2023-06-30-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1st July 2022 To 30th June 2023

Section A Reference and administration details

Charity name Hope and Aid Direct

Other names charity is known by

Registered charity number (if any) 1077146

Charity's principal address 18 High Street Ingatestone Essex Postcode CM4 9EE

Names of the charity trustees who manage the charity

	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
		Charles Storer	Head of Operations		Trustee resolution
		Roger Wilson			Ditto
		Steve Walsh		1 July22 to 1 March 23	Ditto
		Benjamin Western		1 Mar 23 to 30thJune 23	Ditto
		Names of the trustees for the charity, if any, (for example, any custodian trustees)
		Name		Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address	Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts Type of governing document (eg. trust deed, constitution) Charitable Trust How the charity is constituted (eg. trust, association, company) Model Declaration of Trust for a Charitable Trust Dated 20 March 1999 Trustee selection methods (eg. appointed by, elected by) By resolution of the existing trustee body
		Charitable Trust
		Model Declaration of Trust for a Charitable Trust Dated 20 March 1999
		By resolution of the existing trustee body

Additional governance issues (Optional information)

Youmay chooseto include additional information, where relevant, about:	Youmay chooseto include additional information, where relevant, about:	All new volunteers are informally welcomed and assessed for suitability and skills, and DBS checks are undertaken for all who might be beneficiary facing.
	policies and procedures	Careful selection/identification of possible new trustees is undertaken by
	adopted for the induction and	existing trustees, and Charity Commission trustee literature forms part of
	training of trustees;	induction procedures.
	the charity’s organisational structure and any wider network with which the charity works;	The charity’s activities are led by the Head of Operations, who is also one of the trustees, and the trustee body provides strategic direction and overall governance.
	relationship with any related	The charity believes that cooperation and collaboration with and between
	parties;	other charities to make best use of precious and valuable resources, is
	trustees’ consideration of major risks and the system and procedures to manage them.	desirable and in the best public interest. The Charity has informal working relationships with various UK and “in country” NGOs. The European refugee crisis has resulted in the formation of many new local groups, and all work undertaken by the charity abroad in support of the relief effort, has been in close cooperation with those groups that are key players working
		closely with refugees of all nationalities.
		The Charity has ‘Public and Employer’ liability insurance. All vehicles are
		insured comprehensively where possible, and “excesses” are reviewed
		continually as is vehicle risk in-country.
		Because of the war risks within Ukraine, the charity’s operating model has
		changed, and aid is sent to Ukraine in Ukrainian trucks with Ukrainian
		drivers rather than being taken by the charity’s own UK volunteers. (On
		the few occasions when taken by our own volunteers, in our own vehicles,
		these have only been delivered as far as surrounding countries, and then
		passed on to trusted partner NGO’s). All our trusted in-country partner
		NGO’shave then hadresponsibilityfordelivery and distribution.

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Principal Risks: Road accidents or volunteer injury, third party injury or property damage, depletion of funds, loss of key personnel, lack of public support, Cyber security and reputational risk.

All our active volunteers involved in sorting and packaging in our storage and warehousing areas, are taught and reminded of Health and Safety and safe Manual Handling of aid.

Plans and strategies, and policies to manage all these risks are carefully thought through, monitored, and managed. Driving speeds and Tachograph regulations are strictly adhered to, funds are closely monitored and managed, exit strategy is continually under review, and responsibilities are shared out where possible. Great effort is put into public awareness and support to ensure continual achievement against objectives.

The charity has detailed Policies that it keeps under continual review on the following key topics: -

• Safeguarding

• Risk Management

• Complaints Handling

• Code of Conduct

• Health & Safety

 Manual Handling

• Data Protection, and Privacy

• Anti Bullying and Harassment

• Disclosure of Malpractice

• Equal Opportunities and Diversity

• Photography Code of Conduct

• Finances and Investment

Section C Objectives and activities

The Model Declaration of Trust for a Charitable Trust Dated 20 March 1999 states, “The relief of poverty for the improvement of conditions of life, particularly to territories of former Yugoslavia, but also to other areas within Europe” and if practicable, Hope and Aid Direct will provide help elsewhere, worldwide.

Summary of the objects of the The seven countries of ‘ former Yugoslavia’ are Croatia, Bosnia and charity set out in its Herzegovina, Kosovo, Macedonia, Montenegro, Serbia, and Slovenia. governing document

The charity has previously taken and distributed aid in all these countries, (except Macedonia and Slovenia), at one time or another.

Hope and Aid Direct has never, and does not distribute aid to individuals, organisations or Countries that are under International Sanctions at the time of distribution.

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The Charity obtains donated goods and transports or sends and gives those goods to refugees, returnees, and to those most vulnerable or at Summary of the main risk, be that through poverty, natural or man-made disasters or activities undertaken for the persecution. public benefit in relation to these objects (include within The charity’s primary focus since Feb 2022 has been to support this section the statutory displaced people in Ukraine, and all aid sent to Ukraine has been through declaration that trustees have trusted partners or the appropriate Ukrainian Ministries. had regard to the guidance issued by the Charity The trustees have given full regard to the guidance issued by the Charity Commission on public Commission on public benefit, (and all Charity Commission advice) and benefit) continually review this.

Additional details of objectives and activities (Optional information)

The entire charitable effort of the Charity is undertaken by unpaid volunteers; there are no paid staff, neither trustees or volunteers.

