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2023-09-30-accounts

Charity registration number 1076996

Company registration number 03780618 (England and Wales)

DORSET RECLAIM

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2023

4 Brackley Close Bournemouth International Airport

Christchurch Dorset BH23 6SE

DORSET RECLAIM

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr M Hartland
Mr E Taylor
Mr R Osborough
Mr A Erwood
Mrs J Skinner
Mr R Tovey
Secretary Joanna Taylor
Charity number 1076996
Company number 03780618
Registered office 85 Stanley Road
Springbourne
Bournemouth
Dorset
BH1 4SD
Independent examiner Harrisons Chartered Accountants
4 Brackley Close
Bournemouth International Airport
Christchurch
Dorset
BH23 6SE
Bankers CAF Bank Limited
25 Kings Hill Avenue
Kings Hill
West Malling
Kent
ME19 4JQ
HSBC Bank Plc
59 Old Christchurch Road
Bournemouth
Dorset
BH1 1EH
Scottish Widows
PO Box 902
15 Dalkeith Road
Edinburgh
EH16 5BU
Solicitors Kerr & Co
5 Milhams Street
Christchurch
Dorset
BH23 1DN

DORSET RECLAIM

CONTENTS

Page
Trustees' report 1 - 7
Independent examiner's report 8
Statement of financial activities 9
Balance sheet 10
Statement of cash flows 11
Notes to the financial statements 12 - 20
The following pages do not form part of the financial statements
Detailed statement of financial activities 21
Notes to the detailed statement of financial activities 22

DORSET RECLAIM

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2023

The trustees present their annual report and financial statements for the year ended 30 September 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The charity runs a furniture and appliance reuse business operating across Dorset and south west Hampshire with depots in Bournemouth, Poole and Dorchester. Its principal aims are to:

How our activities deliver public benefit

The trustees believe that the charity meets the public benefit requirements and have complied with the duty in section 4 of the Charities Act 2011.

Our main activities and who we try to help are described below - all our activities focus on the re-use and recycling of household items and the related social benefits that follow from that initial activity.

Volunteers

One of the organisation's principal aims is to encourage and provide opportunities for volunteering in a range of activities. When considering the year's activities, it is impossible not to consider the value to the project of the volunteers.

On average there will be between 10 - 20 volunteers working each day over the three sites for Dorset Reclaim in a range of jobs, to the extent that most people who come into contact with us on a daily basis, either in person or by telephone, will be assisted by volunteers. Volunteers fill roles in the collection and delivery teams, warehouse work, administration and reception, as well as specialist practical areas such as woodworking and electrical testing.

Volunteers are actively recruited from a very wide variety of backgrounds including those currently not in work or education, recovering from addiction, experiencing or recovering from a period of ill health or those simply with time on their hands. The current age range is from 19 - 93 years. This diverse mix of ages and backgrounds provides a rich resource for the project. Training is given in various fields and individuals are encouraged to gain additional skills where appropriate.

On average over 250 hours of time are donated by volunteers each week, compared to an average of 650 hours of staff time, which allows the charity to operate at its current level. Although it would be difficult to quantify their contribution in financial terms, without the volunteers, Dorset Reclaim would cease to be viable and unable to provide its services to the local community.

In return, Dorset Reclaim provides a stepping-stone for their future. Since conception, there have been nearly 7,000 volunteers who have worked with the project, with many known to have moved on to paid employment or further training & education, as appropriate to their individual circumstances.

DORSET RECLAIM

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

Work programmes and placements

In the past, we have been involved with provision of work placements through the regional agencies chosen by government to deliver training and prepare people for work. This meant individuals undertook sessions with us in a variety of roles, in different locations and for varying lengths of time ranging from 4 weeks to 6 months. This enabled the individuals to learn new skills and gain qualifications and a reference for the future, as well as helping the charity deliver its services to the local community.

We also have volunteers working with us who may be placed by Probation Services and other statutory agencies where the benefits of regular work activity are good for the charity and the community as well as the individual.

Provision of household goods to clients

From our depots in Bournemouth, Poole & Dorchester, we satisfy our original aim of offering good quality second hand items of furniture, household goods and electrical items, to local people who are on a low income. Whether working part time because of family commitments, in a full time but relatively low paid job, retired on a state pension, or in receipt of a means tested benefit, we aim to assist anyone who is in need of help to furnish their home.

