GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE TRUSTEES REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31ST MARCH 2025 ....
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE TRUSTEES REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31ST MARCH 2025 Charity Number: 1077100 Contents Trustees Report Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Statement not forming part of The Statutory Accounts Schedule of General Expenditure Page 1-5 6 7 8 9-14 15
GRASSMOOR COMMUNITY CENTRE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2025 The trustees present their report and financial statements for the year ended 31st March 2025. Reference and Administrative Details Charity Name: Grassmoor Community Centre Management Committee Charity Registration Number: 1077100 Registered Office and Operational address Grassmoor Community Centre New Street Grassmoor S42 5EL Trustees PJ Hemsley L Hartshorne EA Hill L Thomas - Chair - Vice Chair Secretary A Maher Independent Examiner JS Marriott & Co Accountants 214 North Wingfield Road Grassmoor Chesterfield S42 5ED Bankers Unity Trust Bank Page 1
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2025 - Continued Structure, Government and Management Governing Document The charity is governed by a trust deed in which its objects are as set out below. There are no specific restrictions in the charity's activities imposed by its trust deed. Appointment of trustees The trust deed provides for the appointment of trustees as follows: The chairperson of Grassmoor, Hasland and Winsick Parish Council is an ex-officio Trustee; The Parish Council is entitled to nominate three Trustees; Four more Trustees can be co-opted. The majority of co-opted Trustees have been recruited from the Centre's various user groups. Trustee induction and training New trustees are briefed on their legal obligations under the charity law. Organisation The Trustees meet regularly to discuss and plan objectives and implementation thereof. Matters of direct concern are raised with the affected user groups. Decisions are made by the Management Committee and implemented by the Honorary Secretary and the Centre Co-ordinators. Related Parties The charity benefits from being related to the Grassmoor, Hasland and Winsick Parish Council by the virtue of this Council providing half of its trustees. In addition to the 99 year lease for the use of the Centre on an annual rent of £1, the charity also received £36,000 in financial support from the Parish Council in 2024(2024: £36,000) Page 2
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2025 - Continued Risk Management The major risks to which the charity is exposed and reviews and systems to mitigate risks The trustees identify the major risks to which the charity is exposed each financial year when preparing and updating the business plan, in particular those related to the operations and finances of the charity. The trustees then review any major risks which have been identified and establish systems to mitigate those risks. They are satisfied that systems are in place to mitigate their exposure to the major risks which have been so identified and reviewed. 1. Financial The charity is open to the usual financial risks of any organisation and the charity has introduced controls to minimise these risks, such as two signatures being required for payments from the bank account. In addition the accounts are regularly explained to members of the charity and are open for member's inspection at any time. 2. Other The trustees have carried out a comprehensive risk assessment and have instigated measures to minimise the effect of any potential setbacks through a combination of insurance, staff training and other practices. Objectives and Activities The objectives set out in the charity's trust deed are as follows:- To promote for the benefit of the inhabitants of the Parish of Grassmoor, Hasland and Winsick (the area of benefit) without distinction of sex, sexual orientation, race or political, religious or other options by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education, relieve poverty and to provide facilities in the interests of social welfare for recreation and other leisure time occupation with the object of improving the conditions of life for the said inhabitants. To establish or secure the establishment of a Community Centre and to maintain and manage to same, whether alone or in co-operation with any local authority or any person or body in furtherance of these objects. Achievements and Performance The board of trustees acknowledge that the economic climate has had an impact on many areas of the charity's activities. The coming year will hopefully see the Centre returning to full use where new projects can be considered and old ones looked at again within funding restrictions. Page 3
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2025 - Continued Contributions from Volunteers The Committee remain grateful to a small team of volunteers who provide assistance with staffing at the Centre. It has not been possible to place a figure on the value of such activities in preparing these accounts. Relationship with other groups, charities and individuals The Trustees are keen to network with other groups and be part of partnership teams to extend the activities at the Centre wherever possible. Links with all user groups are actively encouraged. Transactions and Financial position The Trustees consider the financial performance by the charity during another difficult year has been satisfactory in the circumstances. However a review of costs and expenditure is required. Policies on reserves, investment policies and investment performance The Trustees still resolve to establish reserves to provide for future activities. They also have discretion to make investments. The policy on reserves provides for funds to be retained to provide a buffer against unforeseen eventualities and to secure the viability of the Centre. Effectiveness of fundraising policies The charity depends in part on grant aid from the donors identified in the accounts, whose support is valued. Incidental fundraising activities have been carried out by and with user groups, the amounts received are as detailed in the notes to the accounts. Legal status The charity is an unincorporated charity governed by a Trust Deed dated 9th June 1999. There are no restrictions in the governing document on the operation of the charity or on its investment powers, other than a requirement that land held in excess of operational requirements should be sold or let. Page 4
