## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1st July 2023 **To** 30th June 2024 ## Section A Reference and administration details ~~ee~~ **Charity name** Hope and Aid Direct **Other names charity is known by** > **Registered charity number (if any)** ~~[ti‘s‘s*zOY~~ 1077146 **Charity's principal address** 18 High Street Ingatestone Essex **Postcode CM4 9EE** **Names of the charity trustees who manage the charity** |~~ee~~|~~ee~~||| |---|---|---|---| |**Trustee name**
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~~ee ee~~|**Office (if any)**
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~~ee~~|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |Charles Storer
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~~ee~~|Head of Operations
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||Trustee resolution| |Roger Wilson
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~~ee~~|~~ee~~|Ditto| |Benjamin Western
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~~es~~|~~ee~~|| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive**|**or names of senior staff members (Optional information)**|| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Charitable Trust Type of governing document (eg. trust deed, constitution) Model Declaration of Trust for a Charitable Trust Dated 20 March 1999 How the charity is constituted (eg. trust, association, company) By resolution of the existing trustee body Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** All new volunteers are informally welcomed and assessed for suitability You **may choose** to include and skills, and DBS checks are undertaken for all who might be additional information, where beneficiary facing as well as actively engaged with other volunteers and relevant, about: public.  policies and procedures adopted for the induction and Careful selection/identification of possible new trustees is undertaken by training of trustees; existing trustees, and Charity Commission trustee guidance forms part of induction procedures. - the charity’s organisational structure and any wider The charity’s activities are led by the Head of Operations, who is also one - network with which the charity of the trustees, and the trustee body provides strategic direction and - works; overall governance. - relationship with any related parties; The charity believes that cooperation and collaboration with and between other charities to make best use of precious and valuable resources, is - trustees’ consideration of desirable and in the best public interest. The Charity has informal working - major risks and the system relationships with various UK and “in country” NGOs. The European - and procedures to manage refugee crisis resulted in the formation of many new local groups, and all - them. work undertaken by the charity abroad in support of the relief effort, has been in close cooperation with those groups that are key players working closely with refugees of all nationalities. The Charity has ‘Public and Employer’ liability insurance. All vehicles are insured comprehensively where possible, and “excesses” are reviewed continually as is vehicle risk in-country. Because of the war risks within Ukraine, the charity’s operating model has changed, and aid is sent to Ukraine in Ukrainian trucks with Ukrainian March **2012** **TAR** 2 drivers rather than being taken by the charity’s own UK volunteers. (On the few occasions when taken by our own volunteers, in our own vehicles, these have only been delivered as far as surrounding countries, and then passed on to trusted partner NGO’s). All our trusted in-country partner NGO’s have then had responsibility for delivery and distribution. Principal Risks: Road accidents or volunteer injury, third party injury or property damage, depletion of funds, loss of key personnel, lack of public support, Cyber security and reputational risk. All our active volunteers involved in sorting and packaging in our storage and warehousing areas, are taught and reminded of Health and Safety and safe Manual Handling of aid. Plans and strategies, and policies to manage all these risks are carefully thought through, monitored, and managed. Driving speeds and Tachograph regulations are strictly adhered to, funds are closely monitored and managed, exit strategy is continually under review, and responsibilities are shared out where possible. Great effort is put into public and corporate awareness and support to ensure continual achievement against objectives. The charity has detailed internal and external Policies that it keeps under continual review. Our external policies (see below) can also be found on the Charity’s website under ‘Contact’ - Safeguarding – vulnerable beneficiaries - Internal Risk Management - Complaints Handling and code of conduct - Bullying and Harassment - Serious incident reporting - Whistleblowing - Equal Opportunities and Diversity - Campaigning and political activity - Trustees conflicts of interest and governance - Sanctions - Environmental ## **Section C Objectives and activities** The Model Declaration of Trust for a Charitable Trust Dated 20 March 1999 states, “The relief of poverty for the improvement of conditions of life, particularly to territories of former Yugoslavia, but also to other areas within Europe” and