# **A.P.P.L.E Annual Report** **Jan – Dec 2025** 1 ## **Contents** **Chair’s Report** **The Programme** **The Benefits** **The Stats** **The Summery** 2 ## **Chair’s Report** ## **Welcome to A.P.P.L.E.’s 2025 Annual Report.** Over the past year A.P.P.L.E.'s program has offered children and young people opportunities to develop confidence, resilience, and social skills through participation in diverse activities, fostering personal growth and mental wellbeing. A.P.P.L.E. also supports families facing difficulties with projects such as the food bank service and inclusive community events. Through our year long programme of – **Food Programme & Eating Together Art & Creative Projects** ## **Sport & Outdoor Play** **Youth** **and Family Support** we aim to build - **Confidence and resilience:** The program helps participants overcome fears and build self-belief, contributing to improved mental health and academic success. **Enhanced social skills:** Young people report increased social interaction and confidence, with participants noting improved ability to socialise and meet new people. **Empowerment through choice:** Children and young people are encouraged to try new challenges at their own pace in a supportive atmosphere, which promotes success and confidence. **Cooking and creative skills development:** Activities such as cooking clubs provide practical skills and fun experiences, enhancing participants' independence and creativity. **Food bank support:** A weekly food bank, supported by City Harvest, serves 25 registered families, providing essential food supplies to those in need. **Community engagement and events:** A.P.P.L.E organises inclusive events like carnivals, festivals, and trips, which are especially valuable for families experiencing financial hardships, ensuring access to enriching experiences. **Adapting to diverse needs:** The program balances different age groups' needs by providing age and ability related activities for younger children and establishing a dedicated youth group to ensure effective support. 3 ## **Growing, cooking and eating together** Our food projects address all aspects related to food - shopping, budgeting, cooking, healthy food compared with processed food, eating together and hospitality. The number of young people forming the Cook Teams at open access sessions has increased. Space in the kitchen has made all aspects of cooking so much easier, from teaching techniques to teenagers hanging out over hot chocolate. **----- Start of picture text -----**
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4 ## **Art and Creativity** A.P.P.L.E.’s longest running project is the After School Art Club at John Perryn Primary School. Art Club first started as a lunch time activity club in 1998. Some 27 years later we are still there. This year’s projects have included Chinese lanterns, bird hand puppets, printed banners and more. At the open access art sessions on Saturdays and school holidays, the children and young people have worked on creating colourful banners for outside the ARTBLOCK. Projects have included, Roman helmets, and swords, windmills. We have been involved in 4 school projects, for example, making light boxes with Year 4 at John Perryn. Art and creative projects offer the children and young people a way to try something new in a relaxed and fun setting where everyone can have a go, even if you think ‘I can’t draw’ 5 The ## **Sport and Outdoor Play** A.P.P.L.E is all about making outdoor sports and games fun and inclusive for young people. The activities focus on boosting mental and physical health, confidence, social skills, and fitness. Open access helps tackle barriers like cost and lack of interest in organised sports. Activities range from casual play with bikes and skipping ropes to organised sports and challenges. The goal is to build resilience and encourage a lifelong love for physical activity. This summer our aim to engage all our children and young people in some sort of physical activity has been helped by coach J’don and his team and lots the trips, including, kayaking, wall climbing, Go Ape, the February Residential brrrrrr! 6 ## **Youth** This past year has seen an increase in the number of young people aged12 – 18 attending A.P.P.L.E sessions. The focus on getting our youth group out and about has been successful in broadening their experiences, engaging in challenging physical activities, bonding as a group, and having fun. The support they offer each other has helped with issues of anxiety, bereavement and difficulties with home and school problems. Our young people take an active role in researching, planning, and organising trips. Jack Petchey awards and AAA awards help motivate our young people to achieve, especially those who find school challenging. 