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2025 - Continued Plans for future periods To maintain current regular income, maximise occasional use of the Centre and apply for funding where appropriate to bring in additional funds. Trustees responsibilities in relation to the financial statements Law application to charities in England & Wales requires the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the financial year. In preparing those financial statements giving a true and fair view, the Board of Trustees should follow best practice and: • Select suitable accounting policies and then apply them consistently; • Make judgements and estimates that are reasonable and prudent; • State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; • Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue to operate. The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and enable them to ensure that the financial statements comply with the requirements of applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report was approved by the board of Trustees on P. Mausly:: PJ Hemsley Page 5
INDEPENDENT EXAMINERS REPORT Independent Examiner's report to the Trustees of GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE. I report on the Accounts of the Charity for the year ended 31st March 2025 which are set out on pages 7 to 15. Respective responsibilities of trustees and examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under section 1-44 of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibility to: examine the accounts (under section 145 of the 2011 Act); • to follow procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and • to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently i do not express an audit opinion on the view given by the accounts. Independent examiner's statement In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 130 of the Act; and • to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or 2. to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. JEN J S Marriott Accountant 214 North Wingfield Road Grassmoor Chesterfield S42 5ED Page 6
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2025 Notes Unrestricted Restricted Funds Funds € 2025 2025 Total Funds 2025 Total Funds € 2024 Incoming resources Operating activities in furtherance of the Charity's objectives 2 28,193 ===== 37,254 ===== 65,447 ====== 60,487 ====== Resources expended Costs of activities in furtherance of the Charity's objectives Management and administration of the charity Total Resources expended 898 43,052 анахонно- 43,950 ===== 18,760 14,000 32,760 ===== 19,658 57,052 --.. 76,710 ====== 22,719 57,347
80,066
Net Incoming / (Outgoing) Resources before Transfers Total funds brought forward Total funds carried forward 4,494 (11,263) (19,579) (128,678) 670,816 542,138 561,717
(144,435) 675,310 ======= ==== 530,875 ===== 542,138 ====== Resources used for net acquisitions of Fixed assets for charity - ==-== - - ===== - ====== The statement of Financial Activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities. Page 7
Fixed Assets Tangible fixed assets Current Assets Debtors Cash at Bank and in Hand GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE BALANCE SHEET AS AT 31ST MARCH 2025 Note 7 8 2025 € 512,385 f 2024 531,145 Creditors: Amounts falling due within one year Net Current Assets Net Assets 9 3,293 15,552 18,845 (355)
1,831 11,091 12,922 (1,929) 18,490 530,875 ====== 10,993 542,138 ====== Capital and Reserves Unrestricted funds Restricted funds Total Funds (144,435) 675,310 530,875 ====== (128,678) 670,816 542,138 ====== The financial statements were approved by the Board of the Trustees on P. Hensley.:. .....P J Hemsley Page 8
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 1. Accounting policies Accounts preparation The financial statements have been prepared under the historical cost convention and in accordance with the Charities Act 1993 and with applicable accounting standards as modified by the Statement of Recommended Practice for Accounting and Reporting by charities issued in March 2005 adapted to meet the needs of unincorporated organisations. The Charity has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement. The Charity is partially dependent on continuing grant aid and as a consequence use of the going concern basis of accounts preparation is also dependent upon grant aid continuing. Incoming Resources All incoming resources are included in the Statement of Financial Activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Grants are included in the SOFA in the year in which they are received and allocated to the necessary funds accordingly. Resources Expended Expenditure is recognised on an accruals basis as a liability is incurred. Charitable expenditure includes all expenditure directly related to the objects of the charity and comprises the following:- The costs and activities in furtherance of the Charity's objectives represents the cost of goods and services and ancillary trading costs that have been incurred in charitable activities. Management and administration costs represent expenditure incurred in the management of the Charity's assets, organisational administration and compliance with charitable and statutory requirements. The Charity's operating costs include staff costs, rent and other related costs. Such costs are allocated between types of resources expended on the basis of estimates made by the Trustees. Administration expenditure includes all expenditure not directly related to direct charitable activity. In respect of certain items of expenditure it is a matter of judgement as to whether such items are direct charitable expenditure or are administrative and the Trustees have applied what they consider to be reasonable judgements in apportioning such costs. Page 9 ......
