**Company Ltd by Guarantee No: 3691811 Registered Charity Number : 1077034**
# **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **FOR**
**BILSTON RESOURCE CENTRE (A COMPANY LIMITED BY GUARANTEE)**
## **CONTENTS**
## **PAGE NO.**
|COMPANY & CHARITY INFORMATION|3|
|---|---|
|TRUSTEES' REPORT|4 - 6|
|INDEPENDENT EXAMINER'S REPORT|7|
|STATEMENT OF FINANCIAL ACTIVITIES|8|
|BALANCE SHEET|9|
|NOTES TO THE FINANCIAL STATEMENTS|10 - 14|
## **BILSTON RESOURCE CENTRE**
## **COMPANY & CHARITY INFORMATION FOR THE YEAR ENDED 31 MARCH 2021**
**DIRECTORS / TRUSTEES:** Mr K J Sammonds Mr P J Share Mr M N Milligan Mrs R K Patla MBE **COMPANY SECRETARY** Mr S Bhardwaj **REGISTERED OFFICE :** St Michaels Mission Wolverhampton Street Bilston WV14 0LT **COMPANY NUMBER:** 3691811 (England and Wales) **REGISTERED CHARITY NUMBER :** 1077034 **INDEPENDENT EXAMINER :** Severn Accounting Victoria House 63/64 Foregate Street Worcester WR1 1DX **BANKERS:** Lloyds Bank 89 Church Street Bilston West Midlands WV14 0AX
3
## **BILSTON RESOURCE CENTRE**
## **REPORT OF THE TRUSTEES**
## **FOR THE PERIOD ENDED 31 MARCH 2021**
The directors, who are also trustees for the purposes of the Charity Act, present their annual report and independently reviewed Financial Statements for the year ended 31[st] March 2021
## **OBJECTS AND ACTIVITIES**
As set out in the Memorandum and Articles of Association, the objects of the charity are: to promote the benefit of the inhabitants of the area of benefit. In particular, to advance Christian values, education and training, relieve sickness and old age, preserve and protect good health and to provide facilities in the interest of social welfare for recreation and other leisure time occupation with the object of improving the conditions of life for the said inhabitants.
Bilston Resource Centre’s main activity is to support local people to access learning, skills and employment, by providing a welcoming open access facility, providing Information Advice & Guidance (IAG), help with CVs and jobsearch, as well as learning opportunities in Basic Skills, ESOL and Information Technology. We also work with other partners within our networks and provide vocationally relevant skills and qualifications. Additionally, we have developed the community hub and cafe to bring community groups together and also enabling organisations to make use of the centre's new purpose built facilities.
All of the Centre’s activities are aimed at supporting local people, in an area of high deprivation. No member of the Company, including the Directors, receives any financial benefit from their involvement with the Centre.
In developing activities and delivering services, the Directors have taken account of the guidance on public benefit published by the Charities Commission.
## **ACHIEVEMENTS AND PERFORMANCE – April 2020 to March 2021**
From April 2020 - March 2021 , BRC has registered 115 new clients [56 men and 59 women].
Covid19 lockdown impacted the number of new registrations at the Centre. However, through the development of the café, BRC have supported 304 families with hot meals. In total 2,656 meals were prepared and distributed to vulnerable residents including children. BRC were able to still offer a range of support to local people through online means such as Zoom. This included those wishing to access education, training and employment including:
- Information Advice and Guidance to Matrix Quality Standard. This included career guidance and action planning, help with CVs and job applications, and access to jobsearch (including online job search).
- OCR and OCN accredited learning for Basic Skills and ESOL. In the period of April 2020 to March 2021, 67 learners were supported to achieve qualifications in ICT, English & Functional Skills. In total 39 have gained certificates in this period.
