustees r Ended 31st Marth 2024 Fln•n¢es It has been a period of s￿nIficant actlvity. athievement and expenditure. l am pleased to report that. with over £42,￿￿> of resources at the year end and the ¢ontinulry support of (hin8 Parish Council. our finaTh￿ are still In very good shape. M•inten•rte & D•v•lopm•nt The repair of the heating system took many months to resolve. A leaking water pipe was discovered, and this was sltuated under the outslde patio. The pipe was replaced and flnally the heatlng Is working well. Part of the repairs was covered by our insurance. Some of the Trustee5 have fonned a su1￿£0Mmittee to identify long- terni alternatfves to replace gas as the power source and improve the heat dellvery system. The refurblshment of the 8enYs toilets was completed. funded by Ovlng Parlsh Council. The whole outslde of the HaH was stslned and rotten woodwork replace(L Some small repalrs were carrled out on the roof and the solar panels wtre deaned. The T••m We recrulted two more Trustees in Carol Furnell and Chrlstlne Rlthards. who I￿e In Shopwyke. eartry last year. Leonle Lewts-Hall has just reslgned as she now WOTks full time and won't have the opwtunlty to contrlbute fully. Leonle had not been a Trustee for long but helped us a 8reat deal with her insurance knowledge. Katle, the bookings secretary and Nkk and Dou& the caretskers. play a pfvotal role In marketln8 and maintaining the Hall. They all do a great Job and thls Is reftected In the compllments and feedbxk receive. Page13 24 The Hall was painted over the Easter weekend and. after 20 years, we final￿ replaced our wlndow and acoustk curtalns. Agaln. thls Is mostly funded by Ovln8 Parlsh Councll. In addltlon, the maln Hall floor was revarnlshed. Scarecrow Day Is taklng place on Ilth May. wlth a Scarecrow Boogle nlght In the even1￿. The vlllage BBQ Quli Nigh( M(￿SterS Party and the Chrfstmas Fayre are also In the diary for 2024. IYS all looklng posttfve. althO￿h there are stlm some challenge5 to deal with. Installation of Electric Vehicle Chargin8 Points and rtrmaTkln8 of the car park come to mind. Nevertheless. l am confident that we have now dealt wlth all the other major dLwelopment proJe. Name . Mr4 Eaxwood Page15 11 ndP Accoun d 311t Marth 2024 Unrestrf(ted Restrlcted Total Fund Fund 2024 Total 2023 Recelpts Voluntary Receipts Fundraisinz Events £1,514 £0 £L5 £3.069 Charitable activities Charitsble activities Rents and hire Ground Rent Investrnent income £28.919 £3.034 £568 £0 £28.919 £0 £3.034 £171 £739 £231 £171 £34.206 £35.448 £31148 Totsi Payments Raising funds Charitable ActNities Fundraising costs Heat & light Rates & water Insurance Repairs and maintenance Projerts (benth & drapes) aeaning and waste Staff wages Alarms and securtty Gardening Telephone Stationery Professional fees Licences Bank charges ndries £34.035 £745 £11.007 £779 £2.022 £8,128 £262 £3.661 £11,173 £1,341 £2.092 £493 £0 £0 £745 £0 £IL007 £0 £779 £0 4022 087 £5,056 £965 £1.352 £707 £225 £3.287 £10.467 £741 £250 £437 £￿5 £51X) £216 £75 £0 £262 £0 £3.661 £0 £IL173 £0 £L341 £0 Q092 £0 £493 £0 £0 £0 £0 £0 £487 £72 £60 £4 £72 £60 £412 Other costs Independent Examination and Accountancy £420 £0 £420 Total Pwlents £43.￿4 £0 £43.￿4 (£9.1ts) £171 (£8.948) (£2.404) £2.404 I£11￿23) £2 575 (8.948) £8,382 £38,260 £10,030 £48.290 £39.908 £26.737 £11605 £39.342 ￿290 £27,066 £8.382 £0 Net recelpts/{payments) Transfers between funds Total cash funds brou ht forward Totsi funds carrled forward Movements on all reseryes and all recognlsed galns and10s5es are shown ab(Ne. All of the organlsation's activities are classed as ¢ontinuin8. Page16 and I billtl for the Year Ended 31rt Marth 2024 31" March 31° Marth 2023 Cash Funds CAF Current Account CAF Reserve Account CAF Maintenance & Development Account £5.887 £25,625 £7,797 £39,310 £13,178 £25.075 £10.030 £48,283 Cash in Hand £32 £7 £39,342 Llabllltles Deposits held The financial statements were approved by the Trustees on I 2*and were slgned on thelr behalf Eas Pa8e17 Fin for the Year End 151 M rth 2024 ACCOUNTING POLICIES BasLs of prnp•rfnx the ffin•ncL•l si•t•ments The financial staternents have been prepared on the recelpts and payments basts. under the hlstorlcal Cost convention, and indude the results of the Village Hall's operations. all of thiith are continulrq. The flnanclal statements have been prepared In accordance with appI￿able accountlng standards, the Charltles Act 2011, Charities {Accounts and Reports) Regulations 2(X)8. Statement of Recommended