In April 2017 the charity introduced a fundamental change by opening its doors to the general public for the first time. This was done to help reuse more items that we are being offered, increase the awareness of the charity and gently increase sales. By doing so, we have fallen into line with most other reuse charities.

In the last financial year, we have distributed over 7,000 items to local customers who benefitted from this approach,

a great achievement to help the local community.

Our aim is to ensure that those who need us have access to quality, tested items from a reliable source, who can also provide a delivery and installation service at low cost where needed. The charity is self funding, so charges a low amount for items provided as they are our primary source of income. We work closely with local statutory agencies, such local councils, as well as housing associations and other local charities that refer many of their clients to us.

Over the years, we have developed partnerships with local authorities helping them deliver their statutory services. We assist delivery by provision of essential household items, such as cookers and beds – these can be paid for in part or fully paid by the local authority.

Collection services

We offer a free collection service to residents across a wide geographical area covering the whole of Dorset and the western edge of Hampshire, from Bridport in the west to the towns and villages of the New Forest in the east who are able to offer good quality donations of household items. The 3 depots collected from just over 8,000 households in the course of this year, a small rise from last year. Although the items themselves are "too good" to be dumped, very often the necessity of a quick removal, friends or family unable to help, or a lack of space, forces the hand of the householder - this is where our free collection service can make the difference.

Education and promotion regarding reuse

As an integral part of our work, we run a small programme throughout the summer months promoting the reuse of household & other goods. Attendance at local shows and events highlights the issues around reuse & recycling and promotes our services locally to those who may need them. This part of our work is often carried out in partnership with the local authorities in Dorset together with other groups. This work has obviously been interrupted in the last couple of years but we hope to resume as before.

We also give a range of presentations to other re-use groups, charities who are interested in the role we play and organisations, such as the MoD and local businesses, local church and community groups, all of which raises both the profile of the charity and the benefits of reuse.

DORSET RECLAIM

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

Achievements and performance

Principal funding sources

Dorset Reclaim's principal funding source is the sale of donated items to families and individuals on low incomes. The prices asked for individual items are very low in response to our knowledge of our clients' limited means and in furtherance of our charitable objectives - as a result we owe our financial existence to the sheer volume of goods coming through our hands in any one year.

The company has achieved overall sales of furniture and electrical goods of £846,050 a rise of just over £95,000 from the previous year. The workshop has tried to keep up with the demand from our clients for good quality, guaranteed appliances, but has struggled with sourcing supplies of second hand goods as donations from households fall. Our electrical sales were £91,013, a fall of just over £2,500 from last year; this element of our work has continued to decrease due to the difficulty in obtaining raw stock as stated but also due to a further lockdown. We try to budget for a small number of new items sourced from the manufacturer to help us keep up with demand.

Out of the electrical/white goods that are donated from the public, the workshops main aim is to refurbish and reuse items either as complete machines or for parts. For those items we cannot reuse, they are sent for recycling.

The trustees are incredibly pleased to have improved performance in the last year bringing the charity back on course and hope for a continued rise in demand as well as the supply of donated goods. They are continuing to seek ways to increase income, restrict expenditure, while still providing the service to the community.

Other Sources of Income

The charity successfully bid for the bulky household collection service tendered by the Dorset Waste Partnership in 2014. This work has continued very successfully and we have been awarded a further period until August 2024. This now represents a cornerstone of our work. Where goods are able to be reused, they are brought into general stock for redistribution, with the remainder being separated and recycled. The re-tender for this service early in 2024 will be of crucial importance to us.

We have also begun to expand the on-line sales, with a wide variety of everyday and the more unusual donated items. In line with other charities we now offer retro/vintage and other items on social media platforms to help bring in monies to subsidise the main area of our work. We believe this will be a growing area for the future and have employed 2 people part time to grow income from online sources.

Some local authority partners offer recycling credits based on the tonnage of furniture we have been able to reuse; although a comparatively small sum, it represents recognition that the work we do, contributes to the overall reduction in waste in the county with the monies used for the training of volunteers.