- Access to our IT suite and learning support was limited due to covid restrictions. However, clients recieved support by remote means. This included BRC partnering with City of Wolverhampton Council to participate in the digital chrome book lending scheme. This involved loaning chromebooks to clients so they could pursue jobsearch and learning from home. As part of this scheme we also supported other grassroots organisations by loaning them 5 chromebooks to be utilised in their centres once lock down restrictions eased.
- BRC has developed positive working relationships with 17 new partners through the Wolverhampton Learning Platform. Additionally, BRC partnered up with Excel Church and Bilston People's Centre supporting the food distribution within the Bilston area. Additionally, together with Job Change learners obtained health and social care related qualifications, including interviews with employers in the care industry. Furthermore, we are working with Adult Education Wolverhampton delivering English entry level and ICT level 1.
4
## **BILSTON RESOURCE CENTRE**
## **REPORT OF THE TRUSTEES ( continued) FOR THE PERIOD ENDED 31 MARCH 2021**
## **FINANCIAL REVIEW**
The charity receives a variety of grants and donations for specific purposes, which are treated as Restricted Funds. Other income is earned through delivering contracts for public agencies. While not restricted funds, we are still required to account to these agencies for the use of these funds. We use the Money Manager software package to track expenditure against various funds. The largest area of expenditure is on staff salaries. We use an external payroll agency, who are responsible for handling of PAYE and NI and payments to HMRC. All other expenditure is authorised by the Centre Manager. Nearly all our income is received in the form of cheques or direct BACS payments, and most expenditure is made by direct bank transfers [salaries by BACS]. The bank statements are reconciled on a monthly basis.
While 2020-21 was a challenging year operationally, it was a successful one financially, as we recorded a surplus in Unrestricted Funds of £45,238. This was achieved through some use of the CJRS Job Retention Scheme, together with generous donations from Garfield Weston Foundation, Grantham Yorke Trust, the Rotary Charity, The Edward Cadbury Trust & Penn Christian Centre. While the Heart of England Building Better Opportunities programme came to an end, it was replaced by Black Country Futures, managed by Steps to Work. Together with a grant from the Resonance Social Enterprise Support Fund, this enabled us to get the café into use, mainly to support our food distribution programme, while Wolverhampton Adult Education Service supported our learning in English, ESOL and ICT. We extend our grateful thanks to all our funders.
In line with the recommendations of the Charity Commission, the Trustees have adopted a policy on the holding of reserves. In view of the short-term nature of the Centre’s funding, the Trustees are seeking to achieve unrestricted reserves amounting to six months’ salaries and running costs. This currently amounts to around £130,000. With net current assets of £127,901, we are close to achieving this. The Trustees will continue to seek ways to sustain and boost our reserves.
The directors are empowered to invest monies of the Charity not immediately required for the furtherance of its objects in or upon such investments, securities or property as may be thought fit, nevertheless subject to such conditions (if any) and such consents (if any) as may for the time being be imposed or required by law.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Charity is constituted as a Charitable Company Limited by Guarantee and is a charity registered with the Charity Commission number 1077034, and is therefore not subject to Corporation Tax.
Governing document: Memorandum & Articles of Association incorporated on the 5[th] January 1999 as amended by special resolution dated 15th April 1999.
The Trustees set the overall policy and direction of the Charity. Day to day management responsibility is devolved to the paid staff, led by Simon Bhardwaj, the Centre Manager, who also acts as Company Secretary.
The Trustees all provide their services free of charge. They have a wide range of skills and experience in management in the public, private and voluntary sectors. Trustees are elected by the membership at the AGM, and serve for a three-year term.
5
BILSTON RESOURCE CEKfRE
REPORT OF THE TRUSTEES l ¢ontlnued)
FOR THE PERIOD ENDED 31 MARCH 2021
REFERENCE & ADMINisfRATIVE DETAILS
These are set out on Page 3 of these accounts.