7 ## **Families, Events and Trips** ## **23[rd] September 2025** **W, mother of 5, Syrian refugee** : “A.P.P.L.E. is a great place for children from all different places and different ages. You can meet so many wonderful people here, and the older children are very patient with the younger children. A.P.P.L.E. has offered my children many opportunities which they wouldn’t otherwise have had, such as the trips. The staff here are extremely kind, patient and understanding.” The programme at A.P.P.L.E is all about providing resources that can benefit families, from Tuesday Food Bank to access to trips and events, from somewhere for teenagers to hang out to bikes for the younger children to play on. The most important skills that A.P.P.L.E helps provide through the programme are -confidence and resilience. The ability to address personal issues, seek and give help, stand in good stead throughout life. 8 ## **28[th] February 2025** **Teagan, 17 years** : I started attending apple at 7 years old. Ever since then I have been a regular attendee. The staff at A.P.P.L.E., have been people I can confide in regularly. A.P.P.L.E. has helped me with my social and school problems. I am happy here, and, since I have introduced some of my other friends to A.P.P.L.E. it has become an even better place that I can come to. **Khaled, 14 years** : I come to A.P.P.L.E. for the staff and when I come here I feel safe, and I always have someone I can talk to. It’s always fun here and we laugh a lot. I learnt lots of new skills like cooking and chess. There’s many new activities and events I can do here, that we can enjoy, like quizzes, movies, games. **Kate, 16 years** : I have been at A.P.P.L.E. for the past 4 years, it has always been a safe and comforting space in which the staff have helped me develop new skills. For the entire time here, we have gone on many trips which allows us teens coming here to have new experiences and also make new friends along the way. The staff here have also helped me through many personal struggles and I always feel like I can come here in a time of need. **Ellie, 17 years** : I have been coming to A.P.P.L.E. since I was younger and it always has been a fun, enjoyable and a safe place to be. It has allowed me to work on my communication and confidence skills. The staff are always supportive and caring, and have helped me through my personal struggles. **Leah, 15 years** : I first came to apple as I got introduced by an old friend and I would have never realised that I would come to apple every day that it’s open. Ever since I started coming properly I got very close to the staff and now they mean so much to me. Every trip I get to go on I find it so fun, and I really cherish all the people here. I’ve made so many good friends here that I could now never imagine a world without. I’ve made many great memories. The best staff member in my opinion is Abi because she’s so amazing. She is so welcoming to everyone that comes to A.P.P.L.E. and she really means a lot to me. **Molly, 14 years** : I like coming to A.P.P.L.E. because the staff are really nice. They are fun and listen to me. I sometimes struggle at school, and really don’t like it. Nella really helps me. She gives me advice on how to manage it, like talking to a teacher I trust or taking time out. A.P.P.L.E. gives me the opportunity to try new activities, for example I recently went on the residential and did archery which I really enjoyed. ## **14[th] April 2025** **Mohammed, 13 years:** I love A.P.P.L.E. because it inspires the youth to step outside of their comfort zones and try new things. My overall experience in A.P.P.L.E. helped me to develop my communication skills. ## **18[th] October 2025** **Nali, 13 years:** I like coming to A.P.P.L.E. because I can meet my friends and also talk to new people. I also like the activities and games we play. **Bentley, 13 years** : A.P.P.L.E. is really fun. I get to meet new people and I really enjoy the trips because they’re fun and give me the chance to try new things. My favourite was kayaking and Go Ape. **Yamen, 12 years:** I like playing table tennis here, meeting my friends and the trips. Kayaking was my favourite . I learnt how to swim and I’m not scared of the water anymore 9 ## **2025 Stats (so far)** Total number of sessions: 174 35 Tuesday Art Club/Food Bank 23 John Perryn Art Club 25 East Acton Cooking Club 23 Friday Youth Night 25 Saturday Sessions 42 School Holiday Sessions 218 total attended at least 3 times this year Males: 117 / Females: 101 Under 7’s: 46 (21%) 8-11 years: 72 (33%) 12-15 years: 56 (26%) 16-17 years: 44 (20%) Ethnicities: Arab – 71 (32%)/ Asian – 15 (7%)/ Black – 43 (20%)/ Mixed – 40 (18%)/ Other – 12 (6%) White – 37 (17%) The **A.P.P.L.E. Achievement Awards** (AAA’s) measure tasks accomplished in various areas such as leadership, cooking, art, community involvement, and personal development. These awards are practical and provide valuable recognition for children and young people who may struggle academically, encouraging them to excel in other areas. 