The charity introduced Gift Aid across all depots part way through 2008/09 and we continue to use this source of income and we are very grateful to those individuals that help us in this way. In the last few years we have seen our income from this source fall drastically and it is still a work in progress to try and increase income through gift aid. Despite our plans to revisit our gift aid systems this year, plans were put on hold due to having to deal with day to day running issues and recruitment of staff.

Financial review

Full utilisation of the charity's funds is set out in the accounts, most particularly in the Statement of Financial Activities on page 9. The level of reserves has also been realistically set as discussed below.

The rise in sales income is obviously welcome but the charity also has to contend with a steep rise in costs

The improved performance this year has obviously been helped by no further shutdowns, and like many other small charities we are simply pleased still to be trading and providing our services to those who need us.

DORSET RECLAIM

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

Reserves policy

The Trustees have a policy to strive to set aside 3 months running costs to safeguard the charity's position. Although not at the 6 months level the Charity Commission recommends, the Trustees believe this is a more realistic target. The Trustees believe that the cash reserves should be at least at this level to ensure that the charity can run efficiently and safely to meet the needs of its beneficiaries. A careful watch and regular reviews take place.

The level of reserves is monitored and reviewed by the trustees every six months.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The management committee has conducted its own review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. The business plan has also focused the management committee and officers on risk management, as well as other essential areas. The current 5 year business plan will continue with the practice of regular reviews to ensure the organisation is focused and on track, although with changes to the commercial environment of such magnitude over the last few years, amendments will be considered on an ongoing basis.

Internal risks are minimised by the implementation of set procedures for authorisation of all transactions and projects to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.

Plans for future periods

Our last few years have been ones with significant challenges. With the pandemic hitting us in the spring of 2020 forcing the closure of our retail business, we wondered, no doubt along with many other charities, whether we would survive, but we did. Global uncertainties & conflicts have affected utility and fuel prices and the rise in the cost of living being experienced by both us and households across the county are a challenge.

We believe the demand for our services will be as great as ever and will work to ensure the level of donations we need continues so we are able to provide essential items across the county.

With the reduction in the number of donated white goods and a keen eye to the budget, the difficult decision was made to close the Christchurch depot last year. This site has been in operation for over 15 years, working successfully to provide refurbished electricals but with the substantial drop in the items available to work on, such a large site is no longer justifiable. Our workshop has been moved to the Poole site with no loss of jobs, but the work needed to prepare each site for the incoming staff and clear a large site was considerable. The staff are to be congratulated for completing the move while still delivering our usual services; we formally left the site at the end of September.

It was anticipated that this change will help reduce ongoing costs and push the charity back to a better position in the medium/long term.

We believe that with many facing continued financial hardship, and perhaps worse to come in the new year, the charity retains its relevance to the community and will, if anything, be met with even greater need. Along with others, our rising costs are troubling and our customers are not in a position to cope with higher prices for, so we endeavour to keep prices as low as possible.

We will continue to further develop sales to the general public, including online sales, not only featuring second hand and vintage items but those one off donations that do not readily belong in our depots with proceeds being reinvested in the main work of the charity. We believe that this will continue to be an increasingly important income stream.

DORSET RECLAIM

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

We stated previously that our branches are also looking to develop a more generally inviting retail feel rather than just storage depots and this has been achieved in part.

We have also moved to a more positive use of social media utilising the skills of our online team to start regular posts on Facebook, featuring events, news and items for sale. The statistics show us that more people are interested in our work and the number of people through the doors has also increased we believe as a result.

Building on this, we have also opened a small space in a local warehouse called The Den specialising in vintage and collectables as an addition to the online sales. It is hoped that we will cover our costs in renting space and in addition attract new custom to our established depots as a consequence of people seeing us at this new outlet who may not have come into contact with us before.

The trustees also recently agreed to look at the development of a new website to improve our visibility and update the look of the charity with so many using an internet search to locate goods and services.

There are still recruitment issues to be looked at and as with all business at the moment, finding the right staff is a challenge, but the trustees are content that these will be addressed within the span of the new business plan.

It is our intention to retain our flexible approach and determination to maintain services to the local community to the best of our ability despite such unpredictable times. Overall, we remain positive that we will be able to continue to do this, despite the challenges.