if practicable, Hope and Aid Direct will provide help elsewhere, worldwide. ## **Summary of the objects of the charity set out in its governing document** The seven countries of ‘ _former Yugoslavia’_ are Croatia, Bosnia and Herzegovina, Kosovo, Macedonia, Montenegro, Serbia, and Slovenia. The charity has previously taken and distributed aid in all these countries, (except Macedonia and Slovenia), at one time or another. Hope and Aid Direct has never, and does not distribute aid to individuals, organisations or Countries that are under International Sanctions at the time of distribution. The charity’s primary focus since Feb 2022 has been to support displaced people in Ukraine, and all aid sent to Ukraine has been through trusted partners or the appropriate Ukrainian Ministries. March **2012** **TAR** 3 The Charity obtains donated goods and transports or sends and gives those goods to refugees, returnees, and to those most vulnerable or at risk, be that through poverty, natural or man-made disasters or **Summary of the main activities** persecution. **undertaken for the public benefit in relation to these** Since Feb 2022 The charity’s primary focus has been to support displaced **objects (include within this** people in Ukraine, and all aid sent to Ukraine has been through trusted **section the statutory** partners or the appropriate Ukrainian Ministries. **declaration that trustees have had regard to the guidance** The trustees have given full regard to the guidance issued by the Charity **issued by the Charity** Commission on public benefit, (and all Charity Commission advice) and **Commission on public benefit)** continually review this. ## **Additional details of objectives and activities (Optional information)** The entire charitable effort of the Charity is undertaken by unpaid volunteers; there are no paid staff, neither trustee or volunteers. The core objective of the charity is the delivery and distribution of essential humanitarian aid, but funds are very occasionally provided for a particular purpose or to fund specific projects, progress and completion of which, are reported back to the charity. Hope and Aid Direct is not a grant-making charity so any provision of funds for a specific purpose is considered on a case-by-case basis by the trustees. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance The start of the war in Ukraine in Feb/March 22, galvanised and brought **Summary of the main** about very significant public support for Ukraine with funding and goods **achievements of the charity** donations, and the charity’s income levels jumped significantly. These **during the year** donations continued well into 2022, and 2023. Donations have slowed, but the charity finances remain prudently healthy. Our previously successful strategy to make full use of shipping container transport, was switched to overland ‘back-load’ transport directly into March **2012** **TAR** 4 Section D Achievements and performance Ukraine, in addition to renewed use of our own trucks, to countries surrounding Ukraine. Most goods are donated free of charge to the Charity for distribution, so a low nominal value applies for customs purposes. The charity’s bulk donations of aid are from corporates, but with highly valued public donations made through a network of National Drop-offpoints run by volunteers. No donated goods are ever sold or resold by the Charity. Damaged or unsuitable clothing that is not fit for purpose, is recycled. All funds are donated and used solely to fund the charitable activities of the charity; to acquire and get aid to its destination recipients. The Charity has established working relationships with various in-country NGOs. The Charity employs no staff, and everyone involved does so voluntarily. All the charity’s fundraising and charitable objectives – to obtain and deliver essential aid, have been successfully completed against selfimposed targets. During this financial year, a total of 19 trucks of aid (2 x 7.5 ton, and 17 articulated 40 ton) full of aid have been taken or sent to Ukraine (or to Poland and transhipped into a Ukrainian truck) to support displaced people or refugees from or in Ukraine. Following a specific fundraising appeal, and significant support from a corporate donor, the charity made a donation of £10,000 to support teacher training in educational and psychosocial activities in rural areas for families and children that were hit following the earthquakes in eastern Turkey. ## **Section E Financial review** All funds that are raised are unrestricted, unless allocated by the charity **Brief statement of the** for a specific purpose or relief effort. All funds that have been donated for **charity’s policy on reserves** a specific purpose or relief effort are separately recorded and accounted for and used solely for those purposes. All income is used to fund the objectives of the Charity. **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** The major sources of funds are donations from individuals and groups. You **may choose** to include additional information, where The charity receives no government or institutional funding. relevant about:  the charity’s principal The Charity encourages the use of gift aid to maximise income. sources of funds (including any fundraising); Increased