Sutton St. James Pre-School Playgroup Annual Report and Accounts For the Year Ended 31 August 2023 Registered charity number 1076912
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP CONTENTS PAGE FOR THE YEAR ENDED 31 AUGUST 2023
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|1|Officials|and|Addresses|
|2to3|Trustees’|Annual|Report|
|4|Receipts|and|Payments Account|
|5|Statement|of Assets|and|Liabilities|
|6|to9|Notes|to|the|Accounts|
|Schedule A|Independent|Examiner's|Report|
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SUTTON ST JAMES PRE-SCHOOL PLAYGROUP OFFICIALS AND ADDRESSES FOR THE YEAR ENDED 31 AUGUST 2023
Trustees
S Horsfield Chairman H Thorpe Vice Chairperson C Willows Secretary K Wallace Treasurer
D Clitheroe P Heanes D Harrison
Charity Address
Clo S Horsfield Sutton St James Pre-School! Playgroup Bells Drove Sutton St James Spalding Lincolnshire PE12 0JG
Independent Examiner
Peter R Wright (FCCA) Bulley Davey 1 - 4 London Road Spalding Lincolnshire PE112TA
Bankers
Barclays Bank Plc 8 High Street Holbeach Lincolnshire PE12 7DX
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023
Officers and addresses
Details of the charity's current serving officers, principal advisors and addresses are listed on page 1.
Governing document
The pre-school is a member of the Pre-school! Learning Alliance.
The pre-school is governed by its constitution dated 16 October 1997 which was amended on 10 May 1999 and 21 June 1999. The pre-school was registered with the Charity Commission on 5 August 1999, registered charity number 1076912.
Charity trustees
The Charity is administered by a committee consisting of trustees. The Committee meets at least three times a year and is responsible for ensuring that the pre-school complies with its aims and is properly managed.
Members of the Committee are of two kinds;
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(a) Family members - parents or guardians of all children who attend any group run by the pre-school, each family to have one vote and count as one member;
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(b) Other members - other interested individuals, persons or other bodies, excluding paid employees, approved by the committee shall be entitled to become members of the pre-school but such persons shall not be entitled to become members until the pre-school shall have received the appropriate subscription set by the committee.
The members serving the charity during the year with dates of changes where relevant are as follows:-
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Name Office
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S Horsfield Chairman H Thorpe Vice Chairperson C Willows Secretary (appointed) S Cooper Treasurer (resigned) K Wallace Treasurer (appointed) K Dobney Resigned M Harrison Resigned B Richardson Resigned H Cooper Resigned S Morgan Resigned D Clitheroe Appointed P Heanes Appointed D Harrison Appointed
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023
Objectives & activities
The objectives of the pre-school is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by;
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{@) offering appropriate play facilities and training courses, together with right of parents to take responsibility for and to become involved in the activities of such groups, ensuring such groups offer opportunities for all children, regardless of race, culture, religion or means;
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(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
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(c) Instigating and adhering to and further the aim of the Pre-School Leaming Alliance.
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Achievements of performance
This report covers our financial year from September 2022 until August 2023. The majority of our income is from government Early Year grants mainly for the 15 hours available to 3 and 4 year olds. This has risen significantly year-on-year ( 27% vs 5% previous year) due to increased child numbers. Income from parental fee contributions has risen by over £5k year on year which would be due to increases in the number of 2 year olds and children attending additional hours. There have been many fundraising initiatives this year, managed by staff, committee and members of the community. There have been regular Bingo events, which are well attended, have raised over £3k. Additional fundraising events organised by members of the community & committee have catered for every taste, with a quiz, an Afternoon Tea, Coronation Events and some Wrestling raising £1,700. The staff have also raised money with Comic Relief and Easter events, raising nearly £100. In addition to our fundraising, we have received a sizeable donation from the Sutton St James Bowls Club, which we are extremely grateful for. Moving onto our expenditure during the year. As would be expected wages are significantly higher year-on-year due to the increase in child numbers, but is in line with the increase in EY Grants and fees. (36% increase in wages and 29% total increase in EY grant/fees). Our resources spend has increased significantly but we have received more pupil premium, disability and inclusion funding which has then been spent on resources specifically with those relevant children in mind. Equipment is actually lower year-on-year, with purchases on an iPad, office chair, fridge and laptop. The increase in electricity year-on-year is due to the fact that from Dec 2022 our contract expired and we achieved the best deal possible, but in line with the current increase in tariffs, our new tarrif is significantly higher. As the portacabin is heated with electric heaters and poorly insulated, electrical costs will increase dramatically in the next financial year. Refreshments and supplies have risen slightly year on year as would be expected with extra children attending. Food prices have risen significantly but Helen has worked hard to shop around to try to keep costs as low as possible. Printing costs have risen significantly year-on-year due to extra printing over our set rental limits. This should be reviewed. Uniform costs have risen as expected with new numerous new members joining the team. Repairs are up significantly year on year with big jobs completed. These included: * The exterior fencing (many thanks to Duncan for completing this work) * The guttering & water butt being repaired and installed. Many thanks to Stuart for completing this work * Front door, water pump and ipad repairs The 2022/23 financial year was profitable and we ended the year with net receipts of £16k. As mentioned previously this is mainly driven by the high numbers of children at the playgroup during the year where we were running at near capacity. Fortunately numbers of children are still high going into the new financial year of 2022/23 but we will be faced with rising costs of electricity. We ended the year with cash funds totalling £104k. This is made up of our current account which is kept at approximately £5k (year end was £2,331), our savings account of £86,393k and our fundraising account of £15,887. Our savings account always includes money set-aside in the event that the playgroup should have to close, to pay for site clearance and redundancies. The savings account is now running at quite a high amount but obviously we don't yet know how much will be needed to pay for a new building. The fundraising account contains any money specifically raised for the purpose of a new building since 2018 which we now keep separate from our savings as recommended by the council. Going into the new financial year, we have managed to increase our savings by another £10k from business activities. Also an additional £10k has been raised to go towards a new building. This has been through our many fundraising efforts.