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 - Continued Fixed Assets and Depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation has been provided at the following rates in order to write off the assets (less their expected residual value) over their estimated useful economic lives. As annual review of the likelihood of asset impairment is undertaken. Leasehold property improvements Equipment - 2% straight line over 50 years - reducing balance 15% Capital Grants Grants of a capital nature given the specific purposes and fully utilised in the furtherance of the objects of the Charity should be credited to the fixed assets funds after the sums have been properly expended on the restricted purpose. The related asset is shown in the balance sheet at the cost of acquisition or subsequent revaluation. The related assets are subject to restrictions by the grant making organisation on their use and disposal and these restrictions are noted in the fixed asset section of these accounts. The fixed asset fund so created is treated as a restricted fund. Insofar as this policy relates to Government grants, this is a departure from the Statement of Standard Accounting Practice Number 4 in order to comply with the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England and Wales. Taxation As a registered charity the organisation is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the organisation and is therefore included in the relevant costs in the Statement of Financial Activities. Funds Structure Policy The Charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Such funds may be held in order to finance both working capital and capital investment. Restricted funds have been provided to the Charity for particular purposes and it is the policy of the board of trustees to carefully monitor the application of those funds in accordance with the restrictions placed upon them. Page 10
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 - Continued 2. Operating Activities in furtherance of Charities Objects Unrestricted Restricted Funds Funds 2025 2025 Lettings Income Parish Council Grant Other Funding and Income 27,814 - 379
28,193
- 36,000 1,254 37,254 ===== Total 2025 € 27,814 36,000 1,633
65,447
Total 2024 20,527 36,000 3,960 60,487 ====== 3. Incoming Resources before 2025 € 2024 This is stated after crediting and after charging: Depreciation of owned fixed assets 18,760 ===== 19,000 ===== No funds belonging to the charity have been used for the purchase of insurance to protect the Charity from loss arising from the neglect or defaults of its Trustees or to indemnify its Trustees against the consequences of any neglect or default on their part. 4. Donated facilities and other intangible Income The Charity benefits from the services of its Secretary at no cost to itself. Assistance is also received from the Parish Council who let the Community Centre on a 99 year lease to the Charity for an annual rent of £1. It has not proved possible to place a value upon any of these intangible contributions to the Charity in preparing these accounts. Page 11
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 - Continued 5. Staff Costs and Emoluments Gross Salaries and Wages 2025 37,449 ===== 2024 31,657 ===== 6. Average number of employees Engaged on charitable activities Engaged on management and administration 2025 3 2 5 == 2024 3 2 5 == There were no fees or other remuneration payable to Trustees. There were no employees with emoluments in excess of £24,000 per annum. Page 12
GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 - Continued 7. Tangible functional Fixed Assets Cost or Valuation At 1st April 2024 Additions At 31st March 2025 Depreciation At 1st April 2024 Charge for the year At 31st March 2025 Net Book Value At 31st March 2025 At 31st March 2024 Leasehold Office Centre Premises Equipment Equipment Total € 870,172 ---- 870,172 ===== 348,078 17,404 365,482 ====== 504,690 ==== 522,094 ===== 11,133 11,133 ====== 9,581 232 9,813 ====== 1,320 ====== 1,552 ====== 49,527 930,832 - ----- 49,527 ====== 930,832 ====== 42,028 399,687 1,124 18,760 43,152 ===== 418,447 ====== 6,375 512,385 ====== ====== 7,499 531,145 ====== ===== All assets are used for charitable purposes. Certain assets were acquired with grant aid and there are restrictions upon the matter in which the assets can be dealt with imposed by the grant making authorities. Page 13
- GRASSMOOR COMMUNITY CENTRE MANAGEMENT COMMITTEE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 - Continued 8. Debtors Trade Debtors 2025 € 3,293 === 2024 1,831 ===== 9. Creditors: amounts falling due within one year Accrued Expenses Other Creditors - Group Funding held 2025 € 33 322
355
2024 € 1,339 590 1,929 ==== 10. Funds for Fixed Assets Brought forward Depreciation Carried forward 2025 2024 € 506,765 (18,760) 525,765 (19,000)
488,005 506,765 ===== ====== 11. Winding up or dissolution of the Charity If upon winding up or dissolution of the Charity there remain any assets after the satisfaction of all debts and liabilities the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the Charity. Page 14 .... •• -