3 Jack Petchey Awards 41 AAAs of which: Art x16/ Camping x13/ Youth Leadership x2/ Cooking x9/ Member Recognition x1 There have also been 93 youth workdays by 64 individuals 10 ## **Summary** We know how valuable the activities of A.P.P.L.E. are to the community around the park. Many families in the area have minimal home space and struggle with limited financial means to provide stimulating activities outside the home on any sort of regular basis. A.P.P.L.E. continues to provide a safe space, close to home where children and young people can thrive, engage in activities completely unrelated to school or family life. We aim to develop their confidence in their own abilities and allow them to expand their outlook and boundaries. This past year has been very busy with many trips including a residential weekend at Woodrow High House in February, a trip to London Zoo (thanks to the generosity of John Lyons Charity), climbing under the Westway, kayaking on the Thames and many other inspiring trips. Abigail Leitao has settled brilliantly in her role as General Manager and Sharonjot Mahi has now been with A.P.P.L.E over a year. It is wonderful to see them both thriving in their new posts. A.P.P.L.E. is in a good financial position although as ever we will need to do some serious fundraising again in the coming year. Finally on behalf of A.P.P.L.E I would like to say a great big thank you to all those who have put so much into the organisation over this past year: all the charities providing us with vital funds, our local schools helping us to provide help where we can, City Harvest for providing us with our food and of course our wonderful staff, Abbie, Sam and Jake, Sharonjot, Nella and Kai as well as Neville (keeping the garden up to scratch) and all the other supporting staff as well as everyone else who helps to keep A.P.P.L.E going so well. ## **David Thaddeus - Chair** 11 ## **APPENDIX 1 - A.P.P.L.E. STAFF, COMMITTEE AND TRUSTEES** A.P.P.L.E. is a registered constituted charity with a Management Committee of Chair, Treasurer and Secretary and six trustees. There is a core support group of staff. A.P.P.L.E. has a large group of volunteers ranging from regulars to those who come and help for specific projects, e.g. carnivals. ## **Committee:** **Chair:** David Thaddeus **Secretary** : Sharon Duce **Treasurer:** Tessa Swithinbank **Trustees:** Deborah Catesby, Amanda Mason, Edward Parkinson, Rachel Pepper, Dilys Tisshaw, Kit Harington, Faisa Sharif, Carise Norman **Project Coordinator & Co-founder -** Vicki Barker **General Manager–** Abigail Leitao **On-site Project Manager -** Sam Barker **On-site Building Manager** – Jake Barker **On-site Safeguarding Officer** – Nella Novy Johnson **Off-site Admin support -** Jessica Mason, Sheila Farrell ## **Lead Youth and Project Workers** Jake Barker Nella Johnson Sam Barker Abigail Leitao ## **Project Staff** Kai Thomas Lewis- lead for Sport and Outside Play Sharonjot Madi - Sport/ Drama/ Youth ## **Gardener** Neville Capil ## **Kitchen maintenance** Barabara Wachowska ## **Visiting specialists** Laura Barker - Chef D’jon Campbell -Sports Coach 12 **APPENDIX 2** - **FUNDING ORGANISATIONS AND CONTACT LINKS** Our work this year has been supported by: , NG; SONG UNITY INCOME : £185,111
INCOME: £230,435
Donations -£6,749 Big Lottery Grant-£81,750 Grants- £96,612
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EXPENDITURE: £193,425
Wages and fees-£158,473 Accountancy and payroll-£4,791
Rent and storage-£5,837 Materials and equipment-£5,992
Refreshments-£6,287 Utilities-£2,033
Transport-£3,140 Office costs-£487
Insurance-£1,391 Services £3,186
Training £548 Sundry costs £756
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14 ## **www.appleplay.com** ~~$$~~ ## **A.P.P.L.E. Contacts** **Vicki Barker – Project Co-ordinator** E-mail: vicki.appleplay@gmail.com 07817588981 - 2 Forbury Chase, Sherford Street, Bromyard, Herefordshire, HR7 4DL **Abigail Leitao–General manager** ‘ - The Art Block, Acton Park, East Acton Lane, Acton, London W3 7LJ Wh LAS , — = . staff.appleplay@gmail.com 07341 344520 15 Acton Play Projects Leisure Events Financial Statements for the year ended 31st March 2025 Acton Play Projects Leisure Events 2 Forbury Chase Sherford Street Bromyard Hereford HR7 4DL Financial Statements for the year ended 31st March 2025 Acton Play Projects Leisure Events Contents Page Trust Information 1 Annual Report of the Trustees 2-3 Independent Examiner's Report 4 Statement of Financial Activities 5 Balance Sheet 6 Notes to the Financial Statements 7-11 Acton Play Projects Leisure Events Reference and Administrative Information Trustees D. Thaddeus (Chair) S. Duce (Secretary) T. Swithinbank (Treasurer) D. Catesby R. Pepper E. Parkinson C.C. Harington A. Mason D. Tisshaw C. Norman F. Sharif Projects Co-ordinator V.J. Barker Principal Address 2 Forbury Chase Sherford Street Bromyard Hereford HR7 4DL Charity Registration Number 1076880 Bankers National Westminster Bank ple 139 High Street Acton London W3 6LZ Reporting Accountants and Independent Examiners Clarke & Co. Acorn House 33 Churchfield Road Acton London W3 6AY Page 1 Acton Play Projects Leisure Events Annual Report of the Trustees for the year ended 31st March 2025 The Trustees present their report and the