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP TRUSTEES' ANNUAL REPORT SEESFOR THE YEAR ENDEDOR ENVEL 31Fi AUGUSTAUGUST 20232023
Finanecfal review
Unrestricted funds amount to £102,481. This reseive represents the free reserves of the charity which are available to further the objectives ofthe charity. Any further increases in this fund will be utilised in this way.
Principal funding sources
The principal sources of funding comes from Lincolnshire County Council Early Years Grants.
Approved by the charity's trustees & signed on their behalf by:
Approved by the trustees on 6/4/22
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023
| Notes | 2023 | 2022 | ||||||
|---|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||||
| Receipts | 1 | |||||||
| Receipts from charitable activities | ||||||||
| Grants received | 114,498 | 88,379 | ||||||
| Fundraising income | 4,270 | 118,768 | 4,377 | 92,756 | ||||
| Investment income | 378 | 8 | ||||||
| Other income | - | - | ||||||
| Total receipts | 119,146 | 92,764 | ||||||
| Payments | ||||||||
| Charitable Expenditure | ||||||||
| General | 2 | 105,844 | 72,094 | |||||
| Governance Costs | 536 | 557 | ||||||
| Total payments | 106,380 | 72,651 | ||||||
| Net receipts/(payments) forthe year | 12,766 | 20,113 | ||||||
| Cash funds brought forward at | 1 September2022 | 89,715 | 69,602 | |||||
| Cashfundscarriedforwardat31August2023 | 2023 | 102,481 | 89,715 |
The notes on pages 7 to 9 form a part of the financial statements
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP STATEMENT OF ASSETS AND LIABILITIES ESSEFOR THE YEA R ENDEDVED3191 AUGUSTAUSUST 20232023
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|---|---|---|---|
|2023|2022|
|£|£|
|Cash funds|
|Barclays Bank Community|account|2,331|13,630|
|Barclays Bank Premium account|86,393|15,001|
|BarclaysPatty cash Fundralsing account|15,887-|59,475-|
|104,611|7|88,106|
|Amounts receivable|
|-|2,337|
|Amonuts payable|
|PAYE|1,388|323|
|Creditors|740|404|
|2,129|aT|
|Total Cash Funds| 102,481|89,716|
|Other nommonetary assets|
|Mobile classroom and equipment brought forward|11,608|12,114|
|Additions|4,162|1,503|
||15,770|__|13,616|
|The accounts on pages 1 to 9 have been approved by the trustees and signed on thelr behalf by:|
|K Wallaca|(Treasurer)|
|Approved by the trustees on [AN|=)|:|
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The notes on Pages 6 to 8 form a part of the financial statements
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023
1 Receipts
| 1 | Receipts | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| a | Receiptsfrom charitable activities | ||
| Grants received | |||
| Fees | 22,202 | 15,363 | |
| Early years grant | 88,099 | 71,846 | |
| Donations | 4,197 | 1,170 | |
| 114,498 | 88,379 | ||
| Fundraising income | |||
| Bags2 School | - | 67 | |
| Quiz night | 305 | 441 | |
| Amazon | 48 | 42 | |
| Christmas and Easter | 77 | 69 | |
| Boxing day football | - | 14 | |
| Bingo | 1,616 | 1,092 | |
| Muddy Puddle | - | 314 | |
| Comic Relief | 58 | ||
| Joules | - | 1,010 | |
| Race night | - | 1,328 | |
| Afternoon tea | 1,001 | - | |
| Other | 1,165 | - | |
| 4,270 | 4,377 | ||
| b | Investment income | ||
| Barclays bank interest | 378 | 8 | |
| Totalreceipts | 119,146 | 92,764 |
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023
2 Payments
| Payments | |||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| General | |||
| Christmas presents | 160 | 50 | |
| Leavers presents | 290 | 103 | |
| Electricand water | 2,471 | 1,443 | |
| Equipment purchases | Note 3 | 4,162 | 1,503 |
| Resources | 11,558 | 4,565 | |
| Fire inspection fee | - | 66 | |
| General repairs and renewals | 1,832 | 351 | |
| Insurance | 840 | 873 | |
| Ofsted | 50 | 50 | |
| Pre-School Learning Alliance | membership | 181 | 109 |
| Refreshmentsand supplies | 881 | 552 | |
| Telephone Training |
546 267 |
597 330 |
|
| Waste disposal | 675 | 513 | |
| Uniform costs | 505 | 365 | |
| Printing, stationeryand advertising | 75 | 400 | |