internet fundraising has been achieved through an improved March **2012** **TAR** 5  how expenditure has website and use of its fundraising tools. supported the key objectives of the charity; All expenditure has been directed towards getting aid to those who need it. Expenditure on administration is kept to a minimum. Normal banking  investment policy and facilities are used, although funds are now split between banks to reduce objectives including any bank-failure risk. ethical investment policy adopted. ~~a~~ **Section F Other optional information** The charity’s financial position is considered robust and enables it to fully meet all its current activities. The charity practices ‘good governance’ as expected by the Charity Commission and keeps this under continual review. Public donations come through word of mouth, fundraising by volunteers, sponsorship activities, use of social media, internet fundraising and Corporate partnership cooperation with other charities. **Section G Declaration** ~~__~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Charles Storer **Position (eg Secretary, Chair,** Head of Operations **etc) Date** 14[th] October 2024 March **2012** **TAR** 6 ||**Hope and Aid Direct**
**1077146**||| |---|---|---|---| |**Section A Receipts and payments**|**Receipts andpayments accounts**
**For the period from**
Period start date
**To**
Period end date
1-Jul-23
30-Jun-24
~~ee~~||**CC16a**| ||**Unrestricted funds**||**Restricted funds**||**Endowment funds**||**Total funds**|**Last year**| |---|---|---|---|---|---|---|---|---| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|**to the nearest £**| |**A1 Receipts**||||||||| |Voluntaryreceipts - Non Gift Aid Donations|**44,121**||**-**||**-**||**44,121**|**70,700**| |Voluntaryreceipts - Gift Aidable Donations|**25,610**||||||**25,610**|**30,863**| |Investment Interest|**5,752**||**-**||**-**||**5,752**|**262**| |Gift Aid Tax claim received|**10,029**||**-**||**-**||**10,029**|**21,444**| |Non Income Transfer Receipts between accounts|||**-**||**-**||**-**|| |VAT refund|**20,543**||**-**||**-**||**20,543**|| ||||**-**||**-**||**-**|| ||||**-**||**-**||**-**|| |**_Sub total(Gross income for AR)_**|**106,055**||**-**||**-**||**106,055**|**123,269**| |**A2 Asset and investment sales, (see table).**
**Disposalproceeds of Asset**
**6,500**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 6,500**
**-**
**-**
**_Total receipts_ 112,555**
**-**
**-**
~~SS~~|||||||**6,500**
**-**
**6,500.00**
**112,555**|**-**
**-**
**-**
**123,269**
~~—~~| |**A3 Payments**||||||||| |Charitable activities|**36,290**||**-**||**-**||**36,290**|**44,783**| |Charitable activities Cost of Aid Purchased|**17,558**||||||**17,558**|**25,501**| |Charitable activities Vehicle Servicing|**12,022**||||||**12,022**|**15,659**| |Charitable activities Vehicle Insurance|**4,862**||||||**4,862**|**7,036**| |Support Costs|**5,701**||||||**5,701**|**4,435**| |Costs forgeneratingvoluntaryincome|**3,078**||**-**||**-**||**3,078**|**2,456**| |Administrative costs|**1,610**||**-**||**-**||**1,610**|**964**| |Projects|||**-**||**-**||**-**|| |Non Exp Transfers Payments between accounts|||**-**||**-**||**-**|| |VAT Recoverable|**-**||**-**||**-**||**-**|**603**| ||||**-**||**-**||**-**|| ||||**-**||**-**||**-**|| ||||**-**||**-**||**-**|| |**_Sub total_ **|**81,121**||**-**||**-**||**81,121**|**101,437**| |**A4 Asset and investment purchases, (see table)**
**Capital expenditure**
**_Sub total_ -**
**-**
**_Total payments_ 81,121**
**-**
~~SSS~~|||||**-**
**-**||**-**
**81,121**|**-**
**101,437**
~~—~~| |**_Net of receipts/(payments)_ 31,434**
**-**
**-**
**31,434**
**21,832**
**A5 Transfers between funds**
**-**
**-**
**-**
**-**
**A6 Cash funds last year end**
**314,689**
**-**
**-**
**314,689**
**292,857**
**_Cash funds this year end_ 346,123**
**-**
**-**
**346,123**
**314,689**
~~—————~~||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees|**Details**
Cash
VAT receivable
(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**|**Unrestricted funds**
**to nearest £**
**345,778**
**345**
**-**
**346,123**
OK
**Unrestricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which liability**
**relates**|**Unrestricted funds**
**to nearest £**
**345,778**
**345**
**-**
**346,123**
OK
**Unrestricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which liability**
**relates**| |---|---|---|---| ||Signature|Print|Name| |||Charles Storer MBE|| ||||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hope and Aid Direct On account8 for the year ended 30. June 2024 Charity no (if any) 1077146 Set out on page8 1to2 I report to the trustee8 on my examination of the accounts of the above charity ("the Trust.) for the year ended 30 06 2024 R88pon8lbllltles and bas18 of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 { the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commi88ion under section 145{5)(b) of the Act. Independent IThe charity's gross income did not exceed £250,000 examiner'8 Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act,, or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts Set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: . 11. J4 Name: Daniel Mobbs Relevant professional quallfication(s) or body (if any): FCCA Address: Vvhittington Raymond Ltd IER Oct 2018