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Sutton St. James Pre-School Playgroup Annual Report and Accounts For the Year Ended 31 August 2021 Registered charity number 1076912
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SUTTON ST JAMES PRE-SCHOOL PLAYGROUP CONTENTS PAGE FOR THE YEAR ENDED 31 AUGUST 2021
Page
1 Officials and Addresses 2 to3 Trustees' Annual Report 4 Receipts and Payments Account 5 Statement of Assets and Liabilities 6 to9 Notes to the Accounts Schedule A Independent Examiner's Report
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SUTTON ST JAMES PRE-SCHOOL PLAYGROUP OFFICIALS AND ADDRESSES FOR THE YEAR ENDED 31 AUGUST 2021
Trustees
S Horsfield Chairman, acting Secretary H Thorpe Vice Chairperson S Cooper Treasurer
C Willows K Dobney M Harrison
Charity Address
C/o S Horsfield Sutton St James Pre-School Playgroup Bells Drove Sutton St James Spalding Lincolnshire PE12 0JG
Independent Examiner
Peter R Wright (FCCA) Bulley Davey 1 - 4 London Road Spalding Lincolnshire PE11 2TA
Bankers
Barclays Bank Pic 8 High Street Holbeach Lincolnshire PE12 7DX
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Page 1
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2021
Officers and addresses
Details of the charity's current serving officers, principal advisors and addresses are listed on page 1.
Governing document
The pre-school is a member of the Pre-school Learning Alliance.
The pre-school is governed by its constitution dated 16 October 1997 which was amended on 10 May 1999 and 21 June 1999. The pre-school was registered with the Charity Commission on 5 August 1999, registered charity number 1076912.
Charity trustees
The Charity is administered by a committee consisting of trustees. The Committee meets at least three times a year and is responsible for ensuring that the pre-school complies with its aims and is properly managed.
Members of the Committee are of two kinds;
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(a) Family members - parents or guardians of all children who attend any group run by the pre-school, each family to have one vote and count as one member;
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(b) | Other members - other interested individuals, persons or other bodies, excluding paid employees, approved by the committee shall be entitled to become members of the pre-school but such persons shall not be entitled to become members until the pre-school shall have received the appropriate subscription set by the committee.
The members serving the charity during the year with dates of changes where relevant are as follows:-
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Name Office
S Horsfield Chairman, acting Secretary
H Thorpe Vice Chairperson (appointed 24/11/2020)
S Cooper Treasurer
C Willows
K Dobney
M Harrison Appointed 24/1 1/2020
B Richardson Resigned 24/11/2020
H Cooper Resigned 24/11/2020
S Morgan Resigned 24/11/2020
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Objectives & activities
The objectives of the pre-school is to enhance the development and education of children primarily under Statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by;
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(a) _ offering appropriate play facilities and training courses, together with right of parents to take responsibility for and to become involved in the activities of such groups, ensuring such groups offer opportunities for all children, regardless of race, culture, religion or means;
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{b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
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{c) _ Instigating and adhering to and further the aim of the Pre-School Learning Alliance.
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ES PREPLAYGR TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2021
Achievements of performance
Once again the Playgroup has continued to develop in all areas with the hard work, enthusiasm and dedication of all the staif. We were delighted to appoint a new leader in December but unfortunately, dua to personal circumstances,Fitzpatrick Kerri was unable to continue in post after Februaryso we continue to be very grateful to Helen Deputy who continued as Acting Leader as the search for a naw leader continues. Lisa Parker became Acting We Leader and we weicomed back Amanda Garrod trom her Maternity Leave, have continued to offer the staff a range of aniline training courses during the current year which all serve to enhance and extend the curriculum, the environment and the development of the children in our care. In the summer, 10 children transferred to local schools. At the beginning of September, we continued to plan for fundraising for a new replacement building but unfortunately due to Covid 15 all the usual activities and plans had to-be suspended. Playgroup opened for the staffchildren of Key workers from March and openedtor all children once again in June. We are very grateful to ail tor their support during this difficult time. They worked hard to provide a safe and secure setting for our children, putting in place stringent risk assessments and precautions, allowing the children to continue their learning. We are continuously searching for further ways to axtend our links with the local and wider community, As aver, we are aware of the tremendous support we receive from our staff, committee and parents on thése occasions. We were also very grateful for the support and grants received from local charities. During the year, we have continued to replace and develop resources to support the curriculum and work has taken place to maintain our buildings and play area. Numbers have remained stable and we continue to offer full time childcare and are constantly striving to develop and improve our provision. We remain, as ever, committed to providing a caring and secure environment for our children to develop and prepare for the future.