unaudited financial statements of the charity for the year ended 31st March 2025. Legal Status Acton Play Projects Leisure Events (A.P.P.L.E.) is registered under the Charities Act 2011, registered number 1076880. Objectives and Activities of Acton Play Projects Leisure Events To provide or assist in the provision of facilities for recreation and creative educational activities for children and young people in the interest of social welfare and in order to improve their quality of life. In setting our objectives and planning our activities, the Trustees have given careful consideration to the Charity Commission's general guidance on public benefit. Structure, Governance and Management The trust is governed by its constitution, adopted on 7th June 1996 as amended on 25th June 1999, and further amended on 3rd October 2009. Organisation The charity is administered by a management committee which is made up of an elected Chair, Secretary and Treasurer plus between four and ten core members. Members are elected at the charity's Annual General Meeting. The management committee meets three times a year to review the charity's finances and activities. These reviews involve detailed consideration of financial and activity progress reports prepared by the Projects Co-ordinator an Administrator. Management committee meetings adopt an open forum format and majority voting passes all decisions In addition to management committee meetings there are several planning meetings each year. The purpose of these meetings is the implementation of decisions made at management committee meetings. Trustees' Responsibilities The Charities Act 2011 and regulations made under it require the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Trust and of the surplus or deficit for that year. In preparing the Trust's accounts, the Trustees confirm that they have: - a) b) c) d) e) complied with the Charities Act 2011 and regulations; selected suitable accounting policies and applied them consistently; made judgements and estimates that are reasonable and prudent; followed applicable accountant standards; and prepared the accounts on a going concern basis. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Trust and enable them to ensure that the accounts comply with the Charities Act 2011. They are responsible for safeguarding the assets of the Trust and for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 2 Acton Play Projects Leisure Events Annual Report of the Trustees for the year ended 31st March 2025 Trustees The Trustees of the charity shall be the honorary officers together with such additional members of the Management Committee that the said officers shall appoint as Trustees from time to time. All Trustees will hold office from the date of their appointment until the conclusion of the next Annual General Meeting of the charity, but shall be eligible for re- election at that time. When electing these persons, consideration is given to their ability to enhance the operation of the charity as a whole. The Trustees who served during the year were as follows: - D. Thaddeus S. Duce T. Swithinbank D. Catesby R. Pepper E. Parkinson A. Mason C.C. Harington D. Tisshaw C. Norman F. Sharif Review of Developments, Activities and Achievements The charity continues to organise and carry out a range of recreational and creative educational activities, primarily funded by local authorities and other charitable grants. These activities are available to all, without restriction, save as to numbers. Funding is usually year by year and expenditure is determined by the nature of the activity and the amount of the grant received for each project. The Trustees are satisfied with the progress made during the year and believe that the charity is capable of maintaining the current level of activities in the next financial year. We continue to develop our core programme. Our focus for the following year is to support and grow our youth group. Financial Review The charity is required to incur expenditure in accordance with its funding applications. As such, reserves on restricted funds are minimal and are held only to complete outstanding projects. General reserves are held at their present level to support the administration of the charity and any excess expenditure which may occur on individual projects. The results for the year are shown on page 5 and are considered to be satisfactory by the Trustees. Signed by order of the Trustees on Pluce S. Duce - Secretary Ath August 2o25 Page 3 Acton Play Projects Leisure Events Independent Examiner's Report to the Trustees of Acton Play Projects Leisure Events I report on the accounts of the Trust for the year ended 31st March 2025, which are set out on pages 5 to 11. Respective Responsibilities of Trustees and Examiner The Trust's Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under Section 133 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: • examine the accounts under Section 145 of the 2011 Act; • follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145 (5)(b) of the 2011 Act); and • state whether particular matters have come to my attention. Basis of Independent Examiner's Report My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. Independent Examiner's Statement In connection with my examination, no matter has come to my attention: - 1) Which gives me reasonable cause to believe that, in any material respect, the requirements: • to keep accounting records in accordance with Section 130 of the 2011 Act; and • to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 29'' Quest does Acorn House 33 Churchfield Road Acton London W3 6AY M.T. Stower FCA Clarke & Co. Chartered Accountants Page 4 Incoming resources Donations and legacies Charitable activities a. The Big Lottery Fund b. Other grants receivable Investments a. Bank interest receivable Other income a. CJRS grant Total incoming resources Expenditure on: Charitable activities a. Costs of furtherance of charitable objects b. Governance costs Other a. Depreciation on fixed assets Total outgoing resources Acton Play Projects Leisure Events Statement of Financial Activities for the year ended 31st March 2025 Unrestricted Funds Restricted Funds Notes 6,749 : - 81,750 96,612 - - - £6,749 - €178,362 Total Funds 2025 6,749 81,750 96,612 - €185,111 Total Funds 2024 2,484 71,985 155,966 - - €230,435 2 3 4 Net income/(expenditure) Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 4,475 3,600 - £8,075 (1,326) (1,326) 7,752 £6,426 184,159 1,191 - €185,350 (6,988) - (6,988) 44,070 £37,082 188,634 4,791 £193,425 (8,314) - (8,314) 51,822 €43,508 202,990 4,932 - £207,922 22,513 22,513 29,309 £51,822 There are no recognised gains and losses other than those passing through the Statement of Financial. Activity. The Charity has neither discontinued any of its operations nor acquired new ones. The notes on pages 7 to 11 form part of these financial statements Page 5 Acton Play Projects Leisure Events Balance Sheet at 31st March 2025 2025 2024 Notes Fixed Assets Tangible assets Current Assets Debtors Cash at bank and in hand 5 6 1 1 Creditors: Amounts falling due within one year Net Current Assets Total Net Assets 7 50,267 50,267 (6,760) 57,750 57,750 (5,929) 43,507 €43,508 51,821 €51,822 Funds Restricted Unrestricted Total Funds 37,082 6,426 £43,508 44,070 7,752 €51,822 These financial statements were approved by the members of the committee on behalf by: - 4-08-Jol5 and signed on their D. Thaddeus Tessa Smittukanh T. Swithinbank S. Duce The notes on pages 7 to 11 form part of these financial statements Page 6 1. 1.1 1.2 1.3 1.4 1.5 1.6 Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Accounting Policies Accounting convention The financial statements are prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. the financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective Ist January 2016) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit as defined by FRS 102. Preparation of the accounts on a going concern basis At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts. Depreciation Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value over the useful economic life of that asset, as follows: - 25% reducing balance basis Fund accounts Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. istic pc red be used or are restined purpose in be bies of the rail. Restion Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Incoming resources All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be easily quantified with reasonable accuracy. Page 7 Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Restricted Funds Costs in Furtherance of Charitable Objects Provision of charitable services Child care and events Support costs Support costs Unrestricted Funds 4,475 - £4,475 Staff Costs €158,473 163,723 20,436 €184,159 Analysis of provision of charitable services Child care and events Support costs Salaries Office costs Transport costs Refreshments Bank charge Sundry costs Other Costs €9,725 Governance Costs Accountancy fees Payroll fees Unrestricted Funds 3,600 £3,600 Restricted Funds 1,191 €1,191 Page 8 Total 2025 168,198 20,436 €188,634 Total 2025 €168,198 2025 10,253 3,140 6,287 376 380 £20,436 Total 2025 3,600 1,191 £4,791 Total 2024 185,747 17,243 £202,990 Total 2024 £185,747 2024 9,961 1,576 5,403 218 85 €17,243 Total 2024 3,600 1,332 €4,932 Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Total Resources Expended Direct charitable expenditure Support costs Governance costs Staff Costs € 158,473 . €158,473 Other Costs 9,725 20,436 4,791 £34,952 Total 2025 168,198 20,436 4,791 €193,425 Other costs: Rent, rates and storage Insurance Materials and purchases Kitchen refurbishment Telephone Light and heat Printing, postage and stationery Accountancy and payroll Transport Refreshments Bank charge Training Subscription Sundry costs Services 2025 6,341 1,391 5,992 2,033 157 4,791 3,140 6,287 376 548 150 380 3,186 £34,952 The aggregate payroll costs were: Employer's pension Wages and fees Social security costs 2025 2,175 152,483 3,815 £158,473 Page 9 Total 2024 185,747 17,243 4,932 £207,922 2024 6,042 1,312 11,034 23,643 120 2,018 308 4,932 1,576 5,404 218 368 160 85 10,617 £67,837 2024 2,102 134,353 3,630 £140,085 6. Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Total Resources Expended (contd.) Particulars of employees: The average number of assistants employed by the charity during the financial year amounted to: 2025 2024 Number of childcare and administration staff 6 6 No Trustee or any persons connected to the Trustees has received any remuneration or reimbursed expenses of any kind during the year (2024 - €Nil). No employee was paid more than £60,000. The key management personnel of the charity comprise the rojects co-ordinator. The total remuneration and employee benefit of the key management personnel ‹ le charity for 2025 is £11.291 (2024 - £15.132 Tangible Fixed Assets Cost At Ist April 2024 and 31st March 2025 Depreciation At Ist April 2024 Charge for the year At 31st March 2025 Equipment £1,131 1,130 - €1,130 Net Book Value At 31 st March 2025 £1 At 31st March 2024 £1 Debtors 2025 2024 f Other debtors £ - Page 10 7. 8. 10. Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Creditors Grant monies received in advance Other creditors PAYE/NIC Accruals 2025 € 3,160 3,600 £6,760 2024 1,270 434 625 3,600 €5,929 Restricted Funds Movement in resources: Balance at Ist April 2024 Net incoming resources Transfer between funds Balance at 31st March 2025 This fund represents all grant monies received for specific projects, less related expenditure. Unrestricted Funds Movement in resources: Balance at 1st April 2024 Net incoming resources Transfer between funds Balance at 31st March 2025 44,070 (6,988) $37,082 € 7,752 (1,326) £6,426 Analysis of Net Assets (between restricted and unrestricted funds) Restricted funds Unrestricted funds Tangible Fixed Other Net Assets Assets € 1 37,082 6,425 £43,507 Total 37,082 6,426 £43,508 Page 11 Acton Play Projects Leisure Events Financial Statements for the year ended 31st March 2025 Acton Play Projects Leisure Events 2 Forbury Chase Sherford Street Bromyard Hereford HR7 4DL Financial Statements for the year ended 31st March 2025 Acton Play Projects Leisure Events Contents Page Trust Information 1 Annual Report of the Trustees 2-3 Independent Examiner's Report 4 Statement of Financial Activities 5 Balance Sheet 6 Notes to the Financial Statements 7-11 Acton Play Projects Leisure Events Reference and Administrative Information Trustees D. Thaddeus (Chair) S. Duce (Secretary) T. Swithinbank (Treasurer) D. Catesby R. Pepper E. Parkinson C.C. Harington A. Mason D. Tisshaw C. Norman F. Sharif Projects Co-ordinator V.J. Barker Principal Address 2 Forbury Chase Sherford Street Bromyard Hereford HR7 4DL Charity Registration Number 1076880 Bankers National Westminster Bank ple 139 High Street Acton London W3 6LZ Reporting Accountants and Independent Examiners Clarke & Co. Acorn House 33 Churchfield Road Acton London W3 6AY Page 1 Acton Play Projects Leisure Events Annual Report of the Trustees for the year ended 31st March 2025 The Trustees present their report and the unaudited financial statements of the charity for the year ended 31st March 2025. Legal Status Acton Play Projects Leisure Events (A.P.P.L.E.) is registered under the Charities Act 2011, registered number 1076880. Objectives and Activities of Acton Play Projects Leisure Events To provide or assist in the provision of facilities for recreation and creative educational activities for children and young people in the interest of social welfare and in order to improve their quality of life. In setting our objectives and planning our activities, the Trustees have given careful consideration to the Charity Commission's general guidance on public benefit. Structure, Governance and Management The trust is governed by its constitution, adopted on 7th June 1996 as amended on 25th June 1999, and further amended on 3rd October 2009. Organisation The charity is administered by a management committee which is made up of an elected Chair, Secretary and Treasurer plus between four and ten core members. Members are elected at the charity's Annual General Meeting. The management committee meets three times a year to review the charity's finances and activities. These reviews involve detailed consideration of financial and activity progress reports prepared by the Projects Co-ordinator an Administrator. Management committee meetings adopt an open forum format and majority voting passes all decisions In addition to management committee meetings there are several planning meetings each year. The purpose of these meetings is the implementation of decisions made at management committee meetings. Trustees' Responsibilities The Charities Act 2011 and regulations made under it require the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Trust and of the surplus or deficit for that year. In preparing the Trust's accounts, the Trustees confirm that they have: - a) b) c) d) e) complied with the Charities Act 2011 and regulations; selected suitable accounting policies and applied them consistently; made judgements and estimates that are reasonable and prudent; followed applicable accountant standards; and prepared the accounts on a going concern basis. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Trust and enable them to ensure that the accounts comply with the Charities Act 2011. They are responsible for safeguarding the assets of the Trust and for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 2 Acton Play Projects Leisure Events Annual Report of the Trustees for the year ended 31st March 2025 Trustees The Trustees of the charity shall be the honorary officers together with such additional members of the Management Committee that the said officers shall appoint as Trustees from time to time. All Trustees will hold office from the date of their appointment until the conclusion of the next Annual General Meeting of the charity, but shall be eligible for re- election at that time. When electing these persons, consideration is given to their ability to enhance the operation of the charity as a whole. The Trustees who served during the year were as follows: - D. Thaddeus S. Duce T. Swithinbank D. Catesby R. Pepper E. Parkinson A. Mason C.C. Harington D. Tisshaw C. Norman F. Sharif Review of Developments, Activities and Achievements The charity continues to organise and carry out a range of recreational and creative educational activities, primarily funded by local authorities and other charitable grants. These activities are available to all, without restriction, save as to numbers. Funding is usually year by year and expenditure is determined by the nature of the activity and the amount of the grant received for each project. The Trustees are satisfied with the progress made during the year and believe that the charity is capable of maintaining the current level of activities in the next financial year. We continue to develop our core programme. Our focus for the following year is to support and grow our youth group. Financial Review The charity is required to incur expenditure in accordance with its funding applications. As such, reserves on restricted funds are minimal and are held only to complete outstanding projects. General reserves are held at their present level to support the administration of the charity and any excess expenditure which may occur on individual projects. The results for the year are shown on page 5 and are considered to be satisfactory by the Trustees. Signed by order of the Trustees on Pluce S. Duce - Secretary Ath August 2o25 Page 3 Acton Play Projects Leisure Events Independent Examiner's Report to the Trustees of Acton Play Projects Leisure Events I report on the accounts of the Trust for the year ended 31st March 2025, which are set out on pages 5 to 11. Respective Responsibilities of Trustees and Examiner The Trust's Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under Section 133 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: • examine the accounts under Section 145 of the 2011 Act; • follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145 (5)(b) of the 2011 Act); and • state whether particular matters have come to my attention. Basis of Independent Examiner's Report My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. Independent Examiner's Statement In connection with my examination, no matter has come to my attention: - 1) Which gives me reasonable cause to believe that, in any material respect, the requirements: • to keep accounting records in accordance with Section 130 of the 2011 Act; and • to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 29'' Quest does Acorn House 33 Churchfield Road Acton London W3 6AY M.T. Stower FCA Clarke & Co. Chartered Accountants Page 4 Incoming resources Donations and legacies Charitable activities a. The Big Lottery Fund b. Other grants receivable Investments a. Bank interest receivable Other income a. CJRS grant Total incoming resources Expenditure on: Charitable activities a. Costs of furtherance of charitable objects b. Governance costs Other a. Depreciation on fixed assets Total outgoing resources Acton Play Projects Leisure Events Statement of Financial Activities for the year ended 31st March 2025 Unrestricted Funds Restricted Funds Notes 6,749 : - 81,750 96,612 - - - £6,749 - €178,362 Total Funds 2025 6,749 81,750 96,612 - €185,111 Total Funds 2024 2,484 71,985 155,966 - - €230,435 2 3 4 Net income/(expenditure) Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 4,475 3,600 - £8,075 (1,326) (1,326) 7,752 £6,426 184,159 1,191 - €185,350 (6,988) - (6,988) 44,070 £37,082 188,634 4,791 £193,425 (8,314) - (8,314) 51,822 €43,508 202,990 4,932 - £207,922 22,513 22,513 29,309 £51,822 There are no recognised gains and losses other than those passing through the Statement of Financial. Activity. The Charity has neither discontinued any of its operations nor acquired new ones. The notes on pages 7 to 11 form part of these financial statements Page 5 Acton Play Projects Leisure Events Balance Sheet at 31st March 2025 2025 2024 Notes Fixed Assets Tangible assets Current Assets Debtors Cash at bank and in hand 5 6 1 1 Creditors: Amounts falling due within one year Net Current Assets Total Net Assets 7 50,267 50,267 (6,760) 57,750 57,750 (5,929) 43,507 €43,508 51,821 €51,822 Funds Restricted Unrestricted Total Funds 37,082 6,426 £43,508 44,070 7,752 €51,822 These financial statements were approved by the members of the committee on behalf by: - 4-08-Jol5 and signed on their D. Thaddeus Tessa Smittukanh T. Swithinbank S. Duce The notes on pages 7 to 11 form part of these financial statements Page 6 1. 