STATEMENT OF DIREcfoRS' RESPONSIBILITIES
The directors are required under UK Company law to prepare financial statements for each financial
year, which give a true and fair view of the compan¢s financial activities during the year and of its
financial position at the end of the year. In preparing those.financial statements, the directors are
required to:
al select suitable accounting policies and apply them consistently;
bl make judgements and estimates that are reasonable and prudent,.
cl State whether applicable accounting standards and statements of recommended practice have
been followed. subject to any departures disclosed and explained in the financial statements,.
dl prepare the financial statements on 3 going concern basis unless It is inappropriate to presume that
the company will continue in operation.
The direttors are responsible for keeping accounting records, which disclose wtth reasonable accuracy
the financlal positlon of the company and whlch enable them to ensure that the financial statements
comply with applicable law and regulations. They are also responsible for safeguarding the assets of
the company and hen for taking reasonable Steps for the preventlon and detectlon of fraud and
other irregularities. The dirertors have identified the major risks to which the charity are exposed and
have put adopted suitab5e mechanisms to manage those risks.
This report has been prepared in accordance with the special provisions of the Companies Act 2c#J6
applicable to companies subject to the Small Companies regime.
APPROVAL
Thls report was approved by the dlrertors on.........
24, OLf :. 2021,
and slgned on their behalf:
Mr Peter Share, Chair
REPORT OF THE INDEPENDENT EXAMINER TO THETRUSTEES OF
BILSTON RESOURCE CENTRE
I report to the charity trustees on rny examination of the accounts of the Charltyfoi the year ended 315t March 202L
which are set out on pages 3-6 and 8-14
onslbllttle$ and basls olre
A5 the charity's trustees, you are responsible for the preparation of the account5 in accordance with the requirements
of the Charitie5 Act 20111"the Arfl.
I report in respect of my examination of the TrusV5 accounts carried out under section 145 of the 2011 Act and in
carrying out my exarnination. I have followed all the applicable Direction5 given by the Charity Comrnissiors under
settion 1451511bl of the Act.
Inde
endent examlneV$ statefnent
I have completed my examination. I confirrn that no material matters have come to my attention in wnnettion wrch
the examination which gives me cause to believe that In, any materi&l respect=
the accounting records weTe not kept in accordan with section 130 of the Charities Act,. or
the accounts did not a¢¢ord with the accounting record5; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out
In the Charitie5 (Accounts and Reports) Regulations Z008 other than any requirernent that the accounts give a'true
and fairf view which 15 not a matter considered as pèrt of an independent examination.
I have no COnrn$ and have corne across no other matters In connection with the examination to which attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ali Jaw ACCA FMAAT
SclHonsl
Sevarn Accounting
Victoria House
63164 Foregale Street
WORCESTER,
WR1 1DX
Date.. 15 September 2021
**Bilston Resource Centre**
## **Statement of Financial Activities ( incorporating an Income and Expenditure Account) for the year ended 31st March 2021**
|**Notes**
**INCOME FROM:**
**Donations & legacies**
2
**Charitable activities**
3
**Other trading activities**
4
**Investment income**
5
**TOTAL INCOME**
**EXPENDITURE ON:**
**Raising Funds**
6
**Charitable Activities**
6
**TOTAL EXPENDITURE**
**NET INCOME/(EXPENDITURE)**
**before transfers**
**Transfers between funds**
Prior year Adjustment
**Net Incoming/(Outgoing) resources**
**RECONCILIATION OF FUNDS**
**Total funds bought forward**
**TOTAL FUNDS CARRIED FORWARD**|**2021**
2020
**Unrestricted**
**Designated**
**Restricted**
**Total**
Total
**Funds**
**Funds**
**Funds**
**Funds**
Funds
**£**
**£**
**£**
**£**
£|
|---|---|
||24,926
24,926
1,000
82,852
132,190
215,042
197,045
10,850
10,850
5,985
15
15
38|
||**118,642**
**0**
**132,190**
**250,832**
204,068|
||5,944
5,944
6,081
67,382
23,729
163,372
254,483
238,331|
||**73,326**
**23,729**
**163,372**
**260,427**
244,412|
||45,316
-23,729
-31,182
-9,595
(40,344)
0
-78
-78
0|
||**45,238**
**(23,729)**
**(31,182)**
**(9,673)**
(40,344)|
||88,154
431,155
689,806
1,209,115 1,249,459|
||**133,392**
**407,426**
**658,624**
**1,199,442** 1,209,115|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
There are no recognised gains or losses other than those passing through the income and expenditure account.