Financial review
Unrestricted funds amount to £69,602. This reserve represents the free reserves of the charity which are available to further the objectives of the charity. Any further increases in this fund will be utilisad In this way.
Principal funding sources
The principal sources of funding comes from Lincolnshire County Council Early Years Grants.
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WW. the charity's trustees & signed on their behalf by:
§Horsfieid (Chairman)
Approved by the trustees on ALi d2)
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Page 3
SUTTON ST JAMES PRE-SCHOOL PLAYGROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021
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||||||||
|---|---|---|---|---|---|---|
|Notes|2021|2020|
|£|£|£|£|
|Receipts|1|
|Receipts|from|charitable|activities|
|Grants|received|77,988|49,259|
|Fundraising|income|6|77,994|645|49,904|
|Investment|income|5|30|
|Other income|-|1,178|
|Total|receipts|77,999|51,112|
|Payments|
|Charitable|Expenditure|
|General|2|63,034|49,130|
|Governance|Costs|595|616|
|Total|payments|63,629|49,746|
|Net|receipts/{payments)|for the year|14,370|1,366|
|Cash funds|brought forward|at|1|September 2020|55,232|53,866|
|Cash funds|carried forward|at 31|August 2021|69,602|55,232|
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The notes on pages 7 to 9 form a part of the financial statements
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page4
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SUTTON ST JAMES PRE-SCHOOL PLAYGROUP STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 AUGUST 2021
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2021 2020
£ £
Cash funds
Barclays Bank Community account 43,178 33,350
Barclays Bank Premium account §,010 5,008
Barclays Fundraising account 22,694 17,685
Petty cash 35 -
; 70918 56,045
Creditors
PAYE 297 334
Creditors 1,019 479
1,316 813
Total Cash Funds ~~ 69,602. 55,232
Other non-monetary assets
Mobile classroom and equipment brought forward 11,713 12,843
Additions 2,573 1,227
4286 eet 4,070.
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The accounts on pages 1 to 9 have been approved by the trustees and signed on their behalf by:
S Cooper (Treasurer)
Approved by the trustees on AL LN
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SUTTON ST JAMES PRE-SCHOOL PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021
| 1 | Receipts | ||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| a | Receiptsfrom charitable activities | ||
| Grants received | |||
| Fees Earlyyears grant Donations |
9,206 68,482 300 |
9,271 37,317 2,671 |
|
| 77,988 | 49,259 | ||
| Fundraising income | |||
| Other | 6 | - | |
| Quiz | - | 39 | |
| Book sale | - | 15 | |
| Easterand Portraitsquares | - | 35 | |
| Christmas fair | - | 50 | |
| Makeup/pamper night | - | 21 | |
| Sponsored trike | - | 140 | |
| Bingo | - | 345 | |
| 6 | 645 | ||
| b | Investment income | ||
| Barclays bank interest | 5 | 30 | |
| c | Other income | ||
| Coronavirus Job Retention Scheme claims | - | 1,178 | |
| - | 1,178 | ||
| Totalreceipts | 77,998 | 51,112 |
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SUTTON ST JAMES PRE-SCHOOL PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021
2 Payments
| Payments | |||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| General | |||
| Christmas presents | 55 | 57 | |
| Leavers presents | 70 | 39 | |
| Electric andwater Equipment purchases ESPO |
Note 3 | 2,116 2,573 1,279 |
2,483 4,227 876 |
| Fire inspection fee | 70 | 68 | |