1.1 1.2 1.3 1.4 1.5 1.6 Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Accounting Policies Accounting convention The financial statements are prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. the financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective Ist January 2016) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit as defined by FRS 102. Preparation of the accounts on a going concern basis At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts. Depreciation Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value over the useful economic life of that asset, as follows: - 25% reducing balance basis Fund accounts Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees. istic pc red be used or are restined purpose in be bies of the rail. Restion Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Incoming resources All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be easily quantified with reasonable accuracy. Page 7 Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Restricted Funds Costs in Furtherance of Charitable Objects Provision of charitable services Child care and events Support costs Support costs Unrestricted Funds 4,475 - £4,475 Staff Costs €158,473 163,723 20,436 €184,159 Analysis of provision of charitable services Child care and events Support costs Salaries Office costs Transport costs Refreshments Bank charge Sundry costs Other Costs €9,725 Governance Costs Accountancy fees Payroll fees Unrestricted Funds 3,600 £3,600 Restricted Funds 1,191 €1,191 Page 8 Total 2025 168,198 20,436 €188,634 Total 2025 €168,198 2025 10,253 3,140 6,287 376 380 £20,436 Total 2025 3,600 1,191 £4,791 Total 2024 185,747 17,243 £202,990 Total 2024 £185,747 2024 9,961 1,576 5,403 218 85 €17,243 Total 2024 3,600 1,332 €4,932 Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Total Resources Expended Direct charitable expenditure Support costs Governance costs Staff Costs € 158,473 . €158,473 Other Costs 9,725 20,436 4,791 £34,952 Total 2025 168,198 20,436 4,791 €193,425 Other costs: Rent, rates and storage Insurance Materials and purchases Kitchen refurbishment Telephone Light and heat Printing, postage and stationery Accountancy and payroll Transport Refreshments Bank charge Training Subscription Sundry costs Services 2025 6,341 1,391 5,992 2,033 157 4,791 3,140 6,287 376 548 150 380 3,186 £34,952 The aggregate payroll costs were: Employer's pension Wages and fees Social security costs 2025 2,175 152,483 3,815 £158,473 Page 9 Total 2024 185,747 17,243 4,932 £207,922 2024 6,042 1,312 11,034 23,643 120 2,018 308 4,932 1,576 5,404 218 368 160 85 10,617 £67,837 2024 2,102 134,353 3,630 £140,085 6. Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Total Resources Expended (contd.) Particulars of employees: The average number of assistants employed by the charity during the financial year amounted to: 2025 2024 Number of childcare and administration staff 6 6 No Trustee or any persons connected to the Trustees has received any remuneration or reimbursed expenses of any kind during the year (2024 - €Nil). No employee was paid more than £60,000. The key management personnel of the charity comprise the rojects co-ordinator. The total remuneration and employee benefit of the key management personnel ‹ le charity for 2025 is £11.291 (2024 - £15.132 Tangible Fixed Assets Cost At Ist April 2024 and 31st March 2025 Depreciation At Ist April 2024 Charge for the year At 31st March 2025 Equipment £1,131 1,130 - €1,130 Net Book Value At 31 st March 2025 £1 At 31st March 2024 £1 Debtors 2025 2024 f Other debtors £ - Page 10 7. 8. 10. Acton Play Projects Leisure Events Notes to the Financial Statements for the year ended 31st March 2025 Creditors Grant monies received in advance Other creditors PAYE/NIC Accruals 2025 € 3,160 3,600 £6,760 2024 1,270 434 625 3,600 €5,929 Restricted Funds Movement in resources: Balance at Ist April 2024 Net incoming resources Transfer between funds Balance at 31st March 2025 This fund represents all grant monies received for specific projects, less related expenditure. Unrestricted Funds Movement in resources: Balance at 1st April 2024 Net incoming resources Transfer between funds Balance at 31st March 2025 44,070 (6,988) $37,082 € 7,752 (1,326) £6,426 Analysis of Net Assets (between restricted and unrestricted funds) Restricted funds Unrestricted funds Tangible Fixed Other Net Assets Assets € 1 37,082 6,425 £43,507 Total 37,082 6,426 £43,508 Page 11