8
Bllston Resource Centre
Balance Sheet as at 31st March 2021
Notes
At 31st March
2021
At 31st March
2020
FIXED ASSETS
Tangible
CURREI4T ASSErs
Debtors & prepayments
Cash at bank and in hand
1.071,541
1,125,494
42,737
105,382
148.119
50.203
75,125
125,328
CREDITORS
Amounts falling due within one year
io
20,218
41.707
NET CURRENT ASSErs
127,901
83.621
TOTAL ASSETS LESS CuRREr UABIUTIES
1.199,442
1.209,115
CREDITORS
Amounts falllng due after more than one year
NEf ASSErs
1209 115
FUNDS OF THE CHARITY
Restrlcted funds
Unre5trirted funds
Deslgnated funds
12
658,624
133,392
407,426
689,806
88,154
431,155
TOTAL FUNDS
1.199,442
1209,115
For the year ending 31st March 2021 the company was entltled to exemption from audit
under section 477 of the Companies Act 2006 relatin8 to small companies.
Dlrertor's responslblllties
The members have not required the cornpany to obtain an audit of it5 occounts for the year
in question in accordance with section 476 of the Companies Act 2W6. However, in
accordance wrth Sectlon 145 of the Charltles Act 2011, the finonclal statements have been
examined by an Independent Examiner, whose report is included in these accounts.
The directors acknowledge their responsibilities for complying with the requirements of the
Companies Act 2W6 with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to
companies subject to the small companies regime.
The accounts were approved bythe Board on......................2y....... 1<7ZI....
Mr Pete
hare. Chair
The notes form part of the financlal statements
**Bilston Resource Centre**
## **Notes to the Financial statements for the year ended 31st March 2021**
## **Note**
## **1 ACCOUNTING POLICIES**
## **Accounting Convention**
The Financial Statements have been prepared in accordance with applicable accounting standards including Financial Reporting Standard FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (FRS 102), The Charities Act 2011 and the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **Cash Flow Statement**
Exemption has been taken from preparing a cashflow statement on the grounds that the company qualifies as a small company.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life :
Fixtures, fittings & equipment - 25% per annum on the fixed instalment basis Property - 4 % per annum on the fixed instalment basis
## **Incoming Resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Restricted incoming resources in respect of capital expenditure are carried forward as deferred capital grants and released to the fund account to match the depreciation charges.
## **Resources Expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all the costs related to the category. Where costs cannot be directly attributable to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities
## **Fund Accounting**
Unrestricted Funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for the particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when the funds are raised for a particular restricted purpose.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs**
The Company operates a money purchase pension scheme for employees. Employer contributions are charged as an expense in the period to which they relate and are allocated to activities in line with the related salary cost.