Structure, governance and management

Governing document

The organisation is a charitable company limited by guarantee, incorporated on the 1st June 1999 and was registered as a charity after that on the 11th August 1999. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.

The trustees, who are also the directors for the purpose of company law, who served during the year and up to the date of signature of the financial statements were:

Mr M Hartland Mr E Taylor Mr R Osborough Mr A Erwood Mrs J Skinner Mr R Tovey

The committee members who served during the year were:

Ms J Taylor Mr M Dias - Independent Ms P Porter - Independent Mr S Game

DORSET RECLAIM

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

Recruitment and appointment of new trustees

The directors of the company are also charity trustees for the purposes of charity law and are also members of the management committee. Under the requirements of the Memorandum and Articles of Association, the trustees serve a period of three years before being required to be re-elected.

Trustees are recruited from across the community in Dorset to give the charity the benefit of experience and knowledge in a wide range of relevant areas. It is essential to the company to have a range of skills available to keep the organisation focused on business operations and opportunities, as well as ensuring our focus on our objectives.

All members of the Management Committee give their time voluntarily and received no benefits from the charity.

The company has a recruitment and retention policy to assist with work relating to new trustees and committee members which is revised on an annual basis to ensure it is still fit for purpose. Although most would-be trustees and members of the management committee are already familiar with our work, on appointment an induction programme provides tours of the four sites, together with a detailed briefing by the Chairman and the CEO covering all aspects of the charity's work, together with the legal obligations relating to their position. New members are also given a copy of The Charity Commission's publications relating to their role.

Organisational structure

The charity is formally governed by a management committee which is currently made up of 6 trustees and 4 other individuals from very diverse backgrounds representing those with a strong interest in the local community. The management committee meets bi-monthly to discuss the running of the charity, with the CEO and Depot Managers also in attendance to provide a full report of activities undertaken.

In addition, the Finance sub group, set up to deal with the financial control, budgets, proposed developments and fund raising, also meets three times each year

The CEO has delegated responsibility for the day to day running of the company which includes the key issues of organisational matters, staff and finance. A management team meeting takes place on a bi-monthly basis to ensure all depots and aspects of the charity run to the highest standard.

Wider network

Dorset Reclaim is part of the Reuse Network, the national parent body for independent furniture reuse organisations, who provide advice and guidance on current issues.

Regionally, we did belong to the Dorset Reuse Forum which involves other projects in the county together with local authorities and other interested organisations to share good practice and discuss relevant legislation and guidance but this group has now formally ended as the other charities that operated in the area have closed. In addition, we are represented at other local meetings involving partner agencies and other third sector organisations working across Dorset.

Related parties

As well as the trustees listed on page 5, the other members of the committee, also listed on page 5, are regarded as being related parties.

Details of transactions with the related parties are in note 19 to the financial statements.

DORSET RECLAIM

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

The trustees' report was approved by the Board of Trustees.

Joanna Taylor Charity Secretary

4 December 2023

DORSET RECLAIM

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DORSET RECLAIM

I report to the trustees on my examination of the financial statements of Dorset Reclaim (the charity) for the year ended 30 September 2023.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Harrisons Chartered Accountants

4 Brackley Close Bournemouth International Airport Christchurch Dorset BH23 6SE

Dated: 4 December 2023

DORSET RECLAIM

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2023

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income from:
Donations and legacies
3
15,475
41,500
Charitable activities
4
846,050
-
Investments
5
1,720
-
Total income
863,245
41,500
Expenditure on:
Charitable activities
6
839,582
3,341
Net income/(expenditure)
23,663
38,159
Transfers between
funds
-
-
Net movement in
funds
23,663
38,159
Reconciliation of funds:
Fund balances at 1 October
2022
248,281
6,899
Fund balances at 30
September 2023
271,944
45,058		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
56,975
6,115
-
846,050
750,848
-
1,720
374
-
904,745
757,337
-
842,923
840,186
2,071
61,822
(82,849)
(2,071)
-
326
(326)
61,822
(82,523)
(2,397)
255,180
330,804
9,296
317,002
248,281
6,899		 Total
2022
£
6,115
750,848
374
757,337
842,257
(84,920)
-
(84,920)
340,100
255,180