The core objective of the charity is the delivery and distribution of essential humanitarian aid, but funds are very occasionally provided for a particular purpose or to fund specific projects, progress and completion of which, are reported back to the charity. Hope and Aid Direct is not a grant-making charity so any provision of funds for a specific purpose is considered on a case-by-case basis by the trustees.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

The start of the war in Ukraine in Feb/March 22, galvanised and brought Summary of the main about very significant public support for Ukraine with funding and goods achievements of the charity donations, and the charity’s income levels jumped significantly. These during the year donations continued well into 2022, and 2023.

Our previously successful strategy to make full use of shipping container transport, was switched to overland ‘back-load’ transport directly into Ukraine, in addition to renewed use of our own trucks, to countries

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Section D Achievements and performance

surrounding Ukraine. Most goods are donated free of charge to the Charity for distribution, so a low nominal value applies for customs purposes. The charity’s bulk donations of aid are from corporates, but with highly valued public donations made through a network of National Drop-offpoints run by volunteers. No donated goods are ever sold or resold by the Charity. Damaged or unsuitable clothing that is not fit for purpose, is recycled. All funds are donated and used solely to fund the charitable activities of the charity; to acquire and get aid to its destination recipients. The Charity has established working relationships with various in-country NGOs. The Charity employs no staff, and everyone involved does so voluntarily. All the charity’s fundraising and charitable objectives – to obtain and deliver essential aid, have been successfully completed against selfimposed targets. During this financial year, a total of nine articulated, and two 7.5 ton trucks full of aid have been taken or sent to Ukraine directly or to Moldova, or Slovakia to support displaced people or refugees from or in Ukraine.

Section E Financial review	Section E Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details Youmay chooseto include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising);  how expenditure has supported the key objectives of the charity;  investment policy and objectives including any ethical investment policy
	All funds that are raised are unrestricted, unless allocated by the charity for a specific purpose or relief effort. All funds that have been donated for a specific purpose or relief effort are separately recorded and accounted for and used solely for those purposes. All income is used to fund the objectives of the Charity.
	None
	(Optional information)
	The major sources of funds are donations from individuals and groups. The charity receives no government or institutional funding. The Charity encourages the use of gift aid to maximise income. Increased internet fundraising has been achieved through an improved website and use of its fundraising tools. All expenditure has been directed towards getting aid to those who need it. Expenditure on administration is kept to a minimum. Normal banking facilities are used, although funds are now split between banks to reduce bank-failure risk.

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adopted.

Section F Other optional information

The charity’s financial position is considered robust and enables it to fully meet all its current activities.

The charity practices ‘good governance’ as expected by the Charity Commission and keeps this under continual review.

Public donations come through word of mouth, fundraising by volunteers, sponsorship activities, use of social media, internet fundraising and partnership cooperation with other charities.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Charles Storer
	Head of Operations
	10thDecember 2023

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Hope and Aid Direct 1077146 Receipts and payments accounts CC16a For the period Period start date Period end date To from 1-Jul-22 30-Jun-23

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts Voluntaryreceipts - Non Gift Aid Donations 70,700 Voluntaryreceipts - Gift Aidable Donations 30,863 Investment Interest 262 Gift Aid Tax claim received 21,444 Non Income Transfer Receipts between accounts 123,269 - - Sub total - Total receipts 123,269 A3 Payments Charitable activities 44,783 Charitable activities Cost of Aid Purchased 25,501 Charitable activities Vehicle Servicing 15,659 Charitable activities Vehicle Insurance 7,036 Support Costs 4,435 Costs forgeneratingvoluntaryincome 2,456 Administrative costs 964 Projects Non Exp Transfers Payments between accounts VAT Recoverable 603 Sub total 101,437 Capital expenditure - Sub total - Total payments 101,437 Net of receipts/(payments) 21,832 A5 Transfers between funds A6 Cash funds last year end 292,857 Cash funds this year end 314,689 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £		Last year to the nearest £
		- - - - - - - -	70,700		136,874
			30,863		66,625
			262		522
			21,444
					-
					-
					-
			123,269	**## **	204,021
		- - -	- - - 123,269
			-
			-		-
			-		-
		-	123,269		204,021
		- - - - - - - - - -	44,783		89,923
			25,501
			15,659
			7,036
			4,435		12,663
			2,456		7,544
			964		656
					4,231
					25
			603		-
					-
					-
					-
			101,437	**## **	115,042
			- - 101,437 21,832 - 292,857 314,689
		- - -			19,200
			-
			-		19,200
		-	101,437		134,242
	-	- - - -	21,832		69,779
	-		-		-
	-		292,857		223,078
	-		314,689		292,857

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Cash VAT receivable Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 314,689 603 - - 315,292 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Charles Storer MBE Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval
		Charles Storer MBE	10-Dec-23

CHARITY COMM15510N FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hope and Aid Direct On accounts for the year ended 30" June 2023 Charity no (if any 1077146 Set out on pages 1 to2 I report to the truslees on my examination of the accounts of the above charity {"the Trust") for the year ended 30 06 2022 Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act") I report in respect of my examination ()f the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my exarninalion, I have followed all the applicable Directions given by the Charity Commission under section 145(51{b) of the Act. Independent tThe charity's gross income did not exceed £250,000 examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordan￿ with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examinalion. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the braGkels if they do not apply. Signed: Date: il.%o3 Name: anid Mobbs Relevant professional qualificationls) or body {if any): FCCA Address.. Whittington Raymond Ltd IER Oct 2018

Room 3, Foremost House Radford Way, Billericay Essex, CM12 OBT Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent exarnination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018