10
## **Bilston Resource Centre**
## **Notes to the Financial statements**
## **for the year ended 31st March 2021**
## **Note**
|**2**|**INCOME FROM DONATIONS & LEGACIES**|**2021**|**2020**|
|---|---|---|---|
|||**£**|**£**|
||Garfield Weston Foundation|**20,000**||
||Grantham Yorke Trust|**1,000**||
||Rotary Charity|**500**||
||The Edward Cadbury ECCT Grant|**2,500**||
||Penn Christian Centre|**500**||
||WCC Food Bank|**426**||
||GJW Turner Trust||1,000|
|||**24,926**|**1,000**|
|**3**|**INCOME FROM CHARITABLE ACTIVITIES**|||
|||**2021**|**2020**|
|||**£**|**£**|
||**Restricted Funds**|||
||TNL Community Fund - Hub development|27,075|27,058|
||Big Lottery Fund Buildings - Phase 2 capital grant||38,002|
||BBO Community Matters|2,536|45,586|
||Black Country Futures|56,938||
||CJRS - Job Retention Scheme|22,642||
||Resonance - Social Enterprise Support|23,000||
|||**132,190**|**110,646**|
||**Other charitable income**|||
||Education & training|70,219|68,213|
||Advice, guidance & help into work|12,410|13,186|
||TNL Community Fund - revenue re capital grant||5,000|
||Other income|223||
|||**82,852**|**86,399**|
|**4**|**INCOME FROM OTHER TRADING ACTIVITIES**|||
||Centre lettings|**7,224**|**5,985**|
||Café takings|**3,627**||
|||10,850|5,985|
||Hire charges were made for use of the Centre by various|outside organisations in 2020-21.||
|**5**|**INVESTMENT INCOME**|||
||Interest receivable|**15**|**38**|
|||||
||**TOTAL INCOME**|250,832|204,068|
|**Note**||||
|**6**|**EXPENDITURE**|**2021**|**2020**|
||Charitable Activities:|**£**|**£**|
||Staff costs|144,791|146,192|
||Establishment costs|22,870|23,770|
||Direct cost of activities|32,369|13,841|
||Depreciation|53,953|53,953|
||Independent Examiner's Fee|500|575|
|||254,483|**238,331**|
||Raising funds:|||
||Staff costs|5,444|5,581|
||Other direct costs|500|500|
|||**5,944**|**6,081**|
||**Total Expenditure**|**260,427**|**244,412**|
11
**Bilston Resource Centre**
## **Notes to the Financial statements for the year ended 31st March 2021**
## **Note**
## **7 STAFF COSTS, TRUSTEES REMUNERATION AND EXPENSES**
During the year no remuneration for services as a director/trustee and no expenses were paid or were payable, directly or indirectly, out of funds of the charity to any trustee. Trustee Stewardship Insurance of £1,332 was paid during the year (PYR £1,197)
|**STAFF COSTS**
Wages and salaries
Redundancy Costs
Social security costs
Pension costs
The average monthly number of employees during
the year was :|**2021**
**2020**
**£**
**£**
136,868
127,732
615
14,066
5,788
5,791
4,407
4,184|
|---|---|
||**147,679**
**151,773**|
||**9**
**8**|
There were no employees whose annual emoluments were £60,000 or more (2019 : nil)
|**8**
**TANGIBLE FIXED ASSETS**
**Cost**
At 31st March 2020
Additions
Disposals
As at 31 March 2021
**Depreciation**
At 31 March 2020
Charge for the period
Disposals
At 31 March 2021
**Net Book Value**
At 31st March 2021
At 31st March 2020|**Unrestricted**
**Funds**
**Designated**
**Funds Restricted Funds**
**Total**|
|---|---|
||9,172
593,213
698,270
**1,300,655**
0
**0**
0
0
**0**|
||9,172
593,213
698,270
**1,300,655**|
||2,293
124,056
48,812
**175,161**
2,293
23,729
27,931
**53,953**
0
0
**0**|
||4,586
147,785
76,743
**229,114**|
||4,586
445,428
621,527
**1,071,541**|
||6,879
469,157
649,458
**1,125,494**|
12
## **Bilston Resource Centre**
## **Notes to the Financial statements for the year ended 31st March 2021**
## **Note**
|**9**
Trade Debtors
Prepayments and accrued income
**10**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade Creditors
Tax and social security
Accrued expenses - Independent Examiner
**CREDITORS: AMOUNTS FALLING DUE AFTER ONE YEAR**
**DEBTORS**|**At 31st March**
At 31st March
**2021**
2020
£
42,737
50,203|
|---|---|
||42,737