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

DORSET RECLAIM

BALANCE SHEET

AS AT 30 SEPTEMBER 2023

Notes
Fixed assets
Tangible assets
11
Current assets
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
The funds of the charity
Restricted income funds
14
Unrestricted funds		 2023
£
63,951
236,345
300,296
16,852		 £
33,558
283,444
317,002
45,058
271,944
317,002		 2022
£
61,238
259,112
320,350
69,966		 £
4,796
250,384
255,180
6,899
248,281
255,180

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2023.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on 4 December 2023

Mr M Hartland Mr R Tovey Trustee Trustee

Company registration number 03780618 (England and Wales)

DORSET RECLAIM

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30 SEPTEMBER 2023

Notes
Cash flows from operating activities
Cash generated from/(absorbed by)
operations
20
Investing activities
Purchase of tangible fixed assets
Proceeds from disposal of tangible fixed
assets
Investment income received
Net cash used in investing activities
Net decrease in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year		 2023
£
(33,412)
833
1,720		 £
8,092
(30,859)
(22,767)
259,112
236,345		 2022
£
(5,000)
-
374		 £
(77,215)
(4,626)
(81,841)
340,953
259,112

DORSET RECLAIM

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

1 Accounting policies

Charity information

Dorset Reclaim is a private company limited by guarantee incorporated in England and Wales. The registered office is 85 Stanley Road, Springbourne, Bournemouth, Dorset, BH1 4SD.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

DORSET RECLAIM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

1 Accounting policies

(Continued)

Grants

Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the company will comply with the conditions attaching to them and the grants will be received.

Where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants are received prior to satisfying the revenue recognition criteria, they are recognised as a liability.

1.5 Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Leasehold land and buildings over the term of the lease Fixtures and fittings/ Computer equipment 25% reducing balance/3 years straight line Motor vehicles 25% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Financial instruments

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the entity after deducting all of its financial liabilities.

DORSET RECLAIM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

1 Accounting policies

(Continued)

1.9 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted
Restricted
funds
funds
2023
2023
£
£
Donations
-
-
Grants receivable
8,400
41,500
Gift aid income
7,075
-
15,475
41,500		 Total
Unrestricted
funds
2023
2022
£
£
-
126
49,900
3,650
7,075
2,339
56,975
6,115		 Total
Unrestricted
funds
2023
2022
£
£
-
126
49,900
3,650
7,075
2,339
56,975
6,115
6,115

The charity benefits from the involvement of its many volunteers, details of which are given in the trustees report. In accordance with the Charities SORP (FRS 102), the economic contribution of volunteers is not measured in the accounts.

The charity also benefits from the receipt of a large number of donated goods for resale. Due to the volume of low-value items received, in accordance with the Charities SORP (FRS 102) the value of these donated goods is recognised as income when sold.

DORSET RECLAIM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

4 Income from charitable activities

Furniture
Furniture
collection &
collection &
delivery delivery
2023 2022
£ £
Sales of furniture and other items 755,037 657,167
Sales of electrical goods 91,013 93,681
846,050 750,848
Analysis by fund
Unrestricted funds 846,050 750,848
Income from investments
Unrestricted Unrestricted
funds funds
2023 2022
£ £
Interest receivable 1,720 374

5 Income from investments

6 Charitable activities

Furniture
collection &
delivery
2023
£
Charitable activties expenses
535,423
Share of support costs (see
note 7)
222,080
Share of governance costs
(see note 7)
-
757,503
Analysis by fund
Unrestricted funds
757,503
Restricted funds
-
757,503		 Project
costs
2023
£
-
51,303
34,117
85,420
82,079
3,341
85,420		 Total
2023
Furniture
collection &
delivery
2022
£
£
535,423
510,580
273,383
239,272
34,117
-
842,923
749,852
839,582
747,860
3,341
1,992
842,923
749,852		 Project
costs
2022
£
-
56,808
35,597
92,405
92,326
79
92,405		 Total
2022
£
510,580
296,080
35,597
842,257
840,186
2,071
842,257

DORSET RECLAIM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

7 Support costs

Support costs
Governance costs
Analysed between
Charitable activities		 Support
costs
Governance
costs
£
£
273,383
30,517
-
3,600
273,383
34,117
273,383
34,117		 2023Support costs Governance
costs
£
£
£
303,900
296,080
32,097
3,600
-
3,500
307,500
296,080
35,597
307,500
296,080
35,597		 2022
£
328,177
3,500
331,677
331,677

Governance costs includes payments to the independent examiners of £3,600 (2022- £3,500).