| General repairsand renewals | 1,489 | 66 | |
| Insurance | 656 | 572 | |
| Ofsted | 50 | 50 | |
| Pre-School Learning Alliance | membership | 115 | 106 |
| Refreshments and supplies | 517 | 462 | |
| Telephone | 425 | 446 | |
| Training | 295 | 29 | |
| Waste disposal | 468 | 468 | |
| Uniform costs | 39 | 159 | |
| Printing, stationeryand advertising Subscriptions |
415 172 |
373 » |
|
| Wages Other |
51,867 362 |
41,447 202 |
|
| 63,034 | 49,130 | ||
| Governance Costs | |||
| Accountancy fees | 595 | 616 | |
| 595 | 616 | ||
| Totalpayments | 63,628 | 49,746 |
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SUTTON ST JAMES PRE-SCHOOL PLAYGROUP NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021
| 3 Assets retained for charity's own use | ||
|---|---|---|
| 2021 | 2020 | |
| £ | 7 | |
| Mobile classroom Tarmac playarea Setting upexpenses |
2,699 1,263 623 |
3,373 1,516 747 |
| Watertreatment Anglian Water Electricity Board Outdoorwooden playequipment Photocopier |
250 137 108 44 31 |
300 171 135 52 37 |
| Lease Playhouse |
13 21 |
16 25 |
| Fence and gate Architect Stereo recorder Playgroup sign Planning application |
18 12 42 15 10 |
21 14 50 18 12 |
| Mobile book unit Slideclimber |
33 23 |
39 27 |
| Plumber Fenland FireAppliance Building Regulations EnvironmentAgency Table Canopy planning Alarm Storage units Canopy 2 x Chairs Varioustoys Heaters Toys Chairs Rain shelter Toys Extension oftimber shelter Easel Laptop Photocopier Kitchen sinkand worktop 2 xiPads iPad cases Little Tikes Slide Sofa& Chair Carpet Filing Cabinet Outdoorplayequipment Climbing frameand slide Balance bike Basketball stand Wheelbarrows Mobilemarket |
- “ - - - 43 41 87 836 45 324 749 54 34 378 46 93 42 233 184 415 367 48 238 639 87 77 132 131 35 48 61 182 |
7 8 4 3 5 51 48 102 983 53 381 882 64 41 445 55 109 50 274 217 488 432 56 281 731 102 91 155 154 41 56 72 214 |
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| Tool bench Chalkboard Table/easel |
62 90 291 |
73 106 342 |
|---|---|---|
| Fence | 163 | 192 |
| See-saw | 87 | 102 |
| Telephone Photocopier |
25 834 |
29 - |
| Nappychanging unit Unit |
450 40 |
- - |
| Shed | 515 | - |
| 2 x iPads | 663 | - |
| iPad cases | 49 | - |
| Laminator | 22 | - |
| 14,286 | 14,070 |
4 Grants and Donations
Grants and donations are included in the accounts when the charity receives the money.
5 Trustees Expenses
During the year there were no expenses paid to the Trustees.
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUTTON ST JAMES PRE-SCHOOL PLAYGROUP FOR THE YEAR ENDED 31 AUGUST 2021
| report on the accounts of the Sutton St James Playgroup for the year ended 31 August 2021, which are set out on pages 1 to 8.
Respective responsibilities of trustees and examiner
As the charity's trustees, you are responsible for the preparation of the accounts; you consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)and that an independent examination is needed.
It is my responsibility to examine the accounts (under section 145 of the Act) to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Act); and to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, | do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that:
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(a) proper accounting records are kept (in accordance with section 130 of the Act); and
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(b) accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Peter Ri (FCCA) | Bulley Davey 1 - 4 London Road Spalding Lincolnshire PE11 2TA
ates: 113] 2022
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