50,203|
||**2021**
2020
**£**
£
19,718
41,207
500
500|
||20,218
41,707|
|||
## **11 ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Fixed Assets
Net Current Assets
Long term Liabilities|**2021**
2020
**Unrestricted**
**Designated**
**Restricted**
**Total**
Total
**Funds**
**Funds**
**Funds**
**Funds**
Funds
**£**
**£**
**£**
**£**
£
4,586
445,428
621,527
1,071,541
1,125,494
128,806
-905
127,901
83,621|
|---|---|
||**133,392**
**445,428**
**620,622**
**1,199,442**
1,209,115|
13
**Bilston Resource Centre**
## **Notes to the Financial statements**
## **for the year ended 31st March 2021**
## **Note**
## **12 Restricted funds**
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held in trust for specific purposes :
|BBO Community Matters
TNL Community Fund - Hub development
Black Country Futures
Resonance - Social Enterprise Support
CJRS - Job Retention Scheme
GJW Turner Trust
The Grimmit Trust
The Lillie C Johnson Charitable Trust
Big Lottery Fund - Capital Grant|**Balance at 1 April**
**2020**
**Incoming**
**Resources**
**Resources**
**Expended**
**Transfers to**
**Designated**
**Fund**
**Balance at 31st**
**March 2021**
**£**
**£**
**£**
**£**
**£**
(1,455)
2,536
1,923
(842)
1,301
27,075
27,826
550
56,938
57,551
(613)
23,000
23,000
0
22,642
22,642
0
1,000
1,000
0
1,000
1,000
0
500
500
0
687,460
27,931
659,529
**MOVEMENT IN FUNDS**|
|---|---|
||**689,806**
**132,190**
**163,372**
**0**
**658,624**|
BBO Community Matters - a grant from ESF & Big Lottery for support to those furthest from the labour market
TNL Community Fund - Hub development - a grant from the National Lottery Community Fund to support the development of BRC as a Community Hub
GJW Turner Trust, Lillie C Johnson Charitable Trust & the Grimmitt Trust - grants towards the start-up costs of the community café
Big Lottery Fund - Capital Grant : a grant through the Reaching Communities Building Programme towards the cost of the Phase 2 expansion. The grant is subject to a 20 year legal charge, and will be discharged over this grant period.
## **Transfers**
Transfers may be made in situations where expenditure has exceeded available grant income or where there has been a small balance of grant remaining after the project completion.
## **13 Designated Fund**
A sum of £23,729 has been charged as depreciation of the designated capital fund, which reflects the value of the two extensions to the premises.
## **14 Commitments under operating leases**
At 31 March 2021 the company had a commitment under a non-cancellable operating lease from St Michaels Neighbourhood Church for a term of 25 years, commencing January 2014 until December 2038. This lease commits the company to an annual rent of £8,000 p.a. to cover its occupation of the Phase 1 annexe at St Michaels Mission, Wolverhampton Street, Bilston WV14 0LT, to deliver its services and programmes. At the expiry of the term, the asset will revert back to the owners.
In December 2018 the company entered into a second lease from St Michaels Neighbourhood Church for a term of 20 years. This lease commits the company to an annual rent of £1,400 p.a. to cover its occupation of the Phase 2 annexe at St Michaels Mission, Wolverhampton Street, Bilston WV14 0LT, to deliver its services and programmes. At the expiry of the term, the asset will revert back to the owners.
These commitments can be broken down as follows :
|Under 1 year|£9,400|
|---|---|
|1 to 5 years|£37,600|
|Over 5 years|£112,800|
## **15 Reserves Policy**
The directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The directors will endeavour not to set aside funds unnecessarily.
## **16 Related party transactions**
There were no transactions with related parties during the year or previous year that require disclosure in these accounts.
14