8 Trustees

None of the trustees received any remuneration for their services or reimbursement of expenses during either the current or previous year.

9 Employees

The average monthly number of employees during the year was:

Employment costs
Wages and salaries
Social security costs
Other pension costs		 2023
Number
25
2023
£
455,390
24,697
12,200
492,287		 2022
Number
26
2022
£
415,939
26,951
11,203
454,093

There were no employees whose annual remuneration was more than £60,000.

Remuneration of key management personnel

Key management personnel include all persons that have authority and responsibility for planning, directing and controlling the activities of the charity. The remuneration of key management personnel is as follows.

2023 2022
£ £
Aggregate compensation 34,880 38,722

DORSET RECLAIM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

10 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

11 Tangible fixed assets

Leasehold
land and
buildings
Fixtures and
fittings/
Computer
equipment
Motor
vehicles
£
£
£
Cost
At 1 October 2022
28,503
48,067
128,650
Additions
33,412
-
-
Disposals
(3,604)
-
(10,500)
At 30 September 2023
58,311
48,067
118,150
Depreciation and impairment
At 1 October 2022
28,503
45,147
126,775
Depreciation charged in the year
3,341
683
625
Eliminated in respect of disposals
(3,604)
-
(10,500)
At 30 September 2023
28,240
45,830
116,900
Carrying amount
At 30 September 2023
30,071
2,237
1,250
At 30 September 2022
-
2,921
1,875
12
Debtors
2023
Amounts falling due within one year:
£
Trade debtors
9,013
Other debtors
50,126
Prepayments and accrued income
4,812
63,951
13
Creditors: amounts falling due within one year
2023
£
Other taxation and social security
7,648
Accruals and deferred income
9,204
16,852		 Total
£
205,220
33,412
(14,104)
224,528
200,425
4,649
(14,104)
190,970
33,558
4,796
2022
£
30,737
20,258
10,243
61,238
2022
£
10,994
58,972
69,966

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

DORSET RECLAIM

14 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

Movement in funds Movement in funds
Balance at Incoming Resources Balance at
1 October 2022 resources expended 30 September
2023
£ £ £ £
The Volunteer Training Fund 671 - - 671
Bright Track Fund 5,943 - - 5,943
Open days Fund 285 - - 285
Mezzanine Fund - 41,500 (3,341) 38,159
6,899 41,500 (3,341) 45,058
Movement in funds
Balance at Incoming Resources Balance at
1 October 2021 resources expended 1 October 2022
£ £ £ £
Portfield Workshop Fund 814 - (814) -
JP Morgan Portacabin Fund 214 - (214) -
The Clinks Fund 405 - (79) -
The National Lottery Fund - for staff - - - -
The Volunteer Training Fund 920 - (249) 671
The COVID crisis support Fund - - - -
Bright Track Fund 5,943 - - 5,943
Open days Fund 1,000 - (715) 285
9,296 - (2,071) 6,899

DORSET RECLAIM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

15 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 October October
Incoming
Incoming		 Resources Resources Transfers At 30
2022 resources expended September
2023
£ £ £ £ £
General funds 248,281 863,245 (839,582) - 271,944
Previous year: At 1 October
Incoming		 Resources Transfers At 30
2021 resources expended September
2022
£ £ £ £ £
General funds 330,804 757,337 (840,186) 326 248,281
Analysis of net assets between funds
Unrestricted Restricted
Total		 Unrestricted Restricted Total
funds funds funds funds
2023 2023 2023 2022 2022 2022
£ £ £ £ £ £
Fund balances at 30 September 2023 are
represented by:
Tangible assets 5,986 27,572 33,558 4,796 - 4,796
Current assets/(liabilities) 268,457 14,987 283,444 243,485 6,899 250,384
274,443 42,559 317,002 248,281 6,899 255,180

16 Analysis of net assets between funds

17 Operating lease commitments

Lessee

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

Within one year
Between two and five years
In over five years		 2023
£
112,500
325,750
442,500
880,750		 2022
£
126,063
308,000
519,500
953,563