Practice on Accounting and Reporting by Charities SORP (FRS 10 21. Funds Unrestslcted funds are general funds which can be used for village hall ordlnary purpose& The restrlcted fund Is money reserved for designated maintenance and development proJert& R•r*lpts Voluntary income arrtl donatlons are acc¢)unted for as they are received. The related tax credlt on gfft aid donations b accounted for when recefved. Inve5trnent Income Is included In the accounts when recelved. All other incorne is reco8nised when it Is received. All incoming resources are accounted for gross. All expendltwe Is generally reco8nised when it Is incurred. All expenditure b accounted for gr05S. Governa Governance costs include the cost of preparation and independent examlnatlon of the statutory accounts. together with associated ￿COuntanCY services TRUSTEES AND OTHER RELATED PARTIES No payments were rnade to trustees or any persons connected with them dufln8 this financial year. No materlal trarsartion took pla￿ between the organtsallon and a trustee or any petson connected with them. Page18 24 RISK ASSESSMENT The trustees actfvety revlew the malor rlsks whlth the hall faces on a regular basis and belleve that maintainlng the current level of free reserves, cornbined wlth the annual review of the controls over key financlal controls. WUI pr¢)vlde suffident resour¢e5 in the event of adverse conditions. The trustees have also examined other operational and business rlsks whkh they fa￿ and confirm that they have estsblished systems to mitigate those risks. RESERVES PIXICY The trustees have consldered the level of reserves therf wish to retsln. approprlate to the ha115' needs. Thls is based on the charlws slze and the level of financlal commltments held. The trustees alm to ensure the charity wlll be able to contlnue to fulfil its charltable objectlves, even if there15 a temporary shortfall In Incorne. or unexpected expendlture. The trustees wlll endeavour not to set aside funds unnecessarlly. PUBUC BENEFIT The trustees acknowledge their requirement to demonstrate clearfy that the Jukxlee Hall must have charitable purposes, or 'alrns' that are for the publlc benefit. Detalls of how the charity has achleved thls are provided In the Trustees ReporL The Trustees ¢onfimi that they have paid due regard to the Charity Commission guidance on public benefit before declding what activities the Jubilee Hall should undertake. Page19 I report on the accounts of the chaTIty for the Year Ended 31 March 2024, whlch are set out on pages 6 to 9. Respecthe responslbilki•s of trust•es and •x•mirnr The trustees are responslble for the preparation of the accounts. The tharfvs trustees conslder that an audlt Is not requlred for this year under Section 144(2) of the Charities Art 2011 (the 2011 Act) and that an independent examination is needed. It is my responslblllty to: examine the accounts under section 145 of the 2011 Act to follow the procedures lald down In the general Dlrectlons glven by the Charity Commlssion lunder sertlon 145 {51(b) of the 2011 ACL and to state whether matters have come to my attentlon. Basls of Ind•pendent eumlnerfs statement My examlnatlon was carrled out In accordance with Eeneral DirectloDs glven by the Charfty Comrnission. An examinatl(m include5 a revlew of the accountin8 records kept by the chaTIty and a compar150n of the accounts presented with those records. It also Includes consideration of any unusual items or dhclosures In the accounts and seeking explanations from the trustees concernlng any such matter& The procedures undertaken do not provide all the evidence that would be requlred In an audlL and consequently rK) oplnion is glven as to whether the accounts present 'true and falr. vlew and the report Is limited to those rnatters set out In the ststernent bel(rw. Independent enminevs statsm•nt In connectlon wth my examlnatlon. no matter has Come to my attentlon whlch glves me reasonable cause to believe that in. any material respe¢ the requlrements: 1.1 to keep accountin8 reconls In accordance wlth sectlon 130 of the 2011 Art; and 1.2 to prepare accounts which acconl with the accounting records and comply wlth the accounting requlrements of the 2011 Act have not been met; or to whlch. in my oplnion, attention Should be drawn in order to enable a proper understandlng of the accounts to be reached. Danlel Akernmn B4BookkeeP1￿ Llrnited l Llncoln House, Clty Flelds Buslness Park. Cty Flelds Way. Tangmere. Chkhester, England, P020 2FS Page 110