| Subscriptions | 574 | 107 | |
| Wages | 80,217 | 58,928 | |
| Other | 558 | 1,188 | |
| 105,844 | 72,094 | ||
| Governance Costs | |||
| Accountancyfees | 536 | 557 | |
| 536 | 557 | ||
| Totalpayments | 106,380 | 72,651 |
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023
| 3 | Assets retained forcharity's own use | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Mobile classroom | 1,350 | 2,024 | |
| Tarmac play area | 758 | 1,010 | |
| Setting up expenses | 374 | 499 | |
| Watertreatment | 150 | 200 | |
| Anglian Water | 68 | 103 | |
| Electricity Board | 54 | 81 | |
| Outdoorwooden play equipment | 32 | 37 | |
| Photocopier Lease |
23 10 |
27 11 |
|
| Playhouse | 15 | 18 | |
| Fenceandgate | 13 | 15 | |
| Architect | 8 | 10 | |
| Stereo recorder | 30 | 36 | |
| Playgroup sign | 11 | 13 | |
| Planning application | 7 | 9 | |
| Mobile book unit | 24 | 28 | |
| Slide climber | 17 | 20 | |
| Plumber | - | - | |
| Fenland FireAppliance | = | = | |
| Building Regulations | - | - | |
| EnvironmentAgency | - | - | |
| Table | - | - | |
| Canopy planning | 31 | 37 | |
| Alarm | 29 | 35 | |
| Storage units | 63 | 74 | |
| Canopy | 604 | 710 | |
| 2 x Chairs | 33 | 39 | |
| Various toys | 234 | 275 | |
| Heaters | 541 | 637 | |
| Toys | 39 | 46 | |
| Chairs | 25 | 29 | |
| Rain shelter | 273 | 322 | |
| Toys | 34 | 40 | |
| Extension oftimber shelter | 67 | 79 | |
| Easel | 31 | 36 | |
| Laptop | 168 | 198 | |
| Photocopier | 133 | 157 | |
| Kitchen sink and worktop | 300 | 352 | |
| 2 xiPads | 265 | 312 | |
| iPad cases | 35 | 41 | |
| Little Tikes Slide | 172 | 203 | |
| Sofa & Chair | 461 | 543 | |
| Carpet Filing Cabinet |
63 56 |
74 66 |
|
| Outdoorplay equipment | 95 | 112 | |
| Climbing frame and slide | 94 | 111 | |
| Balance bike | 25 | 29 | |
| Basketball stand | 35 | A1 | |
| Wheelbarrows | 44 | 52 | |
| Mobile market | 131 | 154 | |
| Tool bench | 45 | 53 | |
| Chalkboard Table/easel |
65 210 |
76 247 |
|
| Fence | 118 | 139 | |
| See-saw | 63 | 74 | |
| Telephone | 18 | 21 |
| Photocopier | 834 | 834 | |
|---|---|---|---|
| Nappy changing unit | 450 | 450 | |
| Unit | 40 | 40 | |
| Shed | 515 | 515 | |
| 2x iPads | 663 | 663 | |
| iPad cases Laminator |
49 22 |
49 22 |
|
| Fire extinguisher | 76 | 76 | |
| iPads cases | 44 | 44 | |
| Collaborateand in | 175 | 175 | |
| Shed | 711 | 711 | |
| Climbing frame | 460 | 460 | |
| Toaster | 25 | 25 | |
| Mud Kitchen | 635 | - | |
| Ikea Furniture | 351 | - | |
| Sanitary Bin | 36 | - | |
| Pump | 646 | - | |
| Fridge | 129 | - | |
| Furniture | 63 | - | |
| iPad and accessories | 387 | - | |
| Laptop | 199 | ||
| Interactive whiteboard | 1,715 | ||
| ce | FO | me |
4 Grants and Donations
Grants and donations are included in the accounts when the charity receives the money.
5 Trustees Expenses
During the year there were no expenses paid to the Trustees.
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUTTON ST JAMES PRE-SCHOOL PLAYGROUP FOR THE YEAR ENDED 31 AUGUST 2023
| report on the accounts of the Sutton St James Playgroup for the year ended 31 August 2023, which are set out on pages 1 to 8.
Respective responsibilities of trustees and examiner
As the charity's trustees, you are responsible for the preparation of the accounts; you consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)and that an independent examination is needed.
It is my responsibility to examine the accounts (under section 145 of the Act) to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Act); and to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees conceming any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, | do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that:
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(a) proper accounting records are kept {in accordance with section 130 of the Act); and
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(b) accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Peter R Wright (FCCA) TC Group 1 - 4 London Road Spalding Lincolnshire PE11 2TA