DORSET RECLAIM

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023

18 Capital commitments 2023 2022
£ £
Amounts contracted for but not provided in the financial statements:
Acquisition of property, plant and equipment - 9,791
19 Related party transactions
There were no related party transactions, as required to be disclosed under the Charities SORP (FRS 102), in
the current or previous year.
20 Cash generated from operations 2023 2022
£ £
Surplus/(deficit) for the year 61,822 (84,920)
Adjustments for:
Investment income recognised in statement of financial activities (1,720) (374)
Depreciation and impairment of tangible fixed assets 3,817 5,041
Movements in working capital:
(Increase)/decrease in debtors (2,713) 2,944
(Decrease)/increase in creditors (53,114) 94
Cash generated from/(absorbed by) operations 8,092 (77,215)
21 Analysis of changes in net funds
At 1 October Cash flows At 30 September
2022 2023
£ £ £
Cash at bank and in hand 259,112 (22,767) 236,345
259,112 (22,767) 236,345

DORSET RECLAIM

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 30 SEPTEMBER 2023

Income and endowments
Donations and legacies
Donations
Other grants receivable
Gift aid income
Charitable activites
Sales of furniture and other
Sales of electrical goods
Investment income
Bank interest receivable
Total incoming resources
Expenditure
Expenditure on charitable activities
Activities undertaken directly
Opening stock
Purchases
Wages and salaries
Social security costs
Staff pension costs
Rent
Rates & water
Light & heat
Repairs & maintenance
Insurance
Other establishment
Motor vehicle expenses
Legal and professional fees
Accountancy fees
Telephone
Printing, postage & stationery
Depreciation
(Profit) / Loss on disposal of tangible fixed assets
Sundry
Volunteer expenses
Training
Advertising
Life assurance
Other financial costs
Total expenditure
Net income		 2023
£
-
49,900
7,075
56,975
755,037
91,013
846,050
1,720
904,745
-
34,246
455,390
24,697
12,200
116,914
5,086
14,603
47,309
25,697
6,160
60,620
2,837
3,600
6,674
6,034
4,650
(833)
(9)
10,221
315
393
510
5,609
842,923
61,822		 2022
£
126
3,650
2,339
6,115
657,167
93,681
750,848
374
757,337
-
29,445
415,939
26,951
11,203
132,593
8,631
13,841
42,483
27,142
6,053
77,651
2,097
3,500
6,390
9,277
3,207
1,834
16
16,249
1,428
461
1,020
4,846
842,257
(84,920)

DORSET RECLAIM

DETAILED STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 30 SEPTEMBER 2023

Expenditure
Activities undertaken directly
Opening stock
Purchases
Wages and salaries
Social security costs
Staff pension costs
Motor vehicle expenses
Depreciation
Loss on disposal of tangible fixed assets
Volunteer expenses
Training
Advertising
Total expenditure
Support costs
Rent
Rates & water
Light & heat
Repairs & maintenance
Insurance
Other establishment
Legal and professional fees
Telephone
Volunteer expenses
Project costs
Wages and salaries
Social security costs
Staff pension costs
Other establishment
Telephone
Printing, postage & stationery
Amortisation
Depreciation
Sundry
Volunteer expenses
Life assurance
Other financial costs
Governance costs
Wages and salaries
Social security costs
Staff pension costs
Accountancy fees
Expenditure on charitable activities		 2023
£
-
34,246
402,742
21,600
10,617
60,620
625
(833)
5,098
315
393
535,423
116,914
5,086
14,603
47,309
25,697
780
2,837
5,077
3,262
221,565
24,877
1,188
746
5,380
1,597
6,034
3,341
684
(9)
1,861
510
5,609
51,818
27,771
1,909
837
3,600
34,117
842,923		 2022
£
-
29,445
359,601
22,580
9,512
77,651
625
1,834
7,443
1,428
461
510,580
132,593
8,631
13,841
42,483
27,142
747
2,097
4,902
7,218
239,654
27,618
1,856
829
5,306
1,488
9,277
1,852
730
16
1,588
1,020
4,846
56,426
28,720
2,515
862
3,500
35,597
842,257